REQUEST FOR INFORMATION_MHE Maintenenace Services_version II_040925.pdf

REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT SYNOPSIS

TECHNICAL DESCRIPTION FOR SERVICES TEMPLATE

GENERAL INFORMATION

Document Type: RFI Requirement Number: PAN409-25-P-0000 002893 Posted Date: 09 Apr 2025 Original Response Date: 25 Apr 2025 Current Response Date:

Original Archive Date:

Current Archive Date:

CONTRACTING OFFICE ADDRESS:

INTRODUCTION

The U.S. Army Contracting Command, 409th Contracting Support Brigade (CSB), Theater Contracting Center (TCC), Kaiserslautern is issuing this Request for Information (RFI) / Sources Sought Synopsis as a means of conducting market research to identify parties having an interest in and the resources to support the requirement for Maintenance and Repair of Material Handling Equipment (MHE) and all other equipment as listed from DLA Distribution Europe. The intention is to procure these services on a competitive basis

There is no obligation on the part of the Government to acquire any products or services described in this RFI / Sources Sought Synopsis. This office does not intend to award a contract on the basis of this RFI / Sources Sought Synopsis or reimburse respondents for information solicited. No funds have been authorized, appropriated or received for this effort. The information provided may be used by the Contracting Office in developing its acquisition strategy.

NOTE on SMALL BUSINESSES SET-ASIDE

FAR Part 19.000(b)(1)(ii) states “Contracting officers may apply this part outside the United States and its outlying areas.” The contracting officer has determined that it is not in the best interests of the Army to use FAR Part 19 small business programs for this acquisition. In coming to this determination, the contracting officer considered that the contactor must be knowledgeable of, and comply with, local labor and other laws when performing these services in Germany. In light of this requirement, and given the availability of local sources, the contracting officer intends to solicit local sources IAW FAR Part 5.202(a)(12). As such, there is no reasonable expectation that offers will be obtained from at least two responsible small business concerns IAW FAR Part 19.502- 2(b)(1). Even if two small businesses offered to perform the requirement, the award would not reasonably be expected to be at fair market prices as required by FAR Part 19.502-2(b)(2) since the additional cost for a US-based small business to perform this requirement in Germany would likely be substantial. Further, the services required are routinely available such that award to a small business concern would not be in the interest of maintaining or mobilizing the Nation’s full productive capacity, war or national defense programs IAW FAR Part 19.502- 1(a)(1). As the contracting officer has determined not to apply FAR Part 19 to this procurement IAW the discretion afforded by FAR Part 19.000(b)(1)(ii), the contracting officer will not request review by the SBA procurement center representative IAW DFARS Part 219.402(c)(iii)(E), and no Form DD 2579 will be prepared.

PLACE OF PERFORMANCE

Location % On-Site Government

% Off-Site Contractor

DLA Distribution Europe on Germersheim Army Depot (GAD)

100% 0%

DISCLAIMER

“THIS RFI / SOURCES SOUGHT SYNOPSIS IS FOR INFORMATIONAL

PURPOSES ONLY. THIS IS NOT A “REQUEST FOR PROPOSAL (RFP)” OR

“REQUEST FOR QUOTES (RFQ)” TO BE SUBMITTED. IT DOES NOT

CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT OR A PROMISE THAT A

SOLICITATION WILL BE ISSUED IN THE FUTURE. RESPONSES IN ANY

FORM ARE NOT OFFERS OR QUOTES AND THE GOVERNMENT IS UNDER

NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION

OF RESPONSES TO THIS ANNOUNCEMENT. ANY INFORMATION

SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS

STRICTLY VOLUNTARY; THE UNITED STATES GOVERNMENT WILL NOT PAY

FOR INFORMATION REQUESTED NOR WILL IT COMPENSATE ANY

RESPONDENT FOR ANY COST INCURRED IN DEVELOPING INFORMATION

PROVIDED TO THE UNITED STATES GOVERNMENT. RESPONSES WILL NOT

BE RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE

DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE RFP, RFQ OR

INVITATION FOR BID (IFB), IF ANY ISSUED. IF A SOLICITATION IS

RELEASED, IT WILL BE EITHER BE SYNOPSIZED ON THE SYSTEM FOR

AWARD MANAGEMENT (SAM) OR SOLICITED TO LOCAL SOURCES. IT IS

THE RESPONSIBILITY OF POTENTIAL OFFERORS TO MONITOR THE SAM

AND/OR FOLLOW UP WITH THE POINTS OF CONTACT PROVIDED IN THIS

RFI / SOURCES SOUGHT SYNOPSIS FOR ADDITIONAL INFORMATION

PERTAINING TO THIS REQUIREMENT.”

PROGRAM BACKGROUND

The Defense Logistics Agency requires maintenance and repair service of U.S.

