Request for Proposal-RFPSSPR463396.pdf

Request for Proposal: RFPSSPR463396

RFP Description: Quantum Confocal Microscope, Quantity 1

Hello, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price quotation for the items identified in Attachment C_ Technical Specifications for Quantum Confocal Microscope for RFPSSPR463396.

Solicitation Number: RFPSSPR463396 Questions Due By: 05/06/2026 at 2:00PM EST Offers Due By: 05/14/2026 at 2:00PM EST Offer Validity Period: 120 days NAICS Code: 334516 - Analytical Laboratory Instrument Manufacturing – 1000

Employees Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Quantum Confocal Microscope, Quantity 1 – OR Domestic

Equivalent Anticipated Subcontract Period of Performance: To Be Determined ORNL Procurement Representative: Scott Scarbrough (scarbroughws@ornl.gov)

Summary of Work/Description of Items:

Please see Attachment C_ Technical Specifications for Quantum Confocal Microscope for RFPSSPR463396

Please provide the following documents in response to this proposal:

Quote: Please provide a firm fixed price quotation for the items found in: Attachment C_ Technical Specifications for Quantum Confocal Microscope for RFPSSPR463396

Representations & Certifications: Provide a completed and signed copy of the following attached documents:

Representations and Certifications – Abbreviated – BSD-CS-2260 (03/2026)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following Terms, Conditions, or Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

Attachment No. Description Document Title (Date/Revision) Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial

Products & Services Under the Simplified Acquisition Threshold – BSD-CS-2154 (01/13/2026)

Attachment B Prime Contract Flowdowns UT-Battelle Prime Supplemental Flowdown Document:

Additional Terms and Conditions for Subcontracts/Purchase Orders Under Prime Contract No. DE-AC05-00OR22725 (01/13/2026)

Attachment C Bill of Materials Technical Specifications for Quantum Confocal Microscope for RFPSSPR463396

Attachment D Representations and Certifications- Abbreviated

Representations and Certifications – Abbreviated –

BSD-CS-2260 (03/2026)

Attachment E Exemption SCLS (BSD-CS-2049) Exemption - Service Contract Labor Standards (SCLS) - Certain Services – Certification (BSD-CS-2049)

Attachment F Commercial Computer Software Commercial Computer Software mailto:scarbroughws@ornl.gov https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FTerms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-01.13.2026.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211539694%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IEgJzy67Xq0srpbPS1ZVWbHS3bwD1jsgi%2FV0yjKt8wg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FTerms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-01.13.2026.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211539694%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IEgJzy67Xq0srpbPS1ZVWbHS3bwD1jsgi%2FV0yjKt8wg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FTerms-Conditions-Purchase-Order-Commercial-Products-Services-BSD-CS-2154-01.13.2026.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211539694%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IEgJzy67Xq0srpbPS1ZVWbHS3bwD1jsgi%2FV0yjKt8wg%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FPrime-Flowdown-Clauses-BSD-CS-2258-01.13.2026-1.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211566235%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=v0hDkFT%2BHUpI4KQHZJk8ansUOdYuknHePk%2FICDOQWio%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FPrime-Flowdown-Clauses-BSD-CS-2258-01.13.2026-1.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211566235%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=v0hDkFT%2BHUpI4KQHZJk8ansUOdYuknHePk%2FICDOQWio%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FPrime-Flowdown-Clauses-BSD-CS-2258-01.13.2026-1.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211566235%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=v0hDkFT%2BHUpI4KQHZJk8ansUOdYuknHePk%2FICDOQWio%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcontracts.ornl.gov%2Fwp-content%2Fuploads%2F2026%2F01%2FPrime-Flowdown-Clauses-BSD-CS-2258-01.13.2026-1.pdf&data=05%7C02%7Cscarbroughws%40ornl.gov%7C815060865c9f4b5b5f8f08de8b6b8a41%7Cdb3dbd434c4b45449f8a0553f9f5f25e%7C1%7C0%7C639101491211566235%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=v0hDkFT%2BHUpI4KQHZJk8ansUOdYuknHePk%2FICDOQWio%3D&reserved=0

Special Provisions:

Seller must submit completed AHA form https://contracts.ornl.gov/activity-hazard-analysis-aha/ Seller shall notify the ORNL Technical Project Officer prior to bringing Class 3B and 4 lasers on site. The TPO has responsibility for providing the Subcontractor with approval prior to bringing Class 3B and 4 lasers on site.

