CITY OF SANTA MONICA

REQUEST FOR PROPOSAL - ENVIRONMENTAL IMPACT

REPORT (EIR) FOR SANTA MONICA AIRPORT CONVERSION

PROJECT

Community Development

RELEASE DATE: October 5, 2026

DEADLINE FOR QUESTIONS: October 19, 2026

RESPONSE DEADLINE: October 30, 2026, 3:00 pm

APPROVED FOR ADVERTISEMENT

City of Santa Monica

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

Table of Contents

1. Introduction

2. Term

3. Scope of Work

4. Questions and Answers

5. Vendor Questionnaire

6. Evaluation Criteria

7. Award Process

8. Terms & Conditions

Attachments:

A - Proposer Checklist

B - PSA Template

C - PSA Insurance Template With Professional Liability

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

1 Introduction

1.1 Summary

The City of Santa Monica is requesting proposals from qualified consulting firms to prepare an Environmental Impact Report meeting the requirements of the California Environmental Quality Act (CEQA) for the Santa Monica Airport Conversion Project.

1.2 Background

Measure LC is a ballot measure that was passed by Santa Monica voters on November 6, 2014. Measure LC states, as follows:

Subject only to limitations imposed by law, the City Council shall have full authority, without voter approval, to regulate use of the Santa Monica Airport, manage Airport leaseholds, condition leases, and permanently close all or part of the Airport to aviation use.

If all or part of the Airport land is permanently closed to aviation use, no new development of that land shall be allowed until the voters have approved limits on the uses and development that may occur on the land. However, this section shall not prohibit the City Council from approving the following on Airport land that has been permanently closed to aviation use: the development of parks, public open spaces, and public recreational facilities; and the maintenance and replacement of existing cultural, arts and education uses. (Emphasis added.)

In 2017, the City and FAA entered into a consent decree, which allows (but does not mandate) that the City can close the Santa Monica Airport after December 31, 2028.

Following the consent decree, on February 28, 2017, the City Council adopted Resolution No. 11026 which (1) “authoriz[es] all actions necessary to ensure the closure of Santa Monica airport effective as of midnight on December 31, 2028,” and (2) provides that the City “shall take all actions necessary and proper to ensure that SMO will cease to operate as an airport and shall be closed to all aeronautical use forever effective as of midnight on December 31, 2028.”

In light of the foregoing actions, but subject to future policy considerations, the City has commenced preliminary planning and community engagement efforts to consider future land uses at the Airport, as further described, below. These efforts have culminated in what is referenced hereinafter as the “Santa Monica Conversion Project”.

The Santa Monica Airport Conversion Project (the Proposed Project) is a comprehensive multi-phase initiative to reimagine 192 acres of public land following the planned closure of the Santa Monica Airport on December 31, 2028, as afforded by the Consent Decree signed in 2017. The effort establishes a long-term land use vision centered on a future, Measure LC compliant, Great Park that reflects community aspirations while balancing legal, environmental, economic, and social considerations

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project along with funding realities and feasibility. Community engagement over the past two years has generated a substantial foundation of feedback that will inform development of a Preferred Scenario Framework Plan for the site, anticipated before the end of 2026.

This Preferred Scenario, which includes the anticipated closure of the airport, will become the basis for environmental review under the California Environmental Quality Act (CEQA).

The planning work builds on the five Guiding Principles unanimously adopted by the City Council in January 2025: Start with Nature, Inspire Wonder, Balance Economics, Amplify Versatility, and Celebrate Place. It also reflects more than 16,100 survey responses, 102 public meetings, and extensive input from boards, commissions, task forces, and the broader community. Phase 3b resulted in the creation of a Framework Diagram that organizes the site into eight flexible districts informed by the engagement to date: Immersive Nature, Active Sports, Urban Edge, Arts & Culture, The Stroll, The Meadow, The Lawn, and The Heart. These districts identify general locations, approximate sizes, and potential activities that can evolve over time and support a multi-year buildout while remaining adaptable to future conditions and community needs. As the City progresses into Phase 4, each district from the Framework Diagram will be carefully evaluated and illustrated to show its purpose and anticipated uses.

Once the City Council formally selects a Preferred Scenario Framework Plan, the City intends to begin preparation of a program level EIR. This EIR will evaluate environmental impacts, feasible mitigation measures, and a full range of alternatives, including the required No Project option. The program level EIR will also support future regulatory work such as creation of a Specific Plan, General Plan amendments, zoning updates, and phased implementation strategies.

The City also received $10,000,000 in Proposition 4 funds (Climate Bond) to plan and develop a portion of what is anticipated to be the Great Park. Following voter approval of Proposition 4, the California legislature enacted Public Resources Code Section 21080.57, as follows:

This division does not apply to any activity or approval necessary for or incidental to planning, design, site acquisition, construction, operation, or maintenance of public park or nonmotorized recreational trail facilities funded in whole or in part by the Safe Drinking Water, Wildfire Prevention, Drought Preparedness, and Clean Air Bond Act of 2024 (Division 50 (commencing with Section 90000)). (Emphasis added.)

The program EIR should take into consideration Public Resources Code Section

21080.57. For more information please go to the project website www.smacproject.com

1.3 Contact Information

Any inquiries or requests regarding this procurement should be submitted via OpenGov. Other City officers, agents, employees or representatives do not have https://www.smacproject.com/

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.

