Request for Proposal Documents.pdf

RFPSHELL. 12/16/2021

State of Florida Department of Transportation

REQUEST FOR PROPOSAL

TO PROVIDE DISTRICT-WIDE RIGHT-OF-WAY ASBESTOS AND

AIR MONITORING CONSULTING SERVICES IN

MIAMI-DADE AND MONROE COUNTIES FOR THE FLORIDA

DEPARTMENT OF TRANSPORTATION (FDOT

DOT-RFP-24-6190BJ

CONTACT FOR QUESTIONS:

D6.Purch@dot.state.fl.us 1000 NW 111th Avenue Miami, Florida 33172

RFP CHECKLIST

(DOES NOT NEED TO BE RETURNED WITH YOUR PROPOSAL)

This Checklist is provided as a guideline, only, to assist Proposers in the preparation of their RFP response. Included are some important matters that the proposer should check. This checklist is just a guideline, and is not intended to include all matters required by the RFP. Proposers are responsible to read and comply with the RFP in its entirety.

Check off each the following:

The Price Proposal has been completed, as specified, and enclosed in the RFP response emailed to D6.Purch@dot.state.fl.us.

The Technical Proposal has been completed, as specified, and enclosed in the RFP response emailed to D6.Purch@dot.state.fl.us

The Federal Employers Identification Number or Social Security Number has been entered in the space provided on all forms and enclosed in the RFP response emailed to D6.Purch@dot.state.fl.us

The following Certifications and Forms have been read, completed, and enclosed in the RFP response:

1. Drug-Free Workplace Program Certification (Form 375-040-18)

2. Anticipated DBE Participation Statement (Form 375-040-63)

3. Bid Opportunity List (Form 375-040-62)

4. Vendor Certification Regarding Scrutinized Companies Lists (Form 375-030-60)

5. E-Verify (Form 375-030-60)

6. Certification Regarding Debarment (Appendix B) (Form 375-030-32)

7. Certification for Disclosure of Lobbying Activities (Form 375-030-33)

8. Terms for Federal Aid Contracts (Appendix I) (Form 375-040-40)

9. Performance (Form 375-040-27)

10. Contract Affidavit (Form 375-020.30)

The Scope of Services Exhibit “A” section has been thoroughly reviewed for compliance to the RFP requirements.

A letter from a surety company to document your ability to obtain the required Performance Bond, as per Section 12 of the Special Condition, is included in the Technical Proposal (if applicable)

The https://vendor.myfloridamarketplace.com/ website has been checked and any Addendums posted have been completed, signed, and included in the RFP response.

The bid response must be received, at the location specified, on or before the Bid Due Date and Time designated in the RFP.

Electronic Submission of Proposal guidelines laid out in Special Condition 27 are strictly followed.

RFP Number: DOT-RFP-24-6190BJ

Title: To Provide District-Wide Right-of-Way Asbestos and Air Monitoring Consulting Services in Miami-Dade and Monroe Counties for the Florida Department of Transportation (FDOT).

Proposal Due Date & Time (On or Before): 03/25/2024, at 2:00 PM

Department of Transportation District Six Procurement Office

1000 NW 111 Avenue, Room 6202 Miami, Fl 3317

REQUEST FOR PROPOSAL REGISTRATION

PLEASE COMPLETE AND RETURN THIS FORM ASAP

E-MAIL TO D6.Purch@dot.state.fl.us

RFP Number: DOT-RFP-24-6190BJ

Title: To Provide District-Wide Right-of-Way Asbestos and Air Monitoring Consulting Services in Miami-Dade and Monroe Counties for the Florida Department of Transportation (FDOT).

Proposal Due Date & Time (On or Before): March 25 at 2:00 PM

Potential proposers should notify our office by returning this Registration Form as soon as possible after downloading. Complete the information below and e-mail to D6.Purch@dot.state.fl.us

THE REQUEST FOR PROPOSAL DOCUMENT YOU RECEIVED IS SUBJECT TO

CHANGE. Notice of changes (Addenda), will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/, under this bid number, click on “Search Advertisements”, click on the drop-down arrow beside the box under Advertisement Type, select Request for Proposal, click on the drop-down arrow beside the box for Organization, select FLORIDA DEPARTMENT OF TRANSPORTATION, then go to the bottom of the same page and click on Advertisement Search. It is the responsibility of all potential bidders to monitor this site for any changing information prior to submitting your bid.

Company Name:

Address:

City, State, Zip:

Telephone: ( ) Contact Person:

E-Mail Address: __________________________________________________

For further information on this process, e-mail or telephone: D6.Purch@dot.state.fl.us

I N T R O D U C T I O N S E C T I O N

1) INVITATION

The State of Florida Department of Transportation, hereinafter referred to as the “Department”, requests written proposals from qualified Proposers to provide District-Wide Right-of-Way Asbestos and Air Monitoring Consulting Services in Miami-Dade and Monroe Counties for the Florida Department of Transportation. It is anticipated that the term of the contract will begin on June 2024 and be effective through June 2027 or a three-year term.