Personnel working with high-power laser systems will ensure work areas are controlled with interlocks, barriers, protective windows, and signage per ANSI Z136.1 (2014)

Electrical - Accessible/Exposed Electrical Hazards (July 22, 2019):

Seller must submit completed AHA form https://contracts.ornl.gov/activity-hazard-analysis-aha/ The Seller shall perform service and maintenance activities employing work practices required for electrical safety by the Occupational Safety and Health Administration (OSHA) in 29 CFR 1910 Subpart S, 29 CFR 1926 Subpart K, and NFPA 70E, Standard for Electrical Safety in the Workplace 2015 Edition.

Maintenance, testing, startup, and repair activities involving the potential for contact with exposed energized electrical circuits or parts shall be performed with the equipment de-energized unless this is infeasible because of diagnostic or operational limitations. To control potential electrical hazards, system components shall be disconnected from their electric energy source(s), with the disconnecting means (power cord and plug, safety switch, etc.) under the control of the service Seller. All stored electrical energy which might endanger personnel through contact (high amperage batteries, capacitors and high capacitance elements, high energy electromagnets, etc.) shall be discharged or safely isolated from the circuit.

Prior to working on or near any energized parts, Seller shall, via the Technical Project Officer (TPO), obtain approval from the Company’s applicable Level II Manager prior to performing the proposed activities. The TPO has responsibility for providing the Subcontractor with approval prior to working on or near any energized part. The TPO responsibility includes ensuring a pre- job dialogue on job hazards and controls between the service subcontractor and TPO and/or Company electrical SME.

Electrical – Post Receipt Field Evaluation (July 22, 2019) For electrical equipment, assemblies or items that are not NRTL listed or field evaluated by an OSHA Recognized NRTL (https://www.osha.gov/dts/otpca/nrtl/), the Seller shall provide documentation to assist the Company with safety inspections and evaluations of the equipment, assembly or item.

Documentation shall be submitted with the equipment and shall include the following:

1. Schematics and/or elementary diagrams.

2. Wiring diagrams, if applicable.

3. Detailed results of factory tests. Certificates of compliance or conformity alone are not acceptable.

4. Operating instructions.

The Company will use the submitted information to conduct a post-receipt safety evaluation of the equipment, assembly or item against appropriate code(s) and standard(s). The Company may reject the equipment, assembly or item if the Company concludes that it does not satisfy requirements of the applicable code(s) or standard(s).

Calibration Certification The Seller shall submit with each instrument/system a certification that the instrument/system has been calibrated and is ready for use. The certification shall contain, as a minimum, the identification of (1) the instrument/system, (2) the calibration procedure used, and (3) the standards and/or equipment utilized for the calibration (traceability to the SI, ILAC MRA accreditation process, dates of test, and identity of items tested will satisfy this last requirement). Detailed support data shall remain on file by the Seller as required by the contract. Certification shall be signed by an authorized Seller representative.

Software Quality Assurance The following shall be provided by the supplier (within the performance period of the contract):

1. Supplier shall provide formal on-site, off-site, or on-line training for users, if requested.

2. Supplier shall provide a process to notify users of defects, new releases, or issues that impact the operation of the software.

Supplier shall also provide a process to allow users to report defects and request assistance in operating the software. Supplier shall provide feedback on problem resolution for reported defects.

