Request for Proposal - 36C26220R0157 - Building Records and File Management Services - VA San Diego.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 65

664-20-2-5033-0015

36C26220R0157

Haig Altunian 562-766-2302 08-19-2020

3PM

00262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

X 100

X

518210

$35 Million

N/A

Department of Veterans Affairs

VA San Diego Healthcare System

3350 La Jolla Village Drive

San Diego CA 92161-0002

00262

Department of Veterans Affairs

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

Financial Services Center www.tungsten-network.com

See CONTINUATION Page

Building records and files management services for the

VA San Diego Healthcare System.

See enclosed Schedule of Services and Price

This requirement is set aside 100% for SDVOSB.

See CONTINUATION Page

X 1

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 SCHEDULE OF SERVICES AND PRICE

B.3 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN 2020)

C.3 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED

SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.9 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.10 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

E.2 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (JUN 2020)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C262

Network Contracting Office 22

4811 Airport Plaza Drive

Suite 600

Long Beach CA 90815

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

Financial Services Center www.tungsten-network.com

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the

Solicitation numbered and dated as follows:

AMENDMENT NO DATE

http://www.tungsten-network.com/

B.2 SCHEDULE OF SERVICES AND PRICE

This is a Firm-Fixed-Price contract. Prices in this schedule represent an all-inclusive rate including labor, incidental costs, overhead, and insurance premium payments for applicable insurance coverage. Costs not incorporated into the contractor’s price will not be reimbursed by the Government.

The previous option year pricing will apply to any extension pursuant to FAR 52.217-8.

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE

YEARLY

AMOUNT

12.00 MO __________________ __________________

Building Records and Files Management Services

Contract Period: Base

POP Begin: 09-15-2020

POP End: 09-14-2021

Contract Period: Option 1

POP Begin: 09-15-2021

POP End: 09-14-2022

Contract Period: Option 2

POP Begin: 09-15-2022

POP End: 09-14-2023

Contract Period: Option 2

POP Begin: 09-15-2023

POP End: 09-14-2024

Contract Period: Option 2

POP Begin: 09-15-2024

POP End: 09-14-2025

TOTAL FOR BASE

AND ALL OPTIONS

B.3 STATEMENT OF WORK

1. PROJECT BACKGROUND

1.1. The VA San Diego Healthcare System (VASDHS) at 3350 La Jolla Village Drive, San Diego CA, CA 92161 is part of the Desert Pacific Healthcare Network (VISN 22), and is one of the most diversified tertiary health care providers in the VA. It is a teaching hospital, providing a full range of patient services, with state-of-the art technology as well as education and research. The engineering department has increased pressure to complete more maintenance, repair and improvement projects and deliver high customer service. Without instant access to the right construction plans, updated As-Built drawings, Tentative Improvement (TI) and/or Operation and

Maintenance (O&M) Manuals, hours of productivity are dropping.

1.2. The Engineering Service manages numerous buildings at the main campus and leased facilities throughout the San Diego Community (see paragraph C. for list of buildings). These buildings, supported by a complex physical plant infrastructure are used for different functions such as patient care, research, administrative and support functions. The physical plant environment undergoes frequent changes dictated by operational needs. Accurate information about the physical plant must easily be available to make informed decisions related to planning and operational matters.

In addition, the medical center is required to provide periodic reports on various operational aspects including usage for different functions. An information system that can hold all pertinent physical plant data enabling the users to manipulate and report on the data is an essential tool that would help staff meet these goals. Such a system must be interactive, reliable, and easy-to-use.

1.3. The intent of this project is to create and information database system with up-to-date data of the building infrastructure and records in interactive computer models.

2. PROJECT DESCRIPTION

2.1. The contractor shall provide Building Records and Files Management to maintain accuracy of current building records/files and make the records/files available to staff through a web portal.

The contractor shall provide a full range of professional and software services over the course of this 5 year contract to include:

2.1.1. Create an archive of all current and past records, files, and related data in a web-based management system. This includes but is not limited to drawings, specs, maintenance manuals, and photos.

