Request for Competitive Quotes - Detroit Community Center.pdf

City of Detroit - Community Center New Commercial Kitchen Project #2025-001

Division 00 11 16

ADVERTISEMENT FOR BIDDERS

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DOCUMENT 00 11 16 – ADVERTISEMENT FOR BIDDERS

Project: Community Center New Commercial Kitchen 2025-001.

Project Location: 345 Santiam Ave, Detroit, OR 97342.

Owner: City of Detroit, 345 Santiam Ave S Detroit, OR 97342

Detroit Lake Foundation PO Box 4779 Salem, OR 97302

Separate sealed BIDS for the construction of:

Work will consist of framing new nonstructural walls, supplying and installing new kitchen equipment and cabinets, and completing electrical, plumbing, and other miscellaneous work as shown on the architectural drawings.

will be received by: Michelle Connor, City Administrator at the office of: 345 Santiam Ave S, Detroit, OR 97342 until 2:00 p.m., (Local Time) on November 18, 2026 and then at said office publicly opened and read aloud.

The CONTRACT DOCUMENTS may be examined at the following locations:

HBH Consulting Engineers, Inc.

501 E First Street Newberg, OR 97132

Copies of the CONTRACT DOCUMENTS may be obtained with twenty-four (24) hour notice at the office of:

HBH Consulting Engineers, Inc.

501 E First Street Newberg, OR 97132

Upon payment of $100 for each set.

Date

END OF DOCUMENT 00 11 16

City of Detroit – Community Center New Commercial Kitchen Project # 2025-001

Division 00 21 13

INSTRUCTIONS TO BIDDERS

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DOCUMENT 00 21 13 - INSTRUCTIONS TO BIDDERS

For the following Project:

(Name, location, and detailed description)

Community Center New Commercial Kitchen

THE OWNER:

(Name, legal status, address and other information)

City of Detroit Michelle Connor, City Administrator 345 Santiam Ave S Detroit, OR 97342 mconnor@detroitor.gov

Detroit Lake Foundation Keith Owen, President PO Box 4779 keith@owenconstructioninc.com

THE ARCHITECT:

(Name, legal status, address and other information)

STUDIO 3 ARCHITECTURE, Inc.

Scott McDonald, AIA 275 Court Street St. NE Salem OR 97301

(503) 390-6500Scott@studio3architecture.com

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TABLE OF CONTENTS

Article 1 — THE DEFINITIONS

Article 2 — BIDDER’S REPRESENTATIONS

Article 3 — BIDDING DOCUMENTS

Article 4 — Bidding Procedures

Article 5 — Considerations of Bids

Article 6 — Post-Bid Information

Article 7 — Performance Bond and Payment Bond

Article 8 — Enumeration of the Proposed Contract Documents

ARTICLE 1 — THE DEFINITIONS

§ 1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders, the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement between the Owner and Contractor and that Agreement’s Exhibits, Conditions of the Contract (General, Supplementary and other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these Instructions.

§ 1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract Documents apply to the Bidding Documents.

§ 1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or corrections, modify or interpret the Bidding Documents.

§ 1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in accordance with the Bidding Documents.

§ 1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding Documents, to which Work may be added or deleted by sums stated in Alternate Bids.

§ 1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change, the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.

§ 1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, as described in the Bidding Documents.

§ 1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.

§ 1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the Work.

ARTICLE 2 — BIDDER’S REPRESENTATIONS

§ 2.1 By submitting a Bid, the Bidder represents that:

.1 the Bidder has read and understands the Bidding Documents;

.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid concurrently or presently under construction;

.3 the Bid complies with the Bidding Documents;

.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed, has correlated the Bidder’s observations with the requirements of the Proposed Contract Documents, and accepts full responsibility for any pre-bid existing conditions that would affect the Bid that could have been ascertained by a site visit.

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.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without exception;

.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of Agreement between the Owner and Contractor;

.7 This Bid has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this Bid, with any other Bidder or with any competitor.

ARTICLE 3 — BIDDING DOCUMENTS

§ 3.1 Distribution

§ 3.1.1 Bidders shall obtain complete Bidding Documents from the issuing office designated in the advertisement or invitation to bid, for the deposit sum, if any, stated therein.

§ 3.1.2 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or invitation to bid, or in supplementary instructions to bidders.

§ 3.1.3 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes responsibility for errors or misrepresentations resulting from the use of incomplete Bidding Documents.

§ 3.1.4 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work.

No license or grant of use is conferred by distribution of the Bidding Documents.

§ 3.2 Modification or Interpretation of Bidding Documents

§ 3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to Section 3.2.2. Failure to do so will be at the Bidder’s risk. Bidder assumes responsibility for any patent ambiguity that Bidder does not bring to the Architect’s attention prior to Bid Opening.

§ 3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and shall be received by the Architect at least seven (7) days prior to the date for receipt of Bids.