3. Supplier shall label new releases and upgrades of the software to allow unique identification of changes by revision.

4. Supplier shall provide assurance of the software quality by allowing an external assessment of their SQA program or providing evidence of the software quality via (a) self-declaration that the software meets the intended quality, (b) third-party certification, or (c) acceptance based on key characteristics (e.g., large user base) https://contracts.ornl.gov/activity-hazard-analysis-aha/ https://contracts.ornl.gov/activity-hazard-analysis-aha/

TAXES—FIXED PRICE (July 2006) FEDERAL, STATE, AND LOCAL TAXES

(a) Definitions. As used throughout this clause, the following terms shall have the meaning set forth below: (1) The term "direct tax" means any tax or duty directly applicable to the completed supplies or services covered by this Agreement, or any other tax or duty from which the Seller or this transaction is exempt. It includes any tax or duty directly applicable to the importation, production, processing, manufacture, construction, sale, or use of such supplies or services; it also includes any tax levied on, with respect to, or measured by sales, receipt from sales, or use of the supplies or services covered by this Agreement. The term does not include transportation taxes, unemployment compensation taxes, social security taxes, income taxes, excess-profits taxes, capital stock taxes, property taxes, and such other taxes as are not within the definition of the term "direct tax" as set forth above in this paragraph. (2) The term "Agreement date" means the effective date of this Agreement if it is a negotiated subcontract, or the date set for the opening of bids if it is an Agreement entered into as a result of formal advertising. (b) Federal Taxes. Except as may be otherwise provided in this Agreement, the Agreement price includes all applicable Federal taxes in effect on the Agreement date. (c) State or Local Taxes. Except as may be otherwise provided in this Agreement, the Agreement price does not include any State or local direct tax in effect on the Agreement date. (d) Evidence of Exemption. The Company agrees, upon request of the Seller, to furnish a tax exemption certificate or other similar evidence of exemption with respect to any direct tax not included in the Agreement price pursuant to this clause; and the Seller agrees, in the event of the refusal of the applicable taxing authority to accept such evidence of exemption, (1) promptly to notify the Company of such refusal, (2) to cause the tax in question to be paid in such manner as to preserve all rights to refund thereof, and (3) if so directed by the Company to take all necessary action, in cooperation with and for the benefit of the Government, to secure a refund of such tax (in which event the Company agrees to reimburse the Seller for any and all reasonable expenses incurred at its direction). (e) Price Adjustment. If, after the Agreement date, the Federal Government or any State or local Government either (1) imposes or increases (or removes an exemption with respect to) any direct tax, or any tax directly applicable to the materials or components used in the manufacture or furnishing of the completed supplies or services covered by this Agreement, or (2) refuses to accept the evidence of exemption, furnished under paragraph (d), hereof, with respect to any direct tax excluded from the Agreement price, and if under either (1) or (2) the Seller is obliged to and does pay or bear the burden of any such tax (and does not secure a refund thereof), the Agreement price shall be correspondingly increased. If, after the Agreement date, the Seller is relieved in whole or in part from the payment or the burden of any direct tax included in the Agreement price, or any tax directly applicable to the materials or components used in the manufacture or furnishing of the completed supplies or services covered by this Agreement, the Seller agrees promptly to notify the Company of such relief, and the Agreement price shall be correspondingly decreased or the amount of such relief paid over to the Company for the benefit of the Government. Invoices or vouchers covering any increase or decrease in the Agreement price pursuant to the provisions of this paragraph shall state the amount thereof, as a separate added or deducted item, and shall identify the particular tax imposed, increased, eliminated, or decreased. (f) Refund or Drawback. If any tax or duty has been included in the Agreement price or the price as adjusted under paragraph (e) of this clause, and if the Seller is entitled to a refund or drawback by reason of the export or re-export of supplies covered by this Agreement, or of materials or components used in the manufacture or furnishing of the completed supplies or services covered by this Agreement, the Seller agrees that he will promptly notify the Company thereof and that the amount of any such refund or drawback obtained will be paid over to the Company for the benefit of the Government or credited against amounts due from the Company under this Agreement; provided, however, that the Seller shall not be required to apply for such refund or drawback unless so requested by the Company.

Important Dates:

Questions Due Date: All questions shall be submitted via email to the Procurement Officer identified below by 2:00 PM EST on 05/06/2026.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer identified below by 2:00 PM EST on 05/14/2026.

Thank you, Scott Scarbrough Procurement Officer Oak Ridge National Laboratory | 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: scarbroughws@ornl.gov UT-Battelle LLC / Contractor to US Department of Energy mailto:scarbroughws@ornl.gov