Kellee Mac Donald Sr. Buyer 1685 Main St. Mail Stop #9 Santa Monica, CA 90401 Email: kellee.macdonald@santamonica.gov Phone: (310) 458-8797 Department:

Community Development

Department Head:

1.4 Timeline

Proposal Calendar

The following is a list of key dates:

Release Project Date October 5, 2026

Question Submission Deadline October 19, 2026, 3:00pm

Question Response Deadline October 23, 2026, 3:00pm

Proposal Submission Deadline October 30, 2026, 3:00pm

2 Term

The City is inviting proposals from qualified persons or firms for a firm-fixed contract for an initial term of One (1) , with Four (4) for renewal of One (1) each, to be exercised at the City’s sole discretion.

3 Scope of Work

3.1 Scope of Work

Consultant will prepare a program-level Environmental Impact Report (EIR) for the proposed Project in close coordination with City staff. The EIR must be prepared in mailto:kellee.macdonald@santamonica.gov tel:(310)458-8797

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project accordance with the criteria, standards, and provisions of the CEQA, Section 21000 et seq. of the Public Resources Code and the State CEQA Guidelines (California Code of Regulations Section 15000 et seq.), and relevant CEQA case law.

Task A. Initial Study/Project Description

The selected consultant will prepare an EIR Project Description that meets CEQA requirements. Selected consultant must work with the City on drafting a schedule and an information needs list to the City, as necessary, to begin EIR work. Additionally, the Consultant must prepare an Initial Study and Notice of Preparation to be reviewed by the City. The Initial Study must scope out the environmental issues that the project is anticipated to have "No Impacts" or "Less Than Significant Impact".

Deliverables

• Information Needs List

• Project Description (electronic format)

• Initial Study

• Notice of Preparation

• EIR schedule

Task B. Notice of Preparation/Scoping Meeting

In accordance with the requirements of CEQA, selected consultant must prepare a Notice of Preparation (NOP) of a Draft EIR/Notice of Scoping Meeting and circulate to the State Clearinghouse; Responsible Agencies; Trustee Agencies; other interested and affected State, County, and local governmental agencies; local Native American tribal representatives; and other groups and individuals that may have interest in the proposed project.

Selected consultant must also conduct a public scoping meeting in coordination with City staff and consultants, and prepare relevant scoping materials for the proposed project.

Deliverables

• Notice of Preparation

• Scoping Meeting (CEQA boards, CEQA/Project presentation on Powerpoint)

Task C. Preparation of the Draft EIR

A CEQA-compliant EIR that analyzes the potential environmental impacts of the project, including closure of the Santa Monica Airport (SMO), will be required. In accordance with CEQA, the EIR must include a thorough explanation/analysis of the project’s construction and operational impacts for each environmental issue area, feasible mitigation measures, an analysis of impacts following mitigation, identification of impacts that cannot be mitigated to a less than significant level, and an assessment of cumulative effects. An alternatives analysis and preparation of a mitigation monitoring program are also required.

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

The scope and format of the EIR will follow the outline below and include the following:

o Introduction o Executive Summary o Project Description o Analysis of Environmental Impacts o Alternatives (Up to five alternatives) o Other CEQA Considerations/Mandatory Findings of Significance o List of Preparers/References

For each environmental issue area to be analyzed, the EIR must include a description of existing conditions (environmental and regulatory setting), identification of the methodology and significance thresholds used based on Appendix G of CEQA Guidelines and CEQA caselaw, a thorough analysis of the project’s potential for significant impacts, a discussion of cumulative impacts, feasible mitigation measures, and level of significance after mitigation. At minimum, it is anticipated that the Draft EIR will analyze the following environmental issues:

• Aesthetics/Visual Resources - The project site is located in an urbanized area and developed with an existing airport. There are no designated scenic highways adjacent to the project site, and the City is not aware of any scenic resources in the project area. However, the existing site topography is such that scenic vistas such as westward ocean views and northward views of the Santa Monica Mountains, are available from the project site. Development of the project would change the existing visual character and quality of views and would also introduce new sources of light and glare. As such, the EIR will include an analysis of project impacts on scenic vistas, scenic resources, visual character, and light/glare.

• Air Quality - The EIR will include an analysis of the operational air emissions and construction air emissions that would be generated using the most recent version of CalEEMod. Project emissions will be compared against relevant and applicable significance criteria to determine if the project would conflict with or obstruct an air quality plan or exceed an established standard for a criteria pollutant, or result in other emissions adversely affecting a number of people. In addition to the analysis of the air emissions that would be generated by operation and construction of the project, the EIR will analyze operational air emissions that would be generated/re-distributed as a result of the closure of SMO. A human health risk assessment is also required to address potential public health impacts and should be based on updated guidance to determine if project-related toxic air contaminants or hazards pose significant risks to nearby communities.

• Cultural Resources - The City's consultant for the Proposed Project previously commissioned a preliminary Cultural Resources Report in March 2025 to identify

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project potential archaeological and historic resources on the project site. The report includes background research on the history of SMO and provides an inventory of potential historic resources that warrant further review and analysis. The airport has two City Landmarks, the Beacon and Compass Rose, which could be incorporated into the design and planning of the project. The EIR will include a detailed full analysis of the identified potential historic resources on the project site and whether each of these resources are considered significant at the local, state, or regional level.