§ 3.2.3 Modifications, corrections, changes, and interpretations of the Bidding Documents shall be made by Addendum. Modifications, corrections, changes, and interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3 Substitutions

§ 3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function, dimension, appearance, and quality to be met by any proposed substitution. Where “brand name or equal” is used in the Bidding Documents, the listing description is not intended to limit or restrict competition.

§ 3.3.2 Substitution Process

§ 3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten (10) days prior to the date for receipt of Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in Section 3.2.2.

§ 3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding Documents.

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§ 3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed substitution including the name of the material or equipment proposed as the substitute, performance and test data, and relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.

§ 3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect’s decision of approval or disapproval of a proposed substitution shall be final.

§ 3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.

§ 3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract Documents.

§ 3.4 Addenda

§ 3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.

§ 3.4.2 Addenda will be available where Bidding Documents are on file.

§ 3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

§ 3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder shall acknowledge their receipt in the Bid

ARTICLE 4 — BIDDING PROCEDURES

§ 4.1 Preparation of Bids

§ 4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents. Only one copy of the Bid is to be submitted.

§ 4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.

§ 4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form.

In case of discrepancy, the amount entered in words shall govern.

§ 4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.

§ 4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter “No Change” or as required by the bid form.

§ 4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture of the bid security, state the Bidder’s refusal to accept award of less than the combination of Bids stipulated by the Bidder. The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.

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§ 4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an agent shall have a current power of attorney attached, certifying the agent’s authority to bind the Bidder.

§ 4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.

§ 4.2 Bid Security

§ 4.2.1 If required by the invitation to bid, each Bid must be accompanied by Bid security made payable to Owner in an amount of ten percent (10%) of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check or bank money order or a Bid bond (on the form attached).

§ 4.2.1.1 The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited

§ 4.2.2 The Bid Bond shall be written on a form identical to that included in the Bidding Documents, and the attorney-in-fact who executes the Bid Bond on behalf of the surety shall affix to the Bid Bond a certified and current copy of the power of attorney.

§ 4.2.3 If a surety bond is required as bid security, it shall be written on the Bid Bond and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of an acceptable power of attorney. The Bidder shall provide surety payment and performance bonds from a company or companies lawfully authorized to issue surety bonds in the jurisdiction where the Project is located. As soon as the Bid prices have been compared, the Owner will return the Bid Bonds of all except the three lowest responsible Bidders. When the Agreement is executed, the Bid Bonds of the two remaining unsuccessful Bidders will be returned.

§ 4.2.4 The Owner will have the right to retain the bid security of Bidders to whom an award is being considered until either (a) the Contract has been executed and performance and payment bonds, if required, have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn; or (c) all Bids have been rejected.

§ 4.2.5 If a Bidder refuses to execute the Agreement or obtain the Performance and Payment Bonds within the agreed time, the Owner may consider the Bidder in default, in which case the Bid Bond accompanying the Bid shall become the property of the Owner.

§ 4.3 Submission of Bids

§ 4.3.1 A Bidder shall submit its Bid as indicated below:

§ 4.3.1.1 Each prospective Bidder is furnished one copy of the Bidding Documents found bound herein and includes all Bid Forms, Bid Security, and Supplements to Bid Forms completed as instructed and required. Responsive bids shall include, at a minimum, the bid form, bid schedule, bid bond (on supplied form), proposed subcontractors list (submitted separately), the non-collusion affidavit, SF-LLL USDA Lobby Disclosure, and any issued addendums.

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§ 4.3.2 Bids shall be received by mail or hand delivery at the times and locations shown in the invitation to bidders. Bids received after the times shown in the invitation to bids for each method of delivery will not be accepted. Bids shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of Bidder, and shall be accompanied by the Bid security and other required documents. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation “BID ENCLOSED.” A mailed Bid shall be addressed as stated in the Advertisement or Invitation for Bids.

§ 4.3.2.1 Oral, telephonic, telephonic facsimile (FAX) or telegraphic bids are invalid and will not be accepted or receive consideration.

§ 4.3.3 Hand Delivered Bids received after 2:00 p.m. (Pacific Time) on the Bid date shown in the Invitation for Bids will not be accepted for consideration. Mailed Bids received after 11:00 a.m.

(Pacific Time) on the Bid date shown in the Invitation for Bids will not be accepted for consideration.

§ 4.3.4 The Bidder shall assume full responsibility for timely delivery at the location designated for receipt of Bids.

§ 4.3.5 A Bid submitted by any method other than as provided in this Section 4.3 will not be accepted.

§ 4.3.6 All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project, shall apply to the Contract throughout

§ 4.3.7 The Bidder agrees to abide by the requirements of Executive Order 11246, specifically including the provisions of the Equal Opportunity Clause and the Standard Federal Equal Employment Construction Contract Specifications set forth in the Supplementary Conditions.

