Request for Proposal 27-03 Water Features Repairs Niceville Campus.pdf

Request for Proposal (RFP) #27-03

Water Features Repairs - Niceville Campus

Northwest Florida State College invites qualified firms to submit a response to the terms of this solicitation. For more information about the College, visit our website at www.nwfsc.edu. For more information about College procurements, visit our Purchasing page at www.nwfsc.edu/purchasing. The College officially advertises solicitation documents, addenda, and communications through BidNet's Florida Purchasing Group. Suppliers must register with BidNet to access and download the College’s solicitation documents. Access to the College’s BidNet site is free. Please click here to register for an account and access the College’s active solicitations. Thank you for your interest in submitting a response to the College.

http://www.nwfsc.edu/ http://www.nwfsc.edu/purchasing https://www.bidnetdirect.com/florida/northwestfloridastatecollege

Request for Proposal #27-03

Request for Proposal (RFP) #27-03 Water Features Repairs - Niceville Campus

1.0 Schedule and Contact Information

Date of Posting: August 20, 2026

Posting Site: BidNet's Florida Purchasing Group

Purchasing Contact: Director of Purchasing | Katherine St. Onge purchasing@nwfsc.edu | 850-678-5111

The issuance of this solicitation was approved by The District Board of Trustees of Northwest Florida State College on September 19, 2025.

The College reserves the right to amend this schedule at any point. Any changes to the schedule below will be posted in an addendum at: BidNet's Florida Purchasing Group The College lists times in Central Time.

Date of Posting August 20, 2026

RSVP by or Before to Pre-Bidding Site Visit to purchasing@nwfsc.edu September 1, 2026, by 2:00 p.m.

Pre-Bidding Site Visit (optional) Maintenance Building 600, Conference Room Niceville Campus, Niceville, FL

September 3, 2026 @ 9:00 a.m.

Questions (Inquiries) Posted by or Before in BidNet Only September 10, 2026 @ 4:30 p.m.

Answers to Questions (Inquiries) Posted by or Before September 15, 2026 @ 4:30 p.m.

Date and Time that Proposals are Due in BidNet September 28, 2026 @ 8:00 a.m.

Bid Opening, NWFSC Niceville Campus Building 400, Room 214 - Conference Room September 28, 2026 @ 8:15 a.m.

Public Evaluation Meeting (if requested by Committee member) Building 400, Room 214, Niceville Campus

September 30, 2026 @ 8:00 a.m.

Tabulation Complete and Notice of Intent to Award Tentative: October 1, 2026, by 4:30 p.m.

Date of Award Posting Tentative: October 21, 2026, by 4:30 p.m.

https://www.bidnetdirect.com/florida/northwestfloridastatecollege mailto:purchasing@nwfsc.edu