Government owned MHE & AMHS, located at DLA Distribution Europe, on Germersheim Army Depot. This equipment is required to provide logistical support to the entire Europe and Africa theater and is used on a multi-shift schedule, 24 hours per day and six days per week, to move, stage and position freight, that is either inbound, outbound or for storage at DLA Distribution Europe. Maintenance to and service of the DLA Europe equipment fleet is a critical requirement that allows for successful completion of daily mission requirements. The estimated quantities, which may be ordered against the resultant contract may vary in practice and are not guaranteed amounts.

PREVIOUS CONTRACT: Presently, services similar to this requirement are provided under W564KV-22-C-0070; a continuing need is anticipated for those services required here.

REQUIRED CAPABILITIES

The Contractor shall provide scheduled and unscheduled maintenance as well as battery service on Government-owned MHE and AMHS as listed in the Inventory Density List, Technical Exhibit B, hereto Equipment Related Services in support of the areas specified in Program Background (above). Further detail is provided in the draft Performance Work Statement (PWS) attached to this announcement (Attachment 1).

If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, Web site address, telephone number, and size and type of ownership for the organization;

and 2) Tailored capability statements addressing the particulars of this effort, with appropriate documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

The Government will evaluate market information to ascertain potential market capacity to: 1) provide services consistent, in scope and scale, with those described in this notice and otherwise anticipated; 2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar requirements; 3) implement a successful project management plan that includes:

compliance with tight program schedules; cost containment; meeting and tracking performance; hiring and retention of key personnel and risk mitigation; and 4) provide services under a performance based service acquisition contract.

ELIGIBILITY

The applicable NAICS code for this requirement is 811310 with a Small Business Size Standard of $12,500,000.00. The Product Service Code is J039 Maintenance, Repair, and Rebuilding of Equipment – Materials Handling Equipment. Businesses of all sizes are encouraged to respond; however, each respondent must clearly identify their business size in their capabilities statement.

ADDITIONAL INFORMATION AND SUBMISSION DETAILS (CAPABILITIES

STATEMENT)

A draft Performance Work Statement (PWS) (Attachment 1)

Interested parties are requested to submit a capabilities statement of no more than ten

(10) pages in length in Times New Roman font of not less than 10 pitch. The deadline for response to this request is no later than 4:00 PM, CET, 25 April 2025. All responses under this RFI / Sources Sought Synopsis Notice must be e-mailed to Contract Specialist, Dominik Rauch - Dominik.Rauch2.LN@army.mil and Contracting officer, Gutierrez, Israel - Israel.Gutierrez1.CIV@army.mil. The Government will not return any information submitted in response to this notice.

All questions MUST be in writing. In all responses, please reference PAN409-25-P- 0000 002893. Questions for this RFI / Sources Sought Synopsis shall be submitted on or before 4:00 PM CET, 15 April 2025. Government Response will be provided within five (05) business days after receipt of all questions. Verbal questions will not be accepted. The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.

This documentation must address at a minimum the following items:

1) What type of work has your company performed in the past in support of the same or similar requirement?

2) Can or has your company managed a task of this nature? If so, please provide details.

3) Can or has your company managed a team of subcontractors before? If so, provide details.

4) What specific technical skills does your company possess which ensure capability to perform the tasks?

5) Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination.

6) Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns. Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., identify by Customer name your sales to non-governmental Customers and contracts, market pricing, catalog pricing, indirect rates to include overhead, fringe and G&A), delivery schedules, customary terms and conditions, warranties, etc.

7) Recommendations to improve the approach/specifications/draft PWS to acquiring the identified items/services.

8) Information to help determine if the suggested NAICS is considered appropriate for this acquisition. If you believe it is not, suggest a NAICS and explain why it is more appropriate for this type of acquisition.

9) Include in your response your ability to meet the requirements in the Facility and

Safeguarding requirements.

Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition. Please contact the Advocate for Competition, Cornelia V. Vance, Acting Deputy to the Commander, Cornelia.Vance.CIV@army.mil, if you believe that this action is unreasonably restricting competition. Include the subject of the acquisition, this announcement, and the MICC POC information from the beta.sam.gov (Contracting Opportunities) notice. Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

The estimated period of performance consists of one (01) 12-month Base Period and two (02) 12-month Option Periods with performance tentatively commencing in March 2026. Specifics regarding the number of option periods will be provided in the solicitation.

Respondents shall not be obligated to provide the services described herein and it is understood by the United States Government that the cost estimates provided as a result of this request are “best” estimates only.

The contract type is anticipated to be a Hybrid Time & Materials/Firm Fixed Price

(T&M/FFP).

Upon evaluation of the capability statements, if it is determined that this requirement will be an unrestricted competition, the Government intends to evaluate the Small-

Business responses and conduct further market research to identify a subcontracting goal.

All data received in response to this Sources Sought that is marked or designated as corporate or proprietary will be fully protected from any release outside the Government.

No phone calls will be accepted.