Request for Proposal Rebid_Slate Mine Bridge_.pdf

REQUEST FOR PROPOSAL

BRIDGE REPAIR - SLATE MINE ROAD AT PINE LOG CREEK

This rebid is due to an irregularity in the original bid, as a bid was inadvertently not considered.

Additionally, the engineer has requested the inclusion of the "Quantity" column in the bid form for unit prices and cost extensions. We have also added the Bond Requirements.

PROJECT OVERVIEW

The Gordon County Board of Commissioners is accepting sealed written bids from qualified contractors for the bridge repair on Slate Mine Road at Pine Log Creek. This project consists of repairing concrete by locating existing reinforcing steel and miscellaneous concrete embedments; saw cutting concrete; removing deteriorated concrete and/or existing patch material; and installing concrete patch material. Work also includes bridge painting (cleaning and repainting beams), adding rip-rap as directed, cleaning and resealing deck joints, and realigning bearings/repairing anchor bolts. All work must be performed in accordance with specifications, plans, and engineering directions.

The successful bidder for this contract must agree to commence work within 30 calendar days of issuance of Notice to Proceed from the County and to fully complete all work no later than 180 calendar days from the Notice to Proceed.

The terms and time of payments will be in accordance with Section 109 of the “Georgia Department of Transportation Standard Specifications” 2001 Edition.

Bid packages may be obtained by contacting Charmon VanDyke, Gordon County Purchasing Manager, at bids@gordoncountyga.gov or on the Gordon County Website

The Gordon County Board of Commissioners reserves the right to accept or reject any or all bids received and to waive informalities and to re-advertise.

PRE-BID MEETING

A mandatory pre-bid meeting will be held on Monday August 10, 2026, at 10:00 a.m.

onsite at Slate Mine Bridge Road. Attendance is required for all prospective bidders, unless you attended the previous meeting on May 20, 2026. The original questions submitted for the original bid are included as addenda.

SUBMISSION REQUIREMENTS

Any questions following the pre-bid meeting must be submitted no later than August 14, 2026, by 2:00 p.m. Bids must be delivered to the Gordon County Purchasing Department at 201 N. Wall Street, Calhoun, GA 30701, no later than 3:00 p.m. on Thursday, September 3, 2026. Your sealed bid must be clearly marked “Sealed Bid – Slate Mine Road Bridge Replacement.”

Bidders must submit 4 printed copies and 1 USB drive.

The bid package must include at a minimum:

▪ Completed bid form and an authorized signature.

▪ A statement of the bidder’s qualifications (form provided by the county).

▪ A copy of the contractor’s Certificate of Qualifications issued by the Georgia

Department of Transportation.

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mailto:bids@gordoncountyga.gov

▪ Written oath stating the contractor has not restricted competitive bidding (Non-Collusion Affidavit form provided by the county).

▪ The E-Verify affidavit must be submitted in an envelope and attached on the outside of the bid, addressed to: Charmon VanDyke, Purchasing Manager, “Sealed Bid - Slate Mine Bridge” 201 North Wall Street, Calhoun, GA 30701.

Failure to submit this affidavit will result in the bid not being considered(O.C.G.A. § 13-10-91).

▪ A completed and signed W-9 form.

BONDING REQUIREMENTS

▪ Bid Bond: 5% of the total bid (O.C.G.A. §32-4-67), duly executed by the bidder and a surety company authorized in Georgia and listed on the latest U.S. Treasury Circular 570. Bid bonds for unsuccessful bidders will be returned once a contract award decision has been made.

▪ Performance Bond: 100% of the bid amount, executed by the contractor and a corporate bonding company licensed in Georgia and named on the current list of "Surety Companies Acceptable on Federal Bonds".

▪ Payment Bond: 100% of the bid amount, executed by the contractor and a corporate bonding company licensed in Georgia and named on the current list of "Surety Companies Acceptable on Federal Bonds." Note: A payment bond shall be required for all public works construction contracts with an estimated contract amount greater than $100,000.00.

▪ Bridge Bond: (O.C.G.A §32-4-70) A specialized bond covering the structural integrity and warranty of the Slate Mine Road bridge repairs, requiring the contractor to keep the bridge in good condition for a period of not less than 7 years.