The Department intends to award this contract to the responsive and responsible Proposer whose proposal is determined to be the most advantageous to the Department. After the award, said Proposer will be referred to as the “Vendor”. For the purpose of this document, the term "Proposer" means the prime Vendor acting on its own behalf and those individuals, partnerships, firms, or corporations comprising the Proposer team. The term "proposal" means the complete response of the Proposer to the Request for Proposals (RFP), including properly completed forms and supporting documentation.

2) TIMELINE

Provided below is a list of critical dates and actions. These dates are subject to change. Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal.

ACTION / LOCATION DATE LOCAL TIME

DEADLINE FOR TECHNICAL QUESTIONS . . . . . . . . . 03-13-2024 5:00 PM

Via email: D6.Purch@dot.state.fl.us (There is no deadline for administrative questions)

PROPOSALS DUE, ON OR BEFORE 03-25-2024 2:00 PM

(Receipt of Technical and Price Proposal) Electronic submission of proposals Must be emailed to D6.Purch@dot.state.fl.us

PUBLIC BID OPENING/ MEETING

(Technical and Price Proposal) - . . . . . . . . . . . 04-08-2024 2:00 PM Florida Department of Transportation District Six Main Building Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

SELECTION MEETING . . . . . . . . . . 04-15-2024 10:00 AM

Florida Department of Transportation District Six Main Building, Front Lobby 1000 Northwest 111 Avenue Miami, Florida 33172

POSTING OF INTENDED AWARD - . . . . . . . . . . . . . . . . 04-15-2024

3) AGENDA FOR PUBLIC MEETINGS

Agenda – Public Opening (Technical Proposals) Agenda for Public Opening of Technical Proposals for DOT-RFP-24-6190BJ:

Starting Time: see “Timeline” in RFP solicitation.

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, evaluation scores will read aloud and tabulated and summarized.

- Announce the firms that did not achieve the minimum technical score.

- Announce the firms that achieved the minimum technical score and their price(s) as price proposals are opened.

- Calculate price scores and add to technical scores to arrive at total scores.

- Announce Proposer with highest Total Score as preliminary Intended Award.

- Announce time and date of the Final Selection Meeting.

- Adjourn meeting.

Agenda – Final Selection Meeting Agenda for Intended / Recommended Award meeting for DOT-RFP-24-6190BJ:

Starting Time: see “Timeline” in RFP solicitation.

- Opening remarks of approx. 2 minutes by Department Procurement Office personnel.

- Public input period – To allow a maximum of 15 minutes total for public input related to the RFP solicitation.

- At conclusion of public input or 15 minutes, whichever occurs first, the Total Scores

(technical scores plus price scores) will be summarized.

- Announce Intended Award decision.

- Announce time and date decision will be posted on the Vendor Information Portal (VIP).

- Adjourn

4) SPECIAL ACCOMMODATIONS

Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, e-mail address on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at

1 (800) 955-8771 (TDD).

S P E C I A L C O N D I T I O N S

1) MyFloridaMarketPlace

PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA’S MYFLORIDAMARKETPLACE

SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE

CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective proposers that are not registered should go to https://vendor.myfloridamarketplace.com/ to complete on-line registration, or call 1- 866-352-3776 for assisted registration.

All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the MFMP Transaction Fee in accordance with the referenced Form PUR 1000 General Contract Condition #14.

The Transaction Fees imposed shall be based upon the date of issuance of the payment.

2) Florida Department of Financial Services (DFS) W-9 REQUIREMENT

The Florida Department of Financial Services (DFS) requires all vendors that do business with the state to submit an electronic Substitute Form W-9. Vendors must submit their W-9 forms electronically at https://flvendor.myfloridacfo.com to receive payments from the state. Contact the DFS Customer Service Desk at (850) 413-5519 or FLW9@myfloridacfo.com with any questions.

3) QUESTIONS & ANSWERS

In accordance with section 287.057(25), Florida Statutes, respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

Any technical questions arising from this Request for Proposal must be forwarded, in writing, to the procurement agent identified below. Questions must be received no later than the time and date reflected on the Timeline. The Department’s written response to written inquiries submitted timely by proposers will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/(click on “Search Advertisements”), under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting their proposal.

WRITTEN TECHNICAL QUESTIONS should be submitted to:

D6.Purch@dot.state.fl.us

Questions regarding administrative aspects of the proposal process should be directed to the Procurement Agent in writing at the address above.

4) ORAL INSTRUCTIONS / CHANGES TO THE REQUEST FOR PROPOSAL (ADDENDA)

No negotiations, decisions, or actions will be initiated or executed by a proposer as a result of any oral discussions with a State employee. Only those communications which are in writing from the Department will be considered as a duly authorized expression on behalf of the Department.