Contents

1.0 Schedule and Contact Information

2.0 Scope of Work

2.1 Background Information

2.2 Purpose of Solicitation and Services Sought

2.3 Pre-bidding Site Visit

2.4 Interpretations of Drawings and Documents

2.5 Bid Submittal Format

2.6 Bidder Minimum Requirements

2.7 Bid Evaluation

2.8 Services to be Provided

2.9 Price

2.10 Invoicing for Services

2.11 Silence of Scope of Work

2.12 Estimated Quantities/Frequency of Services

2.13 Mistakes

2.14 Time of Completion and Liquidated Damages

2.15 Acceptance of Bid

3.0 Exhibits

4.0 General Terms and Conditions

4.1 Solicitation Acknowledgment

4.2. Definitions

4.3 Registration and No Response

4.4 Sealed Response Deadline

4.5 Execution of Response

4.6 Costs

4.7 Inquiries, Respondent Communications, and Cone of Silence

4.8 Application Policy, Terms, and Conditions

4.9 Prior Relationship and Open Competition

4.10 Addenda

4.11 Accessibility

4.12 Reserved Rights

4.13 Accuracy of Information

4.14 Meeting(s) and Conference(s)

4.15 Solicitation Opening/Due Date and Time

4.16 Scoring Meeting

4.17 Presentations

4.18 Negotiations

4.19 Award

4.20 Posting and Tabulation

4.21 Protest

4.22 Service Test Period

4.23 Insurance

4.24 Prices, Terms, and Payment

4.25 Taxes

4.26 Mistakes

4.27 Delivery

4.28 Conflict of Interest and Affirmation

4.29 Disputes

4.30 Governmental Restrictions

4.31 Intellectual Property

4.32 Advertising

4.33 Assignment

4.34 Agreement to Indemnify, Defend, and Hold

4.35 Anti-Discrimination

4.36 State Licensing Requirement

4.37 Public Entity Crime Information

4.38 Discriminatory Respondents List

4.39 Records

4.40 Severability

4.41 Governing Law and Venue

4.42 Termination for Convenience

4.43 Availability of Funds

4.44 Force Majeure

4.45 Verbal Instructions

4.46 College Rules, Sexual Harassment, and Child Abuse

4.47 Changes to Agreement / Changed Conditions

4.48 Compliance with Law

4.49 Debarment and Suspension and Prohibited Equipment

4.50 FERPA

4.51 Independent Contractors

4.52 Mechanics and Laborers

4.53 Employment Eligibility

4.54 Anti-Coercion Affidavit

4.55 Produced Iron and Steel in Public Works Projects

4.56 Social, Political, and Ideological Interests

4.57 Option to Extend to Other Governmental Entities

4.58 Consideration of Purchasing Agreements and State Term Contracts

4.59 Background Checks – Applicable to Vendors Providing Services on College Property

4.60 Vendor Personnel

4.61 Owner Direct Purchase/Certificate of Entitlement

4.62 American Manufactured Iron and Steel Products

2.0 Scope of Work

2.1 Background Information

Founded in 1963 and located in the coastal heart of the Florida panhandle, Northwest Florida State College has earned a reputation for educational excellence and community involvement. As part of Florida’s public system of twenty-eight state colleges, NWFSC offers bachelor’s degree programs, associate degrees, and certificates. The College’s primary service district stretches from the Gulf of Mexico to the Alabama state line.

2.2 Purpose of Solicitation and Services Sought

Northwest Florida State College is accepting sealed bids for repairs to four (4) water features at Northwest Florida State College (NWFSC) Niceville Campus, Niceville, Florida.

2.3 Pre-bidding Site Visit

Bidders are encouraged to attend the pre-bidding site visit per Section 1.0 Schedule. This visit will be the only time access to the pump rooms and vaults will be allowed.

Additionally, Bidders may visit the Niceville Campus between the hours of 8:00 a.m. to 4:00 p.m., to inspect the water features and/or verify dimensions which may affect the work. No questions will be addressed by College personnel for these visits; any questions must be submitted in writing per Section

1.0. By submitting a proposal, the bidder acknowledges familiarity with the sites, the size and complexity of the project and the scope of work.

• Any verbal statements, clarifications, or responses provided during site visits are not binding on the College.

• All questions must be submitted in writing via BidNet by the deadline stated in the solicitation.

• Responses to written questions will be issued by formal written addendum.

• Only information provided through a written addendum shall be considered official and binding.

• Proposers are responsible for monitoring BidNet for addenda and other updates.

2.4 Interpretations of Drawings and Documents

If any bidder has any questions regarding this solicitation, it must make its inquiry for interpretation or correction no later than the inquiry deadline.

At its discretion, the College will answer inquiries submitted by issuing a written addendum to the solicitation. Verbal instructions or interpretations (or any other instructions or interpretations not issued by written addendum to the solicitation) have no validity or authority, regardless of source. A bidder relies on any drawings or documents not specifically provided in these materials or in a written addendum from the College at its own risk.

2.5 Bid Submittal Format

Bids shall be prepared simply and economically, providing a straightforward, concise delineation of the Bidder's capabilities to satisfy the requirements of this Solicitation. Bids are only accepted electronically.

Submit the bid through the College’s BidNet's Florida Purchasing Group. Failure to follow the guidelines in this section may result in the disqualification of the bid.

General Requirements

• Submit a single bid submission in one PDF file that includes all required components;

• Bid submission may not exceed 30 pages (excludes covers, table of contents, section/tab dividers, addendum acknowledgements, required exhibit sheets);

• Cover page must identify the Solicitation Number, Name, Submission Date, and Bidder Name;

• All information must be in a legible typeface, such as Arial or Times New Roman;

• Table of Contents should identify the material by section and by page number;

• Number each page consecutively, including exhibits, attachments, and any other information; and

• Separate and identify each section/tab of the Bid response by use of a divider/separation page.

2.6 Bidder Minimum Requirements

The bid submission is expected to include the following in this tabulated format:

TAB A | INTRODUCTORY MATERIAL

• Letter of Transmittal / Intent: Include a cover letter, not to exceed 1 page, on the Bidder’s letterhead that summarizes in a concise manner an understanding of the Scope of Work and a positive commitment to perform the services.

o An official authorized to make such commitments and to enter a contract with the College must sign the letter.

o The letter must indicate the official’s title or authority and contact information.

• Exhibit A Solicitation Acknowledgment Form: Return complete and signed.

• Exhibit B Proposer Information Form: Return complete and signed.

• Exhibit C Project Reference Form: Return complete and signed.

• Exhibit D Drug Free Workplace: Return complete and signed.

• Exhibit E Anti-Coercion Affidavit: Return complete and signed.

TAB B | FIRM EXPERIENCE AND QUALIFICATIONS

• Evidence of Ability to Perform Scope of Work: Include materials concisely and directly explaining how Bidder can and will meet the requirements of the Scope of Work. Such materials include:

o Proof of Experience: Provide documentation evidencing the experience of the proposer and demonstrating that the proposer has successfully provided Services similar to those specified herein to other agencies of similar size and needs. The proposed firm shall be currently engaged in water feature repair services on a full-time basis and shall have been in existence and continuous operation providing the Services for a minimum of five (5) years.

o Safety Record: Proposer shall provide documentation evidencing the safety record of the proposer in performing similar services, including information as to any safety violations, assessments or citations issues by applicable government agencies in the past five (5) years.

o Proposer’s Qualifications: Include name, function, and qualifications of key personnel in the organization who will be providing Services and involved in this Project. The key person or contact assigned to this Project shall within the past three (3) years have conducted and been responsible for providing Services in a similar project or environment.

o Service and Incorporation: Contractor shall have been in business and continuous operation and service and incorporated in the State of Florida for a minimum of five (5) years.

