REQUEST_FOR_PROPOSALS_(RFP)_DEVELOPMENT_IMPACT_FEE_NEXUS_STUDY_FOR_THE_CITY_OF_EDINBURG,_TEXAS.pdf

REQUEST FOR PROPOSAL

RFP 2026-016

REQUEST FOR PROPOSALS (RFP) DEVELOPMENT IMPACT FEE

NEXUS STUDY FOR THE CITY OF EDINBURG, TEXAS

City of Edinburg

415 W. University Drive

Edinburg, TX 78541

RELEASE DATE: July 8, 2026

DEADLINE FOR QUESTIONS: July 22, 2026

RESPONSE DEADLINE: July 28, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityofedinburg https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Edinburg

REQUEST FOR PROPOSAL

REQUEST FOR PROPOSALS (RFP) DEVELOPMENT IMPACT FEE NEXUS

STUDY FOR THE CITY OF EDINBURG, TEXAS

I. Introduction II. Legal Notice

III. Instructions, Terms and Conditions IV. Specifications V. Vendor Questionnaire

VI. Pricing Proposal VII. Evaluation Criteria

Request For Proposal #RFP 2026-016 Title: REQUEST FOR PROPOSALS (RFP) DEVELOPMENT IMPACT FEE NEXUS STUDY FOR THE CITY OF EDINBURG, TEXAS

1. Introduction

1.1. Summary

The City of Edinburg, Texas (“City”) is soliciting Statements of Qualifications and Proposals from qualified consulting firms to prepare a comprehensive Development Impact Fee Nexus Study in accordance with applicable Texas law, including Chapter 395 of the Texas Local Government Code. The purpose of this study is to evaluate, update, and support the City’s development impact fees to ensure they are technically defensible, legally compliant, and aligned with the City’s current and future infrastructure needs.

The selected consultant will provide professional services to analyze growth trends, infrastructure demands, capital improvement needs, and the proportional share of costs attributable to new development.

1.2. Background

The City of Edinburg is one of the fastest-growing communities in the Rio Grande Valley and continues to experience residential, commercial, and institutional development. To ensure that new growth contributes its fair share toward necessary public infrastructure, the City intends to update or establish development impact fees supported by a legally compliant Nexus Study.

The study will serve as the technical foundation for potential adoption, update, or revision of impact fees for water, wastewater, roadway, drainage, and/or other eligible capital facilities as permitted by law.

1.3. Contact Information

Lorena Fuentes

Purchasing Manager

415 W. University Drive

Edinburg, TX 78539

Email: lfuentes@cityofedinburg.com

Phone: (956) 388-8972

Department:

City Manager

Department Head:

Myra Ayala

City Manager

1.4. Timeline

Release Project Date July 8, 2026 mailto:lfuentes@cityofedinburg.com tel:(956)388-8972

Pre-Proposal Meeting (Non-Mandatory) July 15, 2026, 3:00pm

Edinburg City Hall - Community Room

Question Submission Deadline July 22, 2026, 5:00pm

Proposal Submission Deadline July 28, 2026, 3:00pm

2. Legal Notice

2.1. Notice to Respondents

The City of Edinburg is soliciting sealed proposals from qualified vendors for REQUEST FOR PROPOSALS

(RFP) DEVELOPMENT IMPACT FEE NEXUS STUDY FOR THE CITY OF EDINBURG, TEXAS.

Sealed Proposals must be submitted electronically or received by the City Secretary’s Office no later than:

3:00 pm, Tuesday, July 28, 2026.

All sealed proposals must be received either electronically or at the designated location by the deadline shown. Proposals received after the deadline will not be considered for the award of the contract and shall be considered void and unacceptable.

All proposals will be opened, and bidder’s names publicly read aloud promptly in the City Hall

Community Room, at 415 W. University Dr., Edinburg, TX 78539, at 3:00 pm, Tuesday, July 28, 2026.

To obtain a copy of the Request for Proposals or submit an electronic proposal please visit:

https://procurement.opengov.com/portal/cityofedinburg

If a Respondent chooses to submit a Hard Copy Proposal, it must be delivered in a sealed envelope with a return address and clearly marked “City of Edinburg RFP No. RFP 2026-016" to the City Secretary's

Office prior to the RFP opening date and time. The receiving time in the City Secretary's Office will be the governing time for acceptibility of the proposals. The Respondent's firm name shall appear on the outside of the envelope.