• Energy - Based on the Proposed Project's anticipated operations and construction details, the EIR will include an analysis of the project's energy impacts (including a quantification of energy demands accounting for proposed sustainable and/or renewable energy features) and determine whether the project would result in potentially wasteful, inefficient consumption of energy resources and whether the project would conflict with a state or local plan for renewable energy/energy efficiency.

• Geology/Soils - While the project site is not located on any known fault or fault zones, the project site is susceptible to seismic risks similar to other developments in the Los Angeles region. The project would include substantial excavation and grading during project construction, which could potentially create on-site geologic risks such as erosion and soil stability issues. The consultant or subconsultant will prepare a Preliminary Geological Investigation Report to assess existing geological conditions and determine potential geological and soil impacts based on the project's components. Results of the report will be summarized and incorporated in the EIR.

• Greenhouse Gas Emissions - The EIR will include an analysis of the operational greenhouse gas (GHG) emissions and construction air emissions that would be generated using the most recent version of CalEEMod. Similar to the air quality analysis, GHG emissions will be compared against relevant significance criteria and/or adopted climate action plans to determine if the project would result in a significant GHG impact. In addition to the analysis of the GHG emissions that would be generated by operation and construction of the project, the EIR will analyze operational GHG emissions that would be generated/re-distributed as a result of the closure of SMO.

• Hazards and Hazardous Materials - Airport operations have existed on the project site since the 1910s. These operations have included the use and handling of various hazards and hazardous materials, which have resulted in potential subsurface contamination. A Phase I Environmental Site Assessment (Phase I ESA) was prepared for the City for the project site, which identified a number of recognized environmental conditions (RECs). Subsequently, a Phase

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

II ESA was prepared. As part of the EIR, consultant will provide review of the Phase II ESA and develop appropriate mitigation measures.

• Hydrology and Water Quality - The project site lies within the Santa Monica Bay Watershed which encompasses 414 square miles from the Santa Monica Mountains to the north and downtown LA to the east, to the Bay. Primary pollutant concerns for the Bay include DDT (dichlorodiphenyltrichloroethane), PCB (polychlorinated biphenyls), and sediment contamination. The EIR will analyze surface runoff flows from the project site including potential for contaminants to be discharged into the City's storm drain system and ultimately the Bay. The analysis will also include a technical analysis of whether existing and planned storm drain capacity can accommodate project flows.

• Land Use and Planning - The existing SMO has long been recognized by the City as a site that can offer unique land use opportunities. The project would result in the closure of the airport, and conversion of the property into a public park with supportive land uses. Although the project site is not zoned, it does have a General Plan land use designation of Institutional/Public Lands. The EIR will analyze the project's consistency with applicable regional and local plans and regulations. The analysis will also consider the project's relationship with surrounding land uses.

• Noise - The project has the potential to generate new sources of noise and vibration due to increased visitation to the project site and project construction equipment. The EIR must include a quantitative estimate of the operational and construction noise levels that would be generated by the project. Existing noise measurements will be taken to establish ambient noise levels at nearby sensitive receptors and on roadways. The project's increase in noise levels must be compared against relevant criteria and/or the City's Noise Ordinance to determine if the project would result in a significant noise impact. In addition to the analysis of the noise levels that would be generated by operation and construction of the project, the EIR will analyze noise impacts as a result of the closure of SMO.

• Public Services/Recreation - The project could potentially increase demand for public services such as police protection, park, and fire protection services due to increased visitation levels to the project site. The EIR will include an analysis of whether such increased demand would result in substantial adverse physical impacts associated with the provision of new or expanded facilities. Additionally, as the Proposed Project provides significant park and recreational facilities, the EIR will analyze the impacts associated with the construction of such facilities.

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

• Transportation - The project will include the construction of a number of circulation improvements, including new street segments, bicycle lanes, and pedestrian facilities. An analysis of the project's potential impacts relative to vehicle miles traveled (VMT), and potential conflict with a plan, policy or regulation addressing the circulation system must be addressed. The analysis will be based on the City's adopted VMT significance criteria. Additionally, an assessment of whether the project would result in a hazardous design feature or inadequate emergency access must be conducted.

• Tribal Cultural Resources - The project site is located on the ancestral land of the Gabrieleno/Tongva tribe. In addition to a records search for tribal resources, the consultant will assist the City with tribal consultation consistent with AB 52.

Results of the tribal consultation will be included as part of the EIR.

• Utilities and Service Systems - The project is anticipated to result in increased water consumption, wastewater generation, and solid waste generation. The project would include utility system improvements that may include the replacement, relocation, modification or construction of new infrastructure or facilities. The EIR will include preparation of technical reports on project utility demands and anticipated capacity, determine whether current and planned water supplies, sewer capacity, and solid waste facilities are sufficient to accommodate the project.

Selected consultant will assume three rounds of review for each completed section of the EIR and two final rounds of review of the full completed Draft EIR prior to publication.