Notices of changes (Addenda) will be posted on the Florida Vendor Information Portal at https://vendor.myfloridamarketplace.com/ (click on “Search Advertisements”) under this RFP number. It is the responsibility of all potential proposers to monitor this site for any changing information prior to submitting your proposal. All Addenda will be acknowledged by signature and subsequent submission of Addenda with proposal when so stated in the Addenda.

5) DIVERSITY ACHIEVEMENT

DISADVANTAGED BUSINESS ENTERPRISE (DBE) UTILIZATION

The Department, in accordance with Title VI of the Civil Rights Act of 1964, 42 USC 2000d- 2000d-4, Title 49, Code of Federal Regulations, U.S. Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that the Department will affirmatively ensure that in any contract/agreement entered into pursuant to this advertisement, minority and disadvantaged business enterprises will be afforded the full opportunity to submit bids in response to this invitation and will not be discriminated on the basis of race, color, national origin, or sex in consideration for an award.

The Department encourages DBE firms to compete for Department contractual services projects, and also encourages non-DBE and other minority contractors to use DBE firms as sub-contractors. The Department, its contractors, suppliers, and consultants shall take all necessary and reasonable steps to ensure that disadvantaged businesses have an opportunity to compete for and perform contract work for the Department in a nondiscriminatory environment. The Department shall require its contractors, suppliers, and consultants to not discriminate on the basis of race, color, national origin, religion, gender, age, or disability in the award and performance of its contracts.

Federal law requires states to maintain a database of all firms that are participating or attempting to participate in DOT-assisted contracts. To assist the Department in this endeavor, proposers are requested to submit the Bidder’s Opportunity List with their Price Proposal Sheet. The list should include yourself as well as any prospective sub-contractor that you contacted or who has contacted you regarding the project.

Proposers are requested to indicate their intention regarding DBE participation on the Anticipated DBE Participation Statement and to submit that Statement with their Price Proposal Sheet. After award of the contract resulting from this RFP, the awarded Vendor will need to complete the “Anticipated DBE Participation Statement” online through the Equal Opportunity Compliance (EOC) system within 3 business days after award of the contract. The link to access the EOC system is:

https://www3.dot.state.fl.us/EqualOpportunityCompliance. This will assist the Department in tracking and reporting planned or estimated DBE utilization.

During the contract period, the Vendor will be required to report actual payments to DBE and MBE subcontractors through the web-based EOC system. All DBE payments must be reported whether or not you initially planned to utilize the company. In order for our race neutral DBE Program to be successful, your cooperation is imperative. If you have any questions, please contact EOOHelp@dot.state.fl.us .

Additional information about the EOC system can be found on the Equal Opportunity Office (EOO) website at http://www.dot.state.fl.us/equalopportunityoffice/eoc.shtm . A help manual on how to use the system will be available within the EOC application. If you have any questions or technical issues, please contact the EOO help desk at EOOHelp@dot.state.fl.us .

To request certification or to locate DBEs, call the Department of Transportation’s Equal Opportunity Office at

(850) 414-4747, or access an application or listing of DBEs on the Internet at www.dot.state.fl.us/equalopportunityoffice/ .

6) SCOPE OF SERVICES

Details of the services, information, and items to be furnished by the Vendor are described in Exhibit "A", Scope of Services, attached hereto and made a part hereof.

7) INTENDED AWARD

The Department intends to award a contract to the responsive and responsible vendor with the highest cumulative total points for the evaluation criteria specified herein (See Section 30, Proposal Evaluation). The Intended Award decision will be announced after final evaluation and totaling of scores at the Price Proposal opening specified in the Timeline (See Introduction Section 2 Timeline).

If the Department is confronted with identical pricing or scoring from multiple vendors, the Department shall determine the order of award using the following criteria, in the order of preference listed below (from highest priority to lowest priority):

1. Section 295.187(4), Florida Statutes; Veteran Business Enterprise

2. Section 287.087, Florida Statute; Drug Free Work Place

3. Section 287.057(11); Minority Business Enterprise

In the event that the application of the above referenced preferences does not resolve the identical replies, the Department shall determine the award by means of random drawing.

8) PRE-PROPOSAL CONFERENCE: A PRE-PROPOSAL CONFERENCE WILL NOT BE HELD.

9) QUALIFICATIONS

9.1 General

The Department will determine whether the Proposer is qualified to perform the services being contracted based upon their proposal demonstrating satisfactory experience and capability in the work area. The Proposer shall identify necessary experienced personnel and facilities to support the activities associated with this proposal.

9.2 Qualifications of Key Personnel

Those individuals who will be directly involved in the project should have demonstrated experience in the areas delineated in the scope of work. Individuals whose qualifications are presented will be committed to the project for its duration unless otherwise accepted by the Department's Project Manager. Where State of Florida registration or certification is deemed appropriate, a copy of the registration or certificate should be included in the proposal package.