2.1.2. Create and update facility “As-Built” record drawings by field verification. The contractor is to create and maintain AutoCAD (2D) record files (AutoCAD version 2019 or newer) of all

VASDHS buildings.

2.1.2.1. The base year will focus on the main hospital building which includes Building #1 and #2. The remaining buildings will be prioritized in the option years.

2.1.2.2. The “As-Built” record drawings include floor plans with architectural, structural, mechanical, electrical, plumbing and communications systems.

2.1.3. Create and Maintain Revit 3D architectural models of all VASDHCS buildings.

2.1.3.1. The base year will focus on the main hospital building which includes Building #1 and #2. The remaining buildings will be prioritized in the option years.

2.1.3.2. The 3D Models will include structural, mechanical, electrical, plumbing and communications systems from “As-Built” record drawings

2.1.4. Provide CAD drafting assistance on-site support staff

2.1.5. Provide access to record files through a web-based server

2.2. The Contractor shall provide all supervision, coordination, staffing, software, licenses, website access, training, redundancy and other related services as necessary to provide and maintain

VASDHS building records and files and make them readily accessible to VA staff through the

Contractor’s website.

2.3. The services shall be provided to support the facilities at the following location:

VA San Diego Medical Center (Main Campus)

3350 La Jolla Village Dr

San Diego, CA 92161

3. GENERAL CONTRACT REQUIREMENTS

3.1. Contractor shall provide all labor, supervision, materials, transportation, tools and equipment necessary for services as described herein.

3.1.1. All questions regarding the scope of the study and deliverables identified in this SOW shall be directed to the COR or designated representative.

3.1.2. The Contractor is encouraged to minimize the printing of hard copy deliverables and the production of print materials over the duration of this contract.

3.2. SITE ACCESS - No contractor employee without proper credentials issued by VASDHS shall be permitted on the campus. Patient privacy shall always be of utmost importance and every effort shall be made to avoid photographing or disrupting patients under any circumstances. VASDHS shall provide PIV ID and security support to contractor staff. The contractor onsite support staff shall require PIV account and government PC access in a workstation TBD. The contractor shall not require any access to CPRS.

3.3. SPECIFICATIONS FOR DELIVERABLES AND DATA

3.3.1. Ownership: All project files, final hard-copy products, digital files, source data acquired for this project, and related materials, including those furnished by the Government, shall become the property of VA, and shall not be issued, distributed, or published by the Contractor.

3.3.2. Back-up Files: All documents shall be provided in Adobe Portable Document Format (PDF).

Spreadsheet files shall be provided in Microsoft Excel format with printed PDF documents.

All text, spreadsheet, and database files shall be downloaded to VA servers on a quarterly basis.

3.4. PROGRESS REPORTS, MEETINGS, PROJECT MANAGEMENT

3.4.1. Monthly Progress Reports

3.4.1.1. The Contractor shall prepare monthly progress reports that identify the work accomplished, work to be completed next period, problem areas/outstanding issues and solutions, and budget and schedule.

3.4.1.2. The monthly progress report will be provided to the COR within seven (7) days of the end of each month.

3.4.2. Project Schedule

3.4.2.1. A project schedule shall be maintained that identifies key project components and the expected completion date for each.

3.4.2.2. The project schedule will be provided electronically to the COR in word.doc or excel.xls format only. MS Project schedules are discouraged.

3.4.3. Project Management Meetings

3.4.3.1. The Contractor shall prepare an agenda and meeting minutes for each conference call and in-person meeting within seven (7) days following each meeting.

3.4.3.2. Deliverables will be provided in an electronic format for dissemination by e-mail, FTP site, or CD-ROM/DVD for conference calls.

3.4.3.3. Physical color copies of the agenda and deliverables will be disseminated at all in-person meetings.

3.5. REQUIRED CERTIFICATIONS, LICENSES, AND EXPERIENCE

3.5.1. Special Licensure. A principal architect performing work under the contract shall hold an

Architect License issued by the National Council of Architectural Registration Boards

(NCARB).

3.5.2. Special Licensure. An engineer performing work under the contract shall hold a

Professional Engineer License issued by the National Council of Examiners for Engineering and Surveying (NCEES).

