Request for qualifacations.pdf

THE CITY OF CEDARTOWN

REQUEST FOR QUALIFICATIONS FOR ENERGY SERVICES PROGRAM

Date: July 15, 2026

The City of Cedartown, Georgia seeks specific qualifications (RFQ) from companies approved by the National Association of Energy Services Companies (NAESCO) to operate as Energy Services Companies (ESCOs). Cedartown, Georgia is looking for a company capable of providing a comprehensive city-wide energy management program for all facilities owned and/or managed by Cedartown, Georgia pursuant to O.C.G.A. §§ 50-37-1 et seq. Cedartown, Georgia shall negotiate and execute a professional development agreement with the selected firm for the conduct of an investment grade energy audit.

Respondents shall be willing and able to assist with the necessary information required to obtain the financing for this project in accordance with applicable federal, state, and local laws. Due to limited budgets for this upgrade, Cedartown, Georgia has a special interest in ascertaining modern and innovative proposals that provide turn-key solutions, installation, and long-term warranty for the length of the contract term.

The ESCO shall provide a written energy savings guarantee, clearly stated in units of energy to be saved. Annual cost savings derived from such improvements beyond the guaranteed minimum savings will be held by the Customer. Any O&M cost savings proposed by the selected ESCO will be rigorously reviewed and, if agreed to, will be limited to those that can be thoroughly documented and approved by the Customer.

The Customer intends, but is not obligated by this RFQ, to enter into an “Guaranteed energy savings performance contract”, as defined, under O.C.G.A. § 50-37-2(5), with selected ESCO for this RFQ should they decide to that is the best course of action.

Proposals must be submitted in the format outlined in this document. Each proposal will be reviewed to determine if it is complete prior to actual evaluation. Proposals not containing the information requested will not be considered. Respondents shall use the prescribed format to indicate their experience and qualifications, describe their approach to the project and explain their proposed contract. In addition, Cedartown, Georgia reserves the right to waive any irregularities and formalities in the selection of the ESCO for this project.

The selected ESCO will be required to assume total responsibility of the project. The selected ESCO will be considered the prime contractor and the sole point of contact with regard to all contractual matters.

The successful respondent shall procure and maintain in effect during the life of the agreement commercial general liability insurance and workers compensation insurance as required by State law.

Evidence of required insurance shall be presented prior to contract execution.

The ESCO shall be responsible for payment of any required permits, sales and/or use taxes or fees associated with the execution of the performance contract. The ESCO shall be responsible for compliance with all applicable codes and laws.

Submission of a response constitutes permission to make inquiries concerning the respondent to any persons or firms deemed appropriate by Cedartown, Georgia. Any proprietary information that the submitting contractor does not want disclosed to the public shall be so identified on each page on which it is found. Data or information so identified will be used by Cedartown, Georgia solely for the purpose of evaluation and contract negotiations for the project as stated herein. Disclosure of any proprietary information by Cedartown, Georgia shall be in strict accordance with the laws and regulations regarding disclosure in the State of Georgia.

Due to the limited availability of staff by the Customer, site visits will not be made until after the selection of the ESCO to ensure minimal disruption to the operations of the facilities. Any information about the size, conditions, etc. of the facilities can be requested by an email request to the below point of contact. The Customer will attempt to supply information requested to the proposing ESCO’s to assist in the response to the solicitation, however, only request received via email communication will be responded to and all information provided will be provided to each firm who requests a copy of the solicitation. The Customer during this phase of the solicitation is more concerned with each ESCO’s general approach to developing projects.

From the issue date of this RFQ until the Customer selects a respondent for award, the contact person listed below is the sole point of contact concerning this RFQ. Any violation of this condition may be cause to reject the offending ESCO’s submission. If it is discovered that ESCO has engaged in any violations of this condition, the offending ESCO’s response may be rejected or contract award rescinded. ESCOs must agree not to distribute any part of their submissions. An ESCO that shares information contained in its submission with other Customer personnel and/or competing ESCO personnel may be disqualified.

Direct all inquiries concerning this RFQ in writing to:

Edward Guzman City Manager eguzman@cedartowngeorgia.gov 770-748-3220 201 East Ave Cedartown, GA 30125

Companies who wish to be considered by the Customer must submit an original and two (2) copies of the Proposal. All submissions become the property of the Customer and will not be returned to the

ESP.

The Customer reserves the right to reject any or all submissions and to waive informalities and minor irregularities in submissions received and to accept any submissions if deemed in its best interest to do so. All costs associated with submission preparation will be borne by the submitting company.

Submit Proposals to:

Edward Guzman City Manager eguzman@cedartowngeorgia.gov 770-748-3220 201 East Ave Cedartown, GA 30125

Due Date: Submittal must be received at the above address no later than 2:00pm on or before 8/31/2026.