Request_for_Information_(RFI)_Y25-609.pdf
PDF 161 KB Posted
- Attached to
- Disaster Debris Strategy
- Solicitation number
- Y25-609
- Issued by
- Orange County, Orlando City, Florida
About this file
The document is a Request for Information (RFI) #Y25-609-HS issued by Orange County Florida's Procurement Division for a Disaster Debris Strategy. The RFI is seeking information from potential debris removal services contractors to address challenges encountered during the 2024 hurricane season, specifically Hurricanes Helene and Milton. Electronic responses are due by 4:00 PM on Friday, August 22, 2025, through the OpenGov Procurement portal, with questions to be submitted no later than 5:00 PM on Thursday, August 14, 2025.
The RFI explores potential pricing strategies and rate structures to attract and retain debris removal contractors during large-scale disaster events. Orange County is considering two primary rate modification approaches: first, a tiered pricing model based on the scale of the event, ranging from local storm impacts with debris estimates under 100,000 cubic yards to regional impacts affecting 20 or more Florida counties; second, a percentage increase on contract rates for consecutive significant or catastrophic events occurring within 14 to 60 days. The county aims to address resource constraints and ensure timely debris removal while providing financial incentives that might make contracts more appealing to contractors during challenging disaster recovery scenarios.
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| Disaster_Debris_Strategy_(Addendum_#1_Revision).pdf |
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Text version
Issue Date: August 6, 2025
ORANGE COUNTY FLORIDA
PROCUREMENT DIVISION
REQUEST FOR INFORMATION #Y25-609-HS
FOR
DISASTER DEBRIS STRATEGY
Copies of this Request for Information document may be obtained from Orange County by download at: https://secure.procurenow.com/portal/orangecountyfl
SUBMISSION DUE DATE:
Electronic responses will be accepted up to 4:00 PM (local time), Friday, August 22, 2025, via the electronic procurement portal referenced above.
Electronic submissions are required to be made through the OpenGov Procurement portal only at:
https://secure.procurenow.com/portal/orangecountyfl.
NOTICE TO RESPONDENTS:
Your point-of-contact for this solicitation is Heidee Santiago-Rullan, Contracting Agent at Heidee.Santiago-Rullan@ocfl.net.
QUESTIONS:
The question and answer module in OpenGov IS being utilized for this solicitation. Timely questions concerning this solicitation shall be submitted in accordance with the deadline for questions, no later than 5:00 PM (local time), Thursday, August 14, 2025, via the OpenGov portal.
OVERVIEW:
The magnitude of and potential consecutive disaster events (such as Hurricanes Helene and Milton in 2024) can have major impacts on the availability of hauling resources. Given these realities, the Orange County Board of County Commissioners is seeking to secure information on potential rate modifications to our disaster/debris removal contracts which would assist in securing hauling resources dedicated to Orange County to expedite such services.
NO AWARD WILL BE MADE FROM THIS SOLICITATION.
THIS IS A REQUEST FOR INFORMATION ONLY.
https://secure.procurenow.com/portal/orangecountyfl mailto:Heidee.Santiago-Rullan@ocfl.net
REQUEST FOR INFORMATION (RFI) FOR DISASTER DEBRIS STRATEGY
PURPOSE
This Request for Information (RFI) is designed to gather information only. No cost data or confidential information shall be submitted.
BACKGROUND
During the 2024 hurricane season, disaster response hauling resources were stretched beyond capacity. This resulted in Orange County’s contracted disaster hauling companies struggling to secure the necessary resources to remove debris generated by these storms. As an interior county, the impacts are not as significant as coastal counties. However, there remains a need to address such impacts timely and efficiently to meet the state mandated clean-up timeline. We are seeking creative and innovative ways to address these resource issues to ensure the needs of Orange County residents are met and normal day-to-day life is restored as rapidly as possible.
REQUEST FOR INFORMATION
RESPONSE FORM AND MARKET/PRODUCT QUESTIONNAIRE
RESPONSE FORM
THE FOLLOWING SECTION MUST BE COMPLETED BY ALL RESPONDENTS:
Company Name:
(Street No. or P.O. Box Number) (Street Name) (City)
(County) (State) (Zip Code)
Contact Person:
Phone Number:
Email Address:
[REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
MARKET/PRODUCT QUESTIONNAIRE
1. Given dynamic market conditions and limited resources after hurricanes impacting large, populated areas, what pricing strategies/structures might attract more debris removal services contractors?
2. The magnitude of a disaster has a major impact on the availability of hauling resources.
Rates would be based on the overall County debris estimate, not with a single debris removal contractor. Orange County is considering rate structures based on the scale of the event. Would such a rate structure appeal to industry contractors? What are the potential areas of concern?
I. Primary - Rates based on Scale of Event (Sample)
I.A Local Storm Impact Contract Rates Low – Debris estimate under 100,000 cubic yards with impacts limited to Orange County
(Negotiated Rate)
Medium – Debris estimate 100,001 up to 499,999 cubic yards with impacts limited to Orange County
(Negotiated Rate)
High – Over 500,000 cubic yards with impacts limited to Orange County (Negotiated Rate)
I.B Regional Storm Impact
Medium – Debris estimate up to 499,999 cubic yards and impacts 10 to 19 counties in Florida (constraint on resources)
(Specified Rate over negotiated rate)
Medium – Debris estimate over 500,000 cubic yards and impacts 10 to 19 counties in Florida (constraint on resources)
(Specified Rate over negotiated rate)
High – Under 500,000 cubic yards and impacts 20 or more counties in Florida (significant constraint on resources)
(Specified Rate over negotiated rate)
High – Over 500,000 cubic yards and impacts 20 or more counties in Florida (significant constraint on resources)
(Specified Rate over negotiated rate)
3. Consecutive disasters (i.e. Hurricanes Helene and Milton in 2024) can significantly reduce hauling resource availability. To address this, Orange County is considering rate structures that would adjust the negotiated rate by percentages based on cubic yardage. Would this approach appeal to industry contractors? What are the potential areas of concern?
Consecutive Event Frequency Percent Increase on Contract Rates
Consecutive Significant or Catastrophic Events Impacting County within 14 days
30%
Consecutive Significant or Catastrophic Events Impacting County within 15 to 30 days
20%
Consecutive Significant or Catastrophic Events Impacting County 31 – 60 days 10%
REQUEST FOR INFORMATION #Y25-609-HS
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