Submit Proposals to:

If submitting Electronic: https://procurement.opengov.com/portal/cityofedinburg

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

RFP No. RFP 2026-016

If you have any questions or require additional information contained the RFP, you may contact Lorena

Fuentes, Interim Purchasing Manager, please submit your questions via OpenGov Procurement at the website listed above no later than 5:00 pm on Wednesday, July 22, 2026.

The City of Edinburg reserves the right to reject any or all proposals and to waive informalities or technicalities and to accept the Proposal deemed most advantageous to the City, and hold the proposal for a period of 90 days without taking action.

3. Instructions, Terms and Conditions

3.1. General Instructions

PURPOSE

The purpose of these solicitation documents is to provide a Proposals for: REQUEST FOR PROPOSALS

(RFP) DEVELOPMENT IMPACT FEE NEXUS STUDY FOR THE CITY OF EDINBURG, TEXAS

INTENT

The services to be provided under this RFP shall be in accordance with and shall meet all specifications and/or requirements as shown in this solicitation for RFP. There is no intention to disqualify any respondent who can meet the requirements.

SUBMITTAL OF "HARD COPY" RFP

If submitting a Hard Copy RFP, it must be submitted in a sealed envelope by the vendor. Submit two (2) complete sets of the response, one (1) original marked “ORIGINAL,” and one (1) Digital Copy in a flash drive. Each RFP must be completely filled out and SUBMITTED IN ORIGINAL FORM complete with all supporting documentation. RFPs submitted by facsimile (fax) will not be accepted. Submittal of an RFP in response to this solicitation constitutes an offer by the respondent. Once submitted, RFPs become the property of the City of Edinburg and as such the City reserves the right to use any ideas contained in any

RFP regardless of whether that respondent/firm is selected. Submission of a RFP in response to this solicitation, by any respondent, shall indicate that the respondent(s) has/have accepted the conditions contained in the RFP, unless clearly and specifically noted in the RFP submitted and confirmed in the contract between the City and the successful respondent otherwise. RFPs which do not comply with these requirements may be rejected at the option of the City. RFPs must be filed with the City of

Edinburg before the deadline day and hour. No late RFPs will be accepted. Failure to meet RFP requirements may be grounds for disqualification.

If Hand-Delivering Bids: 415 W. University Drive c/o City Secretary Department (1st Floor)

If submitting Electronic: https://procurement.opengov.com/portal/cityofedinburg

TIME ALLOWED FOR ACTION TAKEN

The City of Edinburg may hold RFPs 90 days after deadline without taking action. Respondents are required to hold their RFPs firm for same period of time.

RIGHT TO REJECT/AWARD

The City of Edinburg reserves the right to reject any or all RFPs, to waive any or all formalities or technicalities, and to make such awards of contract as may be deemed to be the best and most advantageous to the City of Edinburg.

ASSIGNMENT

https://procurement.opengov.com/governments/956100/portal/cityofedinburg

Respondents are advised that the City of Edinburg shall not allow the successful respondent to sell, assign, transfer, or convey any part of any contract resulting from this RFP in whole or in part, to a third party without the written approval of the City of Edinburg.

AWARD

Respondents are advised that the City of Edinburg is soliciting RFPs and award shall be made to the respondent that in the opinion of the City of Edinburg is the best qualified.

The City of Edinburg reserves the right to award contract(s) based solely on the written proposals. The

City also reserves the right to request oral interviews.

FINAL SELECTION AND THE CITY COUNCIL APPROVAL

Selection shall be made of one or more proposers deemed to be fully qualified and best suited among those submitting Proposals on the basis of the evaluation factors included in the Request for Proposals, if so stated in the Request for Proposals. Negotiations shall be conducted with the proposers selected.

After negotiations have been conducted with each proposer selected, the agency shall select the proposer which, in its opinion, has made the best proposal, and shall award the contract to that proposer. The City may cancel this Request for Proposals or reject the Proposals at any time prior to an award, and is not required to furnish a statement of the reasons why a particular proposal was not deemed the most advantageous. Should the City determine in writing and in its sole discretion that only one proposer is fully qualified, or that one proposer is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that proposer. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor's proposal as negotiated. After the selection of the most qualified firm(s), scope of services and billing rates will be negotiated and used as attachments to the City’s Professional

Services Agreement. This Agreement will then be submitted to the City Council for approval. If the City and the selected firm cannot successfully negotiate an agreement, then the City will enter into negotiations with the next best qualified firm on the evaluation rating list. This procedure may be repeated until one (1) or more firms has been selected and approved by the City Council.

NUMBER OF CONTRACTS

THE CITY reserves the right to award one or no contract in response to this RFP.