The Bidder must be a firm authorized to do business in the State of Florida. Submission of a bid is the Bidder's affirmation that it is authorized to do business in and in good standing with the State of Florida.

Attach copy of State of Florida Division of Corporations registration report to proposal as a part of TAB B.

o Subcontractors: Any use or intent to use subcontractors or to team with other providers to carry out the Scope of Work must be fully disclosed in writing. References, experience, and history must be provided for subcontractors or partners.

Proposer may provide any additional information that highlight the awarded vendor experience or expertise, which is relevant and directly applicable to this solicitation. All proposers must provide the necessary documentation to demonstrate that they meet the following minimum qualifications.

TAB C | INSURANCE

• Insurance: The successful respondent shall be required to provide evidence of liability insurance in the form of a certificate of insurance issued on behalf of the Northwest Florida State College by companies acceptable to the College and meet, at a minimum, the requirements in the College’s insurance matrix. The required limits are listed below and the specifics coverage requirements are listed in the College’s published matrix and will be reflected in the awarded contract.

• Bidder must submit proof of insurance meeting the requirements of the matrix.

Attach proof of insurance that matches the below table to proposal. Do not submit a proposal if you will be unable or unwilling to list the College as additional insurance on at least the commercial general liability insurance at the time of an awarded contract.

Commercial General Liability Automobile Liability

Umbrella or Excess

Workers’ Compensation / Employer’s Liability

$1,000,000 per occurrence / $2,000,000 aggregate $1,000,000 $1,000,000 Statutory /$1,000,000

TAB D | PROPOSALS – BID PRICE

• Exhibit F Bid Price Proposal Sheet: Return complete and signed.

TAB E | ADDENDA

• Acknowledgment of Addenda: Return all addenda signed and dated, if applicable.

https://www.nwfsc.edu/about/purchasing/

2.7 Bid Evaluation

The College intends to contract with the responsive and responsible Bidder whose response is determined to provide the best value to the College. "Best Value," as defined in Section 287.012(4), Florida Statutes, means the highest overall value to the College based on objective factors that include, but are not limited to, price, quality, design, and workmanship. Based on a determination of best value, the College reserves the right to award none, one, or more contracts for these services, as is in the best interest of the College.

Initial Review: Proposers will submit their solicitation package as outlined in the Scope of Work and consistent with all requirements of this solicitation. Purchasing will then review for responsiveness to the requirements of the solicitation. Proposals will be checked for completeness and compliance with instructions.

Evaluation: After the initial review by Purchasing, Proposals will be provided to the Evaluation Committee.

It will evaluate the offers, assigning a score to each. No ties may be assigned. When the Evaluation Committee’s scores are turned in, they will be ranked by Purchasing from most points to least points.

Proposals will be evaluated on the following and may score a maximum of 100 points:

1. Price Proposal. The committee will review the price sheet submitted with each responsive proposal.

(Up to 30 points)

2. Proposer’s Qualifications. Include name, function, and qualifications of key personnel in the organization who will be providing Services and involved in this Project. The key person or contact assigned to this Project shall within the past three (3) years have conducted and been responsible for providing Services in a similar project or environment. The committee will assign points based on their qualifications, certifications, and the degree of related experience. (Up to 30 points)

3. Firm and Staff Experience. The Evaluation Committee will review responsive proposals submitted and evidence provided that demonstrates the experience of the Proposer in offering similar services to other institutions. The committee will assign points based on their qualifications, certifications, and the degree of related experience. References will be considered in this category. (Up to 25 points)

4. References. The Purchasing Department will perform reference checks. The Committee will assign points based on reflect relevant experience within the last five (5) years. The ability to successfully contact references may impact evaluation scoring. (Up to 15 points)

Bid Tabulation and Results: Bid tabulations will be available for review by interested parties once the notice of an intended decision is posted or thirty days after opening the bids.

Authority to Award: The Evaluation Committee will recommend, if any, its top ranked response(s) for award. Award and any following contract will be made according to applicable law and College policy.

2.8 Services to be Provided

Clean and repair existing water features back to like new operating condition. Listed below by location are the known issues and the work requested at each water feature.

Raider Arena | Building 200, Niceville Campus

1. Pressure wash and clean entire feature.

2. Remove and replace all sealants and caulking.

3. Inspect and replace pump controls and wiring in the pump vault as needed.

4. Replace seals in pipe and pump flanges.

5. Test for leakage in supply lines, return lines, sand filter lines and backflush line from pumps to feature, drain and repair as needed.