§ 4.3.8 The Bidder agrees to abide by the requirements of section 319 of Public Law 101-121, which pertains to lobbying activities and applies to recipients of contracts or subcontracts that exceed $100,000 at any tier under a Federal loan that exceeds $150,000 or a Federal grant that exceeds $100,000. Each Bid shall be accompanied by a completed lobbying certification form identical to that included in the Bidding Documents.

§ 4.3.9 The Bidder agrees to abide by the requirements under 7 C.F.R. part 3017, which pertains to the debarment or suspension of a person from participating in a Federal program or activity. Each Bid exceeding $25,000 shall be accompanied by a relevant completed certification form identical to that included in the Bidding Documents.

§ 4.4 Modification or Withdrawal of Bid

§ 4.4.1 No Bidder may withdraw, modify or cancel a Bid within 60 calendar days after the actual date of the opening thereof. Should there be reasons why the Contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the Owner and the Bidder, and the concurrence of the Agency.

ARTICLE 5 — CONSIDERATIONS OF BIDS

§ 5.1 Opening of Bids

If stipulated in an advertisement or invitation to bid, or when otherwise required by law, Bids properly identified and received within the specified time limits will be publicly opened and read aloud. A summary of the Bids may be made available to Bidders.

§ 5.2 Rejection of Bids

Unless otherwise prohibited by law, the Owner shall have the right to reject any or all Bids.

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§ 5.3 Acceptance of Bid (Award)

§ 5.3.1 It is the intent of the Owner to award a Contract to the lowest responsive and responsible Bidder, provided the Bid has been submitted in accordance with the requirements of the Bidding Documents. Unless otherwise prohibited by law, the Owner shall have the right to waive informalities and irregularities in a Bid received and to accept the Bid which, in the Owner’s judgment, is in the Owner’s best interests.

§ 5.3.2 The Owner shall have the right to accept Alternates in the sequence or combinations listed and to determine the low Bidder on the basis of the sum of the Base Bid and the Alternates accepted.

§ 5.3.3 The Owner shall have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents, and to determine the lowest responsive and responsible Bidder on the basis of the sum of the Base Bid and Alternates accepted.

ARTICLE 6 — POST-BID INFORMATION

§ 6.1 Contractor’s Qualification Statement Owner will make a determination of Bidder’s responsibility before awarding a contract. Bidder shall provide all information and documentation requested by the Owner to support the Owner’s evaluation of responsibility.

Failure of Bidder to provide requested information is cause for the Owner, at its option, to determine the Bidder to be non-responsible.

§ 6.2 Submittals

§ 6.2.1 After notification of selection for the award of the Contract, the Bidder shall, as soon as practicable or as stipulated in the Bidding Documents, submit in writing to the Owner through the Architect:

.1 a designation of the Work to be performed with the Bidder's own forces;

.2 names of the principal products and systems proposed for the Work and the manufacturers and suppliers of each; and

.3 names of persons or entities (including those who are to furnish materials or equipment fabricated to a special design) proposed for the principal portions of the Work

§ 6.2.2 The Bidder will be required to establish to the satisfaction of the Architect and Owner the reliability and responsibility of the persons or entities proposed to furnish and perform the Work described in the Bidding Documents.

§ 6.2.3 If Owner or Architect, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, in which case apparent Successful Bidder shall submit an acceptable substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award. If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder.

§ 6.2.4 Persons and entities proposed by the Bidder and to whom the Owner and Architect have made no reasonable objection must be used on the Work for which they were proposed and shall not be changed except with the written consent of the Owner and Architect.

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§ 6.3 Posting of Intent to Award

§ 6.3.1 At least seven (7) days before awarding a public improvement contract, unless the contracting agency determines that seven days is impractical under rules adopted under ORS 279A.065, the contracting agency shall issue to each bidder or post, electronically or otherwise, a notice of the contracting agency's intent to award a contract. This subsection does not apply to a contract to which competitive bidding does not apply under ORS 279C.335 (1)(c) or (d). The notice and manner in which the notice is posted or issued must conform to rules adopted under

ORS 279A.065.

ARTICLE 7 — PERFORMANCE BOND AND PAYMENT BOND

§ 7.1 Bond Requirements

§ 7.1.1 I Prior to execution of the Contract, the Bidder shall furnish Bonds covering the faithful performance of the Contract and the payment of all obligations arising thereunder. Both Bonds shall be separately written, each in the amount of the Contract Sum. The cost shall be included in the Bid.

§ 7.1.2 Surety companies executing Bonds must hold a certificate of authority as a acceptable surety on Federal Bonds as listed in Treasury Circular 570, as amended, and be authorized to transact business in the State where the Project is located.

§ 7.1.3 Unless otherwise indicated below, the Penal Sum of the Payment and Performance Bonds shall be the amount of 100% of the Contract Sum.