STATUTORY REQUIREMENTS

It shall be the responsibility of the successful respondent to comply with all applicable State & Federal laws, Executive Orders and Municipal Ordinances, and the Rules and Regulations of all authorities having jurisdiction over the work to be performed hereunder and such shall apply to the contract throughout, and that they will be deemed to be included in the contract as though written out in full in the contract documents.

ALTERATIONS/AMENDMENTS TO RFP

RFP CANNOT be altered or amended after opening time. Alterations made before opening time must be initialed by respondent guaranteeing authenticity. No RFP may be withdrawn after opening time without acceptable reason in writing and only after approval by the City of Edinburg.

NO RESPONSE TO RFP

If unable to submit a RFP, respondent should return inquiry giving reasons.

LIST OF EXCEPTIONS

The respondent shall attach to his/her RFP a list of any exceptions to the specifications/ requirements.

PAYMENT

The City of Edinburg will execute payment by mail in accordance with the State of Texas Pay Law after

SERVICES have been completed, introduced to the City, and found to meet City of Edinburg specifications/requirements. No other method of payment will be considered.

SYNONYM

Where in this solicitation package SERVICES is used, its meaning shall refer to the request for REQUEST

FOR PROPOSALS (RFP) DEVELOPMENT IMPACT FEE NEXUS STUDY FOR THE CITY OF EDINBURG, TEXAS as specified.

RESPONDENT’S EMPLOYEES

Neither the Respondent nor his/her employees engaged in fulfilling the terms and conditions of this

Service Contract shall be considered employees of the City. The method and manner of performance of such undertakings shall be under the exclusive control of the vendor on contract. The City shall have the right of inspection of said undertakings at any time.

INDEMNIFICATION CLAUSE

The Respondent agrees to indemnify and save harmless the City, from all suits and actions of every nature and description brought against them or any of them, for or on account of the use of patented appliances, products or processes, and he shall pay all royalties and charges which are legal and equitable. Evidence of such payment or satisfaction shall be submitted upon request of the Purchasing

Manager, as a necessary requirement in connection with the final estimate for payment in which such patented appliance, products or processes are used.

INTERPRETATIONS

Any questions concerning the project and/or specifications/requirements with regards to this solicitation for Proposals shall be directed to the e-procurement portal as outlined in the RFP. Such interpretations, which may affect the eventual outcome of this request for Proposals, shall be furnished in writing to all prospective Respondents via Addendum. No interpretation shall be considered binding unless provided in writing by the City of Edinburg in accordance with paragraph entitled “Addenda and

Modifications”.

VERBAL THREATS AND OFFICIAL CONTACT

Any threats made to any employee of the City, be it verbal or written, to discontinue the providing of item/material/services for whatever reason and/or reasons shall be considered a breach of contract and the City will immediately sever the contract with the Respondent/Consultant on contract.

Respondents shall not offer gratuities, favors or any monetary value to any official or employee of the

City for purpose of influencing the selection. Any attempt by any Respondent to influence the selection process by any means, other than disclosure of Proposals and credentials through the proper channels, shall be grounds from exclusion from the selection process. Once the project is advertised, there shall be no contact with any city official or employee unless using the formal process through the Purchasing

Department. Failure to comply will result in the firm being disqualified from the process.

CONFIDENTIAL INFORMATION

Any information deemed to be confidential by the respondent should be clearly noted on the pages where confidential information is contained; however, the City cannot guarantee that it will not be compelled to disclose all or part of any public record under Texas Public Information Act, since information deemed to be confidential by the respondent may not be considered confidential under

Texas Law, or pursuant to a Court order.

PAST PERFORMANCE

Respondent’s past performance shall be taken into consideration in the evaluation of RFP submittal.

JURISDICTION

Contract(s) executed as part of this solicitation shall be subject to and governed under the laws of the

State of Texas. Any and all obligations and payments are due and performable and payable in Hidalgo

County, Texas.

RIGHT TO AUDIT

The City of Edinburg reserves the right to audit the vendor’s books and records relating to the performance of this contract. The City of Edinburg, at its own expense, shall have the right at all reasonable times during normal business hours and upon at least twenty-four (24) hours’ advance notice, to audit, to examine, and to make copies of or extracts from the books of account and records maintained by the vendor(s) with respect to the Supply/Service and/or Purchase Contract. If such audit shall disclose overpayment by City to vendor, written notice of such overpayment shall be provided to the vendor and the amount of overpayment shall be promptly reimbursed by vendor to the City. In the event any such overpayment is not paid within ten (10) business days after receipt of such notice, the unpaid amount of such overpayment shall bear interest at the rate of one percent (1%) per month from the date of such notice until paid.

