Request For Information (RFI) for Lean Depot Management System (LDMS) Sustainment Support.docx

Lean Depot Management System (LDMS) Sustainment Support

CAUTION:

The Government is conducting market research to identify potential sources that have experience with the Lean Depot Management System (LDMS) and the expertise to maintain the infrastructure to support and sustain the LDMS within existing USAF legacy systems. This requirement is specifically for the USAF Small Arms Depot that has a requirement to sustain the LDMS within their unique depot repair operations. The Air Force has not made a commitment to procure any of the items/services discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The Government will not reimburse participants for any expenses associated with their participation in this survey. All submissions become Government property and will not be returned.

Request for Information or Solicitation for Planning Purposes

(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in Federal Acquisition Regulation (FAR) 31.205-18, Independent Research and Bid and Proposal Costs.

(b) Although “proposal” and “offeror” are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal.

(c) This Request for Information is issued for the purpose of market research in an effort to overcome barriers to competition.

Purpose

This requirement is to provide the Air Force Small Arms (AFSA) Depot and the Small Arms Program Office (SAPO) with LDMS user support, accounts, help tickets and server administration (backups, security, patches, hardware, failures, etc.). The information provided in the RFI is subject to change and is not binding on the Government. Some of the services and support tasks are, but not limited to:

· In LDMS, assist with uploads of equipment inventory, parts/kits, customer names, vendors, tooling, Illustrated Parts Breakdowns

· Contractor expertise shall be required for all LDMS Functional areas

Brief Description

The AFSA Depot performs small arms and light weight depot repairs and provides weapons sustainment in support of the SAPO. Systems include ground-fired rifles, carbines, handguns, grenade launchers, shotguns, and machine guns. The depot also modifies and manufactures special tools and fixtures. Weapons Repair Technicians may perform weapons inspections and repairs on all small arms and light weapons assigned to the Air Force. They evaluate and provide technical solutions to complex small arms problems. In addition, they assist in evaluating new and emerging technologies to be used in the small arms arena to satisfy new requirements. Weapons Repair Technicians also support the USAF Shooting Team, National Match, Royal Air Force Atlantic Challenge, Defender Challenge and other competitions as requested and approved. Weapons Repair Technicians provide rapid response affecting the entire Air Force, including complete weapons systems or to satisfy an urgent and compelling war fighter need.

The AFSA Depot provides a unique capability that does not exist in base intermediate shops or DoW depot-level overhaul facilities.

The LDMS sustainment allows continued visibility and traceability of all weapons/parts to meet Financial Improvement and Audit Readiness (FIAR) compliance. This also facilitates the AFSA Depot operations and keeps it aligned with maintenance information systems already in use today by other USAF depots.

As an integral part of the AF maintenance and supply data tracking, it must maintain an interface/data exchange with current legacy and future systems to include but not limited to:

· D043-Master Item Identification Control System

· The contractor shall actively and responsively coordinate with designated AFSA Depot and SAPO team members participating in LDMS sustainment operations.

Expertise and Skills Sought

· Program Management Support

· At least 5 years of experience managing software, server administration, or database projects.

· System Operational Support

· At least 5 years of experience supporting and managing one or more servers within the AF network infrastructure

· At least 5 years of experience supporting and managing databases within the AF network infrastructure

· At least 3 years of experience working with legacy supply systems such as D043 and D035K and associated integration

· At least 3 years of experience working with LDMS integration

· DoD approved information assurance workforce certifications for necessary IA personnel as listed in the current version of DoDM 8140.03. At a minimum: CompTia Security+ is required for the System Administrator (SA), Database Administrator (DBA), and Information Assurance Officer (IAO)

· The contractor shall possess at a minimum the following:

· Extensive knowledge and experience with LDMS and related infrastructure to ensure proper interface with legacy systems

· User help desk and DD Form 2875, System Authorization Access Request, validation

· LDMS help desk support for troubleshooting and report functions

Note: THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify sources that can provide sustainment support for the LDMS. The information provided in the RFI is subject to change and is not binding on the Government. The Air Force has not made a commitment to procure any of the items/services discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned.

Responses must be received no later than close of business 26 Mar 2026.

Please send responses to ricardo.jones@us.af.mil with a copy to jennifer.primus@us.af.mil and hayley.brown.2@us.af.mil.

CONTRACTOR CAPABILITY SURVEY

Lean Depot Management System (LDMS) Sustainment Support

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

· Phone Number:

· E-mail Address:

· Web Page URL:

Government Proposed North American Industry Classification System (NAICS) Code: 541511

· Based on the Government proposed NAICS Code, state whether your company is:

· A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received no later than close of business 23 Mar 2026. Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

· Ricardo Jones, ricardo.jones@us.af.mil

· Jennifer Primus, jennifer.primus@us.af.mil

· Hayley Brown hayley.brown.2@us.af.mil

Questions relative to this RFI should be addressed to the PCO, Ricardo Jones, ricardo.jones@us.af.mil.

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe the nature of the service capabilities you provide supporting and sustaining the LDMS.

2. Describe your company's past experience providing services similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. What quality assurance standards / processes does your company employ? Provide a description of your quality program (ISO 9001, AS9100, etc.).

B. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

3. Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.