Request for proposal

Well Drilling Services

Town of North Hudson

Proposal Due Date: September 16th 2026 at 2:00pm

This project is funded by the New York State Department of Environmental Conservation

(NYSDEC).

WELL DRILLING SERVICES

NOTICE IS HEREBY GIVEN that the undersigned, on behalf of the Town of North Hudson will accept proposals until September 16th 2026 at 2:00pm for Water Well Drilling Services at the Municipal Offices. Project location: Town of North Hudson Town Hall, 3024 US Route 9, North Hudson, NY 12855.

Proposal documents are available on the Contract Reporter as well as at North Hudson’s Town Hall, Town Clerk’s Office.

PLEASE TAKE FURTHER NOTICE that the Town of North Hudson in connection with any contract entered into pursuant to this Notice, will not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, national origin, disability, sexual orientation, or veteran status. Disadvantaged, Minority-, and Women-Owned Business Enterprises (M/WBE) will be afforded full and fair opportunity to submit proposals.

Minority- and Women-Owned Business Enterprises (M/WBE), Service-Disabled Veteran-Owned Businesses (SDVOB), and Section 3 businesses are strongly encouraged to participate. The Town of North Hudson is an equal opportunity employer.

In addition to the proposal, Respondents shall submit executed non-collusion certificates and certificate of compliance with the Iran Divestment Act signed by the proposer or one of its officers as required by the General Municipal Law Sec. 103d.

The Town reserves the right to accept or reject any or all proposals, waive informalities or technical defects, and award in the best interest of the Town.

Dated: August 26th, 2026 Order of the Town Supervisor Chris Clark Town of North Hudson, New York

Proposal documents are available on the Contract Reporter as well as at North Hudson’s Town Hall, Town Clerk’s Office.

All proposals must be clearly labeled: North Hudson – Well Drilling Services This identification must appear on all email correspondence or delivered materials.

1) INTRODUCTION BACKGROUND

Town of North Hudson, New York, is seeking cost proposals from qualified and appropriately licensed contractors to complete public water supply well drilling, installation, development, and well testing services to install one well, located at the Town’s Municipal Building.

The Town of North Hudson, New York, is undertaking a new Well for the Municipal offices and requires a new groundwater source.

All questions and inquiries regarding the project can be directed to the Town Supervisor, Chris Clark at 3024 US Rt. 9, North Hudson, NY 1255. Telephone: 518-532-9811 or Email:

supervisor@townofnorthhudsonny.gov.

2) FUNDING AGENCIES AND REQUIREMENTS

Funding Source: This project is funded in part by the New York State Department of Environmental Conservation (NYSDEC).

3) PROPOSAL REQUIREMENTS

Proposals shall be submitted in two parts, technical and cost. The technical proposal should demonstrate your firm’s qualifications and capability to perform the required work, project approach and schedule as follows.

A) Qualifications Proposal:

Provide a synopsis of the years of experience and detailed qualifications in performing the range of municipal water wells on various project types in compliance with applicable standards, including team’s resumes and State license/certification.

B) Technical Proposal:

Project Execution Plan: Discuss approach to the project in terms of understanding of the established Scope and Deliverables execution, with regard to any constraints identified in this Solicitation, to include funding requirements. Provide a plan for engaging the Town’s project team and regulatory agencies required.

Schedule: Capacity to complete the scope of work within the defined period of performance within 6 weeks of award.

C) Cost Proposal:

This should include the lump sum for the project.

mailto:supervisor@townofnorthhudsonny.gov

4) PROPOSAL DUE DATE

A copy of the proposal must be delivered to the Town Hall located at 3024 US Route 9, North Hudson, NY, PO Box 60, 12855. Proposals may also be emailed to Town Clerk via email at townclerk@townofnorthhudsonny.gov. Proposals must be received no later than September 16th, by 2:00 PM. Proposals received after this date and time will not be accepted, please plan ahead.