VENUE

The parties agree that venue for purposes of any and all lawsuits, cause of action, arbitration, and/or any other dispute(s) shall be in Hidalgo County, Texas.

CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS

The City may give local vendors, whose principal place of business is located within the City of Edinburg, and whose bid is within five percent (5%) of the lowest bid price preference as allowed by Section

271.9051 of the Local Government Code.

MATHEMATICAL ERRORS

In the event that mathematical errors exist in any bid unit prices/rates will govern.

CONFIDENTIALITY OF INFORMATION AND SECURITY

Should the successful respondent become the holder of and have access to confidential information in the process of fulfilling its responsibilities in connection with an awarded contract the successful respondent agrees that it shall keep such information confidential and will comply fully with the laws and regulations of the State of Texas, ordinances and regulations of the City, and any applicable federal laws and regulations relating to confidentiality.

TERMINATION OF CONTRACT

The City of Edinburg reserves the right to terminate the contract if, in the opinion of the City of

Edinburg, the successful vendor’s performance is not acceptable, no funds are available, or if the City wishes, without cause, to discontinue this contract. Termination will be in written form allowing a 30-day notice.

ADDENDA AND MODIFICATIONS

Respondent shall carefully examine the RFP forms, specifications/requirements, and instructions to

Respondents. Should the respondent find discrepancies in, or omissions from specifications/requirements, or other documents, or should he/she be in doubt as to their meaning, he/she should request an interpretation via the OpenGov portal:https://procurement.opengov.com/portal/cityofedinburg and obtain clarification by addendum prior to submitting any RFP. Explanations, interpretations, and supplemental instructions shall be in the form of written Addenda which shall become a part of the Contract documents. Said Addenda shall be available thru the e-procurement portal, and e-mailed, to all prospective Respondents. All Addenda issued in respect to this project shall be considered official changes to the original RFP documents.

Verbal statements in response to inquiries and/or requests for explanations shall not be authoritative nor binding. It shall be the Respondent(s) responsibility to ensure that they have received all Addenda in respect to this project. Furthermore, Respondents are advised that they must recognize, comply with, and attach a signed copy of each Addendum which shall be made part of their RFP Submittal if submitting a Hard Copy Solicitation. Electronic submittals should be acknowledged through

OpenGov. Respondent(s) signature on Addenda shall be interpreted as the respondent’s “recognition and compliance to” official changes as outlined by the City of Edinburg and as such are made part of the original solicitation documents. Failure of any respondent to receive any such addendum or interpretation shall not relieve such Respondent from its terms and requirements. The City may issue a written addendum no later than five calendar days prior to the date bids must be received. Addendums are available online at https://procurement.opengov.com/portal/cityofedinburg

RFP PREPARATION COSTS

The City of Edinburg shall not be held liable for any costs incurred by any respondent for work performed in the preparation of and production of a RFP or for any work performed prior to execution of contract.

EQUAL EMPLOYMENT OPPORTUNITY

Respondent agrees that they will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violate Title

VII of 1964 Civil Rights Act and amendments, except as permitted by said laws.

AUTHORIZATION TO BIND RESPONDENT TO RFP

RFPs MUST give full firm name and address of respondent, and be manually signed. Failure to do so will disqualify your RFP. Person signing bid must show title or AUTHORITY TO BIND HIS/HER FIRM IN A

CONTRACT. Firm name and authorized signature must appear on each page that calls for this information. The legal status of the Respondent whether corporation, partnership, or individual, shall also be stated in the RFP. A corporation shall execute the RFP by its duly authorized officers in accordance with its corporate by-laws and shall also list the state in which it is incorporated. A partnership Respondent shall give full names and addresses of all partners. All partners shall execute the

RFP. Partnership and Individual Respondent shall state in the proposal the names and addresses of all persons with a vested interest therein. The place of residence of each Respondent, or the office address in the case of a firm or company, with county and state and telephone number, shall be given after the signature.

COOPERATIVE PRICING

Bidders are advised that in addition to responding to our “local” solicitation for bids/Bids with Dealer pricing, vendors/contractors are encouraged to provide pricing on the below referenced items/products/services based on BuyBoard, TX-MAS, H-GAC and/or any other State of Texas recognized and approved cooperative which has complied with the bidding requirements for the State of Texas. If bidding other than or in addition to “dealer” pricing, kindly duplicate the bid forms for each bid being provided from a cooperative contract. Any and all applicable fees must be included. All cooperative pricing must be submitted on or before bid opening date and hour.