POST-AWARD REQUIREMENTS

The successful bidder must submit the following items within ten calendar days of written notification of the bid award:

▪ Proof of workers' compensation insurance in accordance with state law.

▪ Provide proof of general liability insurance in the amount of at least $500,000, naming the Gordon County Board of Commissioners as additional insured.

▪ Proof of automobile liability insurance in the amount of at least $500,000.

▪ Written certification that the contractor operates a drug-free workplace in accordance with O.C.G.A. 50-24-1 through 50-24-6 (form provided by county).

▪ Proof of a valid and current business license from the city/county where the business is located or a business license from Gordon County.

▪ A performance bond in the amount of the bid. The performance bond shall be executed by the contractor and a corporate bonding company licensed to transact business in Georgia and named on the current list of “Surety Companies Acceptable on Federal Bonds” as published in the Treasury Department Circular Number 570. If at any time a surety on any such bond is declared bankrupt or loses its rights to do business in Georgia or is removed from the list of surety companies accepted on federal bonds, the contractor shall, within 10 days, notify

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the owner and shall substitute an acceptable bond in such form and sum and signed by such other surety as may be satisfactory to the county.

▪ A payment bond in the amount of the bid. The payment bond shall be executed by the contractor and a corporate bonding company licensed to transact business in Georgia and named on the current list of “Surety Companies Acceptable on Federal Bonds” as published in the Treasury Department Circular Number 570. If at any time a surety on any such bond is declared bankrupt or loses its rights to do business in Georgia or is removed from the list of surety companies accepted on federal bonds, the contractor shall, within 10 days, notify the owner and shall substitute an acceptable bond in such form and sum and signed by such other surety as may be satisfactory to the county.

CONTACT INFORMATION

If additional information is needed, please contact Rusty Hogan, Gordon County Public Works Director, at rusty.hogan@gordoncountyga.gov or Charmon VanDyke, Purchasing Manager, at bids@gordoncountyga.gov.

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mailto:rusty.hogan@gordoncountyga.gov mailto:bids@gordoncountyga.gov

GORDON COUNTY, GEORGIA

INVITATION TO BID

BID FORM

The undersigned bidder hereby declares that he has carefully examined the information contained herein and will provide the necessary equipment, tools, labor, and materials to replace the culvert on Slate Mine Road, as specified herein, for the following sum:

Item No. Item Description Quantity Units Unit Price Bid Amount 150-1000 Traffic Control - Project Lump Sum 151-1000 Mobilization Lump Sum 461-2000 Clean and Reseal Deck

Joints Linear Foot

535-1105 Bridge Painting (Clean and Repaint Beams)

Square Foot

603-1000 Add Rip-Rap as directed by the Engineer

Ton

632-0003 Changeable Message Sign, Portable, Type 3

Each

830-1401 Concrete Spall Repair- Span 1 Beam 5 @ Bent 2

STA 0+49

Lump Sum

830-1401- Concrete Spall Repair- Span 2 Beam 3 @ Bent 2

STA 0+51

Lump Sum

830-1402 Realign Bearings and Repair Anchor Bolts

Each

999-7900 Remove Drift Lump Sum Bonding Lump Sum

TOTAL BID

Name of Bidder: ___________________________________________________

Contact Person and Title: ___________________________________________

Address: _________________________________________________________

City/State/Zip: ____________________________________________________

Telephone: _______________________________________________________

Fax: ____________________________________________________________

E-mail: __________________________________________________________

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GORDON COUNTY, GEORGIA

INVITATION TO BID

BID FORM

Name of Bidder: _________________________________________________________

It is agreed by the undersigned bidder that the signature and submission of this bid represent the bidder’s acceptance of all terms, conditions, and requirements of the bid specifications and, if awarded, the bid will represent the agreement between the parties.

Authorized Signature ________________________Title: ___________________

Name Printed: _____________________________ Date: __________________

The bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the contract documents, but which are incidental to the scope, intent, and completion of this contract, shall be deemed to have been included in the prices bid for the various items scheduled.

The bidder acknowledges that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the bidder proposes to do the additional work at the unit prices stated herein;

and should the quantities be decreased, the bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for additional costs or anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of work, at which time adjustments will be made to the contract amount by direct increase or decrease.