3.5.3. Specialized Experience. Personnel performing work under the contract shall have specialized experience performing project manager duties for a minimum of 10 years.

3.5.4. Special Certifications. All on-site personnel performing work under the contract shall possess the following certifications: 1) 16-hour Operation and Maintenance Asbestos

Training and 2) Current Respirator Fit Test.

3.5.5. Specialized Experience. Contractor shall have specialized experience performing online hosting and admin support.

3.5.6. Specialized Experience. Contractor shall have specialized experience performing modeling for Architectural, Structural, HVAC, and MEP systems.

3.5.7. Specialized Experience. Contractor shall have specialized experience updating and maintaining Architectural, Mechanical, Electrical, Plumbing, HVAC, Site Utilities, Life safety, and as-builts.

3.5.8. Specialized Experience. Contractor shall have specialized experience performing field verification and developing as-built architectural drawings for buildings using a 3D laser scanner to create BIM documents.

3.5.9. Specialized Experience. Contractor shall have specialized experience updating and maintaining Architectural, Mechanical, Electrical, Plumbing, HVAC, Site Utilities, Life safety, and as-builts.

3.5.10. Specialized Experience. Contractor shall have specialized experience performing on-site drafting and computer aid facility management.

4. LIST OF BUILDINGS

4.1.

Building # Description Floor SF Interstitial SF NOTES

1 Medical Center 838,532 770,438 Main Campus

2 Central Plant 20,742 Main Campus

11 SCI / Atrium Clinics 100,381 65,533 Main Campus

27 Administrative Building 30,198 Main Campus

5. SPECIFIC TASKS

5.1. LIST OF TASKS

TASK # TASK TITLE

1 Project Kickoff Meeting

2 As-Built Repository

3 BIM Model Drafting

4 Field Verification

5 Software support & Licenses

6 Web Portal Modification & Training

5.2. TASK 1: Project Kickoff Meeting

5.2.1. The Contractor shall attend and facilitate the project kickoff meeting. Upon receiving the notice to proceed (NTP), the Contractor will contact the COR to coordinate a meeting date.

This meeting will take place at VASDHS, located at 3350 La Jolla Village Dr, San Diego, CA 92161.

5.2.2. The purpose of this meeting is to:

5.2.2.1. Discuss the requirements in the SOW

5.2.2.2. Review project milestones and overall schedule

5.2.2.3. Complete a site tour of the VA San Diego campus

5.3. TASK 2: As-Built Repository

5.3.1. The Contractor shall provide a core repository of all current and past “As-built” models and drawings, associated data, and planning studies into the online repository with printed PDFs downloaded to VA servers on a quarterly basis. Models (Revit), drawings (AutoCAD) and related data (Excel) shall provide the basis for an easy and speedy online view of all facility information. Models and drawings shall be specifically aligned with an associated functional database to address all building records, files and data requirements for facility management.

Models, drawings and related data shall be accessible by designated VASDHS staff and made available to A/E firms contracted with VASDHS. 3D models should be compatible with BIM model viewing and simulation software REVIT by Autodesk.

5.4. TASK 3: BIM Model Drafting

5.4.1. This project will focus on “As-Built” records for the main campus buildings.

5.4.2. Model - The contractor shall create the BIM model and provide 2D floor plans for the disciplines listed below. See attachment D.1 - VA BIM Standard; BIM Manual V2.2 for full information about the modeling requirements.

5.4.2.1. Disciplines:

5.4.2.1.1. Architectural and Program NSF/GSF validation(Capital Asset Inventory of Space by Department)

5.4.2.1.1.1. Show the following:

Rooms name and numbers

Doors locations, sizes, and swings

Corridor(s)

Basic column grid/sizes

Electrical closets

Equipment rooms

Signal and telephone closets

Mechanical shafts and space

Stair(s)

Ramp(s)

Elevator(s)