§ 7.2 Time of Delivery and Form of Bonds

§ 7.2.1 The Bidder to whom the Contract is awarded will be required to execute the Agreement and obtain Performance and Payment Bonds within ten (10) calendar days from the date when the Notice of Award is delivered to the Bidder. The Notice shall be accompanied by the necessary Agreement and Bond forms.

§ 7.2.2 The Bonds shall be written on forms identical to those included in the Bidding Documents.

ARTICLE 8 — ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS

§ 8.1 Copies of the proposed Contract Documents have been made available to the Bidder and consist of the following documents:

.1 Section 00 53 13.12, Standard Form of Agreement Between Owner and Contractor

.2 Section 00 72 13.12, General Conditions of the Contract for Construction

.3 Section 00 21 13 Instructions to Bidders

.4 Drawings

.5 Specifications

.6 Section 00 91 13 Addenda

END OF DOCUMENT 00 21 13

City of Detroit Request for Competitive Quotes

Community Center New Commercial Kitchen

In accordance with ORS 279C.412 and ORS 279C.414, the City of Detroit (“City”) is informally soliciting competitive quotes (“Quotes”) from licensed and qualified contractors to provide certain construction services for and on behalf of the City (the “Services”) as described in this Request for Competitive Quotes (this “RFQ”).

SCOPE OF WORK

The City of Detroit is inviting competitive bids from licensed and qualified contractors to complete all work shown on attached drawings (Exhibit B), except as noted otherwise.

FORM OF QUOTE SUBMISSION

The following minimum requirements as to the form and manner of submitting Quotes must be strictly observed;

variance from these requirements will result in rejection of the Quote as unresponsive. A contractor interested in performing the Services (or a portion of the Services) must submit a written Quote, on the quote form attached hereto as Exhibit A, containing the following information:

1. Contractor’s name, CCB license number, address, contact information, and the name of the primary contact in reference to the proposal.

2. A work plan and accompanying time schedule for availability to complete the Services described under above Tasks, as applicable.

3. Contractor’s estimated cost to perform the Services.

Each contractor must sign its Quote. The quote form must be used without alteration. All blank spaces in the quote form must be filled in, in ink, or typed, in both words and figures, where required.

PREVAILING WAGES

Work under this contract is subject to the state prevailing rates of wage under ORS 279C.800 to 279C.870. Prevailing wage rates for public works contracts in Oregon are required for this project. No bid will be received or considered by the Owner unless the bid contains: 1) a statement that the bidder will comply with the provisions of ORS

279C.840; 2) a statement as to whether the bidder is a resident bidder as defined in ORS 279A.120. Oregon State

Bureau of Labor and Industries (BOLI) wage rate determinations can be found at the following link https://www.oregon.gov/boli/WHD/PWR/pages/index.aspx.

All Contractors must be licensed and bonded. Performance and Payment Bonds will be required for this work. The

Bonds are included in Exhibit C.

SUBMISSION OF QUOTES

To be considered, please submit your Quote to Michell Connor, City Recorder, via email at mconnor@detroitor.gov or by mail or hand delivery at the address provided below:

Attn: Michell Connor, City Administrator

345 Santiam Ave S

Detroit, OR 97342

Please clearly label the outside of the envelope (or fill in the email subject line with) “Community Center New

Commercial Kitchen.” Quotes must be received by City on or before November 18, 2026, at 2:00 pm. Quotes received after the deadline date/time will not be considered. Notwithstanding anything contained in this RFQ to the contrary, if in City best interest, City reserves the right to, in accordance with Oregon law, (a) amend and/or revise this RFQ in whole or in part, (b) cancel this RFQ, (c) extend the submittal deadline for responses to this RFQ,

(d) waive minor informalities and errors in such Quotes, and/or (e) reject all Quotes for any reason and/or without indicating reasons for rejection. Further, City reserves the right to seek clarification(s) from each contractor and/or require supplemental information for any contractor. This RFQ does not obligate the City to award a contract and/or to procure the Services described herein.

INSURANCE REQUIREMENTS

The contractor(s) will be required to meet all provisions of the Agreement (defined below), including, without limitation, the following minimum levels of insurance:

1. Commercial General Liability Insurance covering bodily injury and property damage in a form and with coverages that are satisfactory to City, including personal injury liability, products and completed operations, and contractual liability coverage for the indemnity provided under the Agreement. The insurance will have a combined single limit of not less than $1,000,000, and an aggregate limit of not less than $2,000,000. The insurance will name City and its officers, agents, and employees as additional insureds. Prior to execution of the Agreement, the contractor will deliver to City certificates (and any related endorsements) evidencing the insurance contractor is required to obtain under the Agreement.

2. Automobile Liability Insurance with limits of not less than $500,000 combined single limit or split limits of $250,000 per person, $500,000 per occurrence and $250,000 property damage. The insurance will name

City and its officers, agents, and employees as additional insureds. Prior to execution of the Agreement, the contractor will deliver to City certificates (and any related endorsements) evidencing the insurance contractor is required to obtain under the Agreement.

