Request for Information RFI 36C26126Q0171 Notice.pdf

REQUEST FOR INFORMATION (RFI) SOURCES SOUGHT NOTICE – WINDOW

REPLACEMENTS FOR VA CENTRAL CALIFORNIA HEALTHCARE SYSTEM (VACCHCS).

The purpose of this sources sought is to obtain information in support of Market Research. Interested vendors are asked to review the attached questions and sample performance work statement (PWS) and provide the following information in their response:

1. Company Name, Point of contact, Email address

2. An Informal Quote

3. Authorized Distributor Letter

4. Capabilities Statement

5. Business Size

6. UEI Number

7. Vendor POC information

8. Any existing IDIQ contracts in which these items can be ordered from (e.g. GSA, NASA SEWP, DLA eCAT, VA SAC, or VA NAC)

If responses to questions 1-8 are not provided, vendor is considered nonresponsive

NOTICE: This notice is not an official request for quotes. Information obtained from this notice may be used to assist the Agency in determining the strategy for obtaining these items/services. Please note an official request for quote may or may not be released in connection of this notice. All responses shall be submitted to Rachael.Becker@va.gov prior to the closing date of this notice.

SAMPLE PERORMANCE WORK STATEMENT – SEE BELOW

Place of Performance:

Fresno VA Campus

2615 E. Clinton Ave

Fresno, CA 93703-2223

Part 1: Project Scope of Work Overview:

VACCHCS Fresno has The Department of Veterans Affairs (VA), VACCHCS Fresno Facilities Maintenance Service, seeking replacement for exterior window on 3rd floor of Building 24.

Part 2: Period of Performance (POP):

Vendor will have 6 months to complete the requirements.

Part 3: General Information and Requirements:

3.1 The contractor shall provide all tools, equipment, and personal protective equipment necessary to complete this project as deemed by industry standards, this SOW, all related specifications, applicable code requirements, and site policy.

3.2 Disposal of all waste and debris is at the contractor’s own expense.

mailto:Rachael.Becker@va.gov

3.3 The contractor shall provide quality control of all work conducted and the individual appointed shall be competent and educated/experienced in the field of work this scope encompasses

3.4 All work shall be coordinated with the COR assigned to this project and only commence once approved.

3.5 Schedule: Normal work hours will be 8:00am – 4:30 pm Monday-Friday excluding Official Federal Holidays, A contractor is not to work on Official Federal Holidays as listed on OPM.gov(https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview). The contractor, if they need to perform work over the weekends (Saturdays and Sunday) or outside of work hours above that they will need to request authorization prior too performing any work from the COR/Engineer and final approval from the Contracting Officer. Any request to utility shutdowns must be requested in writing at a minimum of 21 days prior to the requested day of shutdown.

3.6 Codes and Standards: The Contractor shall follow all applicable codes and standards to this type of work including but not limited to Health Care System Memorandums (HCSM), OSHA Guidelines, Lock-out Tag-out, Rules of Station, NFPA, and etcetera. If any code/standard is found to be contradictory; the authority having jurisdiction (COR) shall make the final determination and work shall proceed at no additional cost to the medical center.

Part 4: Detailed Project Scope of Work:

4.1 The contractor shall provide all tools, materials, equipment, supervision, personnel, and transportation necessary to assure that all services are in accordance within contract and all applicable codes, law, and regulations.

4.2 Remove existing shattered windows and install new window to match existing windows; 48 x 120 1” OA tempered (1/4” Solar blue over LowE³) insulated unit with mill air spacer.

4.3 Vendor should furnish boom lift to reach opening. The area is narrow walkway where the lift must travel.

4.4 Plywood must be lay down in grass area located.

4.5 Existing landscape to be repaired if damaged after installation.

4.6 Replacement insulated unit must be an exact color match to existing window.

4.7 See Attached Blueprints for full project breakdown.

Part 5: Security Requirements:

5.1 Security Badge: Vendor shall notify VA police on arrival and obtain a temporary badge. The VA Issued Security badge shall be worn on the upper torso and be always visible.

5.2 Contractor’s Badge: Vendor employees, and representatives shall always have a company badge or identification visible.

5.3 Physical Security: The vendor shall be responsible for safeguarding their equipment while on government property government. Additionally, the contractor shall be responsible for any government equipment, information and property provided for vendor use. Vendor will NOT be provided a staging area for storage of tools, equipment, material, supplies, and other items.

The Government will not be responsible for damage or loss of vendor’s property. Vendor is responsible to safeguard its property.

5.4 OI&T Security: Office of Information and Technology (OI&T) certification and accreditation requirements do not apply for this service contract and therefore a Security Accreditation

Package is not required. At no time will the vendor be in contact or have access to VA sensitive information, OI&T systems, or the VA OI&T network.

NOTICE: This notice is not an official request for quotes. Information obtained from this notice may be used to assist the Agency in determining the strategy for obtaining these items/services. Please note an official request for quote may or may not be released in connection of this notice. All responses shall be submitted to

Rachael.Becker@va.gov prior to the closing date of this notice.

mailto:Rachael.Becker@va.gov