Request for Information-Furniture Final 4.28.26.pdf

Request for Information (RFI)

Census 2030 Furniture, Fixtures, and Equipment (FF&E) April 28, 2026

1.0 Purpose

The United States Census Bureau (USCB) is issuing this Request for Information (RFI) to gather market research on industry capabilities to furnish, deliver, install, and support furniture, fixtures, and equipment (FF&E) as described in Section 2.0. This RFI is for planning purposes only and does not constitute a solicitation, Request for Proposal (RFP), or commitment by the USCB.

The USCB seeks information from qualified vendors capable of supporting variable quantities and phased delivery timelines for a physical footprint that includes one oƯice in every state, with up to 162 locations nationwide, including Alaska, Hawaii, and Puerto Rico.

2.0 Background

BACKGROUND: The Decennial Census is our country’s oldest, most comprehensive source of information about our population. Article I, Section 2 of the US Constitution mandates that an apportionment of Congressional Representatives among the states must be carried out every 10 years. The 2030 Census will count residents of the United States and five U.S. territories and will mark the 25th population count in the United States.

Revised – 8/28/2025 5 The US Government uses the data generated by the decennial census to determine the number of seats each state has in the U.S. House of Representatives (a process called apportionment) and is also used to adjust or redraw electoral districts based on where populations have increased or decreased. The results also inform decisions about allocating hundreds of billions of dollars in federal funding to communities across the country—for hospitals, fire departments, schools, roads, and other critical programs and services. Island Area Governments use Census data to access federal funding opportunities, to better understand the characteristics of a changing population, such as age and household composition, and to understand and address emerging needs, such as access to employment, health insurance, and internet access. In addition, decennial census data for the Island Areas of the Pacific and the U.S. Virgin Islands are the sole data source for federal agencies. Businesses rely on the data for product development, marketing, demand forecasting, and determination of optimum location sites. 2030 Census Lifecycle The 2030 Census Program is being conducted in four phases, beginning with Early Planning (FY19-FY21), followed by Design Selection (FY22- FY24), Development and Integration (FY25- FY29), and Peak Production and Close-Out (FY29-FY33). Operational design development begins in the Design Selection Phase and is critical to the successful execution of a high-quality census of population and housing. In turn, successful execution is dependent on an evidence-based, integrated operational design that addresses the changing environment and inherent logistical challenges of such a large and complex undertaking. The following graphic shows the four phases of the 2030 Census lifecycle, and the type of work and key milestones associated with each phase.

Future Census cycles will have their own lifecycles and may or may not include solutions used for the 2030 Census. Figure 1: 2030 Census Lifecycle Timeline

The USCB will establish approximately 162 oƯices over a three-year period. OƯice sizes and FF&E requirements will vary. Due to the scale and geographic distribution of the expansion, the USCB requires a flexible, scalable solution that can support:

OƯices that will vary in size and scope:

Six Regional Census Centers (RCCs) Each oƯice is roughly 30,000 square feet Requiring over 1,200 pieces of furniture per oƯice to support personnel performing administrative operations Six Census Administrative and Technical Service Centers (CATS)

Each oƯice is roughly 25,000 square feet

Requiring approximately 1,000 pieces of furniture per oƯice to support personnel performing administrative and technical support functions

One-hundred and Fifty Local OƯices (LOs) Each oƯice is roughly 3,500 square feet Requiring between 225-290 pieces of furniture per oƯice.

Rapid delivery and installation:

RCCs & CATS - For each RCC and CATS, the USCB will provide at least forty-five (45) calendar days written notice to the Contractor to deliver and install the workstations and other furniture. OƯice opening requires that after space is accepted, all furniture can be received, to avoid delays in making the oƯices operational for personnel to be hired, and operations begun. All furniture is installed in a matter of three days.

Local OƯices - All furniture for an oƯice is shipped at one time (versus on a flow basis) to accommodate opening an oƯice as soon as the space is accepted. OƯice opening requires that after space is accepted, all furniture shall be received, to avoid schedule delays in making the oƯices operational for personnel to be hired, and operations begin. All furniture for an oƯice is shipped, unpacked, installed (including trash removal) and accounted for, in a matter of three days, to accommodate the subsequent installation of IT equipment and telecommunications, oƯice opening, hiring of personnel and start of operations. The USCB will provide at least forty-five (45) calendar days written notice to the Contractor to deliver and install the workstations and other furniture for Phase 1, where 20 Local oƯices will have furniture deployed, at a rate of 5 oƯices/week. At peak, when the 108 Phase 2 oƯices are opening, 25-30 oƯices will receive furniture each week. Likewise, when the oƯices close, 25-30 oƯices will have all of their furniture removed each week.

Multi-Phase Rollout and Decommissioning Framework for Nationwide OƯices:

OƯice Types

RCCs Earliest Opening

Latest Opening

Furniture Removal Latest

RCC 1 02/01/2027 08/31/2028 3/31/31

RCC 2 02/01/2027 08/31/2028 3/31/31

RCC 3 02/01/2027 08/31/2028 3/31/31

RCC 4 02/01/2027 08/31/2028 3/31/31

RCC 5 02/01/2027 08/31/2028 3/31/31

RCC 6 02/01/2027 08/31/2028 3/31/31

CATS Earliest Latest Removal

CATS 1 02/01/2027 08/31/2028 3/31/31

CATS 2 02/01/2027 08/31/2028 3/31/31

CATS 3 02/01/2027 08/31/2028 3/31/31

CATS 4 02/01/2027 08/31/2028 3/31/31

CATS 5 02/01/2027 08/31/2028 3/31/31

CATS 6 02/01/2027 08/31/2028 3/31/31

Phase 1 Local OƯices

Earliest Latest Removal

20 oƯices 10/01/2027 06/01/2028 10/31/30

Phase 2 Local OƯices

130 oƯices 10/01/2029 11/30/2029 11/30/30

Short turnaround for repair and replacement: the USCB will require warranty coverage for each piece of furniture and support all of the warranty and/or repair and replacement issues associated with the product during the term. The Contractor must define the process and schedule for replacing and/or repairing furniture that is subject to warranty repair or replacement. In any case, if a request for repair or maintenance of any delivered furniture is required, the Contractor must have maintenance personnel, on site, within 72 hours after being notified to perform the repair or replacement action.