9.3 Authorized To Do Business in the State of Florida

In accordance with sections 607.1501, 605.0211(2)(b), and 620.9102, Florida Statutes, out-of-state corporations, out-of-state limited liability companies, and out-of-state limited partnerships must be authorized to do business in the State of Florida. Such authorization should be obtained by the proposal due date and time, but in any case, must be obtained prior to the award of the contract. For authorization, contact:

Florida Department of State Tallahassee, Florida 32399

(850) 245-6051

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract. For licensing, contact:

Florida Department of Business and Professional Regulation Tallahassee, Florida 32399-0797

(850) 487-1395

9.5 License and Insurance Qualifications

The prime proposer shall be required to submit proof of the following along with the electronic proposal:

1. That the prime proposer (the firm, not the individual) is authorized and licensed to do business in the State of Florida.

2. A State of Florida occupational license for Asbestos Consulting Services.

3. A notarized statement that the firm has been actively engaged in the required services for a minimum of two (2) years.

4. That the prime proposer is a State of Florida certified asbestos consultant, licensed pursuant to Chapter 469, Florida Statutes, to provide asbestos consulting services.

5. The proposer must submit, a current letter from a surety company or bonding agent authorized to do business in the State of Florida and written on company letterhead, to document the proposer’s present ability to obtain a performance bond in the amount of $50,000.00 (fifty thousand dollars).

6. The proposer shall provide a letter from an insurance company authorized to do business in the State of Florida indicating that upon award of the contract the insurance company shall provide the Consultant with all the insurance requirements that are stated in the request for proposal.

7. The proposer shall submit proof of their ability to have and maintain during the period of the agreement, a professional liability insurance policy or policies or an irrevocable letter of credit established pursuant to Chapter 675, Florida Statutes, and section 337.106, Florida Statutes, with a company authorized to do business in the State of Florida, affording professional liability coverage for the professional services to be rendered in the amount of at least $1,000,000.00 (One Million Dollars). The proposer shall also submit proof of their ability to maintain this professional liability coverage for a minimum of three years after completion of the services of the agreement.

10) WARRANTY/SUBSTITUTIONS

When performance of the services requires the supply of commodities, a warranty is required on all items provided against defective materials, workmanship, and failure to perform in accordance with required industry performance criteria, for a period of not less than ninety (90) days from the date of acceptance by the purchaser. Any deviation from this criteria must be documented in the proposal response or the above statement shall prevail. Delivery of substitute commodities requires prior written approval from the ordering location.

Replacement of all materials found defective within the warranty period shall be made without cost to the purchaser, including transportation if applicable. All fees associated with restocking cancelled orders shall be the responsibility of the vendor.

All items provided during the performance of the contract found to be poorly manufactured will not be accepted, but returned to the vendor, at their expense, for replacement. Replacement of all items found defective shall be made without cost to the Department, including transportation, if applicable. As it may be impossible for each facility to inspect all items upon arrival, a reasonable opportunity must be given to these facilities for inspection of the items, and returning those that are defective.

11) LIABILITY INSURANCE

The Vendor shall not commence any work until they have obtained the following types of insurance, and certificates of such insurance have been received by the Department. Nor shall the Vendor allow any subcontractor to commence work on this project until all similar insurance required of the subcontractor has been so obtained. The Vendor shall submit the required Certificates of Insurance to the Florida Department of Transportation, Procurement Office, Beatriz Jimenez 1000 NW 111th Avenue, Miami, FL 33172 within ten (10) days after the ending date of the period for posting the intended award decision.

The Vendor must carry and keep in force during the period of this contract a general liability insurance policy or policies with a company authorized to do business in the state of Florida, affording public liability insurance with combined bodily injury limits of at least $200,000.00 per person and $ 300,000.00 each occurrence, and property damage insurance of at least $ 300,000.00 each occurrence, for the services to be rendered in accordance with this contract.

(X) The Vendor must have and maintain during the period of this contract, a professional liability insurance policy or policies or an irrevocable letter of credit established pursuant to Chapter 675, Florida Statutes, and Section 337.106, Florida Statutes, with a company authorized to do business in the state of Florida, affording professional liability coverage for the professional services to be rendered in accordance with this contract in the amount of at least $ 1,000,000.00. The Vendor shall maintain professional liability coverage for a minimum of three years after completion of the services rendered under this contract.

With respect to any general liability insurance policy required pursuant to this Agreement, all such policies shall be issued by companies licensed to do business in the State of Florida. The Vendor shall provide to the Department certificates showing the required coverage to be in effect with endorsements showing the Department to be an additional insured prior to commencing any work under this Contract. The certificates and policies shall provide that in the event of any material change in or cancellation of the policies reflecting the required coverage, thirty days advance notice shall be given to the Department or as provided in accordance with Florida law.