The Town is an equal opportunity employer. Minority and Women-Owned Business Enterprises (MWBE), Section 3 businesses, and Service-Disabled Veteran-Owned Small Businesses (SDVOSB) are strongly encouraged to submit Proposals. The Town further encourages participation by disadvantaged business enterprises and will take affirmative steps to ensure that such businesses are afforded full and fair opportunity to submit Proposals and are not discriminated against on the basis of race, color, national origin, sex, age, disability, or other protected status.

5) EVALUATION CRITERIA

In evaluating responses to this Solicitation, the Town will conduct a fair and open competitive process in accordance with applicable federal and New York State requirements. Proposals will be evaluated based on qualifications, technical approach, and cost, with award made to the Respondent whose proposal is determined to be the most advantageous to the Town, taking into consideration all evaluation factors.

Submittals will be reviewed and scored based on the following criteria:

A) Qualifications Proposal (Up to 30 Points) Evaluation of the Respondent’s overall qualifications, including but not limited to:

• Relevant experience with similar projects, particularly municipal water well drilling or comparable services

• Demonstrated technical expertise and firm capacity to perform the work

• Experience and qualifications of key personnel assigned to the project

• Past performance, including references and successful completion of similar projects

B) Technical Proposal (Up to 30 Points)

Evaluation of the Respondent’s proposed approach to the work, including:

• Understanding of the project scope, objectives, and site conditions

• Soundness, feasibility, and completeness of the proposed methodology

• Project schedule and demonstrated ability to meet required timelines

• Identification of potential risks, challenges, and proposed mitigation measures

• Quality assurance and quality control procedures

C) Cost Proposal (Up to 40 Points)

Evaluation of the proposed cost, including:

• Cost reasonableness, as determined by comparison to independent cost estimates, prior procurements, or other relevant benchmarks mailto:ownclerk@townofnorthhudsonny.gov

• Completeness, clarity, and transparency of the cost proposal, including unit and/or lump sum pricing as applicable

• Consistency of proposed costs with the scope of services

The maximum total score is 100 points.

6) SELECTION PROCESS

Only proposals that are timely submitted and determined to be responsive to the mandatory requirements of this Solicitation will be considered. Proposals will be evaluated based on qualifications, technical merit, and cost.

The contract will be awarded to the Respondent whose proposal is determined to be the most advantageous to the Town, based on the total score received in accordance with the established evaluation criteria. Award will not be made solely on the basis of lowest price.

7) COST REASONABLENESS AND FEDERAL COMPLIANCE

In accordance with federal procurement requirements (2 CFR §200.317–200.327), the Town will perform a cost or price analysis to ensure that the proposed compensation is fair and reasonable.

Such analysis may include comparison to independent cost estimates, historical pricing, or other relevant benchmarks.

The Town reserves the right to request additional cost information, clarifications, or supporting documentation from any Respondent as necessary to complete this analysis.

8) OPTIONAL INTERVIEWS / CLAIRFICATIONS

The Town reserves the right to request clarifications, conduct interviews, or seek additional information from one or more Respondents. If conducted, such interviews or clarifications may be considered in the final evaluation and scoring.

9) RESPONSIVENESS AND RESPONSIBILITY DETERMINATION

Proposals will first be reviewed to determine responsiveness. A proposal may be deemed non-responsive if it fails to comply with the material requirements of this Solicitation, including but not limited to:

• Failure to submit required forms, certifications, or documentation

• Submission of incomplete, inconsistent, or misleading information

• Failure to comply with applicable federal, state, or local procurement requirements

The Town will also evaluate the responsibility of each Respondent in accordance with federal standards, including consideration of integrity, compliance with public policy, record of past performance, and adequacy of financial and technical resources.

10) RIGHT TO REJECT AND AWARD

The Town reserves the right to reject any or all proposals, waive minor informalities or irregularities, and award the contract in a manner deemed to be in the best interest of the Town, consistent with applicable federal, state, and funding agency requirements. Award will not be based solely on lowest cost, but on the proposal determined to be most advantageous, considering quality, performance, and cost.