ETHICAL STANDARD

No City official or employee shall have interest in any contract resulting from this bid.

IF YOU HAVE ANY QUESTIONS ABOUT COMPLIANCE, PLEASE CONSULT YOUR OWN LEGAL COUNSEL.

COMPLIANCE IS THE INDIVIDUAL RESPONSIBILITY OF EACH PERSON OR AGENT OF A PERSON WHO IS

SUBJECT TO THE FILING REQUIREMENT. AN OFFENSE UNDER CHAPTER 176 IS A CLASS “C”

MISDEMEANOR.

3.2. INSURANCE REQUIREMENTS

Staff may waive insurance requirements for contracts $0 - $4,999.99, including but not limited to contracts for food, materials, supplies, and construction. Workers’ Compensation in amounts which satisfy statutory coverage shall be required for construction projects.

The following insurance requirements will be included in all City contracts of $5,000 - $14,999.99. In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR CODE

§406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Comprehensive General Liability

(City named as additional insured)

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

The following insurance requirements will be included in all City contracts of $15,000 or more.

(1) The successful bidder will be required to carry the following insurance coverage and limits of coverage, as well as list the City as an additional insured to liability coverage as requested by the City. In addition, the successful bidder shall provide the City with evidence of coverage and furnish acceptable proof of payment of insurance premiums.

(2) The successful bidder will be required to secure and/or have insurance coverage in force with an admitted property and casualty insurance company licensed by the State of Texas to conduct business in the State of Texas.

(3) In contracts not involving building and construction projects, as that activity is defined in TEX. LABOR

CODE §406.096, contractors may obtain alternative form of worker accident insurance with minimum limits of liability of $100,000 per claim.

Minimum Insurance Requirements

Type of Coverage Limits of Liability

Worker’s Compensation Statutory Coverage

Employer’s Liability Bodily Injury by Accident:

$100,000 each accident

Bodily Injury by Disease:

$100,000 each employee/$500,000 policy limit

Comprehensive General Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Comprehensive Auto Liability

Bodily Injury $100,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

City’s Protective Liability

Bodily Injury $250,000 each person/$500,000 each occurrence

Property Damage $100,000 each occurrence/$100,000 aggregate or $500,000 combined single limits

Policies must name the City of Edinburg as an Additional Insured.

Certificates of insurance naming the CITY as an additional insured shall be submitted to the CITY for approval prior to any services being performed by Contractor. Each policy of insurance required hereunder shall extend for a period equivalent to, or longer than the term of the Contract, and any insurer hereunder shall be required to give at least thirty (30) days written notice to the CITY prior to the cancellation of any such coverage on the termination date, or otherwise. This Contract shall be automatically suspended upon the cancellation, or other termination, of any required policy of insurance hereunder, and such suspension shall continue until evidence that adequate replacement coverage is provided to the CITY. If replacement coverage is not provided within thirty (30) days following suspension of the Contract, the Contract shall automatically terminate.

4. Specifications

4.1. REQUEST FOR PROPOSALS (RFP) DEVELOPMENT IMPACT FEE NEXUS STUDY

FOR THE CITY OF EDINBURG, TEXAS

1. INTRODUCTION

The City of Edinburg, Texas (“City”) is soliciting Statements of Qualifications and Proposals from qualified consulting firms to prepare a comprehensive Development Impact Fee Nexus Study in accordance with applicable Texas law, including Chapter 395 of the Texas Local Government Code. The purpose of this study is to evaluate, update, and support the City’s development impact fees to ensure they are technically defensible, legally compliant, and aligned with the City’s current and future infrastructure needs.

The selected consultant will provide professional services to analyze growth trends, infrastructure demands, capital improvement needs, and the proportional share of costs attributable to new development.

2. BACKGROUND

The City of Edinburg is one of the fastest-growing communities in the Rio Grande Valley and continues to experience residential, commercial, and institutional development. To ensure that new growth contributes its fair share toward necessary public infrastructure, the City intends to update or establish development impact fees supported by a legally compliant Nexus Study.

The study will serve as the technical foundation for potential adoption, update, or revision of impact fees for water, wastewater, roadway, drainage, and/or other eligible capital facilities as permitted by law.

3. PROJECT OBJECTIVES

The primary objectives of this project are to:

• Ensure full compliance with the requirements of the Texas Local Government Code (TLGC)

Chapter 395 and all applicable legal precedents.

• Establish a legally defensible nexus and proportionality between proposed development and impact fees.