Deliverables

• Transportation Study

• Air Quality/Greenhouse Gas Emissions Analysis Report

• Construction and Operational Health Risk Assessment

• Preliminary Geotechnical Investigation Report

• Noise Technical Report

• Phase II ESA

• AB 52 Tribal Consultation Letters

• Utility Technical Reports

• Completed Draft EIR

• On-line Submittal of Draft EIR on State Clearinghouse website

• Notice of Completion/Notice of Availability for Draft EIR

Task D. Preparation of the Final EIR

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

Following the end of the public review period for the Draft EIR, consultant must prepare a Final EIR consisting of written responses to public comments, revisions to the Draft EIR, and a Mitigation Monitoring and Reporting Program.

Deliverables

• Completed Final EIR

• Notice of Completion for Final EIR

• Statement of Overriding Considerations

• EIR Findings

Task E. CEQA Exemption for portion of the Great Park funded with Proposition 4 funds.

Concurrent analysis and preparation of a CEQA exemption relating to use of Proposition 4 grant funds per Public Resources Code section 21080.57.

Task F. Meetings/Public Hearings/Management

The consultant will anticipate attendance at up to 10 meetings (NOP scoping meeting, Planning Commission hearings, City council hearings, and any other meetings as necessary). In addition, biweekly conference calls during preparation of the Draft EIR and Final EIR should be anticipated.

3.2 Other Requirements

Consultant should have a minimum of 10 years of experience in preparing CEQA related documents.

3.3 Minimum Vendor Requirements

The City hopes to achieve completion of the Final EIR by June 2028 or sooner. A summary of the consultant's qualifications with the firm’s relevant expertise and experience in preparing environmental documentation, particularly in the City of Santa Monica and/or similar cities. Provide an appropriately detailed description of at least five

(5) projects that firm has worked on, which demonstrates firm’s relevant experience and successes. Each project description should include the date(s) that the relevant work was performed, project work plan/timeline, and project start/completion date as well as the name, title, address and telephone number of a contact person who can be contacted for verification of information provided by the firm. An electronic link to the project’s environmental documentation should also be provided.

Please indicate in-house technical capabilities (e.g., historical, utilities, air quality, noise, etc.).

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

4 Questions and Answers

Vendor Queries Due Questions must be submitted online in the “Q&A” tab. The City will only accept or respond to questions submitted through the online vendor portal.

One question per submittal. (This does not mean one question per vendor.) Submittals containing multiple questions will not be answered.

5 Vendor Questionnaire

5.1 Proposal

5.1.1 Letter of Transmittal*

Letter of Transmittal. Make sure to include the following items.

A. Identify the submitting organization;

B. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized by the organization to contractually obligate the organization;

C. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized to negotiate the contract on behalf of the organization;

D. Identify the names, titles, telephone and fax numbers, and e-mail addresses of persons to be contacted for clarification;

E. Be signed by the person authorized to contractually obligate the organization;

F. Acknowledge receipt of any and all amendments to this RFP.

*Response required

5.1.2 Qualifications*

Provide a brief summary of your company’s history, its capabilities, and its recent relevant experience (last five years). Also, describe your demonstrated experience with similar projects and qualification including professional licenses and certifications.

*Response required

5.1.3 Key Personnel*

Describe the project team composition and include resumes of key personnel. Proposed members should be available for ninety (90) days from the proposal due date. The City must be promptly notified of any changes in key personnel prior to award.

*Response required

5.1.4 References*

List a minimum of three (3) references for whom comparable services were provided to in the last five (5) years. Include the name of the firm, name of the contact, telephone

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project number of the contact, email address of contact (if available), brief description of the services provided and your firm’s role, and the start and completion date.

*Response required

5.1.5 Project Work Plan*

Describe your understanding of the project and approach. Include deliverables, milestones, assumptions, and identify potential risks that could delay the project. List any resources you expect the City to provide.

*Response required

5.1.6 Cost Proposal*

Provide a proposed total fee outlining the proposal and identify the hourly fee schedule for all personnel to be involved in the project. The hourly rates should include fringe benefits, indirect costs and profit. The Consultant should also indicate what percentage of the scope of work is expected to be completed by each individual or pay classification included in fee proposal. Additionally, if applicable, a schedule of reimbursable expenses should be included.

*Response required

5.2 Other Required Responses

5.2.1 Business License Requirements

WHO NEEDS A BUSINESS LICENSE?

1. Is this vendor physically located in the City of Santa Monica?

Yes (Vendor must have a City of Santa Monica business license - contact the Business License unit for the appropriate forms. Skip question 2 & continue to “ADDITIONAL REQUIREMENTS” section below)

No (Continue to the next question)

2. Does this vendor physically come into the City of Santa Monica to conduct business and/or make deliveries?

Yes(Vendor must have a City of Santa Monica Out-of City Business License. contact the Business License unit for the appropriate forms. Continue to “ADDITIONAL REQUIREMENTS” section below)

No(STOP, no license needed)

ADDITIONAL REQUIREMENTS:

If this vendor is located in or comes into the City of Santa Monica to conduct business, in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, they will be required to have insurance (see agreement for descriptions).

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

The business license documentation is only required from the successful Proposer.

5.2.2 Notice Regarding Disclosure of Contents of Documents*

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

☐ Please confirm

*Response required

5.2.3 Oaks Initiative*

CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING

DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY

OF SANTA MONICA

Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

• OAKS_INITIATIVE_FORM.pdf

• OAKS_INITIATIVE_FORM_-_Exam...