11) PROFESSIONAL SERVICES REQUIREMENTS:

A) SCOPE OF WORK:

The Contractor selected to do the work is to install an adequate well source for the Town’s Municipal Building. The Town is requesting that the respondent provide the information required for the Town, such as techniques and requirements such as testing and monitoring.

B) EXPERIENCE & QUALIFICATIONS

By responding to this request for quotation, Contractor warrants that it is experienced in water supply well construction, development and testing methods, is a registered water well contractor with the NYSDEC, and is otherwise properly registered and licensed to provide and perform such services in the State of New York.

C) PERMITS, UTILITY CLEARANCES & WELL REPORTS

Contractor will apply for, acquire, and submit to proper authorities all necessary State of New York or other agencies’ permits and licenses as required to perform said work, including but not necessarily limited to filing and acquiring a Preliminary Notice of Proposed Water Well from NYSDEC, as required.

Contractor shall obtain utility location clearances for any well site before drilling, including contacting and obtaining the appropriate clearances from DigSafely, UDig NY, or any other local, State of New York, or federal organization, as required.

Contractor shall file a NYSDEC Well Completion Report promptly upon completion of any well that is installed, if necessary.

SUBMITTAL REQUIREMENTS CHECKLIST

Proposers shall include the following documents with their Proposal. Failure to submit the required information may result in the Proposal being deemed non-responsive.

� Letter of Interest

� Qualifications Proposal:

• Description of Company

• Capacity of Company

• Statement of Qualifications

• State License and or Certification

• References (maximum 3 related projects)

� Technical Proposal:

• Schedule Proposal & Schedule

� Cost Proposal: Please provide a cost proposal with a total lump sum.

Required Forms and Certifications

1. Evidence of Insurance upon vendor award

2. W-9 Form upon vendor award

3. Certification of Authority upon vendor award

4. Non-Collusive Bidding Certification

5. Certification of Compliance with the Iran Divestment Act

6. Conflict of Interest Statement

7. Certification of Experience Form OR list of references (3 Maximum)

CERTIFICATE OF AUTHORITY

(Officer other than officer executing proposal documents) certify that I am the------------ of the---------------- (Title) (Name of Contractor)

---------------- a corporation, duly organized and in good standing under the

(Law under which organized, e.g., the New York Business Corporation Law) named in the foregoing agreement; that----------------------- (Person executing proposal documents) who signed said agreement on behalf of the Contractor was, at the time of execution, ----------------of the Contractor; that said agreement was duly signed for (Title of such person) and in behalf of said Contractor by authority of its Board of Directors, thereunto duly authorized, and that such authority is in full force and effect at the date hereof.

Signature

STATE OF NEW YORK

COUNTY OF ESSEX

) SS.:

Corporate Seal

On this _____ day of ________ , 20 __ , before me personally came _______ _

___________ to me known, and known to me to be the--------------

(Title) of __________________________ the corporation described in and which executed the above certificate, who being by me duly sworn did depose and say that he, the said __

-----------resides at------------------' and that he is __ _

___________ of said corporation and knows the corporate seal of the said corporation; that the seal affixed to the above certificate is such corporate seal and that it was so affixed by order of the Board of

Directors of said corporation, and that he signed his name thereto by like order.

Notary Public County

CONFLICT OF INTEREST STATEMENT

_________________________________ (“Respondent”)

Conflict of Interest Statement

The owner(s), corporate members or employees of [Respondent], shall derive any personal profit or gain, directly or indirectly, by reason of his or her participation with the [the Town of Lewis]. Each individual shall disclose to the [the Town of Lewis] any personal interest or direct relationship which he or she may have and shall refrain from participation in any decision making in related manners.