The Department shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Vendor or subcontractor providing such insurance. Policies that include Self Insured Retention (SIR) will not be accepted.

12) PERFORMANCE BOND

(X) The intended award proposer shall provide the Department with a Performance Bond in the amount of $50,000.00.

The Performance Bond shall be provided by a surety company authorized to do business in the state of Florida.

The Performance Bond shall be executed and furnished to the Department prior to contract execution and no later than ten (10) days after the ending date of the period for posting the intended award decision, unless the Department extends the time period in writing. Failure to provide the required Performance Bond (Form 375- 040-27) to the Department within the aforementioned timeframe will void the Intended Award’s proposal and the Department will proceed in contracting with the next highest responsive proposer.

The proposer must submit, with their Technical Proposal, a current letter from a surety company or bonding agent authorized to do business in the state of Florida and written on company letterhead, to document the proposer's present ability to obtain a Performance Bond in the amount of $50,000.00. Failure by the proposer to provide this letter with its response will constitute a non-responsive determination for its proposal. Proposals found to be non-responsive will not be considered.

13) METHOD OF COMPENSATION

Method of Compensation for awarded contract is described in Exhibit “B”, Method of Compensation, attached hereto and made a part hereof.

14) CONTRACT DOCUMENT

STANDARD WRITTEN AGREEMENT

The Department’s “Standard Written Agreement” is attached hereto and made a part hereof. The terms and conditions contained therein will become an integral part of the contract resulting from this solicitation. In submitting a proposal, the proposer agrees to be legally bound by these terms and conditions.

15) REVIEW OF PROPOSER'S FACILITIES & QUALIFICATIONS

After the proposal due date and prior to contract execution, the Department reserves the right to perform or have performed an on-site review of the Proposer's facilities and qualifications. This review will serve to verify data and representations submitted by the Proposer and may be used to determine whether the Proposer has an adequate, qualified, and experienced staff, and can provide overall management facilities.

The review may also serve to verify whether the Proposer has financial capability adequate to meet the contract requirements.

Should the Department determine that the proposal has material misrepresentations or that the size or nature of the Proposer's facilities or the number of experienced personnel (including technical staff) are not adequate to ensure satisfactory contract performance, the Department has the right to reject the proposal.

16) PROTEST OF REQUEST FOR PROPOSAL SPECIFICATIONS

Any person who is adversely affected by the contents of this Request for Proposal must file the following with the Department of Transportation, Clerk of Agency Proceedings, Office of the General Counsel, 605 Suwannee Street, Mail Station 58, Tallahassee, Florida 32399-0450:

1. A written notice of protest within seventy-two (72) hours after the posting of the solicitation, (the notice of protest may be Faxed to 850-414-5264), and

2. A formal written protest in compliance with Section 120.57(3), Florida Statutes, within ten (10) days of the date on which the written notice of protest is filed.

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

17) UNAUTHORIZED ALIENS

The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract.

18) SCRUTINIZED COMPANIES LISTS

ALL Responses, regardless of dollar value, must include a completed Vendor Certification Regarding Scrutinized Companies Lists to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal.

A Vendor is ineligible to enter into a contract with the Department for goods or services of any amount if, at the time of entering into such contract, the Vendor is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a boycott of Israel.

Section 287.135, Florida Statutes, also prohibits companies from entering into a contract for goods or services of $1 million or more that are on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector Lists which were created pursuant to s. 215.473, Florida Statutes.

If the Department determines the Vendor submitted a false certification under Section 287.135 of the Florida Statutes, the Department shall either terminate the Contract after it has given the Vendor notice and an opportunity to demonstrate the Department’s determination of false certification was in error pursuant to Section 287.135 of the Florida Statutes or maintain the Contract if the conditions of Section 287.135 of the Florida Statutes are met.

19) RESERVATIONS

The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department’s official file, without obligation to the Department.

20) ADDITIONAL TERMS & CONDITIONS

No conditions may be applied to any aspect of the RFP by the proposer. Any conditions placed on any aspect of the proposal documents by the proposer may result in the proposal being rejected as a conditional proposal (see “RESPONSIVENESS OF PROPOSALS”). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to proposal opening will be a written Addenda issued by the Department.

21) RESPONSIVENESS OF PROPOSALS

21.1 Responsiveness of Proposals

Proposals will not be considered if not received by the Department on or before the date and time specified as the due date for submission. All proposals must be typed or printed in ink. A responsive proposal is an offer to perform the scope of services called for in this Request for Proposal in accordance with all requirements of this Request for Proposal and receiving seventy (70) points or more on the Technical Proposal. Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, and improper and/or undated signatures. ALL determinations of responsiveness will be the responsibility of the FDOT Procurement Office.