6. Replace light fixtures and necessary lighting.

7. Replace water level sensor control.

Mattie Kelly Fine & Performing Arts Center | Buildings 100 and 101, Niceville Campus Two Features: Main Fountain with Dancers & Waterfall at Art Gallery

1. Pressure wash and clean entire features at both the Dancers and Waterfall.

2. Remove and replace all sealants and caulking.

3. Repair any damage to pond bottom structure and prep for bonding with the new liner materials.

4. Install new liner for pond bottom. Color to be selected by the College.

5. Inspect and replace pump controls and wiring, as indicated.

6. Test for leakage in supply lines and return lines from pump to feature and repair.

7. Replace seals in pump and pipe flanges.

8. Replace all light fixtures and necessary wiring.

9. Repair masonry curb at Waterfall pond.

Robert E. Greene, Jr. Science Building | Building 360, Niceville Campus

This feature is presently nonfunctional and in need of the most repair. This feature includes an interior and an exterior pond, flowing stream with pond at the end.

1. Clean entire features of failed linings, plaster, etc. back to the concrete structure.

2. Repair all cracks in concrete structure, all expansion joints.

3. Prepare concrete for bonding with new liner materials.

4. Install new liner in all ponds and stream. Color to be selected by the College.

5. Replace pump controls and wiring, if necessary, to ensure pump is operational.

6. Test for leakage in supply lines and return lines, skimmers and repair.

7. Ensure all fountains are operational.

8. Replace all light fixtures and necessary wiring.

Learning Commons | Building 500, Niceville Campus

1. Pressure wash and clean entire feature.

2. Inspect and repair all cracks in concrete structure, all expansion joints as indicated.

3. Remove and replace all sealants and caulking.

4. Inspect and replace pump controls and wiring in the pump vault as needed.

5. Replace seals in pipe and pump flanges.

6. Once all pumps are operational, test for leakage in piping from pump to feature and repair.

7. Replace light fixtures and necessary lighting if indicated.

General Notes

• Liquid or trowel applied liner material is acceptable. Contractor to propose type of materials used for each liner that is best suited for each location.

• Contractor to provide professional workmanship and materials manufacturers warranties on liner products.

• The work to be completed by the Vendor is to be performed in accordance with an agreed upon schedule of services and cannot be changed without prior written approval by the College.

• The costs of services must include all labor, equipment, and materials to perform work at a professionally consistent level. Jobsites must always be left clean, and free of trash, debris, and equipment and materials used.

Staff Requirements

• All employees from any awarded vendor must wear a uniform to perform work at the College.

Only uniformed personnel with the vendor company name clearly and professionally labeled on all uniforms and labeled vehicles will be allowed on the College premises. All personnel working on the College property are always to adhere to all safety procedures.

• Any awarded vendor must complete and provide proof of completion to the College Facilities Department of employee background checks, to include legal residency and authorization to work in the State of Florida.

• Any awarded vendor must have least one member of a local (Okaloosa or Walton County, Florida) operations management team who will have designated oversight responsibility for the delivery of the repair services. That local operations management employee must be available for on-site review of work and meetings at the College’s request.

2.9 Price

The Bidder must respond with its best price for Water Feature Repairs. The Bidder must provide total bid prices for the Scope of Work stated in Section 2.8.

Additional Price Terms

All the rates and charges submitted in response to this solicitation are firm from the date of submission to the College and are not subject to increase during the term of the contract and any extension or renewal of the contract. If the Bidder anticipates different rates in any potential contract extension years, Bidder must include the price data required in this section for each year for which the contract may be renewed.

The College will not pay for any rates or fees not transparently disclosed to the College in the Bidder's bid, except as expressly provided above regarding union workers.

Any bid containing modifying or escalator clauses will not be considered unless specifically requested by the College in the solicitation document. The College may reject any bid that is unbalanced. A bid will be considered unbalanced when, in the opinion of the Director of Purchasing, the bid allocates a disproportionate share of costs to the price of one or more price items and reduces the costs to the price of another item or items, and if there is a reasonable possibility that the bid will not result in the lowest overall cost to the College.

2.10 Invoicing for Services

Contractor will be required to submit detailed invoices to the College on a schedule to be agreed on by any successful bidder and the College. By submitting a bid, Bidder represents that it agrees to provide on all invoices at least the following information: College purchase order number, Contractor employee name, Contractor FEIN and/or last four digits of Contractor employee social security number, hours worked by assigned employee, cost center or index (provided by College), hourly rate of employee, employee agency fee, billing rate, sub-total by cost center or index, and invoice total.

2.11 Silence of Scope of Work

On any matter on which the Scope of Work appears to be silent, the College is seeking best commercial practices and only materials and services of high quality and correct type, size, fitness for purpose, and design, as applicable.

2.12 Estimated Quantities/Frequency of Services

The College reserves the right to enter any, as many as necessary, or no agreements based on this solicitation to serve the College’s needs. The College reserves the right to increase or decrease estimated quantities specified in this solicitation or to obtain like goods and services from an alternate source at the sole and exclusive discretion of the College. By submission of its response, the Bidder accepts that the quantities provided by the College in this solicitation are estimated quantities that may or may not fluctuate according to the needs of the College. The College shall not be obligated to purchase any minimum or maximum amount of goods and/or services under the terms of any awarded contract.