Any owner, corporate member or employee of [Respondent] who is an officer, board member, a committee member or staff member of a related organization shall identify his or her affiliation with such agency or agencies; further, in connection with any policy committee or board action specifically associated with [the Town of Lewis], he/she shall not participate in the decision affecting that entity and the decision must be made and/or ratified by the full board.

At this time, I am a Board member, a committee member, or an employee of the following organizations/companies:

Now this is to certify that I, except as described below, am not now nor at any time during the past year have been:

1) A participant, directly or indirectly, in any arrangement, agreement, investment, or other activity with any vendor, supplier, or other party; doing business with the [the Town of Lewis] which has resulted or could result in person benefit to me.

2) A recipient, directly or indirectly, of any salary payments or loans or gifts of any kind or any free service or discounts or other fees from or on behalf of any person or organization engaged in any transaction with the [the Town].

Any exceptions to 1 or 2 above are stated below with a full description of the transactions and of the interest, whether direct or indirect, which I have (or have had during the past year) in the persons or organizations having transactions with the [the Town of Lewis].

Respondent: ___________________________________________

Date: ______________

Signature: ___________________________________________

Printed name: ___________________________________________

Address: ___________________________________________

Telephone: ______________________

CERTIFICATION OF EXPERIENCE

I,----------HEREBY CERTIFY THAT (COMPANY ________ _

___________ HAS PERFORMED THE FOLLOWING WORK WITHING THE LAST

THREE YEARS UNLESS SPECIFIED DIFFERENTLY IN THE SPECIFICATION:

NAMES OF BUSINESS:------------ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

NAMES OF BUSINESS: ____________ CONTACT NAME: ______ _

ADDRESS: ____________________________ ~

AMOUNT OF CONTRACT: _________ TELEPHONE NO.: ________ _

TYPE OF WORK: FAX NO.: ___________ _

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

EMAIL ADDRESS:

IRAN DIVESTMENT ACT CERTIFICATION

As a result of the Iran Divestment Act of 2012 (Act), Chapter 1 of the 2012 Laws of New York, a new provision has been added to the State Finance Law (SFL), § 165-a, effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list (prohibited entities list) of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date, at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, Bidder/Contractor (or any assignee) certifies that once the prohibited entities list is posted on the OGS website, it will not utilize on such Contract any subcontractor that is identified on the prohibited entities list.

Additionally, Bidder/Contractor is advised that once the list is posted on the OGS website, any Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to the solicitation, must certify at the time the Contract is renewed, extended or assigned that it is not included on the prohibited entities list.

During the term of the Contract, should the New York State Education Department (AGENCY) receive information that a person is in violation of the above-referenced certification, AGENCY will offer the person an opportunity to respond. If the person fails to demonstrate that it has ceased its engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then AGENCY shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages, or declaring the Contractor in default.

AGENCY reserves the right to reject any bid or request for assignment for an entity that appears on the prohibited entities list prior to the award of a contract, and to pursue a responsibility review with respect to any entity that is awarded a contract and appears on the prohibited entities list after contract award.

Signature:

Print Name:

Title:

Company Name:

Date: :

NON-COLLUSION AFFIDAVIT

The undersigned bidder or agent, being duly sworn on oath, says that he/she has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to include anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He/She further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee gift, commission or thing of value on account of such sale.

OATH AND AFFIRMATION

I HEREBY AFFIRM UNDER THE PENALTIES FOR PERJURY THAT THE FACTS

AND INFORMATION CONTAINED IN THE FOREGOING BID FOR PUBLIC

WORKS ARE TRUE AND CORRECT.

Dated this ___ day of ____________________, ________

(Name of Organization)

(Title of Person Signing)

(Signature)

ACKNOWLEDGEMENT

STATE OF _______________________)

) ss

COUNTY OF_____________________)

Before me, a Notary Public, personally appeared the above named and swore that the statements contained in the foregoing document are true and correct.

Subscribed and sworn to me this _______ day of _____________, _______.

Notary Public Signature

My Commission Expires: __________________________________________________

Project Location