• Evaluate and incorporate the City’s current Unified Development Code, Zoning Maps, Future

Land Use Plan, and Capital Improvement Plan/Impact Fee Infrastructure Plan (CIP/IIP).

• Determine the maximum allowable impact fees for the applicable facility categories.

DEVELOPMENT IMPACT FEE

TYPE AUTHORIZED UNDER NOTES

Water Impact Fees Texas Local Government Code

(TLGC) 395

Typically calculated per equivalent residential unit (ERU). Tightly regulated under Chapter 395, but clearly allowable using defined methodology.

Wastewater Impact Fees TLGC 395 Typically calculated per equivalent residential unit (ERU). Tightly regulated under Chapter 395, but clearly allowable using defined methodology.

ADD ALTERNATE PROPORTIONAL EFFECT OF DEVELOPMENT MITIGATION FEES

TYPE AUTHORIZED UNDER NOTES

Stormwater, Drainage &

Flood Control

TLGC 395 Typically calculated per square foot of impervious surface area (ISA). Tightly regulated under Chapter 395, but clearly allowable using defined methodology.

Parkland Dedication &

Development Fees

Conditional Development

Approval – typically included in a subdivision ordinance or planned development ordinance

Must have clear and standardized methodology in place – can be done as required land dedication, facility construction, or fee in lieu of dedication/construction.

Public Safety Facility Fee Conditional Development

Approval – typically included in a subdivision ordinance or planned development ordinance

Must have clear and standardized methodology in place – can be done as required land dedication, facility construction, or fee in lieu of dedication/construction.

Fees are not as common and subject to additional political and legal scrutiny.

Fire facility fees are generally more defensible than Police facility fees.

Roadway TLGC 395 Typically calculated per trip generation. Tightly regulated under Chapter 395, but clearly allowable using defined methodology.

Library Facility Fees Least common of listed fees. Ween done, typically through a specifically negotiated development agreement.

Not aware of any library facility mitigation fee that has been upheld by the Courts.

A City may negotiate with a developer to provide land or library facilities as part of an overall specific development agreement, but we advise not setting a mitigation fee for library development.

Or a Fee-In-Lieu option which allowed for contribution to a “Public Art Fund” which allowed for the city to provide for murals, public art displays, or cultural arts activities within the city.

• Distinguish existing deficiencies from growth-related capital needs

• Support the City’s Capital Improvements Advisory Committee (CIAC)

• Provide implementation tools, fee models, and ordinance-ready documentation

• Assist City staff through public hearings and City Council adoption

4. SCOPE OF SERVICES

The selected consultant shall provide, at minimum, the following services:

Task 1 – Project Initiation and Coordination

• Kickoff meeting with City staff and legal counsel

• Confirm facility categories, service areas, and assumptions

• Develop project schedule aligned with CIAC and Council timelines

Task 2 – Identify and Resolve Policy Issues

• Objective: Identify and resolve policy issues raised by the study.

• Description: Review agency documents related to existing capital planning policies and funding programs, including existing development impact fees. Bring policy issues to City staff’s attention, as appropriate, during the project and seek guidance prior to proceeding. Potential policy issues include:

o Adequacy of the City’s General Plan, specific plans and other public facility planning policies

(e.g. level of service standards); development impact fee ordinances and resolutions, and prior nexus studies;

o Incorporate the City’s existing public facility master plans and CIPs to identify needed facilities;

o Types of facilities to be funded by the water and wastewater fee;

o Incorporate the City’s current land use categories for imposition of fees;

o Nexus approach to determining facility standards;

o Nexus approach to allocating cost burden among land uses, including need for separate fee zones;

o Potential alternative funding sources, if needed;

o Funding existing deficiencies, if identified;

o Implementation concerns and strategies; and o Identify and clarify existing fees, and interview City staff regarding service levels for specific services.

• Deliverables: 1) Information requests: 2) revised project scope and schedule (if needed); and 3) a brief summary of policy decisions (if needed).

Task 3 – Identify Existing Development and Future Growth

• Objective: 1) Work with the City to identify the existing levels of development; and 2) identify a projection of future growth, consistent with current planning policy and the current future land use plan.

• Description: Identify base year for existing levels of development and for facility standards based on existing facility inventories (see Task 3). Include entitled development that would be exempt from the fee program.

Task 4 – Infrastructure Improvements Plan (IIP)

• Objective: For existing facilities fees, the project team will identify the type, amount and cost of facilities required to accommodate growth and correct deficiencies, if any from the City’s current Capital Improvement Plan.