3. Workers’ Compensation Coverage. Unless exempt, the contractor will have Workers’ Compensation insurance satisfying the requirements of applicable Oregon law. Workers’ Compensation coverage will contain a waiver of subrogation in favor of City.

AWARD OF CONTRACT

If a contract is awarded, City will award the contract(s) to the contractor(s) whose Quote will best serve the interests of City, primarily taking into account price as well as considerations, including, without limitation, experience, specific expertise, availability, project understanding, contractor capacity, responsibility and similar factors.

Contractors responding to this RFQ do so at their own expense and City is not responsible for any costs and/or expenses associated with the preparation and/or submission of any Quote. City reserves the right to enter into one or more contracts concerning certain portion of the Services.

If a contract is awarded, City and the selected contractor(s) will enter into City’s Construction Services Agreement.

The Agreement will contain terms and conditions required under applicable law and will otherwise be in form and content satisfactory to City. Without otherwise limiting the generality of the immediately preceding sentence, the

Agreement will include terms and conditions concerning, among other things, acceptable standards of performance, compensation, minimum insurance requirements, compliance with laws, indemnification, representations and warranties, City’s right to terminate the Agreement and/or declare a default under the Agreement, the consequences for contractor’s failure to perform its obligations under the contract, and City’s right to seek damages and other relief available to City under contract and applicable law. Each contractor is responsible for inspecting the project site, and confirming the project work conditions, prior to submitting a Quote.

If you have any questions regarding this RFQ, or to arrange a site visit, please contact Michelle Connor by telephone

(503-979-2277) or via email (mconnor@detroitor.gov).

Exhibit A

Community Center New Commercial Kitchen - Quote Form

Date: ______________________________ Time:_______________________

TO: City of Detroit

Attn: Michelle Connor, City Administrator

345 Santiam Ave S

Detroit, OR 97342 mconnor@detroitor.gov

The undersigned, hereinafter called the “Contractor,” declares that the only persons or parties interested in this Quote are those named herein; that this Quote is, in all respects, fair and without fraud; and it is made without collusion with any official of the City of Detroit, Oregon, hereinafter called “City”; and that this Quote is made without any connection or collusion with any person making another Quote on the Agreement (as defined below).

Contractor agrees that all of the applicable provisions of Oregon law relating to public contracts (ORS Chapter

279A, 279B & 279C) and the District’s public contracting rules are, by this reference, incorporated in and made a part of this Quote. Contractor hereby states that Contractor agrees to be bound by and comply with the provisions of ORS 279C.838, 279C.840 or 40 U.S.C. 3141 to 3148, as applicable.

Contractor certifies that Contractor has not discriminated and will not discriminate against minority, women or emerging small business enterprises in obtaining required subcontracts.

Contractor agrees that if this Quote is accepted, Contractor will, within fourteen (14) days after notification of acceptance, execute an agreement with the City in the form of agreement attached to the Request for

Competitive Quotes (the “Agreement”); and will, at the time of execution of the Agreement, deliver to the City proof of the required insurance; and will, to the extent of this Quote, furnish all labor necessary to complete the work in the manner, in the time, and according to the methods as specified in the Agreement and required by the City Council.

Contractor agrees to commence work upon the issuance of a “Notice to Proceed” by the City and fully complete the project according to the times specifically set forth in the Agreement. Contractor further agrees to pay liquidated damages as set forth in the Agreement for failure to complete within the specified time.

CONTRACTOR INFORMATION

FROM: Contractor’s Name:

Primary Contact:

Address:

City/State:

Telephone:

Email:

CCB #:

Operating as (strike out conditions that do not apply) an individual, a Limited Liability Company, a Corporation, organized and existing under the law of the State of , or a Sole

Proprietorship, a Partnership, or Joint Venture consisting of

[Circle one.] Contractor (is) (is not) a resident of the State of Oregon. If Contractor is a resident of another state, specify state of residency: .

Having become completely familiar with the local conditions and legal requirements affecting the cost of Services (as the term is defined in the Request for Quotes) at the place where Services are to be executed, and having carefully examined the site conditions as they currently exist, and having carefully examined the drawings prepared by Studio 3 Architecture, Inc. (the “Details”), together with any addenda to such Plans, the undersigned hereby proposes and agrees to provide all labor, equipment, transportation, fittings, insulation, and other facilities and services as necessary and/or required to execute all of the Services described in project Tasks in the Scope of Work (as defined in the Request for Quotes) for each of the following:

QUOTE – TASK 1:

1. City of Detroit Community Center New Commercial Kitchen Project, Lump Sum:

QUOTE TOTAL: _____________________________________Total Dollars ($______________), said amount being hereinafter referred to as the “Task 1 Quote.”

