REQUEST FOR INFORMATION (RFI) RTI DFAC Services.pdf

REQUEST FOR INFORMATION (RFI)

New Mexico Army National Guard

Santa Fe Training Complex 515th Regiment, Regional Training Institute

Dining Facility (DFAC) Food Services

01 August 2025 – 31 July 2026

PART 1

GENERAL INFORMATION

1. GENERAL INFORMATION:

1.1 Overview: This is a non-personal services contract to provide DFAC food service operations supporting the Santa Fe Training Complex (SFTC) at designated Dining Facilities. The United States Government (USG) shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the USG.

1.2 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform DFAC food services as defined in this PWS except for those items specified as USG furnished property and services. The contractor shall perform to the standards in this contract.

1.2.1 The USG uses the Performance Based Services Acquisition (PBSA) strategy to provide the descriptions, instructions, and references in this document. The Government provides additional details or references when experience indicates a need exists to drive specific effective and efficient outcome. The presence of these additional details or the absence of these details reflect the performance-based nature of this format and should not be construed to mean this performance-based document lists all implied tasks necessary to achieve the successful level of performance. Reference publications, regulations, and guidance in the PWS provide specific performance standards; the Contractor, Sub-contractors (herein the Contractor) must adhere to those standards unless specific relief has been given, in writing, by the Contracting Officer

(KO).

1.2.2 The KO or his/her designated representative will be the point of contact (POC) concerning administration and performance of the contract. The Contracting Officer’s Representative (COR) monitors all aspects of the contract and assists in contract administration. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitation of the COR especially with regard to changes in cost or price, estimates or changes in delivery dates. Both the KO and COR can provide guidance.

1.2.3 All work under this effort is subject to inspections and performance assessments.

Failure to meet the contract requirements may result in automatic payment deduction, Non-Conformance Report (NCR), cure notice, and/or termination. The Government reserves the right to seek consideration in the event of un-resolved contract discrepancies and serious incidents impacting the effort.

1.3 Background: The RTI Food Service operation consists of two (2) DFACs at the New Mexico Army National Guard, Santa Fe Training Complex. These facilities provide full meal services, catering to the nutritional needs of approximately 2,000 to 3,000 students, and collectively serving over 41,000 meals each year.

1.4 Objectives: To provide a quality food program that supports the RTI with flexible, efficient and cost-effective contract food service support by:

• Providing full-service food operations approximately 16-hours a day, 7 days a week.

• Providing all necessary ancillary support services to ensure full-service food operation at the designated DFAC to ensure uninterrupted full food service.

• Providing all necessary accountability and reporting of all equipment and appliances within the DFAC to ensure uninterrupted full food service.

• Ensure the safety and soundness of designated DFAC to ensure continued use without interruption.

1.5 Scope: The Contractor shall provide all supervision, labor, personnel to perform activities as defined in this PWS. The Contractor shall perform the requirements in this PWS, conform to the professional standards identified in this contract, and shall follow all applicable instructions and directives as identified by this PWS. All services provided by the Contractor in this contract shall be performed in accordance with (IAW) Tri Service Food Code (TB MED 530), Army Policy, and all applicable local, state, and federal laws, regulations, and policies. In the event of a conflict between any law and regulation, the more stringent rule shall apply. Contractor tasks include but are not limited to the following: facility sanitation, janitorial services, and management functions in support of the installation’s DFAC mission.

1.5.1 Additional Services: If additional DFAC supplies and services within the general scope of the contract are required by the Government based on the USG’s mission (e.g., exercises, contingency operations) the required supplies and services will be added to the contract through a negotiated modification IAW FAR 52.212-4(c), Changes.

1.5.2 Type of Contract: The USG will award one Firm Fixed Price contract.

1.6 Place of Performance: The work to be performed under this contract will be performed at the following locations on the New Mexico Army National Guard Training Complex located at 47 Bataan Blvd, Santa Fe, NM 87508: the 615th Training Center or the Regional Training Institute (RTI).

1.7 Period of Performance: The period of performance shall be for one Base Year of 12 months and four 12-month option years. The Period of Performance reads as follows:

Base Period 01 August 2025 – 31 July 2026 Option Year I 01 August 2026 – 31 July 2027 Option Year II 01 August 2027 – 31 July 2028

Option Year III 01 August 2028 – 31 July 2029 Option Year IV 01 August 2029 – 31 July 2030