In the case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply, and the totals shall be corrected to agree with the unit prices.

Addendum #1 ________________________________ Addendum #2 ________________________________ Addendum #3 ________________________________ Addendum #4 ________________________________

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GORDON COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT

STATE OF ______________________ COUNTY OF __________________

I _______________________, being first duly sworn, deposes and says that:

He is __________________________of________________________, the bidder that has submitted the attached bid;

He or she is fully informed with respect to the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid;

Such a bid is genuine and is not a collusive or sham bid;

Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees, or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit, or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the Gordon County Board of Commissioners or any person interested in the proposed contract; and

The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Bidder: ________________________________________________________________ By: ___________________________________________________________________ Name Printed: __________________________________________________________ Title: ______________________________________________________ ___________ Date: _________________________________________________________________

Subscribed and sworn to me this __________ day of ________________, 2025.

NOTARY PUBLIC:_______________________________________________________

Commission Expires:______________________

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DRUG-FREE WORKPLACE CERTIFICATE

By signature on this certificate, the contractor certifies that the provisions of O.C.G.A.

Section 50-24-1 through 50-24-6 related to the “Drug-Free Workplace Act” have been complied with in full. The contractor further certifies that:

1. A drug-free workplace will be provided for the contractor’s employees during the performance of the contract; and

2. Each contractor who hires a subcontractor to work in a drug-free workplace shall secure from that subcontractor the following written certification: “As part of the subcontracting agreement with (contractor’s name), (subcontractor’s name) certifies to the contractor that a drug-free workplace will be provided for the subcontractor’s employees during the performance of this contract pursuant to O.C.G.A. Section 50-24-3(b)(7).”

By signature on this certificate, the contractor further certifies that it will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of this contract.

Contractor: _______________________________________________________

By: _____________________________________________________________

Name Printed: ____________________________________________________

Title: ____________________________________________________________

Date: ___________________________________________________________

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STATEMENT OF BIDDER’S QUALIFICATIONS

All questions must be answered, and the data given must be clear and comprehensive. This statement must be notarized. If necessary, questions may be answered on separate attached sheets.

The bidder may submit any additional information desired. Attach all additional sheets to this statement.

1) Name of bidder: ___________________________________________________

2) Permanent main office address: ______________________________________

3) When organized: __________________________________________________

4) If a corporation, where incorporated: ___________________________________

5) How many years has your company been engaged in the contracting business under your present firm or trade name: _________________________________

6) Complete a Project Information Form (attached) for each of your current and recently completed work projects.

7) General description of type of work performed by your company______________

8) Has your company ever failed to complete any work awarded to you? If so, where and why? ___________________________________________________

9) Has your company ever defaulted on a contract? If so, where and why?

10) GA’s Utility Contractor’s License Number:_______ Expiration Date:__________

I, __________________________, certify that I am the _________________________ of the bidder and that the answers to the foregoing questions and statements contained therein are true and correct.

Bidder: ________________________________________________________________ By: ___________________________________________________________________ Name Printed: __________________________________________________________ Title: ______________________________________________________ ___________ Date: _________________________________________________________________

Subscribed and sworn to me this _________ day of _______________________, 2025.

NOTARY PUBLIC: _______________________________________________________

Commission Expires: _____________________

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PROJECT INFORMATION FORM

(for each of your current and recently completed work projects, Indicate if your company was a subcontractor or joint venture.

Contract Number and Location

Amount of Contract

% Complete Estimated Completion Date

Type of Work Owner Engineer Phone Number

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NPDES PERMIT CERTIFICATE

As required by the Georgia Department of Natural Resources, Environmental Protection Division, General Permit No. GAR 100000.

By execution of this Certificate, I certify under penalty of law that I understand the terms and conditions of the general National Pollutant Discharge Elimination Systems (NPDES) permit that authorizes the storm water discharges associated with industrial activity from the construction site identified as part of this certification.

This___________ day of _____________________, 2026

Signature

Printed Name

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PRE-BID MEETING

POST-AWARD REQUIREMENTS

CONTACT INFORMATION

GORDON COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT

NPDES PERMIT CERTIFICATE