TOTAL QUOTE (NOT INCLUDING DEDUCTIVE ALTERNATES):

TOTAL NOT TO EXCEED QUOTE: $______________________________________

2. Deductive Alternate #1 - , Lump Sum:

said amount being hereinafter referred to as the “Deductive Alternate #1 Quote.”

3. Deductive Alternate #2 - , Lump Sum:

said amount being hereinafter referred to as the “Deductive Alternate #2 Quote.”

4. Deductive Alternate #3 - , Lump Sum:

said amount being hereinafter referred to as the “Deductive Alternate #3 Quote.”

5. Deductive Alternate #4 - , Lump Sum:

said amount being hereinafter referred to as the “Deductive Alternate #4 Quote.”

6. Deductive Alternate #4a - , Lump Sum:

said amount being hereinafter referred to as the “Deductive Alternate #4a Quote.”

7. Deductive Alternate #5 - , Lump Sum:

said amount being hereinafter referred to as the “Deductive Alternate #5 Quote.”

ADDITIONAL CRITERIA:

1. Contractor will address the following criteria on a separate sheet and attach to this form:

a) Contractor shall complete the Bid Schedule. Should any discrepancies exist between the Quote form and the Bid Schedule, figures in the Bid Schedule shall take precedence.

b) Contractor shall provide a schedule of availability to complete the work described in the RFQ.

2. The City reserves the right to award the entire scope of work or portions thereof, depending on available funding. Work on the project will proceed until the allocated funds are depleted.

Bidders must include all costs associated with each work item for each street within the specified bid item. No additional compensation will be provided for work that is removed from the contract.

CONTRACTOR:

[Company Name]

By: Its: ______________________________

Exhibit B

Drawings

(attached)

DOOR NUMBER

SECTION REFERENCE:

DETAIL REFERENCE:

ELEVATION REFERENCE:

PLAN NOTE DESIGNATION

F

XXXX

XXXX

ROOM

SIM

A2.5X

A

B

C

D

A3.1X

SIM

100 A

X

A5.X

X

A3.1X

WALL TYPE MARK:

ROOM TITLE + NUMER:

WINDOW TYPE:

W-X

ELEVATION DATUM:

As4a

WALL OR PARTITION

CONSTRUCTION TYPE.

SEE LEGEND.

ROOM NAME

ROOM NUMBER

PLAN OR SIDE NOTE

NUMBER

MARK OR DIAGONAL NOTE

NUMBER

REVISION NUMBER

DOOR SIZE OR NUMBER

REFER TO WINDOW

ELEVATIONS SHOWN ON

DRAWINGS A5.1X

100.00' F.F.E.

ELEVATION

ELEVATION DATUM

LOCATION:

FILLED ARROW DENOTES

BUILDING SECTION

OPEN ARROW DENOTES

WALL SECTION/DETAIL

DETAIL NUMBER

SHEET NUMBER

SIDE NOTE IF REQUIRED

ELEVATION NUMBER OR

DESIGNATION AS OCCURS

SHEET NUMBER

DETAIL NUMBER

SHEET NUMBER

SIDE NOTE IF REQUIRED

DETAIL CUT LOCATION IF

SHOWN

SYMBOL LEGEND:

SITE VICINITY IMAGE:

PROJECT LOCATION

SITE IMAGE: PROJECT LOCATION

PROJECT #

DATE:

REVISIONS

Copyright © 2023-24 STUDIO 3 ARCHITECTURE, INC.

SHEET:

G0.01

10/22/2024

2024-095

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NEW COMMERCIAL KITCHEN

DETROIT COMMUNITY CENTER

345 SANTIAM AVE, DETROIT OREGON 97342

PROJECT TEAM:DRAWINGS LIST:

OWNER:

DETROIT LAKE FOUNDATION

PO Box 4779 Salem, Or. 97302

Contact: Keith Owen

ARCHITECT:

STUDIO 3 ARCHITECTURE, Inc.

275 Court Street St. NE Salem OR 97301 P: 503.390.6500

Project Architect: Scott McDonald, AIA E: Scott@studio3architecture.com W: www.studio3architecture.com

GENERAL CONTRACTOR:

TBD

Sheet Number Sheet Name Current Revision Revision Description

GENERAL DRAWINGS

G0.01 COVER SHEET 3 UPDATE BID

G0.02 GENERAL NOTES

G1.01 CODE REVIEW PLANS 1 PLAN REVIEW

ARCHITECTURAL DRAWINGS

A1.01 SITE PLAN 3 UPDATE BID

A1.21 LEVEL 01 - FLOOR PLAN 1 PLAN REVIEW

A1.61 LEVEL 01 - REFLECTED CEILING PLAN 3 UPDATE BID

A4.01 ENLARGED FLOOR PLAN 3 UPDATE BID

A5.41 INTERIOR DETAILS 3 UPDATE BID

3 6/15/2026 UPDATE BID

ALTERNATES:

• BASE BID - Contractor to furnish and install all work described herein, except where specifically noted otherwise.