2.13 Mistakes

In the event of error(s) involving services pricing, the prices listed in the response shall prevail. Bidder is solely responsible for assuring the accuracy of its bid. Bid line items containing erasures or corrections must be initialed for each such erasure or correction, in ink by an individual having authority to bind documents on behalf of the Bidder.

2.14 Time of Completion and Liquidated Damages

Water Feature Repairs are expected to be completed within 12 weeks from the issuance of a purchase order.

2.15 Acceptance of Bid

No Bidder shall consider itself under contract after opening and reading of bids until an agreement is signed by the College President, approved by the Board of Trustees, is accompanied by a College Purchase Order, and all steps for Contractor compliance with the agreement terms has been made.

The College will post the Notice of Intent to Award as indicated in the schedule. Following the statutory protest period, the College will post a Notice of Award, which will be submitted for approval to the College’s Board of Trustees. The College will supply an agreement to successful bidder(s) for signature.

The successful bidder(s) shall return a signed agreement, take all compliance actions required by this solicitation and applicable law, and return certificates of insurance and any further proof of bonding necessary to the College. When all signatures and approvals are secured, the College will issue a purchase order and notice to proceed.

3.0 Exhibits

Any exhibit marked "Required” must be included with the submission. Failure to include each required exhibit will result in immediate rejection of the submission.

Exhibit A | Solicitation Acknowledgement – Required

Exhibit B | Proposer Information Form – Required

Exhibit C | Project Reference Form – Required

Exhibit D | Drug Free Workplace – Required

Exhibit E | Anti-Coercion Affidavit – Required

Exhibit F | Bid Price Proposal Sheet – Required

Exhibit G | Water Features Photos

Exhibit H | Proposal Checklist

Exhibit A | Solicitation Acknowledgment

Water Features - Niceville Campus Repairs

The undersigned certifies that the response submitted is made without prior understanding, agreement, or connection with any person or business entity submitting a response for the same goods or services and is in all respects fair and without collusion or fraud.

The undersigned understands and agrees that by submitting a response, the entirety of the response is subject to Florida Statues Chapter 119 and will be considered a public record upon solicitation award or recommendation to award. Should the Respondent believe any information submitted is protected from disclosure under Florida’s public records law, the Respondent must provide advance written evidence of a statutory exemption under Florida law that is satisfactory to the College or obtain a protective order. Every specific item of confidential information must be labeled in writing as such when delivered to the College, and the College reserves the right to disregard confidential information markings that are not accompanied by a citation to a current exemption from public disclosure under Florida law. Any item marked “Confidential” that is not accompanied by sufficient evidence of statutory exemption or a protective order shall be considered a public record and by signing below the Respondent agrees to this provision.

The undersigned understands and agrees that any Respondent-suggested changes and inquiries regarding this solicitation are due by the date shown at 1.0 Request for Qualifications – Schedule and Contact Information, and that any Respondent-requested changes to the terms and conditions not already approved in an addendum issued by the College prior to the response due date may be rejected and may (in the College’s complete discretion) result in the rejection of the entire submission.

The undersigned agrees to abide by all conditions of this solicitation and certifies that he or she is authorized to sign this submission for the business entity indicated below.

Respondent Business Entity Name:

Business Address:

Federal Employer ID No.:

Telephone Number:

Printed Name of Authorized Signatory:

Title of Authorized Signatory:

Authorized Signatory Signature:

Respondent Company Name

Formerly (if any)

Type of Entity

Incorporated in which State and Year

Registered to do Business in

Principal Place of Business

Mailing Address (if different from above)

Name and Title of Contact Person

E-mail Address

Phone Number

Website

Exhibit B | Proposer Information Form Request for Proposal (RFP) #27-01 Water Features - Niceville Campus Repairs

Katherine St. Onge Cross-Out

Exhibit C | Project Reference Form

Water Features - Niceville Campus Repairs

Provide a list of three (3) references, including a contact name, telephone number, email address, year services were completed, and a brief description of the scope of services performed under the contract. References should reflect relevant experience within the last five (5) years.

If applicable, references must also be submitted for all subcontractors to demonstrate experience in their respective areas. The Contractor should specifically identify any continuing services contracts or similar agreements with other entities.

References must be independent of Northwest Florida State College; do not include NWFSC trustees, personnel, or other representatives.

Please note: The ability to successfully contact references may impact evaluation scoring. Incomplete or nonresponsive references may be considered less favorably during the evaluation process.

Business Name

Contact Name

Telephone Number

Email Address

Dates/Years of Service(s) Completed

Scope of Work

1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3. Give each employee engaged in providing the commodities or contractual services that are proposed a copy of the statement specified in subsection (1).

4. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5. Impose a sanction on or require satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Submitting Firm's Signature: ___________________________________________

Date: ___________________________________________

Water Features - Niceville Campus Repairs

Exhibit D Drug Free Workplace

REQUIRED

The undersigned firm in accordance with section 287.087, Florida Statutes, certifies that does: (Name of Business)

The District Board of Trustees of Northwest Florida State College, Florida

Required Affidavit Regarding the Use of Coercion for Labor and Services

Zip:

Contractor Name:

Contractor FEIN:

Contractor’s Authorized Representative Name and Title:

Address:

City: State:

Phone Number:

Email Address:

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The District Board of Trustees of Northwest Florida State College, Florida, is a governmental entity for purposes of this statute.

As the person authorized to sign on behalf of the Contractor, I certify that the Contractor identified does not:

• Use or threaten to use physical force against any person;

• Restrain, isolate, or confine or threaten to restrain, isolate, or confine any person without lawful authority and against her or his will;

• Use lending or other credit methods to establish a debt by any person when labor or services are pledged as a security for the debt, if the value of the labor or services as reasonably assessed is not applied toward the liquidation of the debt, the length and nature of the labor or services are not respectively limited and defined;

• Destroy, conceal, remove, confiscate, withhold, or possess any actual or purported passport, visa, or other immigration document, or any other actual or purported government identification document, of any person;

• Cause or threaten to cause financial harm to any person;

• Entice or lure any person by fraud or deceit; or

• Provide a controlled substance as outlined in Schedule I or Schedule II of s. 893.03 to any person for the purpose of exploitation of that person.

Under penalties of perjury, I declare that I have read the foregoing document and the facts stated in it are true.

By:

Authorized Signature

Print Name and Title:

Date:

Exhibit E Anti-Coercion Affidavit

REQUIRED

bmullowney Cross-Out

Exhibit F Bid Price Proposal Sheet – Repairs and Maintenance

REQUIRED

Bidder Company Name

Water Features – Repairs Niceville Campus, Niceville, Florida

Price

Raider Arena | Building 200

Mattie Kelly Fine & Performing Arts Center | Buildings 100 and 101

Robert E. Greene, Jr. Science Building | Building 360

Learning Commons | Building 500

Total Repairs Bid

Exhibit H Proposal Checklist

PROPOSAL CHECKLIST

Refer to 2.6 Bidder Minimum Requirements for specifics.

TAB A | INTRODUCTORY MATERIAL

� Letter of Transmittal / Intent � Exhibit A Solicitation Acknowledgment Form � Exhibit B Proposer Information Form � Exhibit C Project Reference Form � Exhibit D Drug Free Workplace � Exhibit E Anti-Coercion Affidavit

TAB B | FIRM EXPERIENCE AND QUALIFICATIONS

� Proof of Experience � Safety Record � Proposer’s Qualifications � Copy of State of Florida Division of Corporations registration � Subcontractors (if applicable)

TAB C | INSURANCE

� Proof of insurance (COI)

TAB D | PROPOSALS – BID PRICE AND MAINTENANCE SCHEDULE

� Exhibit F Bid Price Proposal Sheet

TAB E | ADDENDA

� Acknowledgment of Addenda (if applicable)

4.0 General Terms and Conditions

4.1 Solicitation Acknowledgment

To ensure acceptance of a response to this solicitation, Respondent must follow the instructions in this solicitation. This solicitation is issued under authority from The District Board of Trustees of Northwest Florida State College and is conducted according to the procedures set out in the Northwest Florida State College Purchasing Manual and applicable provisions of Florida law.

By signing Exhibit A “Solicitation Acknowledgement Form,” Respondent agrees to the terms and conditions in this solicitation document, including Northwest Florida State College policy, procedure, and requirements incorporated by reference in this solicitation document. Any inquiries regarding or proposed changes to any terms and conditions of this solicitation must be submitted by the “Inquiry Deadline” specified in Section 1.0. The College has no obligation to consider any inquiries submitted after the deadline.

All conditions within Section 2.0 take precedence if they contradict any condition in Section 4.0. Any attempts by the Respondent to alter the terms and conditions in this solicitation are void and unenforceable unless agreed to in a written agreement signed by the Respondent and the College.

4.2. Definitions

When used anywhere in this solicitation document, the following terms have the meanings assigned below. If the term has been defined in Section 2 under specialty definitions, the specialty definition prevails over the general definition found here.

1) “Respondent” means the business entity submitting a bid, proposal, or reply in response to this solicitation. “Respondent” carries this definition whether capitalized or lowercase. “Bidder,” “submitter,” or “proposer” carry the same meaning, whether capitalized or lowercase.

2) “Board” or “Board of Trustees” means The District Board of Trustees of Northwest Florida State College.

3) “College,” “Owner,” or “NWFSC” is Northwest Florida State College.

4) “Contractor” refers to any Respondent, if any, whose response is selected for award and with whom the College executes a contract. This term may be used interchangeably with “vendor”.

5) “Evaluation Committee” or “Evaluation Team” is a group comprised of College employees established to review the responses submitted, score the Proposals in accordance with the criteria, and make a recommendation for award. The Director of Purchasing serves as the non-voting chair of the committee. The College may or may not use an evaluation committee, which is a decision made in the College’s discretion and depending on the type of solicitation.

