Request for Information.docx

REQUEST FOR INFORMATION (RFI)

Repair equipment items and maintenance services to sustain the T-38C ejection seat system

CAUTION:

The Government is conducting market research to identify possible sources that have the knowledge and experience to provide Centrifuge and Packing Press repair service and parts for T-38 fleet at various bases. Contractor shall furnish all material, support equipment, tools, and equipment to repair packing presses. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or at subcontractor’s facility.

Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

The level of security clearance and amount of foreign participation in this requirement has not been determined. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards. The government will not reimburse participants for any expenses associated with their participation in this survey.

INSTRUCTIONS:

1. The document(s) below contain a description of the components and the T-38C ejection seat requirement and a Contractor Capability Survey. The Survey allows Contractors to provide their company’s capability.

2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your company’s capability in meeting these requirements. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.)

3. ATTENTION: SMALL BUSINESS RESPONDENTS who are interested in participation for this effort:

a. No set aside decision has been made; however, the Government will determine the final strategy after thorough analysis of the small business responses and other market research available, considering the demonstrated interest and capability. Please ensure that you provide a thorough response to each question. If your company does not currently possess the full capability required to fulfill the entire requirement, what teaming/partnership/joint venture/subcontracting arrangement do you have in place to fulfill the government needs? Providing evidence of this arrangement, e.g. emails, letter, etc. that demonstrates a united response to this SSS is highly encouraged, but not required. The evidence should state the type of arrangement and the role each member will fulfill. If you are only interested in being a subcontractor to the future awardee, state the portion of the work that your organization has capability of fulfilling.

b. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

4. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged.

a. Questions relative to this market survey should be addressed to Paul Pellegrino, email: paul.pellegrino.2@us.af.mil phone number (478) 926-2817.

b. Questions relative to this market survey should be addressed to: PCO, Alexis Davis, email: alexis.davis.13@us.af.mil, phone number (478) 222-1900 Felicer Vaughn, email:felicer.lewis@us.af.mil, Repair equipment items and maintenance services to sustain the T-38C ejection seat system

PURPOSE/DESCRIPTION

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements to repair components and engineering services for the T-38 Ejection Seat:

NSN NOUN PART NUMBER

4920-99-148-4329 Parachute Packing Press MBEU205121 6625-99-262-1510 Test Set, Barometric (Centrifuge) MBEU205123-1

This requirement is for repair of the above equipment items and maintenance services. On-site contractor unscheduled maintenance (repair) and scheduled five year and ten year maintenance for the Combined Centrifuge Time and Altitude Test Set and Parachute Packing Press. The Centrifuge is used to test the Automatic Backup Unit, the Barostatic Time Release Unit and the Time Delay Unit to ensure these components will properly function if the aircrew member must eject from the T-38C aircraft. The centrifuge is capable of testing components in altitude and/or on gas fired units. The Packing Press is a piece of support equipment used to pack the recovery parachute into the head box for the US16T ejection seat for the T-38C aircraft. Repairs and scheduled five year and ten year maintenance of compressor and receiver assembly for the parachute packing press is required. This shall include eleven (11) centrifuges and twenty one (21) parachute packing presses as well as the calibration equipment located at six bases.

1.1 Objective(s): This Draft Performance Work Statement (PWS) describes the services required to support US16T ejection seat support equipment. The ultimate goal is to keep the equipment 100% operational at all times due to insufficient technical data which limits the field users to maintain the equipment. The repair requirements and services strategy are a five-year contract (basic one year ordering with four one year ordering periods) and will continue through FY30.

The projected quantities will be Best Estimated Item:

(1) Quantities (BEQ) of 14 each for parachute packing press

(2) BEQ of 10 each for centrifuge

This acquisition will benefit the USAF by repairing equipment items and provide maintenance services for the United States T-38C aircraft only.

CONTRACTOR CAPABILITY SURVEY

Repair equipment items and maintenance services to sustain the T-38C ejection seat system

Part I. Business Information Please provide the following business information for your company/institution and for any teaming or joint venture partners:

· Company/Institute Name:

· Address:

· Point of Contact:

· CAGE Code:

· Phone Number:

· E-mail Address:

· Web Page URL:

· A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Responses to the Capability Survey Part I and Part II must be received no later than close of business (enter due date, allow 30 days for SSS). Please ensure data is in a readable electronic format that can be received through a firewall. Attachments shall not to exceed 10 MB per email. Multiple emails are acceptable. Responses must be sent via email to the following:

· (Contracting Officer: Alexis Davis alexis.davis.13@us.af.mil

· (Contract Specialist: Felicer Vaughn felicer.lewis@us.af.mil) Questions relative to this market research should be addressed to the PM or PCO (list PM or PCO here with their phone number and email address).