• DEDUCTIVE ALTERNATE #1 - Owner to furnish and install commercial kitchen appliances. contractor to provide utility rough-in (power, plumbing, gas, etc.).

• DEDUCTIVE ALTERNATE #2 - Owner to furnish and install laundry appliances. Contractor to provide utility rough-in (power, plumbing, exhaust ducting, etc,).

• DEDUCTIVE ALTERNATE #3 - Owner to furnish and install kitchen prep tables, storage racks, etc.

• DEDUCTIVE ALTERNATE #4 - Eliminate casework, including office sink. Contractor to provide rough in for future office sink install.

• DEDUCTIVE ALTERNATE #4a - Eliminate rough plumbing for office sink too.

• DEDUCTIVE ALTERNATE #5 - Eliminate fire shutter from kitchen to hallway.

PROJECT #

DATE:

REVISIONS

Copyright © 2023-24 STUDIO 3 ARCHITECTURE, INC.

SHEET:

G0.02

10/22/2024

2024-095

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GENERAL NOTES:

1. General notes apply to all drawings.

2. All construction shall comply with the current edition of the Oregon Structural Specialty Code and the current edition of the Oregon Fire Code where it has jurisdiction in new construction.

Construction shall comply with any titles/rules/laws the local jurisdiction enforces up to and including the current edition of the Oregon Structural Specialty Code. Accessibility shall comply with the ANSI/ICC A117.1.

3. Contractor or its subcontractors shall be responsible for obtaining and paying for all inspections and tests required by any government agency to implement the plans and accept any required special inspections or reports, which shall be paid for by the owner.

4. Work shown on these drawings is to be supplied, furnished, constructed, installed all as per the general conditions and the specifications: exceptions as described by the following abbreviations:

a. CFCI Contractor Furnished - Contractor Installed

b. OFCI Owner Furnished - Contractor Installed

c. OFOI Owner Furnished - Owner Installed

d. NIC OR N.I.C. Not in contract or not a part of this contract.

5. Do not scale drawings, dimensions govern. The general contractor shall notify the architect of any discrepancies immediately. All dimensions are to face of stud or concrete, unless otherwise noted, those indicated as clear shall be from finish.

6. These drawings have been assembled for use at their current size and scale. The contractor assumes all responsibility for work not conforming to these documents due to the use of reduced scale drawings for estimating or construction purposes.

7. Where construction details are not shown or noted for any part of the work, the work shall be executed consistent with the intent demonstrated by details provided for other work. If questions remain about intent, contact the architect prior to proceeding with the work.

8. All surfaces and materials shall be thoroughly prepared smooth, clean, level and even. By commencing finish installation, the finish contractor signifies its acceptance of the substrate and thereby assumes responsibility for the quality of the installation.

9. Where devices or items or parts thereof are referred to in singular, it is intended that such shall apply to as many such devices, items, or parts as are required to properly complete the work.

10. The contractor shall layout the work prior to proceeding. The contractor shall notify the architect of all discrepancies with the layout. Such inspection shall not relieve the contractor of responsibility to conform to the intent of the contract documents.

11. Unless otherwise noted, dimensions, placements and alignments shown are critical for the installation of furniture and equipment as well as for the use of the space by occupants. Finished dimensions may vary upward by ¼” but may not vary downward. Where +/- is indicated variation of up to 3% shall be allowable. Alignments of new and existing conditions shall be finished to a smooth and monolithic appearance (gap shall be overlapped to an inside or outside corner where practicable to avoid cracking).

12. Do not deviate from the construction documents without the architect's written approval. The contractor agrees to defend indemnify and hold harmless the architect from any claims arising as a result of changes to the work without prior approval from the architect.

13. The general contractor shall be responsible for the timely arrival of all specified finish materials, equipment and any other materials to be utilized on the project. The general contractor shall notify the architect in writing within 10 days of date of contract of those specified items that may not be readily available and substitute items of equal quality and description. If notification is not received by the architect, the contractor accepts responsibility for the proper ordering and follow up of specified cost to the owner to insure availability of all specified items so as not to create a hardship on the owner nor delay progress of the work.

14. If required construction barriers shall be installed by the general contractor, painted, detailed, and illuminated as per the architect's direction. No signs other than those authorized by the architect or owner will be permitted on this barricade.

15. Neither the owner nor the architect will enforce safety measures or regulations. The contractor shall design, install and maintain all safety devices and shall be solely responsible for conforming to all local, state and federal safety and health standards, laws and regulations.

16. All existing facilities to be maintained in-place by the contractor unless otherwise shown or directed. Contractor shall take all precautions necessary to support, maintain or otherwise protect existing utilities and other facilities at all times during construction. Contractor shall leave existing facilities in an equal or better-than-original condition and to the satisfaction of the architect/owner.