21.2 Multiple Proposals

Proposals may be rejected if more than one proposal is received from a Proposer. Such duplicate interest may cause the rejection of all proposals in which such Proposer has participated. Subcontractors may appear in more than one proposal.

21.3 Other Conditions

Other conditions which may cause rejection of proposals include, but are not limited to, evidence of collusion among Proposers, obvious lack of experience or expertise to perform the required work, failure to perform or meet financial obligations on previous contracts, or in the event an individual, firm, partnership, or corporation is on the General Services Administration Excluded Parties List. Proposers whose proposals, past performance, or current status do not reflect the capability, integrity, or reliability to fully and in good faith perform the requirements of the Contract may be rejected as non-responsible. The Department reserves the right to determine which proposals meet the requirements of this solicitation, and which Proposers are responsive and responsible.

22) PROPOSAL FORMAT INSTRUCTIONS

22.1 General Information

This section contains instructions that describe the required format for the proposal submittal.

Instructions for Electronic Submission of Proposals can be found in Section 27) ELECTRONIC SUBMISSION OF PROPOSALS. Failure to follow these instructions, may result in your proposal being found non-responsive. Nonresponsive replies will not be evaluated.

PART I TECHNICAL PROPOSAL NUMBER DOT-RFP-24-6190BJ

(One Separate PDF Document for Technical)

PART II PRICE PROPOSAL NUMBER DOT-RFP-24-6190BJ

(One Separate PDF Document for Price Proposal)

THE SEPARATE DOCUMENTS MAY BE E-MAILED TOGETHER OR SEPARATELY.

22.2 Technical Proposal (Part I) (Do not include price information in Part I)

The Proposer must submit one (1) the technical proposal which is to be divided into the sections described below. Under each section, the Proposer’s technical proposal must strictly adhere to the required information. Unrelated content shall not be evaluated. Go to Section 22.4 Presenting the Proposal for additional instructions. Since the Department will expect all technical proposals to be in this format, failure of the Proposer to follow this outline may result in the rejection of the proposal. The technical proposal must be submitted in one separate document marked "TECHNICAL

PROPOSAL NUMBER DOT-RFP-24-6190BJ”.

1. EXECUTIVE SUMMARY

The Proposer shall prepare an executive summary to be written in non-technical language to summarize the Proposer’s overall capabilities and approaches for accomplishing the services herein.

The Proposer is encouraged to limit the summary to no more than two (2) pages.

2. PROPOSER'S MANAGEMENT PLAN

The Proposer shall provide a management plan that describes in detail its qualifications as they relate to the successful performance of the requested services. This plan shall include the following topics and associated information:

i). Administration and Management

a) The Proposer should include a description of the organizational structure and management style established and the methodology to be used to provide reliable quality services, perform job cost accounting and invoicing, control costs, and to maintain strict schedules; as well as the means of coordination and communication within the Proposer’s Organization, Sub-Consultants, regulatory agencies and between the organization and the Department and their designated authority.

b) The Proposer should state whether the firm has a Quality Assurance Plan (QAP) to accomplish the above goals. If so, the Quality Assurance Plan (QAP) should be presented and discussed in detail to indicate how it is implemented.

c) The Proposer should If applicable, include a description of its corporate organization and affiliates and explain if and how the affiliates will contribute to this contract.

ii. Identification of Key Personnel

The Proposer shall demonstrate that the Project Manager and personnel assigned to this contract possess the required knowledge and experience as it relates to their assigned tasks and responsibilities to perform the Scope of Services. This shall include, but not be limited to the following:

a) The Proposer shall provide the names of key personnel on the Proposer’s team, explain the roles, functions and responsibilities of the key personnel relative to the task to be performed and how they apply to the activities in the Exhibit “A”, Scope of Services. This shall include laboratory staff. Resumes for all key personnel shall be included.

b) The Proposer shall list the names of the Sub-Consultants on the Proposer’s team, and the task which each will be assigned. Resumes should be included for each Sub- Consultant proposed.

c) The Proposer is to identify the Project Manager who will remain involved throughout the Contract term. Removal of the Contract Manager from the project will require the Department’s prior written approval of whomever the Proposer intends to substitute for the Project Manager. Without this prior written approval, the Proposer will be considered in default.

d) The Proposer shall include copies of all applicable training certificates, accreditations, certifications, degrees, licenses, etc for all personnel listed. A copy of the current Asbestos Consultant License shall also be provided.

e) The Proposer shall include references with the name, addresses and phone numbers for both the Project Manager and all key personnel for previous five (5) years contact or their last five (5) jobs whichever is greater.

f) The Proposer shall explain why the level of proficiency for each person listed is necessary.

iii. Business History/Experience of the Consultant

The Proposer should give a description of their experience in the area of Asbestos Consultant Services, which shall include the following:

a) Length of time the firm has been in business.

b) How much of that time has been spent doing Asbestos Consultant Services

c) Summaries of current prior work experience as it relates to similar asbestos consulting projects conducted within the past five (5) years. Indicate experience pertaining to asbestos activities associated with large scale property acquisition and demolition projects should be emphasized. Indicate in each case if the company was the prime consultant or the Sub-consultant.

d) The Proposer shall describe any previous experience with Department projects, and/or with projects for other regulatory agencies.

e) Also include as a separate item within this section, three (3) client references for similar type asbestos consulting projects performed in the State of Florida. This should include the following:

i) Client’s name

ii) Client’s address

iii) Contact person

iv) Phone number

v) Date of service

vi) Brief description of the project.