Automatic Conveyances

All floors

Penthouse

Roof plan

Reflected ceiling

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services

Fixed equipment

Plumbing fixtures

Wheelchair accessible facilities

Fire and smoke rated partitions

Lead-lined and radio-frequency-shielded partitions

Fire extinguisher cabinets

Space-Accounting Summary Table

Signage

5.4.2.1.2. Electrical

5.4.2.1.2.1. Show the following:

Lighting layouts

Power layouts

Signal layouts

Primary distribution switchgear/switchboard

Engine-generator sets

Substation/pad mounted transformer

Manholes, meters, sensors, control valves

Automatic transfer switches

Location of smoke dampers and duct smoke detectors

Photovoltaics

5.4.2.1.3. Fire Protection

5.4.2.1.3.1. Show the following:

Sprinkler zones

Fire alarm zones

Smoke zones

Building water supply

Interior sprinkler supply lines

Standpipes

Fire extinguisher cabinets

Fireproofing of structural members

Sprinkler/standpipe riser supply piping

Sprinkler alarm valves

Waterflow and tamper switches

Sprinkler system fire department connections

Exit signs and emergency lighting

Annunciator panels

Pull stations

Flow switches

Audio-visual devices

Smoke detectors

Duct smoke detectors

Smoke dampers

Fire dampers

Fire alarm risers

Fire sprinklers

Fire hydrants

Fire pumps

Post indicator valves

Sectional valves

Electromagnetic door hold open devices

5.4.2.1.4. Hazardous Materials

5.4.2.1.4.1. Show the following:

Square feet of floor space abated

Square feet of floor space with asbestos

5.4.2.1.5. Interiors, Furnishings, Fixtures, and Equipment

5.4.2.1.5.1. Show the following:

Wayfinding main signage

Casework (fixed furniture)

Fixed Medical Equipment

Floor Finish schedule

5.4.2.1.6. HVAC

5.4.2.1.6.1. Show the following:

Block layout of equipment

Air Handlers, chillers

Control panels

Cooling towers, pumps and package units

Heating and cooling coils

Heat exchangers

Condensing units

Main supply, return and exhaust ductwork

Volume dampers

Fire and smoke partitions

Fire and smoke dampers

Smoke detectors

Automatic control dampers

Air inlets/outlets

5.4.2.1.7. Plumbing (including medical gas plans)

5.4.2.1.7.1. Show the following:

Plumbing fixtures

Existing equipment

Gas outlets (medical air, oxygen, nitrogen, vacuum, nitrous oxide) laboratory gas outlets

Plumbing piping

Riser diagrams for each gas

Fire & smoke partitions

Location and size of sprinkler riser, standpipes, and fire pumps

Zone shut-off valves

Location of emergency eyewash and shower equipment

Potable hot & cold water, isolation valves, hot water mixing valves, deionized water supply and return, sanitary sewer, high value material recovery piping, storm drains, chemical waste piping, etc.

5.4.2.1.8. Structural

5.4.2.1.8.1. Show the following:

Columns

Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

5.4.2.1.9. Sanitary

5.4.2.1.9.1. Show the following:

Size of pipes

Locate/size

Pumps

Storage facilities

Treatment equipment

Fire hydrants

Sectional and post indicator valves

Backflow preventer

5.4.2.1.10. Telecommunications and telemetry

5.4.2.1.10.1. Show the following:

IT Server room

IT closets

Access control panels

Location of access control devices

Camera locations

5.4.2.1.11. Site

5.4.2.1.11.1. Show the following:

Buildings

Structures

Roads

Buildings

Fire Access

Parking (show type of parking stalls) walkways

Grading Plan

Spot elevations at structure corners, entrances, equipment pads, etc.

Utilities

Landscape

Contractor staging areas

Signage

5.4.3. Interactive Software Database

5.4.3.1. The contractor shall provide an interactive web-based platform to allow easy access to facility information. The intent is to have interactive floor plans to display information for the infrastructure/utility systems and narrow down to the room level including space category (service, room name, room type, and occupancy details).

Automatic report generation in both floor plan layout and excel tables is required. Floor plans should communicate with AutoCAD and REVIT to allow easy updates as changes occur due to remodels or new construction.

5.4.4. On-site Support Staff

5.4.4.1. Contractor shall provide on-site support staff for drafting assistance to validate, field verify, and update “As-Built” records and interactive software. Other drafting duties shall be assigned as required.