3.0 Planned OƯice Opening Phases

3.1: 2027 (15 total oƯices)

Openings in Spring, Summer, and Fall 2027 2 RCCs, 2 CATS, and 11 Local OƯices Expected operational duration: 38–49 months

3.2: 2028 (10 total oƯices)

Openings in Summer and Fall 2028

4 RCCs, 4 CATS, and 2 Local OƯices

Expected operational duration: 26–32 months

3.3: 2029 (Approximately 137 oƯices)

Openings in Fall 2029

137 Local OƯices across all U.S. states, including Alaska, Hawaii, and Puerto Rico

Approximate deployment period of 5 weeks, with 25-30 oƯices deployed per week.

Expected operational duration: 11-13 months

Quantities of FF&E per oƯice will vary and are not yet defined.

Furniture may include but is not limited to: managers desk (1-5 diƯerent sizes), movable CRT table, management chair, task chair with arms, task char without arms, stack chair, folding table (30x48), folding table (30x72), conference table for five, movable partitions, locking storage cabinets, locking storage lockers, coat rack, 4-shelf steel shelving, loboy bookcase (3ft long; 4 foot high) 3-drawer lateral file, locking 3 ft ling; 41 inches high) 5-drawer vertical file, locking, letter size (60hx15wx26.5d) tv/dvd combo, media stand, sofa, end tables, lamps.

4.0 Response Submission Instructions

Interested contractors shall submit a response no later than 4:00 pm EST on Friday, May 29 , 2026. All submissions shall be sent to pithy.t.sar@census.gov and paul.w.boesch@census.gov. The email subject line shall include the following description:

“Census 2030 FF&E RFI Response- “ADD COMPANY NAME”.

The overall submission shall be prepared in Microsoft Word, using Times New Roman, 12-point font. The submission shall follow the section page limitations identified below.

Section Topic Title Maximum Page Count

A Business Information 1

B Corporate Overview 4

C Production and Supply Chain 4

D Delivery and Installation 4

E Repair & Replacement 2

F Contracting Considerations 2

G Risk, Best Practices and Schedule Consideration

All responses must be organized and addressed under the following sections:

A. Business Information Business name, company website, and headquarters address.

Name of company representative, business title, and contact information.

Unique Entity ID.

Socio-economic status, business size, and size standard/applicable.

Applicable North American Industry Classification System (NAICS) codes.

Applicable and available GSA contracting vehicles and include contract numbers.

B. Corporate Overview

Describe your organization’s structure, product portfolio, geographic footprint, and typical customer base, particularly as it relates to supporting distributed oƯice environments or multi-location rollouts.

Provide an overview of your commercially available furniture solutions, including modular systems, ergonomic oƯerings, durability considerations, and commonly used configurations that support flexible oƯice layouts.

Describe your standard approach for planning, staging, delivering, and installing furniture across multiple sites. Include information on logistics strategies, warehousing practices, subcontractor models, and coordination methods used in large-scale deployments.

Describe approach or methods used by your organization to manage fluctuations in demand, support phased rollouts, or accommodate accelerated timelines.

C. Production and Supply Chain

Describe supply chain risks (excluding COVID-specific impacts) the Government should consider, and the mitigation strategies commonly used.

Describe typical production lead times for standard commercial furniture categories.

Describe how industry generally plans for surge or rapid scaling of production and delivery requirements.

D. Delivery and Installation

Describe standard industry approaches for coordinating delivery and installation across multiple locations within compressed timeframes?

Describe common industry practices for installation, set-up, and disposal/removal of packaging materials?

Describe delivery and/or installation risks the Government should consider when planning for accelerated or short-notice delivery requirements.

E. Repair and Replacement

Describe the standard industry quality control practices for FF&E delivery and installation.

Describe typical processes for addressing defective, damaged, or nonconforming items.

Describe typical turnaround times for repair or replacement.

Describe types of warranties or service programs that are commonly offered.

F. Contracting Considerations

Describe considerations the Government should be aware of when planning phased deployment and removal of furniture for temporary or short-term office locations.

Provide contracting approaches (e.g., IDIQ, BPA, hybrid structures) that are commonly observed for large-scale FF&E requirements with variable quantities and delivery schedules.

Describe tools, systems, or technologies commonly used across industry for order tracking, reporting, and stakeholder communication.

Describe key cost drivers the Government should consider (e.g., production, transportation, storage, installation, etc.).

Describe any commercial practices that could improve efficiency or reduce costs for the Government.

G. Risk, Best Practices and Schedule Consideration

Describe key risks the Government should consider when planning a large-scale, time-sensitive FF&E deployment effort.

Describe effective best practices in meeting aggressive or fixed deadlines across multiple locations.

Describe industry strategies used to successfully manage tight or overlapping delivery and installation schedules.

Describe lessons learned or common pitfalls the Government should consider avoiding.

Describe any insight for common risks associated with large, distributed furniture programs, including supply chain constraints, transportation challenges, installation sequencing, product availability and describe typical industry practices to mitigate these risks.

5.0 Disclaimer and Important Notes

Any organization responding to this notice should ensure that its response is complete and suƯiciently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may contact individual respondents for additional follow-up or to request additional information. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published.

No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s). All submissions become USCB property and will not be returned.