Client reference may be contacted to verify satisfactory project completion and obtain a recommendation regarding job performance.

f) Sample copies of previous work products shall be included in the Technical Proposal.

Sample work products shall include items relating to the services described in Exhibit “A”, Scope of Services, and should include a sample using as a reference FDLE’s (Florida Department of Labor and Employment Services) guide for the preparation of survey reports, final abatement clearance report, etc.

g) The Proposer shall provide a list of all past citations by Regulatory Authorities and a list of all Liability Claims filed to date. Provide a short description of each citation and claim and state the disposition of each. Provide a certification statement signed by the corporation or company head certifying that the list of citations and liability claims and their disposition is complete and accurate to date.

h) Additionally, the Proposer shall address the types of services the firm is capable of performing with its own employees and any services that must be subcontracted.

iv. Staffing Plan

The Proposer shall address the following:

a) Include a breakdown of the Proposer’s personnel time (percentage) availability to be devoted to subject contract. Consequently, present Proposer’s current workload and projected workload for the next two (2) years.

b) Any employees and services that are being provided by the sub-consultants/sub-contractor should be identified by the name of the sub-consultant/sub-contractor, their address, telephone number and contact name.

c) Consultant/Contractor shall include some form of agreement/acknowledgement from the subcontractor showing that they will be providing these services as applicable.

3. PROPOSER'S TECHNICAL PLAN

The Proposer shall provide a technical plan, which explains the technical approach to be used in accomplishing the tasks outlined in Exhibit “A”, Scope of Services.

i. Technical Approach

a) The Proposer should explain the approach, capabilities, means and facility and equipment capabilities to be used in accomplishing the tasks in the Exhibit “A”, Scope of Services.

b) If the Proposer has other specific techniques or innovative concepts that will be used they should be addressed in detail.

c) The Proposer should show where potential difficulties may be anticipated and resolved. Discuss any innovative solutions use to resolve these difficulties.

d) This section should clearly establish the Proposer’s understanding of the actual needs and issues of this project, specifically as they relate to the Department’s Asbestos Management policies and procedures.

e) The Proposer shall prepare an effective communication plan to keep the Department’s Project Manager informed of all services rendered in the contract. This shall include the preparation of schedules and reports requested and any additional reports the Proposer feels might be needed.

ii. Facility and Equipment Capabilities

The Proposer should provide the description, location and availability of the Proposer's facilities, staff and equipment as they currently exist and as they will be employed for the purpose of this contract taking into consideration the project’s location. This shall include the following:

a) The Consultant shall list by name and quantity the equipment available for this Asbestos Consulting Services contract.

b) A list showing the number of employees that will be assigned and the equipment that will be made available to perform the work set forth in the Exhibit “A”, Scope of Services.

c) Briefly, indicate the corporate offices where this equipment is distributed and the availability of the equipment to Florida.

d) If applicable to the Consultant, describe how specialized equipment from outside the state will be mobilized to a site during a short notice situation.

e) A detailed description of office automation and equipment capabilities.

f) List by name and quantity the equipment that will be kept in a Florida facility (if one exists or one is proposed) and why this equipment will be adequate for most situations. Identify which equipment should be subcontracted.

g) Explain the justification and benefits of the facility location or proposed location.

Realistically calculate the response time from this facility or proposed facility to the furthest area within the region to be served.

iii. Service/Availability

a) With knowledge of the severity, unpredictability and wide range of incidents that have the potential for happening in Florida, describe all services available for this services contract and the physical location of those services.

b) Describe the notification procedures for mobilizing services personnel and the mobilization time. Explain in detail how the individuals assigned to perform the work can quickly mobilize to respond to an incident within the time frames indicated in Exhibit “A”, Scope of Services and, Exhibit “C”, Price Proposal. Indicate your commitment to adhere to the response times indicated in Exhibit “A”, Scope of Services and Exhibit “C”, Price Proposal.

c) Additionally the Proposer should indicate his availability/ response time to attend scheduled and unscheduled activities (e.g. emergency meetings) at the Project Manager’s location.

iv. Laboratory Support

The Proposer may be required to provide laboratory services throughout the course of this contract.