5.5. TASK 4: Field Verification

5.5.1. As required and by on-site visual inspection, field-verify existing building configurations, confirm accuracy of dimensions for existing floor plan layouts. Verification of location, size, function and capacity of all utility systems including electrical, mechanical, plumbing, communications, medical gases, etc.

5.5.2. The VASDHS main campus buildings contain asbestos. Training certification is required for access to asbestos containing spaces. INTERSTITIAL FIELD INVESTIGATION: The interstitial space(s) have asbestos containing material (With the exception of areas identified by engineering), Any person entering the interstitial must have a minimum of 16 hours of

OSHA approved interstitial maintenance and operations awareness training, a medical exam confirming his/her ability to wear a positive air pressure respirator or a respirator designed specifically for the individual while wearing disposable overalls during field investigation in the interstitial. Leaving the catwalk system is not allowed so as not to disturb any of the existing insulation. The contractor is responsible for their staffs to include subcontractor(s) certifications requirements to access spaces within the building as required by the VA and government.

5.6. TASK 5: Software, Licenses & Training

5.6.1. Provide capability and support for building records and files management services over the

Internet via web browsers as the primary interaction between VASDHS staff and Contractor provided products and services.

5.6.2. The COR shall provide a list of individuals by name who will be designated in writing as authorized to access the Contractor’s website with approximately five (5) user licenses with one (1) administrative user. The list shall be updated whenever there are changes to the list.

5.6.3. The Contractor shall keep up to date on all software and licenses to fulfill all tasks associated with this contract. At minimum this shall include the web portal, AutoCAD and Revit.

5.6.4. The on-site professional shall attend annual trainings as determined by the COR for all relevant software programs and continuing education for license access.

5.7. TASK 6: Web Portal Modification & Training

5.7.1. The Contractor shall modify with input from the COR and VASDHS staff, the web portal page for user access that does not require help from the on-site representative. The website shall be accessible to users that are approved to obtain PDF files for viewing, downloading and printing capabilities. Higher level access shall be given to administrative staff, as dictated by the COR. The portal shall be accessible via tablet and phones.

5.7.2. The Contractor shall provide comprehensive and timely training to identified VASDHS staff serving all skill levels to assure full and effective utilization of provided services.

5.7.2.1. Develop a detailed training program that includes user training including:

5.7.2.1.1. Open, view and mark-up on drawings; plot drawings

5.7.2.1.2. Download drawings, records and models

5.7.2.1.3. Save and email drawings

5.7.2.1.4. Open and view data on each space

5.7.2.1.5. Keyword search and advanced search

5.7.2.1.6. Generate distribution maps

5.7.2.1.7. Square footage calculations on selected spaces

5.7.2.1.8. Generate square footage reports

5.7.2.1.9. Export data and reports to other formats

5.7.2.1.10. View asset data and generate reports

5.7.2.1.11. Plot drawings with assets

5.7.2.1.12. Search asset locations

5.7.2.1.13. View documents attached to assets, etc.

5.7.2.2. The contractor shall provide two (2) onsite training sessions for five (5) users.

5.7.2.3. VASDHS shall provide training location and equipment.

6. DELIVERABLES

6.1. Development of Schedule of Deliverables

6.1.1. A project schedule/ work plan with milestone dates shall be developed in conjunction with the COR. This project schedule/ work plan shall be developed within 2 weeks from the Project

Kickoff Meeting. Any updates shall require the submission of modified project schedule/ work plan. The Contractor shall make all efforts to submit deliverables in accordance with the project schedule/ work plan.

6.1.2. All deliverables shall have the appropriate professional and technical review, QA/QC, and professionally edited before being submitted for government review.

6.1.2.1. There shall be a 2 week government review period for all deliverables. The exceptions to this timeframe shall be the draft and final versions of the As-Built models for which there shall be a 4 week review period.

