Request for Proposal DO Remodal 25_2_28.docx

Request for Proposal (RFP) for Contractor Services: Conversion of Single-Family Residence to Office Building SCIO School District 38875 NW 1st Scio, Or 97374 Kim Roth Date: 2/28/25 Project Overview The SCIO School District (referred to herein as the “District”) seeks qualified contractors to submit proposals for the conversion of an existing single-family residential property located at [Insert Address] in [Insert City], Oregon, into a functional office building. The project aims to create an office environment that meets the District’s operational needs while adhering to all applicable state, local, and federal laws.

Scope of Work The scope of work includes the following major tasks:

1. Site Preparation and Demolition

· Removal of interior residential fixtures, partitions, and non-load-bearing walls.

· Site preparation to accommodate the necessary office layout.

2. Structural Modifications

· Modify the building layout to accommodate office spaces and meet accessibility requirements.

· Reinforce or modify structural elements as necessary to comply with Oregon’s building codes.

3. Mechanical, Electrical, and Plumbing (MEP) Systems

· Upgrade or install electrical, plumbing, and HVAC systems to meet the needs of a commercial office space, ensuring compliance with Oregon's building and energy codes.

4. Compliance with Accessibility and Safety Codes

· Ensure the office space meets all accessibility requirements under the Americans with Disabilities Act (ADA).

· Install required safety systems, including emergency exits, alarms, fire suppression, and smoke detectors, in compliance with Oregon Fire Codes and building safety regulations.

5. Exterior Modifications and Parking Lot Improvements

· Modify the exterior to reflect the new office function while ensuring compliance with local zoning and aesthetic guidelines.

· Improvements to parking and landscaping as necessary.

Proposal Requirements Interested contractors must submit a proposal that includes the following:

1. Company Profile

· Business name, address, contact information, and legal structure.

· A brief history of the company, including experience with similar commercial construction or conversion projects.

2. Project Team

· List of key personnel involved in the project, including their relevant experience and roles.

3. Project Plan

· A proposed timeline for the completion of the project, including major milestones and an estimated completion date.

4. Cost Proposal

· A detailed breakdown of costs, including labor, materials, permits, and other expenses.

· Payment terms and proposed payment schedule.

5. Licenses, Insurance, and Bonding

· Proof of licensure and certification as required by Oregon state law for general contractors.

· Proof of insurance, including general liability, workers' compensation, and bonding, in compliance with Oregon's requirements for public contracts.

6. References

· At least three (3) references from previous clients for similar projects completed in the last five (5) years.

Mandatory Legal Compliance

1. Prevailing Wage Law

· Contractors must comply with Oregon's prevailing wage rates as determined by the Bureau of Labor and Industries (BOLI). The current prevailing wage rates for the project must be included in the proposal.

2. Oregon Public Contracting Law

· All proposals must comply with Oregon’s Public Contracting Code (ORS 279A, 279C) and the Oregon Administrative Rules (OAR 137-047). The District reserves the right to reject any proposal that does not meet the legal requirements or does not follow the specified bidding process.

3. Equal Opportunity and Non-Discrimination

· Contractors must ensure compliance with all applicable state and federal laws regarding equal opportunity employment. The District adheres to nondiscrimination principles in all aspects of its procurement process.

4. Bonds and Insurance

· A performance bond and insurance coverage, including general liability and worker's compensation, must be provided by the contractor before the start of any work.

5. Disclosure of Conflict of Interest

· Contractors must disclose any potential conflicts of interest with District employees or officials involved in the procurement process.

Selection Criteria Proposals will be evaluated based on the following criteria:

· Qualifications and experience of the contractor and project team.

· Adherence to Oregon Public Contracting laws.

· Feasibility and clarity of the proposed project plan, including timeline and cost.

· Cost-effectiveness and ability to meet the District’s needs within budget.

· Compliance with prevailing wage requirements and other legal obligations.

Proposal Submission Instructions Proposals must be submitted no later than 3/14/25 2:00 PM to the SCIO School District at:

Kim Roth 38875 NW 1st Scio, Or 97374 Late submissions will not be considered. All inquiries regarding this RFP must be submitted in writing to the contact information listed above.

Contract Award and Terms The SCIO School District reserves the right to reject any or all proposals and to negotiate the terms of the contract with the selected contractor. The contractor will be required to enter into a formal agreement with the District, which will include specific terms related to performance, timelines, insurance, indemnity, and compliance with Oregon laws.

The District will ensure compliance with the Oregon Public Records Law (ORS 192) and retain all proposals in accordance with public record requirements.

Timeline

· RFP Issuance Date: 2/28/25

· Deadline for Proposals: 3/14/2025 2:00 PM

· Contractor Selection Date: 3/17/2055

· Project Start Date: 3/27/2025

· Expected Completion Date: 6/1/2025

Acknowledgment of Receipt:

By signing below, the contractor acknowledges receipt of this RFP and agrees to the terms outlined within.

Contractor Signature Date: _____________________

Legal Review This RFP has been drafted in compliance with Oregon Public Contracting laws, but it is strongly recommended that legal counsel review the final document to ensure full compliance with all applicable regulations and requirements for public procurement in the state of Oregon.