• Description: Quantify total planned facilities, based on growth projections from Task 2 and facility standards from Task 3. Distinguish between: 1) facilities needed to serve growth (that can be funded by impact fees); and 2) facilities needed to correct existing deficiencies (that cannot be funded by impact fees). Use one of three cost allocation methods (existing inventory, system plan, or planned facilities) from the City’s current Capital Improvement Plan.

• Gather planning-level data on new facilities costs, based on lump sum project cost estimates or unit costs and project quantities (acres, building square feet, lane miles, etc.) from the City’s

Current Capital Improvement Plan.

• Review and make suggestions to the City’s current Capital Improvement Plan in accordance with

TLGC §395.042

• Identify capital improvements needed to serve new development from the City’s current Capital

Improvement Plan.

• Separate existing deficiencies from growth-related improvements

Task 5 – Calculate Fees and Prepare Report

• Objective: Provide technically defensible development impact fee report that comprehensively documents project assumptions, methodologies, and results.

• Description: Generate a fee schedule (impact fees and exactions) to apportion facility costs to individual development projects. The project team will take into account any existing fees and compare the projected fees to nearby and comparable municipalities.

• Prepare draft report tables for City staff to review that document each step of the analysis, including schedule of maximum justified fees by facility type land use category.

• Following one round of comments on the draft, prepare a final report revised to account for the comments received during the circulation of the draft.

• Develop maximum supportable impact fees by land use

• Establish demand units and cost per service unit

• Conduct sensitivity and scenario testing

• Deliverables: Provide a PDF copy of the report, and will provide hardcopy reports up to a total deemed appropriate by staff and project team.

Task 6 – CIAC & Public Engagement

• Description: The State of Texas Local Government Code Chapter 395 requires a public hearing on an amended Land Use Plan/CIP Plan/Impact Fee. This task will list the meetings, including this required meeting, in which the project team will participate during this engagement.

• Support CIAC formation or reactivation pursuant to TLGC §395.058

• Prepare CIAC meeting materials and presentations

• Attend CIAC meetings, workshops, and public hearings

• Staff Meeting 1 to collect documents, gain insight into budgeting and growth issues

• Staff Meeting 2 to review and evaluate preliminary development impact fees

• City Council Briefing – the project team will brief the City Council to review the proposed impact fees.

• Impact Fee Public Hearing – we will coordinate, attend and present at the Impact Fee public hearing as required by Chapter 395.

Task 7 – Project Management and Quality Control

• Description: utilize a Project Management Process/Approach that ensures projects are completed on time, within budget and most importantly yield results that match our clients’ expectations. We will document discussions leading to important policy decisions and/or the choice of critical assumptions used in constructing the analysis and model. Following key stakeholder discussions, we will schedule a call to summarize findings and direction with City staff, to make certain that we are in agreement with stated objectives, and that feedback is incorporated as appropriate.

Task 8 – Implementation & Policy Guidance

• Develop fee administration and update procedures

• Provide credit, offset, and reimbursement methodologies

• Assist with phasing and indexing strategies

Task 10 – Final Reports & Adoption Support

• Prepare Draft and Final Nexus Study reports

• Provide ordinance-ready tables and exhibits

• Assist City Attorney with adoption ordinance

5. DELIVERABLES

The consultant shall provide the following deliverables:

• Statutory Compliance Memorandum (TLGC Chapters 395 & 212)

• Detailed Impact Fee & Dedication Calculation Models (Excel-based)

• Draft and Final Nexus Study Reports

• CIAC presentations and meeting summaries

• Public hearing and City Council presentation materials

• Adoption ordinance companion package

All deliverables shall be provided in both digital and fully editable formats.

6. MINIMUM QUALIFICATIONS

Responding firms must demonstrate:

• Experience preparing Development Impact Fee Nexus Studies in Texas

• Knowledge of Texas Local Government Code Chapter 395

• Minimum of Five years’ experience with municipal infrastructure finance and planning

• Strong analytical, legal, and financial modeling capabilities

• Successful completion of similar projects for comparable municipalities

7. PROPOSAL REQUIREMENTS

Submittals shall include:

A. Cover Letter

B. Firm Profile and Qualifications

C. Project Understanding and Approach

D. Relevant Experience and References

E. Project Team and Key Personnel

F. Proposed Schedule

G. Cost Proposal and Fee Structure

H. Litigation Disclosure (if any)

I. Conflict of Interest Statement

8. EVALUATION CRITERIA & SCORING MATRIX

Proposals will be evaluated using the following weighted criteria:

Evaluation Criteria Weight

Relevant Texas Impact Fee

Experience

30%

Understanding of Project &

Methodology

25%

Qualifications of Project Team 15%

Experience with CIAC & Public

Adoption

10%

Quality of Fee Modeling &

Deliverables

10%

Cost Proposal 10%

The City reserves the right to interview shortlisted firms and adjust final rankings based on interviews.