a) The Consultant shall identify (include name, address, phone number and contact person) and provide a description of the laboratory(ies) available for this contract that may be used for sample analysis as they currently exist and as it will be employed for the purpose of this contract. The work to be performed by the laboratory must be identified. This shall include the following:

i) Describe in detail their capabilities i.e. analysis capacity.

ii) Indicate standard and rush turnaround times for analysis and reporting; if necessary, list by category.

iii) List of testing/analysis equipment and their calibration dates.

iv) Current laboratory license/certification

v) Operator’s certification/training

vi) Description of the laboratory’s standard operating procedures, analytical methods and quality assurance program. The quality assurance program description should include procedures for external split sampling and internal quality control techniques.

b) Describe in detail the capabilities of any mobile laboratory and indicate response time for the laboratory to be on-scene, set-up and functional for appropriate mileage interval.

c) Submit a summary of the laboratory Quality Assurance, Quality Control (QA/QC) Plan to insure the quality and reliability of analysis results. Also, provide a copy of the regulatory agency receipt and approval of the Generic and/or Comprehensive Quality Assurance Plans.

d) Side by side sample analysis work may be requested during the term of this contract.

The Department reserves the right to use a laboratory of its choice at any time during the term of this contract for quality control purposes.

22.3 Price Proposal (Part II)

Please follow the below instructions.

Price Proposals shall be submitted to: D6.Purch@dot.state.fl.us. Please review Section 27 General Information for Instructions on Electronic Submittal.

Failure to follow these instructions, may result in your proposal being found non-responsive.

Nonresponsive replies will not be evaluated.

22.4 Presenting the Proposal

The proposal shall be limited to a page size of eight and on-half by eleven inches (8 ½” x 11”) with a 1” margin on all sides. Foldout pages may be used as needed for org chart, and the sections for staff experience and availability and prior relevant experience. Type size shall be Arial font and no less than 10-point font. The proposals should be indexed and all pages sequentially numbered. Section dividers shall only include Section Name, however photos without captions and artwork are optional but not required. Bindings and covers will be at the Proposer’s discretion.

Unnecessarily elaborate special brochures, art work, expensive paper and expensive visual and other presentation aides are not necessary. It is recognized that existing financial reports, documents, or brochures, such as those that delineate the Proposer’s general capabilities and experience, may not comply with the prescribed format. It is not the intent to have these documents reformatted and they will be acceptable in their existing form.

23) "DRUG-FREE WORK PLACE" PREFERENCE

Whenever two or more bids which are equal with respect to price, quality, and service are received, the Department shall determine the order of award first in accordance with section 295.187(4), Florida Statutes, giving preference to “Veteran Business Enterprise” then to bid responses from vendors that certify the business has implemented a drug-free workplace program in accordance with Section 287.087, Florida Statutes. The “Drug-Free Workplace Program Certification” must be completed and submitted with the bid response to be eligible for this preference.

24) COPYRIGHTED MATERIAL

Copyrighted material will be accepted as part of a technical proposal only if accompanied by a waiver that will allow the Department to make paper and electronic copies necessary for the use of Department staff and agents. It is noted that copyrighted material is not exempt from the Public Records Law, Chapter 119, Florida Statutes. Therefore, such material will be subject to viewing by the public, but copies of the material will not be provided to the public.

25) ATTACHMENT TO RFP SUBMITTAL - CONFIDENTIAL MATERIAL

The Proposer must include any materials it asserts to be exempted from public disclosure under Chapter 119, Florida Statutes, in a separate bound document labeled "Attachment to Request for Proposals, Number DOT-RFP-24-6190BJ - Confidential Material". The Proposer must identify the specific Statute that authorizes exemption from the Public Records Law. Any claim of confidentiality on materials the Proposer asserts to be exempt from public disclosure and placed elsewhere in the proposal will be considered waived by the Proposer upon submission, effective after opening.

26) COSTS INCURRED IN RESPONDING

This Request for Proposal does not commit the Department or any other public agency to pay any costs incurred by an individual firm, partnership, or corporation in the submission of a proposal or to make necessary studies or designs for the preparation thereof, nor to procure or contract for any articles or services.

27) ELECTRONIC SUBMISSION OF PROPOSALS:

Instructions for Electronic Submission of Proposals:

Please follow the below instructions. Failure to follow these instructions, may result in your proposal being found non-responsive. Nonresponsive replies will not be evaluated

• Proposals shall be submitted via E-mail to: D6.Purch@dot.state.fl.us

• Subject Line must show: DOT-RFP-24-6190BJ – (Insert Vendor’s Name)

• All proposals submitted electronically shall contain TWO SEPARATE file attachments in PDF format, and be marked as follows:

FILE I - TECHNICAL PROPOSAL - DOT-RFP-24-6190BJ-(Insert Vendor’s Name)

FILE II - PRICE PROPOSAL - DOT-RFP-24-6190BJ-(Insert Vendor’s Name)

NOT…