Request For Information.docx

Sources Sought Notice Sources Sought Notice **IMPORTANT: Please read this email notice in full BEFORE responding!**

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide Haivision Video Streaming Encoder for The Department of Veterans Affairs (VA), Institute for Learning, Education and Development (ILEAD) in media facility production centers in St. Louis, MO. (see salient characteristics, delivery specifications, and warranty specifications in attached Product Description document).

The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in, and capable of, providing the products described. Please review the information contained herein and identify whether your company has the capability and interest to provide the brand name items listed that possess the salient characteristics as described. Please see section titled “SUBMITTAL OF RFI RESPONSE” below for what information to include in your company’s response.

GOVERNMENT QUESTIONS

Please answer the following questions related to the above requirement and return to bernadette.bodzenta@va.gov AND roberto.dejesus2@va.gov before the deadline listed above.

1. The NAICS identified above is appropriate for this requirement. Choose an item.

Click or tap here to enter text.

2. Small Business Requirements: Choose an item.

3. Manufacturer/Authorized Distributor Verification: Choose an item.

4. If your company is not the manufacturer of the proposed item(s), please answer the following:

a. Name(s) of the manufacturer: Click or tap here to enter text.

b. Is this product made in the US? Choose an item. If not, in what country is the item manufactured? Click or tap here to enter text.

5. Are there any specifications for individual items that you believe may be too restrictive when taking into consideration industry standards (see draft Statement of Work)? Choose an item.. Click or tap here to enter text.

6. Are there accessories for any equipment item(s) that are normally separately priced? Choose an item. Click or tap here to enter text.

7. Are there any items that you would recommend be purchased separately? Choose an item. Click or tap here to enter text.

8. Lead time: In approximately how many days would you be able to deliver all items in this requirement after the government places an order? Click or tap here to enter text.

11. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services under the same or a related NAICS code: Click or tap here to enter text.

12. Identify any other companies owned (wholly or in-part) by the owners of this business who provide goods or services that are registered under the same or a related NAICS code with the Center for Veterans Enterprise (CVE); provide the certification type (SDVOSB/VOSB), Federal Identification Number, and state of incorporation for each:

13. Do you plan on responding to a solicitation for this requirement with a Joint Venture utilizing multiple owned companies as majority or non-majority owner? Choose an item. If yes, please identify which companies are considering a Joint Venture and the ownership of each company: Click or tap here to enter text.

Please provide any additional information, comments, or questions that might assist us in our market research: Click or tap here to enter text.

Company Name: Click or tap here to enter text.

Company Point of Contact Name: Click or tap here to enter text.

Company Point of Contact Email: Click or tap here to enter text.

Company Point of Contact Phone: Click or tap here to enter text.

Company DUNS Number: Click or tap here to enter text.

My company has a GSA schedule under which these items can be purchased. Choose an item. Click or tap here to enter text.

My company is eligible for set-asides under the following small business programs:

☐Vets First Program – Service Disabled Veteran-owned small business ☐Vets First Program – Veteran-owned small business ☐8(a) Business Development Program participant ☐HUBZone small business ☐Economically Disadvantaged Woman-owned small business ☐Woman-owned small business ☐Small business

SET-ASIDE

Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement and, subsequently, if the “rule of two” criteria is not met, a specific set-aside category may not be decided by the Contracting Officer.

AUTHORIZED DEALER/DISTRIBUTOR VERIFICATION

This requirement is for new equipment ONLY; remanufactured or “gray market” items will not be accepted. “Gray market,” also known as parallel market is the trade of a commodity through distribution channels which, while legal, are unofficial, unauthorized, or unintended by the original manufacturer.

SUBMITTAL OF RFI RESPONSE

If you believe you are capable of meeting this requirement, please provide a complete response no later than Wednesday, March 26, 2025, by 1:00 PM (Eastern). A complete response satisfies the information requested below.

The Government requests responders provide the following information:

1. Company information including name, address, point of contact, DUNS and SAM.gov Unique Entity ID Numbers

1. The make and model information for each item,

1. If an equivalent item will be proposed, cut sheets containing specifications,

1. Authorized dealer verification (see below),

1. The contract number of any applicable GSA schedule if one exists from which these items can be procured, and

1. Answers to government questions above Further, if you believe a different NAICS code or Product Service Code (PSC) is a better fit for the subject requirement, please provide that information to us as well.

NAICS: 541519

PSC: R702

NOTE: This email is being sent solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

Thank you!

Sources Sought Notice