9. PROJECT SCHEDULE

Milestone Estimated Date

RFQ/RFP Issued July 8, 2026

Questions Due July 22, 2026

Proposals Due July 28, 2026

Interviews (if required) August 12, 2026

Selection August 18, 2026

Notice to Proceed August 28, 2026

Draft Study TBD

Final Study TBD

10. LEGAL ADOPTION ORDINANCE COMPANION

The selected consultant shall assist the City in preparing an ordinance companion package, including:

• Ordinance framework compliant with TLGC Chapter 395

• Fee schedules and land use tables

• Service area descriptions and exhibits

• Findings of fact and nexus statements

• CIAC recommendation documentation

• Implementation and effective date language

• Indexing, updates, credits, and appeals procedures

This package will be designed for direct use by the City Attorney and City Council

REQUEST FOR PROPOSALS (RFP) DEVELOPMENT IMPACT FEE NEXUS STUDY FOR THE CITY OF

EDINBURG, TEXAS PROPOSALS PER DEVELOPMENT FEE STUDY

Water Impact Fee Study $__________________

Wastewater Impact Fees Study $__________________

ADD ALTERNATE PROPOSALS

Stormwater, Drainage & Flood Control Development Fees Study $__________________

Parkland Dedication & Development Fees Study $__________________

Public Safety Facility Fee Study $__________________

Roadway Improvement Fee Study $__________________

Library Facility Fees Study $__________________

Notice is hereby given that this contract is awarded for the comprehensive Water and Wastewater

Development Impact Fee Nexus Study. The City Council expressly reserves the right, at its sole discretion, to award any, all, or none of the Add Alternate proposals either concurrently with the initial Water and Wastewater Fee Study award or at a later date, as deemed in the best interest of the

City.

5. Vendor Questionnaire

5.1. Proposal*

Please upload your entire proposal here as one complete PDF document.

Please do not upload multiple files.

*Response required

5.2. If you have any proprietary documents, please attach the redacted document here.

5.3. Please upload your current insurance certificate.*

Please upload your current insurance certificate.

*Response required

5.4. Required Forms

5.4.1. Please fill out and sign the Conflict of Interest Disclosure form and upload here* Please download the below documents, complete, and upload.

• CONFLICT_OF_INTEREST.pdf

*Response required

5.4.2. Please fill out and sign the General Questionnaire and upload here* Please download the below documents, complete, and upload.

• GENERAL_QUESTIONNAIRE.pdf

*Response required

5.4.3. Please fill out the Litigation Disclosure Form and upload here* Please download the below documents, complete, and upload.

• LITIGATION_DISCLOSURE_FORM.pdf

*Response required

5.4.4. Please fill out and sign HB 89 and upload here*

HB 89

(35) The 85th Texas Legislature approved new legislation, effective Sept. 1, 2017, which amends Texas

Local Government Code Section 1. Subtitle F, Title 10, Government Code by adding Chapter 2270 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott Israel; and

2) will not boycott Israel during the term of the contract 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Please download the below documents, complete, and upload.

• HOUSE_BILL_89_VERIFICATION.pdf

*Response required

5.4.5. Please fill out and sign the Senate Bill 13 and upload here*

SB 13 ENERGY COMPANY BOYCOTTS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code 2274.001. Subtitle F, Title 10, Chapter 809 which states that a governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it:

1) does not boycott energy companies and will not boycott energy companies during the term of the

Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required, or

2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Please download the below documents, complete, and upload.

• SENATE_BILL_13_VERIFICATION...

*Response required

5.4.6. Please fill out and sign the Senate Bill 19 and upload here*

SB 19 FIREARM ENTITIES AND TRADE ASSOCIATIONS DISCRIMINATIONS

The 87th Texas Legislature approved new legislation, effective Sept. 1, 2021, which amends Texas Local

Government Code Section 1. Subtitle F, Title 10 of the Texas Government Code 2274.002, Respondent verifies that it:

1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and

2) will not discriminate during the term of the contract against a firearm entity or firearm trade association.

If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. If circumstances relevant to this provision change during the course of the contract, Respondent shall promptly notify Agency.

Please download the below documents, complete, and upload.

• SENATE_BILL_19_VERIFICATION...

*Response required

5.4.7. Please fill out and sign the Non-Collusion Affidavit and upload here*…