Request for Information (RFI) - LIMS.pdf

Request for Information (RFI)

Requiring Activity Name: Walter Reed Army Institute of Research (WRAIR), Center for Enabling Capabilities (CEC), Pilot Bioproduction Facility (PBF), located in Silver Spring, Maryland.

Subject: Laboratory Information Management System (LIMS) Service and Maintenance.

This Request for Information (RFI)/Sources Sought (SS) Notice is for market research information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of WRAIR or the US Army Medical Research Acquisition Activity (USAMRAA).

This market research is seeking sources only that have knowledge and capabilities to provide LIMS service and maintenance with and without a network connection.

The NAICS code for this requirement is 513210 – “Software Publishers”. Only capability statements and/or fact sheet will be accepted.

DISCLAIMER: This RFI is NOT a Request for Proposals (RFP) or a Request for Quotations (RFQ); This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Responses to the RFI will not be returned. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. No Contract will be awarded from this announcement. No reimbursement will be made of any costs to provide information in response to this announcement or any follow up information requests.

Responders are solely responsible for all expense associated with responding to this RFI.

Availability of any formal solicitation will be announced under a separate announcement.

All information received in response to this RFI will be treated as business confidential information. Submitters should properly mark their responses if the information is confidential.

All information received in response to this RFI that is marked Proprietary will be handled accordingly.

At this time, questions concerning the composition and requirements for a future solicitation will not be entertained.

RFI Response and due date: Tuesday, 5 August 2025 at 10:00 AM Eastern Daylight Time

(EDT)

Background: The objective of this requirement is to maintain access to and operation of the LabVantage Pharma v8 LIMS licensed for internal use on a non-networked plant infrastructure.

Support and maintenance shall include providing software upgrades, security patches and associated fixes required to maintain compliance, and technical support to ensure continued operation of LabVantage Pharma. Software licenses and modules including (but not limited to) J-Boss and Bartender licenses shall be included for PBF with technical support, software updates, security updates, and software maintenance. T The PBF owns a perpetual LIMS license for their internal network that currently does not have external connectivity. This software aids in the management of samples and data that results in improved efficiency, better data management, improved accuracy, improved compliance, and improved decision-making.

Instructions to Responders: Responses from Small Businesses capable and qualified sources are encouraged to respond to this request.

Review the attached Draft SOW. Respondents should address how they best can fulfil the requirements set forth in Section 6 & 7 of the SOW in their capabilities statement. Capability Statements or any other proprietary information relative to this RFI should adhere to the following formatting and outline instructions:

1. All submissions shall be made electronically and be in one of the following formats: Microsoft Word or Adobe PDF and shall not exceed 3 pages (Cover page excluded from page count).

2. Cover Page:

• Title

• Organization

• Responders technical and administrative points of contact (names, addresses, phone, fax number and email addresses)

• Topic area(s) addressed

• Respondents shall be able to perform under the NAICS code of 513210.

Address whether the respondent is offering similar or like services in the commercial market to the general public.

3. Please note that the response shall provide sufficient technical data to determine how you fully meet the requirements as specified in the DRAFT Performance Work Statement.

Please note that responses are due no later than Tuesday, 5 August 2025 at 10:00 AM Eastern Daylight Time (EDT). The requested information shall be submitted via email. The point of contact for this action is Ashley Atkins, Contract Specialist ashley.n.atkins.civ@health.mil and Contracting Officer jennifer.c.jackson18.civ@health.mil. Only electronic responses are requested, and no evaluation letters and/or results will be issued to the respondents. At this time no solicitation exists; therefore, please do not request a copy of the solicitation. NO PHONE

CALLS PLEASE.

DRAFT SOW