Request for Information- Classified Waste Destruction Requirement.pdf

Title: Request for Information (RFI)- Incineration and Destruction Services for Classified and Sensitive Information

Request for Information Notice Number: 19AQMM25N0034

Agency: U.S. Department of State (DoS)

Office: Bureau of Administration, Domestic Operations & Emergency Services Office of General Services Management Office

(A/DOES/GSM)

Location: Within 30 miles of Washington D.C. Metropolitan Area

Notice Type: Request for Information (RFI)

Procurement Method: Negotiated Procurements (FAR Part 15)

Set-Aside: Small Business

This notice is issued solely for information and planning purposes and does not constitute a Request for Quotes (RFQ) or a commitment on the part of the Government to conduct a solicitation for the below-listed services in the future. Respondents are advised that the Government will not pay for information submitted in response to this RFI, nor will it compensate respondents for any costs incurred in the development/furnishing of a response. The Government will not entertain telephone calls or questions for this

RFI. Note that a decision not to submit a response to this RFI will not preclude a vendor from participating in any future solicitation.

1.0 Purpose

The purpose of this RFI is to accomplish market research pursuant to Federal Acquisition Regulation (FAR) Part 10, and to identify businesses capable of and interested in performing the functions described herein. The Government is requesting information regarding the availability and feasibility of attracting businesses with proven technical capability and experience in the areas specified in the below Section 2.0 Statement of Need.

Currently, services are provided under Department of State contract 19AQMM20C0043 with Reworld Alexandra/Arlington, LLC.

2.0 Statement of Need

The Department has a requirement for incineration-destruction of classified and sensitive information services. The classified waste will consist of all classification levels and for all variety of materials, from paper (large format blueprints, schematics & files), hybrid

IS storage media devices, cassette tapes, floppy disks to solid-state drives, including other assorted media storage and cell phones

(with batteries removed). The Department requires the use of a contractor’s waste destruction facilities to securely and completely destroy classified waste. Rubbish and routine trash will not be included. The DOS must maintain a constant Chain of Custody, “Line of Sight”, of all classified waste from leaving DOS property to incineration. The Contractor shall allow authorized Department personnel direct access to a secured off-loading area/dock and their incineration platform/processing area.

The contractor must provide a Certificate of Assured Destruction per delivery. The charge for these services shall be based on weight per tonnage. The Contractor shall ensure that the off-loading area of their facility is secured from unauthorized access and observation at all times. The contractor shall have a designate attendant provide escort to the DOD staff from the unloading of transport bins from

DOS transportation to destruction of waste material.

The Contractor shall accept mixed materials, so paper does not have to be sorted for metal or separated from other materials, all types of materials can be comingled and transported in large transport bins that are off-loaded at the Contractor facility and dumped directly into the incinerator by DOS personnel at no additional charge. The transport bins will be similar in size to heavy duty plastic linen transport bins (62” x 30.5”x 67”) on casters and the loaded weight can be up to 700lbs each.

The Contractor shall provide confirmation of possessing a proven track record for assured destruction, as evidenced by use of this facility by similar Federal agencies such as the Federal Bureau of Investigation (FBI), Department of the Treasury, Bureau of Printing and Engraving, and the Drug Enforcement Agency (DEA).

The contractor shall participate in the Waste-to-Energy (WTE) initiative, converting municipal solid waste into renewable electricity and reduce greenhouse gas emissions an addition to the incineration of waste that would potentially end up in a landfill. The contractor must stay compliant with Federal and State emission standards. The Contractor shall provide energy efficiency documentation certifying the number of kilowatt hours of electricity produced from the incineration of materials, which is of benefit to any customer seeking to achieve green energy and greenhouse gas emission goals.

The Department intends to award a firm-fixed price contract.

GOVERNMENT FURNISHED PROPERTY

The Government will transport the classified waste to the Contractor’s facility by truck and cleared driver and assistant from the Event

Management and Hoteling Division (A/DOES/GSM/EMH). The Contracting Officer’s Representative (COR), or their designate, shall coordinate with contractor for a delivery schedule. The classified material will stay under the control of the Government

3.0 Responses

Responses should be limited to two (2) pages or less and be submitted as a Microsoft Word Document or Portable Document Format

(PDF). Submissions should include responses to the following categories: Company Profile and Questions for Industry:

Company Profile, to include:

• General Business Information, completing the following table:

Company Name:

Company Point-of-Contact

Email:

Phone:

UEI Number:

Facility Clearance Level:

Socioeconomic Status:

Example: HUBZone; Veteran Owned;

Woman-Owned; 8(a); Service Disabled

Veteran Owned

Registered in the System for Award

Management

Yes No

On the Excluded Party List Yes No

Does your company have the capability to meet the Government’s needs (See Section

2.0- Statement of Need details)? If so, provide a technical capability statement, outlining how your company will meet the

Department’s needs.

Yes No

Capability Statement attached to this RFI? Yes No

3.1 How to Respond

Please submit your response no later than January 31, 2025, at 12:00 PM (Eastern) with electronic files to the following points of contact:

• Nichole Gross: Contracting Officer – GrossNS@state.gov mailto:GrossNS@state.gov

• Jasmine Lucht: Contract Specialist- LuchtJA@state.gov

Please title the subject of your email “Request for Information (RFI) for the Classified Waste Destruction Requirement in support of the Department of State (DOS) U.S. Locations”

Thank you.