6.2. List of Deliverables

Period Deliverables

Base Year 1. Create 2D AutoCAD & 3D Revit “As-Built” models for Building #1 & 2

2. Create interactive database for Buildings #1&2

3. Hard Copy prints for models

Option Year 1 1. Update 2D AutoCAD & 3D Revit “As-Built” models for Building #1 &2

2. Update interactive database for Buildings #1 &2

3. Create 2D AutoCAD & 3D Revit “As-Built” models for Building #11 & 27

4. Create interactive database for Buildings #11& 27

Option Year 2 1. Update 2D AutoCAD & 3D Revit “As-Built” models for Buildings #1,2,11, & 27

2. Update interactive database for Buildings #1,2,11, & 27

3. Create 2D AutoCAD & 3D Revit “As-Built” model for the Main Campus site

4. Create interactive database for Main Campus Site

Option Year 3 1. Update 2D AutoCAD & 3D Revit “As-Built” models for Buildings #1,2,11, 27 & Site

2. Update interactive database for Buildings #1,2,11,27 & Site

Option Year 4 1. Update 2D AutoCAD & 3D Revit “As-Built” models for Buildings #1,2,11, 27 & Site

2. Update interactive database for Buildings #1,2,11,27 & Site

7. CONTRACTOR’S PROJECT TEAM

7.1. The Contractor’s team shall comprise of a qualified principal professional on-site that will competently and completely manage this project to meet or exceed the objectives and requirements. The on-site professional will be provided one workstation (min 36 SF) by the

Government within the engineering department. The Contractor may have off-site personnel in support of the on-site professional. The team may comprise, but is not limited to, the following professional disciplines: Architecture, Medical/Healthcare Planning, Engineering (Civil, Structural, Mechanical, Electrical).

7.2. The Contractor shall work with the following VA personnel managing this Project:

7.2.1. Contracting Officer (CO): The CO shall be responsible for all contractual administration of this Project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.2.2. Contracting Officers Representative (COR): The COR shall be responsible for the AE design management on behalf of the VA and will manage the Project on a day-to-day basis to ensure that the Project requirements are met from the start of the design phase through the final submittal according to this Scope of Work and the final documents.

7.2.2.1. VASDHS Point of Contact (COR):

Lonnie Conners

Project Coordinator

Department of Veterans Affairs

Building 11, BB108

3350 La Jolla Village Drive

San Diego, CA 92161

Phone: 858-552-8585 ext:5326

Cell: 858-699-6279

Email: lonnie.conners@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any

Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the

Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR

52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the

Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds

Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other

Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the

Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the

Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31

U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety

Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-

Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the

EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the

Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS

(JUN 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing

Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance

Services or Equipment. (AUG 2019) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-

78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I

(OCT 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (JUN 2020) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of

2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American

Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020)

(Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved]

[X] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section

743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT

2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (JUN 2020) (31 U.S.C. 6101 note).

[X] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct

2018) (41 U.S.C. 2313).

[] (10) [Reserved]

[] (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (MAR 2020) (15 U.S.C.

657a).

[] (ii) Alternate I (MAR 2020) of 52.219-3.

[] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(MAR 2020) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C.

657a).

[] (ii) Alternate I (MAR 2020) of 52.219-4.

[] (13) [Reserved]

[] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020).

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (MAR 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i) 52.219–9, Small Business Subcontracting Plan (JUN 2020) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (JUN 2020) of 52.219–9.

[] (18) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (19) 52.219-14, Limitations on Subcontracting (MAR 2020) (15 U.S.C. 637(a)(14)).

[] (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

[X] (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (MAR

2020) (15 U.S.C. 657f).

[X] (22)(i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2020) (15 U.S.C

632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219-28.

[] (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged

Women-Owned Small Business (EDWOSB) Concerns (MAR 2020) (15 U.S.C. 637(m)).

[] (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business

Concerns Eligible Under the Women-Owned Small Business Program (MAR 2020) (15 U.S.C. 637(m)).

[] (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) (15 U.S.C.

644(r)).

[] (26) 52.219-33, Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17))

[X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

[] (28) 52.222–19, Child Labor—Cooperation with Authorities and Remedies (JAN 2020) (E.O.

13126).

[X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

[X] (30)(i) 52.222–26, Equal Opportunity (SEP 2016) (E.O. 11246).

[] (ii) Alternate I (FEB 1999) of 52.222-26.

[X] (31)(i) 52.222–35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212).

[] (ii) Alternate I (JULY 2014) of…