*Response required

5.2.4 Living Wage Ordinance Certification*

CITY OF SANTA MONICA LIVING WAGE ORDINANCE

Certification for Providers of Services to the City of Santa Monica (Fiscal Year 26/27 – July 1, 2026 through June 30, 2027)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY

OF SANTA MONICA IN EXCESS OF $54,200

The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $25.00 for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions to:

City of Santa Monica Finance Department Attention: Living Wage Compliance Section https://government-project.s3.us-west-2.amazonaws.com/47043/abd14927-fc28-4c52-b1d3-483bf17bebad_OAKS_INITIATIVE_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M7BBXGKN%2F20261005%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261005T133001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBQaCXVzLXdlc3QtMiJHMEUCIDL%2BBcvU9jXBO3H%2BpPMlQRudtBqH8l3%2BPE6CIQl2CuUfAiEAqvqXXu%2Bb%2FI1ZtPUPQnxk2X23WTVn8MEn2CwH%2FUjn0%2FoqlQUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCzWFn4miqJM2i2mLyrpBC32I4kLQuCAAs%2FecfL3IyuY716JopYeJhRh47K0qoptQxzj5pX%2BZSum8KyuIbqYhiGG4QyBNUSkebuJEdu7PeMWhdhjg%2Br9Pq11HCi%2BYR4xOVnLQ%2FWTaVfIahDd6FZVVWu8hbvtNYrW5Ezqf6H%2BGMFI8PIG2OZ%2Bbe0XLdEhp4Flq9WMTflU%2FS0U%2BaBuKF2Nwy4GmzuDZy0u1MTSE9dLFoxX%2BWkd5OAxBgamh7TOGkiiG41Vg9ONZoO40Lk6rMK4ARmvuetzL5Gg%2Bf%2BsEcEv7htCckUSfTxcH9tEEqdCdWJIvzb5M8LmgYngVLXML%2FMRqDUDpUSDT0ewynIMfyFYOtlMihUQiJ7rehyDBpg6pjT0ExS3nUFwn61li6KfjlA%2F%2FcnnW%2BCF7nKOJ3FtPAZPo42NyOXbj4T%2FMbc017Y3tuWukTbDp3HUXt1Mork5gfSCuW2tRS3YU85Zt1b%2Fhm1vfkdgG4qYVA08luo71iTggf%2BT0crdLX6BguoQOfT76TTTX%2BG%2FHnTC9Dpa3cqDRj%2FvEhMcOvBYeDfGs0IAm6WoVWaXoAHfpOgy8GDgx%2Ff%2FegXgNTT2GRoFPfaT2S2I%2BkA26NqttoxgV5MTQHkmEfY7xp1OmbSBnN%2BHhO89JV9acI%2F6p0xEUTylpUAWBUKgA%2BWoKx%2BBvtvXjvlkj4aPrCjYRM4ABB7%2BB14cyqLR0vqCwMlwYLRTdvzyr0C1xjGObAXGHjBu1wylWFCZax5W%2Bmb8RRJOnCW8oTZsWvdX84VfvgAAEgL8KXPtOe41KPjVlcrY6lrolvi0A4gbcdEjxg3orTVhNrRV5NIvJlEVMJGjjtYGOpkB%2F8V2nbak054LqPBB%2B6k8jfWehqCGRigsTXSM7T9CP%2Fi6VwdZ58d3e7RqUeOiMrKRYZLQDFYKCPx%2BSfCahKQD41Ajcgxyy6wNYTeznPxLUGxjkQBbRq0xZYQc9Vk6V0HCuuH0q52lc5l0lCLx05gJJ3HF%2FzcC6kTGvkcfYgv1kqX01LVRm1R2x%2BmbSqRvfOOQ5uSOjKTnL8Le&X-Amz-Signature=dbf894940675251e481e10ec884e5e12b410e49316f20f142261b99525c9ddc3&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/3200d340-ceaf-43f6-8fdb-0244a0434690_OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M7BBXGKN%2F20261005%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261005T133001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBQaCXVzLXdlc3QtMiJHMEUCIDL%2BBcvU9jXBO3H%2BpPMlQRudtBqH8l3%2BPE6CIQl2CuUfAiEAqvqXXu%2Bb%2FI1ZtPUPQnxk2X23WTVn8MEn2CwH%2FUjn0%2FoqlQUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCzWFn4miqJM2i2mLyrpBC32I4kLQuCAAs%2FecfL3IyuY716JopYeJhRh47K0qoptQxzj5pX%2BZSum8KyuIbqYhiGG4QyBNUSkebuJEdu7PeMWhdhjg%2Br9Pq11HCi%2BYR4xOVnLQ%2FWTaVfIahDd6FZVVWu8hbvtNYrW5Ezqf6H%2BGMFI8PIG2OZ%2Bbe0XLdEhp4Flq9WMTflU%2FS0U%2BaBuKF2Nwy4GmzuDZy0u1MTSE9dLFoxX%2BWkd5OAxBgamh7TOGkiiG41Vg9ONZoO40Lk6rMK4ARmvuetzL5Gg%2Bf%2BsEcEv7htCckUSfTxcH9tEEqdCdWJIvzb5M8LmgYngVLXML%2FMRqDUDpUSDT0ewynIMfyFYOtlMihUQiJ7rehyDBpg6pjT0ExS3nUFwn61li6KfjlA%2F%2FcnnW%2BCF7nKOJ3FtPAZPo42NyOXbj4T%2FMbc017Y3tuWukTbDp3HUXt1Mork5gfSCuW2tRS3YU85Zt1b%2Fhm1vfkdgG4qYVA08luo71iTggf%2BT0crdLX6BguoQOfT76TTTX%2BG%2FHnTC9Dpa3cqDRj%2FvEhMcOvBYeDfGs0IAm6WoVWaXoAHfpOgy8GDgx%2Ff%2FegXgNTT2GRoFPfaT2S2I%2BkA26NqttoxgV5MTQHkmEfY7xp1OmbSBnN%2BHhO89JV9acI%2F6p0xEUTylpUAWBUKgA%2BWoKx%2BBvtvXjvlkj4aPrCjYRM4ABB7%2BB14cyqLR0vqCwMlwYLRTdvzyr0C1xjGObAXGHjBu1wylWFCZax5W%2Bmb8RRJOnCW8oTZsWvdX84VfvgAAEgL8KXPtOe41KPjVlcrY6lrolvi0A4gbcdEjxg3orTVhNrRV5NIvJlEVMJGjjtYGOpkB%2F8V2nbak054LqPBB%2B6k8jfWehqCGRigsTXSM7T9CP%2Fi6VwdZ58d3e7RqUeOiMrKRYZLQDFYKCPx%2BSfCahKQD41Ajcgxyy6wNYTeznPxLUGxjkQBbRq0xZYQc9Vk6V0HCuuH0q52lc5l0lCLx05gJJ3HF%2FzcC6kTGvkcfYgv1kqX01LVRm1R2x%2BmbSqRvfOOQ5uSOjKTnL8Le&X-Amz-Signature=fc8883b2c055eb577542fae8b0d7c451ae2365610a37966a5d3cb46db82f255e&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf%22&x-id=GetObject