17. The general contractor shall locate all existing utilities whether shown hereon or not and to protect them from damage. The general contractor shall bear all expenses of repair or replacement of utilities or other property damaged by operations in conjunction with the execution of his/her work.

18. The general contractor shall secure all permits required by the local jurisdiction, state agency and/or county.

19. Mechanical hvac, plumbing, fire suppression, low voltage and electrical work require separate permits. Trade subcontractors shall secure all required permits affecting their scope of work.

20. Exit doors shall be operable from the inside without the use of a key or any special knowledge or effort. Exit doors shall swing in the direction of exit travel when serving an occupant load greater than 50.

21. Install wall backing for all wall mounted items, including but not limited to the following: door stops, fixtures, wall cabinets, shelving, counters, toilet accessories, security equipment, hand rails, window covering tracks, equipment racks, etc.

22. Coordinate location of recessed or semi-recessed items to avoid back to back installation and to reduce noise transfer through partitions.

23. Provide water resistant gypsum board at bathtub/shower walls and bathroom ceilings.

24. Architect shows fire extinguishers in general logical location: verify requirements and locations with local fire marshal. General contractor to provide fire extinguishers and cabinets (where called out).

25. Specifications of material and equipment by the use of name, model number, and/or general coordinate installations with equipment dimensions, including equipment to be installed by the tenant.

26. All work shall conform to standards of the industry for first quality workmanship and materials and shall conform to manufacturer's recommendations and specifications.

27. Materials are specified by name, model number and description were practicable in order to avoid inaccuracies. The contractor shall review all specifications and notify the architect of any discrepancies in these documents prior to proceeding with the work.

28. Floor material changes shall occur at the centerline of doors except where notes. See threshold details for special conditions (if any).

29. Blocking and grounds at areas which have millwork, shelving, and tenant furnished furniture wall cabinets indicated on the drawings shall be included with the work.

SUBMITTALS:

1. General: the contractor shall submit shop drawings, product data and samples.

2. The general contractor shall thoroughly review and check all submittals, coordinating separate trades and verifying conformance with the contract documents. The designer shall not review and will return without review any drawings or submittals not reviewed and noted by the general contractor.

3. Submittals shall include shop drawings, schedules and manufacturer’s product and equipment cuts for all fixtures, equipment, finishes, special materials, specialties, millwork & casework, doors, frames, and hardware.

4. Finish materials: contractor shall submit samples of all finishes and materials, finishes shall be on actual materials.

5. Cut sheets: contractor shall submit manufacturer's cuts and spec sheets for all fixtures, including lighting, equipment, special materials, specialties, doors, frames and hardware.

6. Minimum sample size:

a. Wood veneered products - 8 ½” x 11” x ¼”

b. Solid lumber - 50 square inches

c. Other finishes and miscellaneous materials - 6” x 6”

7. Quantity of submittals:

a. Material samples: 3

b. Shop drawings: 1 pdf

c. Erection drawings: 1 pdf

8. Submittal markings: the samples shall bear identification of the project, designer, general contractor, and the manufacturer.

9. Quality grade of millwork and casework: AWI quality standards and specifications shall govern according to the following grades:

a. Casework: Premium Grade

b. Natural finish millwork: Premium Grade

c. Running trim: Custom Grade

d. Architectural flush doors (natural finish): Premium Grade

DEFERRED SUBMITTALS:

1. Deferred submittal review process: the portions of the project listed below will be constructed using a design/build approach.

2. The drawings included in this package are preliminary to provide a basis for bidding and planning.

3. Construction drawings for the portions listed are to be provided by the contractor as “deferred submittal” drawings.

4. “Deferred submittal” drawings require approval of both architect/engineer and the authority having jurisdiction prior to construction per O.S.S.C. paragraph 107.3.4.2.

5. The procedure for deferred submittal is as follows:

a. Contractor to review and provide submittal stamp of approval.

b. Deferred submittal shall be submitted to the architect for review.

c. Following the completion of the architects review the contractor shall submit to the authority having jurisdiction.

d. Work related to deferred submittal items shall not be performed until the deferred submittal documents have been approved by the authority having jurisdiction.

6. The contractor is responsible for the following deferred submittals:

a. Electrical service design

b. Mechanical HVAC (Heating Ventilating And Air Conditioning) system design

c. Plumbing service design

7. Design-build coordination, design build services shall include but not be limited to the following:

a. Electrical system and service design

b. Mechanical HVAC (Heating Ventilating And Air Conditioning) system design

c. Plumbing system and service design

8. Final design, engineering and shop drawings shall be submitted to architect for review and approval prior to proceeding, shop drawings shall include all materials, configurations, attachments, and finishes.

DESIGN-BUILD NOTES:

1. Design/Build - mechanical/electrical/plumbing.

2. Design/Build services shall be required of the Contractor for the Mechanical, Electrical, and

Plumbing portions of the work. All systems new and existing shall be designed, modified, provided and/or installed as required by the new layout.