6) “Response” or “Bid” or “Proposal” refers to a business entity’s submission in response to this solicitation. These terms may be used interchangeably with each other as appropriate to the solicitation.

7) “Responsible” means an entity who has the capability in all respects to fully perform the contract requirements and the integrity and reliability that will assure good faith performance.

8) "Responsive” means a bid, proposal, or reply submitted by a responsive and responsible vendor which conforms in all material respects to the solicitation.

If a term does not appear in the solicitation document, it is inapplicable to this solicitation. The terms hold the same meaning whether capitalized or not.

4.3 Registration and No Response

Northwest Florida State College advertises solicitations, addenda, and communications through BidNet's Florida Purchasing Group. Northwest Florida State College welcomes all vendors to register to the Florida Purchasing Group.

Firms must register with BidNet to access and download Northwest Florida State College's solicitations. Access to NWFSC’s BidNet site is free.

The College is not responsible for providing addendum to Respondents who receive solicitations from other sources. Failure to register may cause the firm’s response to be rejected as non-responsive if Respondent’s response does not include an addendum acknowledgement for the most current addendum.

4.4 Sealed Response Deadline

Respondents may withdraw their response via BidNet before the closing date and time. All responses must be submitted via BidNet by the closing date and time.

The College is not responsible for any circumstance resulting in a late submission. Bids received after the bid due date & time will not be considered.

Submissions are considered valid for 120 days from the due date unless otherwise stated in this solicitation.

Once opened, responses become the property of the College and will not be returned to the Respondents.

4.5 Execution of Response

The response must contain a manual or digital signature of an authorized representative of the Respondent on Exhibit A “Solicitation Acknowledgement.” Responses not submitted with a signed “Solicitation Acknowledgement” form shall be rejected.

4.6 Costs

The College is not responsible, accountable, or otherwise liable for any costs incurred by a Respondent in preparing and submitting a response to this solicitation, including those for oral presentations, attending meetings, or any other requirements. All documentation produced as part of this solicitation shall become the exclusive property of the College upon receipt and may not be removed by the Respondent or its agents except as provided in this solicitation. All Bids shall become the property of the College upon opening and will not be returned to the Respondent. To the extent permitted under applicable law, the College shall have the right to use any ideas or adaptations of ideas contained in any response received in response to this solicitation. The selection or rejection of the response will not affect this right.

4.7 Inquiries, Respondent Communications, and Cone of Silence From the date of issuance of this solicitation until the College takes final agency action, Respondents must not communicate with any College trustee, employee, or representative about this solicitation or Respondent’s response, other than the Purchasing Contact (Section 1.0), except as provided in this solicitation document or as expressly requested by the Purchasing Contact. Unauthorized communication or violations of this restriction constitute grounds for immediate disqualification and rejection of the Respondent’s response.

The Respondent shall review this solicitation in its entirety to determine whether the College’s objective, the scope of services, conditions, and requirements are clearly stated. If a Respondent has any questions regarding this solicitation, Respondent must submit such inquiries and requests for clarification via BidNet as directed in Section 1.0.

To be considered, any inquiry must be submitted no later than the Inquiry Deadline (Section 1.0). The College will consider the Respondent’s failure to communicate inquiries or request clarifications by the Inquiry Deadline to constitute the Respondent’s acceptance of all the conditions and requirements, as stated in the solicitation documents.

The Purchasing Contact may send inquiries to any or none of the Respondent for clarification of information, if necessary. No additional information may be submitted, or follow-up performed by any Respondent, after the due date for responses, unless expressly permitted or requested by the College. No officer, employee, or other representative of the College other than the Purchasing Department Contact (Section 1.0) will contact Respondents regarding clarification of information.

The College reserves the right to waive minor, nonmaterial irregularities in any or all bids and accept or reject, in part or in full, any or all bids.

4.8 Application Policy, Terms, and Conditions

The policy of The District Board of Trustees of Northwest Florida State College is incorporated in this solicitation and is available at https://www.nwfsc.edu/about/leadership/board-of-trustees/. The College’s Purchase Order Terms and Conditions are incorporated in this solicitation and are available at https://www.nwfsc.edu/about/purchasing/.

4.9 Prior Relationship and Open Competition

Respondents will be evaluated following the terms of this solicitation on the strength of their response.

No prior relationship with the College of any Respondent nor any prior solicitation or request for information shall be considered in evaluation of responses or award of a contract, except where experience with the College is requested through the Scope of Services or evaluation criteria.

The College encourages free and open competition among Respondents. Whenever possible, specifications, solicitation invitations, and conditions are designed to accomplish this objective, consistent with the necessity to satisfy the College's needs and the accomplishment of a sound economical operation. The Respondent’s signature on the Response guarantees that the prices quoted have been established without collusion with other Respondent’s and without effort to preclude the College from obtaining the most advantageous outcome for the College. The Respondent certifies that its officer, agents, or employees have not bribed or attempted to bribe or influence in any way an officer, agent, or employee of the College.

