Q&A Addendum-1 3-15-2024.pdf

Florida Department of Transportation

RON DESANTIS

GOVERNOR

1000 N.W. 111 Avenue Miami, Florida 33172

JARED W. PERDUE, P.E.

SECRETARY

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ADDENDUM NO. 1

DATE: March 15, 2024

TO: PROPOSERS

FROM: Procurement Office, District Six

REF: Questions received from Prospective Proposers and Department responses

Advertisement No.: DOT-RFP-24-6190BJ

Financial Project No.: Various

Counties: Miami-Dade

Work Description: To provide District-Wide Right-of-Way Asbestos and Air Monitoring Consulting Services in Miami-Dade and Monroe Counties for the Florida Department of Transportation (FDOT)

Question 1: Besides the Anticipated DBE Participation Form that is to be included in the

Price Proposal, what section should the other required forms listed on the

RFP checklist be included in?

Answer 1: Per Section 34 “attach forms” are forms listed in the RFP must be included in the

Technical Proposal Package.

Question 2: On the RFP checklist it says the following certifications and forms have been read, completed, and enclosed in the RFP response and it includes Terms for Federal Aid

Contracts, Performance, and Contract Affidavit. Are we to include those three with our proposal as well and if so in what section are they to be provided?

Answer 2: The three forms above do not have to be included in the Technical Proposal package. They will be required by the awarded vendor.

Question 3: Section 9.5 License and Insurance Qualifications: what section is information to be provided?

Answer 3: Section 9 “qualifications” in sub-section 9.5” License and Insurance

Qualifications have to be included in the Technical Proposal package.

Question 4: Part I Technical Proposal are you only wanting dividers for the main headings 1. Executive Summary 2. Proposer’s Management Plan, 3.

Proposers Technical Plan, etc. or subheadings as well?

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Answer 4: Dividers are needed for the Main Headings and within the Main Headings dividers for each subheading.

Question 5: Part I, Section 2, ii. Identification of Key Personnel, e. proposer shall include references with the name, addresses, phone numbers for both the Project

Manager and all key personnel for previous five years contact or their last five jobs whichever is greater. What exactly are you looking for here? Are you looking for the employees’ contact information?

Answer 5: Yes. Each personal that will be working under the procured contract is to have an individual profile that includes name, address, phone numbers, and their previous five years contact or their last five jobs whichever is greater.

Question 6: Part I, Section 2, ii. Identification of Key Personnel are you wanting us to provide items c – f for laboratory staff as well or just resumes in item a.

Answer 6: Just resumes in item a.

Question 7: Part I, Section 2. iii. Business History/Experience item c are the project provided to be completed or can they be on-going?

Answer 7: The provided references can be current and previous projects.

Question 8: Under 3 Proposer’s Technical Plan, ii Facility and Equipment Capabilities items a and b: the request seems the same in terms of equipment available for the contract. Are you looking for something different in either section?

Answer 8: This is referring to the equipment name and inventory of equipment.

a) The Consultant shall list by name and quantity of the equipment available for this Asbestos Consulting Service contract.

This is to demonstrate the number of employees in relations to the number of equipment made available.

b) A list showing the number of employees that will be assigned and the equipment that will be made available to perform the work set forth in the Exhibit “A” Scope of Services.

Question 9: Under 3 Proposer’s Technical Plan, ii Facility and Equipment Capabilities items b: The number of employees that will be assigned is that different from the key personnel that are included in 2. Proposer’s Management Plan item ii Identification of Key Personnel?

Are you asking for the total number of company employees that may be available to assist or just wanting us to reiterate the number of employees that were identified in the earlier document?

Answer 9: Under Item 2 (ii) (a) This section is for key personnel on the Proposer’s Team, explain the roles, functions and responsibilities of the key personnel.

Under Item 3 (ii) (b) This section is for employees that will be assigned and equipment that will be made available to perform the work.

The key personnel and the employees may potentially be the same within the company structure. Key personal are typically your Teams Lead, the employees are the support under the key personnel.

In the situation that key personnel and employees interchange roles, then suggest that the same information be provided in both item 2 and 3 sections.

Question 10: Under 3 Proposer’s Technical Plan, ii Facility and Equipment Capabilities item e. please clarify what you are looking for here and how this is different from item a.

Answer 10: This is referring to the office capability to adapt to changes and office support equipment. It is different from item a) since this is referring to the Asbestos equipment.

e) A detailed description of office automation and equipment capabilities.

Question 11: Under 3 Proposer’s Technical Plan, ii Facility and Equipment Capabilities items f. please clarify what you are looking for here and how this is different from item a and b.

Answer 11: Under f) this is relevant for a company with either locations outside the State of

Florida and the personal and equipment to be made available to the Florida operating location under the procured contract. If this does not apply, the provided information is the same information is to be submitted to comply with this section.

Question 12: What is the expectation for deliverable for Item #8.3 on the price proposal sheet?

Answer 12: Item #8.3 is a new item being made part of the contract. The service is for video capability for the provider as a line item within the contract. This service will be utilized upon the District making a request from the provider for such services.

All other documents of the subject project remain unchanged.

Failure to file a Protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.