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

1685 Main Street, Mail Stop 09 Santa Monica, CA 90401

You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.

• FY26-27_Living_Wage_Certifi...

*Response required

5.2.5 Certificate of Compliance*

Please upload your completed Certificate of Compliance document here.

• Certification_of_Compliance...

*Response required

5.2.6 Non-Discrimination Policy, Debarment Certification & Non- Collusion Declaration*

Please download the below documents, complete, and upload.

• Proposal_Forms_(10).pdf

*Response required

5.2.7 Levine Act Disclosure Form*

Please download the below documents, complete, and upload.

• Levine_Act_Disclosure_Form_...

*Response required

6 Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience / Technical Competence Up to 30 points may be awarded based on the evaluation of the proposer’s knowledge and prior experience, including all sub-consultants. Evaluation will be based on relevant experience of key personnel based on resumes showing technical knowledge and experience. Evaluation will also be based on level of the firm’s previous projects of comparable complexity, scale and nature; training and proven expertise in the area of work required; experience in projects completed for public entities; and the firm’s proven expertise in the similar types of CEQA documentation.

Points Based 30 (30% of Total) https://government-project.s3.us-west-2.amazonaws.com/47043/1eea03ec-b887-4509-bf2a-a27e42761ea5_FY26-27_Living_Wage_Certification-_%2425.00_Fillable.pdf https://government-project.s3.us-west-2.amazonaws.com/47043/294f31b8-a812-425c-9a19-649387ed2d22_Certification_of_Compliance_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M7BBXGKN%2F20261005%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261005T133001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBQaCXVzLXdlc3QtMiJHMEUCIDL%2BBcvU9jXBO3H%2BpPMlQRudtBqH8l3%2BPE6CIQl2CuUfAiEAqvqXXu%2Bb%2FI1ZtPUPQnxk2X23WTVn8MEn2CwH%2FUjn0%2FoqlQUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCzWFn4miqJM2i2mLyrpBC32I4kLQuCAAs%2FecfL3IyuY716JopYeJhRh47K0qoptQxzj5pX%2BZSum8KyuIbqYhiGG4QyBNUSkebuJEdu7PeMWhdhjg%2Br9Pq11HCi%2BYR4xOVnLQ%2FWTaVfIahDd6FZVVWu8hbvtNYrW5Ezqf6H%2BGMFI8PIG2OZ%2Bbe0XLdEhp4Flq9WMTflU%2FS0U%2BaBuKF2Nwy4GmzuDZy0u1MTSE9dLFoxX%2BWkd5OAxBgamh7TOGkiiG41Vg9ONZoO40Lk6rMK4ARmvuetzL5Gg%2Bf%2BsEcEv7htCckUSfTxcH9tEEqdCdWJIvzb5M8LmgYngVLXML%2FMRqDUDpUSDT0ewynIMfyFYOtlMihUQiJ7rehyDBpg6pjT0ExS3nUFwn61li6KfjlA%2F%2FcnnW%2BCF7nKOJ3FtPAZPo42NyOXbj4T%2FMbc017Y3tuWukTbDp3HUXt1Mork5gfSCuW2tRS3YU85Zt1b%2Fhm1vfkdgG4qYVA08luo71iTggf%2BT0crdLX6BguoQOfT76TTTX%2BG%2FHnTC9Dpa3cqDRj%2FvEhMcOvBYeDfGs0IAm6WoVWaXoAHfpOgy8GDgx%2Ff%2FegXgNTT2GRoFPfaT2S2I%2BkA26NqttoxgV5MTQHkmEfY7xp1OmbSBnN%2BHhO89JV9acI%2F6p0xEUTylpUAWBUKgA%2BWoKx%2BBvtvXjvlkj4aPrCjYRM4ABB7%2BB14cyqLR0vqCwMlwYLRTdvzyr0C1xjGObAXGHjBu1wylWFCZax5W%2Bmb8RRJOnCW8oTZsWvdX84VfvgAAEgL8KXPtOe41KPjVlcrY6lrolvi0A4gbcdEjxg3orTVhNrRV5NIvJlEVMJGjjtYGOpkB%2F8V2nbak054LqPBB%2B6k8jfWehqCGRigsTXSM7T9CP%2Fi6VwdZ58d3e7RqUeOiMrKRYZLQDFYKCPx%2BSfCahKQD41Ajcgxyy6wNYTeznPxLUGxjkQBbRq0xZYQc9Vk6V0HCuuH0q52lc5l0lCLx05gJJ3HF%2FzcC6kTGvkcfYgv1kqX01LVRm1R2x%2BmbSqRvfOOQ5uSOjKTnL8Le&X-Amz-Signature=3872d34b4982edabced92a5add6d02b425433d47aeda25922ae480569d9bf7f9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_of_Compliance_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/38578718-f7ba-4c5d-ad88-08ae33fdd4f7_Proposal_Forms_%2810%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4M7BBXGKN%2F20261005%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261005T133001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBQaCXVzLXdlc3QtMiJHMEUCIDL%2BBcvU9jXBO3H%2BpPMlQRudtBqH8l3%2BPE6CIQl2CuUfAiEAqvqXXu%2Bb%2FI1ZtPUPQnxk2X23WTVn8MEn2CwH%2FUjn0%2FoqlQUI3f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDCzWFn4miqJM2i2mLyrpBC32I4kLQuCAAs%2FecfL3IyuY716JopYeJhRh47K0qoptQxzj5pX%2BZSum8KyuIbqYhiGG4QyBNUSkebuJEdu7PeMWhdhjg%2Br9Pq11HCi%2BYR4xOVnLQ%2FWTaVfIahDd6FZVVWu8hbvtNYrW5Ezqf6H%2BGMFI8PIG2OZ%2Bbe0XLdEhp4Flq9WMTflU%2FS0U%2BaBuKF2Nwy4GmzuDZy0u1MTSE9dLFoxX%2BWkd5OAxBgamh7TOGkiiG41Vg9ONZoO40Lk6rMK4ARmvuetzL5Gg%2Bf%2BsEcEv7htCckUSfTxcH9tEEqdCdWJIvzb5M8LmgYngVLXML%2FMRqDUDpUSDT0ewynIMfyFYOtlMihUQiJ7rehyDBpg6pjT0ExS3nUFwn61li6KfjlA%2F%2FcnnW%2BCF7nKOJ3FtPAZPo42NyOXbj4T%2FMbc017Y3tuWukTbDp3HUXt1Mork5gfSCuW2tRS3YU85Zt1b%2Fhm1vfkdgG4qYVA08luo71iTggf%2BT0crdLX6BguoQOfT76TTTX%2BG%2FHnTC9Dpa3cqDRj%2FvEhMcOvBYeDfGs0IAm6WoVWaXoAHfpOgy8GDgx%2Ff%2FegXgNTT2GRoFPfaT2S2I%2BkA26NqttoxgV5MTQHkmEfY7xp1OmbSBnN%2BHhO89JV9acI%2F6p0xEUTylpUAWBUKgA%2BWoKx%2BBvtvXjvlkj4aPrCjYRM4ABB7%2BB14cyqLR0vqCwMlwYLRTdvzyr0C1xjGObAXGHjBu1wylWFCZax5W%2Bmb8RRJOnCW8oTZsWvdX84VfvgAAEgL8KXPtOe41KPjVlcrY6lrolvi0A4gbcdEjxg3orTVhNrRV5NIvJlEVMJGjjtYGOpkB%2F8V2nbak054LqPBB%2B6k8jfWehqCGRigsTXSM7T9CP%2Fi6VwdZ58d3e7RqUeOiMrKRYZLQDFYKCPx%2BSfCahKQD41Ajcgxyy6wNYTeznPxLUGxjkQBbRq0xZYQc9Vk6V0HCuuH0q52lc5l0lCLx05gJJ3HF%2FzcC6kTGvkcfYgv1kqX01LVRm1R2x%2BmbSqRvfOOQ5uSOjKTnL8Le&X-Amz-Signature=e09390ba0e94d46104ae15855f7fc496d76f8f27df2499586844a559a68ada04&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposal_Forms_%2810%29.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/968446c8-d226-4568-bc35-f8fcb9713217_Levine_Act_Disclosure_Form_2025.pdf

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

2. Cost Up to 20 points that may be awarded for the lowest price, fixed hourly rate or annual not to exceed fee listed separately for each contract term. The contractor’s overall cost proposal for the project should reflect cost effective work and services.