4.10 Addenda

To the extent that the College determines, in its sole discretion, to respond to any communications, inquiries, or requests for clarification, the College’s response will be made in an addendum to this solicitation and posted in the same location that the solicitation was posted. All interpretations and clarifications related to this solicitation, or supplemental instructions, will be in the form of a written addendum from the Purchasing Department. No oral interpretations or clarifications from College staff or through other means are binding unless issued in writing by the Purchasing Department.

https://www.nwfsc.edu/about/leadership/board-of-trustees/ https://www.nwfsc.edu/about/purchasing/

Any addenda to this solicitation will be posted on the NWFSC BidNet website by the date and time indicated in Section 1.0 or in the addenda itself if further addenda are necessary. It is the Respondent’s responsibility to assure that any addenda are received, whether before or after response submission;

the College presumes that addenda are received as of the date of posting. All Respondents should check the website at least seven (7) calendar days before the date fixed for receiving the Proposals to ascertain whether any addendum has been issued. Calendar changes (bid due date, award date, etc.)

may be posted at any time if necessary. It may be required that an addendum be signed and returned with the Respondent’s response. Respondents who do not sign addenda (if required) may have their entire response rejected.

4.11 Accessibility

If special accommodation is needed to attend or participate in a solicitation event, please contact the Purchasing Department no later than five (5) working days prior to the scheduled event. Contact the Purchasing Contact as provided in this solicitation document.

4.12 Reserved Rights

The College reserves the right to make an award consistent with the maximum discretion afforded to the College under Florida law regarding public K-20 education procurement. The College shall have the right to select who in the opinion of the College will be in the best interest of and/or the most advantageous to the College after considering the criteria set forth in this solicitation. The College is not obligated to make an award to the Respondent with the lowest bid or price submitted, unless expressly stated in the evaluation criteria. The Respondent with the lowest cost proposed may not necessarily be the one most qualified, since several factors other than cost are important in the determination of the most acceptable Response. The College also reserves the right to reject any Respondent who has previously failed in the proper performance of a contract or to deliver on time contracts of a similar nature with other governmental entities or who, in the College’s opinion, is not able to perform properly under the intended contract award.

The College, at its sole discretion and at any time, may delay the solicitation; delay or amend the schedule;

amend the solicitation; or withdraw the solicitation, if it is to the advantage of the College to do so. The College, at its sole discretion, may withdraw, abandon, or terminate the solicitation up to the point of award and after award at any point prior to executing a contract with the awardee. The College, at its sole and absolute discretion, reserves the right to reject any, or parts of any responses; to re-advertise this solicitation, postpone, or cancel, at any time, the solicitation process; or to waive minor irregularities and informalities in this solicitation or the responses received because of this solicitation. The College will notify Respondent of all changes by written addendum. Respondents are responsible for their own costs notwithstanding delays, amendments, or withdrawals and undertake costs to make a Proposal at their own risk.

The College reserves the right to waive any minor informalities or technicalities in proposals received, as may be deemed in the best interest of the College in the College’s sole discretion. Additionally, the College reserves the right to reject all Respondents at any time prior to execution of a contract and to resolicit (or not) in its sole discretion. A decision to terminate the solicitation process may be made at any time before the College enters a contract with a selected Respondent. The College reserves the right to negotiate changes in the scope of work or services to be provided when in the best interest of the College in doing such negotiations. A notice of intent to award does not constitute a contract. The successful respondent shall be required to execute an agreement that provides, among other things, that all plans, drawings, reports, and specifications that result from respondent’s services shall become the property of the College. The agreement shall be in a form and with terms acceptable to the College.

The College does not guarantee the award of any contract because of this solicitation process. The College reserves the right to make the award to the Respondent(s) who, in the opinion of the College, will be in the best interest of and/or the most advantageous to the College. The College also reserves the right to reject the response of any Respondent who has previously failed in the proper performance of an award or to deliver on time contracts, or who, in the College’s opinion, is not able to perform properly under this award. The College reserves the right to inspect all facilities of Respondent to determine as to the foregoing.

If an awarded Respondent and College fail to enter a contract, or an awarded contract is terminated or cancelled within the first year or other short applicable portion of the contract period, the College may elect to negotiate and award the contract to the next ranked Respondent if it so chooses or it may extend time to perform, cancel, or take other appropriate action that is in the College’s best interest. If the College receives only one response to the solicitation, the College may choose, at its discretion, to negotiate with and enter a contract with that Respondent if the terms are in the best interest of the College.

4.13 Accuracy of Information

Any Respondent who submits in its response to the College any information which the College determines to be inaccurate, misleading, exaggerated, incomplete, false, or incorrect, may be disqualified from consideration and may be disqualified from applying for other work for a period of up to three (3) years.

4.14 Meeting(s) and Conference(s)

In the College’s sole discretion, meetings, conferences, or inspections may be held to assist Respondents with understanding the solicitation Scope of Services and/or viewing the relevant location(s) or item(s).