· Program Manager: Paul Pellegrino paul.pellegrino.2@us.af.mil

Part II. Capability Survey Questions

A. General Capability Questions:

1. Describe briefly the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. Describe your company’s experience in repairing the Part Number/NSNs listed above that make up the Integrated Vehicle Health Management System (IVHMS).

4. Describe your company's capabilities for generating, handling, processing and storing classified material and data.

5. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

6. What is your company’s current maximum capacity per month for this particular type of requirement? Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need do to critical operational mission requirements.

7. What quality assurance processes and test qualification practices does your company employ? Provide a description of your quality program (ISO 9001, AS9100, etc.).

a. Provide a detailed quality plan implementing AS9100 (or equivalent).

B. Repair Questions:

1. Describe your capabilities and experience in repairing existing systems/equipment (hardware and software) to solve maintenance and support problems in the depot environment.

2. Describe your capabilities and experience in developing/modifying repair or maintenance procedures. Include associated upgrade of technical orders and preparation of new technical orders.

a. State the types of diagnostic and troubleshooting tools utilized for efforts such as this.

3. Demonstrate your ability and experience in repair of the same or similar components, which are currently in use on commercial or military helicopters by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets shipped

4. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) and your rights to these manuals and or ATP used in the depot level repair and functional check of these or similar assets for Government Engineer review.

5. Describe your capabilities and experience in test, evaluation, repair or maintenance procedures.

6. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing manufacturing sources problems?

7. Discuss your process for addressing any fit, form, and or function issues that may arise out of this effort.

8. Describe your process for maintaining inventory records and reporting on hand/work-in- process balances and repair status to your customer.

9. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort.

a. Provide an outline of the proposed process, including inspections.

i. State the type of test procedures are anticipated for this effort.

ii. State the type of inspection processes anticipated for this effort.

1. NDI/T.

2. Destructive testing/inspection.

10. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

11. If the item cannot be repaired in total, state what your organization can repair.

12. State any technology insertion ideas for the item that would be suitable for this effort.

13. Discuss any reverse engineering or item replacement opportunities that may be present.

C. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

3. Is our requirement offered to both under similar terms and conditions? Briefly describe any differences.

4. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

D. Manufacturing Questions

1. Describe your capabilities and experience in manufacturing with regard to the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying manufacturing procedures. Include associated upgrade of technical orders and preparation of new technical orders.

3. Demonstrate your ability and experience in the manufacture of the same or similar components, which are currently utilized in the commercial or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets shipped

4. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) and your rights to these manuals and or ATP used in the manufacture and functional check of these or similar assets for Government Engineer review.

5. Describe your capabilities and experience in test, evaluation, and repair processes/procedures with regard to manufacturing items.

6. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing manufacturing sources problems?

7. Discuss your process for addressing any fit, form, and or function issues that may arise out of the requirements of this effort.

8. Describe your process for maintaining inventory records and reporting on hand/work-in- process balance and manufacturing status to your customer.

9. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort.

a. Provide an outline of the proposed process, including inspections.

i. State the type of test procedures are anticipated for this effort.

ii. State the type of inspection processes anticipated for this effort.

1. NDI/T.

2. Destructive testing/inspection.

10. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

11. If the item cannot be manufactured in total, state what your organization can produce.

12. State any technology insertion ideas for the item that would be suitable for this effort.

13. Discuss any reverse engineering or item replacement opportunities that may be present.

E. Engineering Services Questions

1. Describe your services capabilities and experience with regard to the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying procedures. Include associated upgrade of technical orders and preparation of new technical orders.

3. Demonstrate your ability and experience for the same or similar services, which are currently provided in the commercial and/or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Services Provided

4. Describe your capabilities and experience in any required test, evaluation, and repair processes/procedures with regard to the required items.

5. Describe how you/your organization will identify and resolve parts obsolescence and diminishing manufacturing sources problems?

6. Discuss your process for addressing any fit, form, and or function issues that may arise out of the requirements of this effort.

7. Describe your process for maintaining inventory records and reporting on hand/work-in- process balance and manufacturing status to your customer as required.

8. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

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