Points Based 20 (20% of Total)

3. Stability / References Up to 10 points may be awarded upon an evaluation of proposer’s work for similar engagement based on references provided.

Points Based 10 (10% of Total)

4. Ability to Meet Work Plan / Timelines Up to 20 points may be awarded based on the contractor’s ability to perform the work within the desired time frame. The ability and past experience in assembling a highly qualified staff. The ability to provide the City with approval of management and representatives assigned to the engagement and provide assurance of resources to accommodate changes or turnover in staff. Efficiency and timeliness in completion of project.

Points Based 20 (20% of Total)

5. Value Add / Breadth of Service Up to 20 points may be awarded based on the contractor’s ability to provide insight and information, industry best practices and the ability to effectively communicate information to management and provide technical training or resources.

Points Based 20 (20% of Total)

7 Award Process

7.1 Selection

The City of Santa Monica, through either the City Council or the City Manager (or his designee) has the sole authority to select the consulting firm and reserves the right to reject any and all proposals. The City reserves the right to approve or reject all sub-consultants and engineers proposed to be retained by the prime consultant. Upon signing of the agreement, no change in proposed personnel or sub-consultants can be made without the City’s review and written authorization.

By submitting a response to this RFP, prospective consultants waive the right to protest after award or seek any legal remedies whatsoever regarding any aspect of this RFP.

The City reserves the right to select any number of finalists. In addition, the City reserves the right to issue written notice to all prospective consultants of any changes in the RFP terms or proposal submission schedule, should the City determine in its sole and absolute discretion that such changes are necessary.

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

The City reserves the right to request additional information from any proposing consultant and to reject any and all proposals. All original work products, including computer files, shall remain the property of the City.

The City reserves the right to retain an expert to evaluate the proposing consultant’s work or qualifications at all stages in the selection process. Additionally, any contract entered into will be subject to termination at any stage if in the judgment of the City, such termination is in the best interest of the City. In the event such decision is made, appropriate written notice would be given before any termination and the consultant would be compensated on a pro-rata basis for work performed.

The responsible proposer whose proposal is the most advantageous to the City, taking to consideration all the evaluation factors will be recommended for the contract award.

Notwithstanding the Evaluation Team’s selection, the City reserves the right to award this RFP and the resultant Contract in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion. The City is the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP.

7.2 Contract Award and Execution

Selection of a proposer with whom the City enters into contract negotiations with, or a recommendation of an award by the Evaluation Committee or any other party, does not constitute an award of Contract. Once the City formally awards the contract, the successful consultant will be notified to enter into an agreement. If the selected consultant does not enter into the agreement, the City will begin negotiations with the second highest ranking proposing consultant.

Please review all contract forms prior to submitting a proposal. The City of Santa Monica intends to use these forms as the baseline agreements with the successful consultant. The City will not entertain proposals to make material changes to the contract form once the project has been awarded. If you wish to request changes to the contracting forms, you must do so during the proposal process. In addition, the City requires compliance with several other policies and ordinances, proposing consultants will need to complete these Exhibits and submit with their Proposal.

The RFP document and the successful proposal response, as amended by agreement between the City of Santa Monica and the successful consultant, will become part of the contract documents. Additionally, the City of Santa Monica may verify the successful consultant’s representations that appear in the proposal. Failure of the successful consultant to perform as represented may result in elimination of the successful consultant from further negotiation or in contract cancellation or termination.

No oral explanation or instruction of any kind or nature whatsoever given before the award of a contract to a consultant shall be binding. The City of Santa Monica shall not be bound, or in any way obligated, until the City has awarded the contract and all documents have been executed. The proposing consultant may not incur any chargeable costs prior to final contract execution.

Request for Proposal - Environmental Impact Report (EIR) for Santa Monica Airport Conversion Project

8 Terms & Conditions

8.1 Best Qualified Person Or Firm

The award, if any, will be made to the best qualified person or firm(s). In evaluating whether a proposer(s) is (are) the best qualified person or firm(s) pursuant to the Santa Monica Municipal Code, City staff may utilize some or all of the following criteria:

A. The training, credentials and experience of the person or firm;

B. The demonstrated competence, ability, capacity and skill of the person or firm to perform the contract or provide the services;

C. The capacity of the person or firm to perform the contract or provide the service promptly, within the time specified, and without delay;

D. The sufficiency of the person’s or firm’s financial and other resources;

E. The character, integrity, reputation and judgment of the person or firm;

F. The ability of the person or firm to provide such future service as may be needed;

G. The price which the person or firm proposes to charge, including whether the price is fair, reasonable and competitive; and H. Any other factor which will further the intent set forth in Section 608 of the City

Charter.

The City shall have absolute discretion in determining the applicability and weight or relative weight of some or all of the criteria listed above and is not required to select the lowest monetary proposer.

8.2 Receiving Time / Late Proposals

It is the responsibility of proposer to see that their proposal is submitted with sufficient time to be received by the City prior to the proposal closing time. The receiving time in the City Office will be the governing time for acceptability of proposals.

Late proposals are not accepted.

8.3 Acceptance of Conditions Governing this RFP

Submission of a proposal constitutes acceptance of the Evaluation Factors contained in this RFP.

8.4 Incurring Cost

Any cost incurred by the proposer in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the proposer.

Request for Proposal - Environmental Impact Report (EIR)…