REQUEST FOR BID.pdf

REQUEST FOR BID (RFB)

FOR

Uninterruptable Power Supply

For Chemistry Biology Building

Bid # TRR18‐004

Issued by:

University of WI Stevens Point

Information Technology Purchasing Department

Bids must be submitted

No Later than July 28, 2017 10:00 am CST

Information Technology Purchasing

900 Reserve St ALB 009

Stevens Point WI 54481

For further information regarding this

RFB contact Tracy Raatz

At 715.346.3773

Tracy.raatz@uwsp.edu

Issued: July 28, 2017

University of WI Stevens Point

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Table of Contents

Section Subject Page #

1. GENERAL INFORMAITON AND SCOPE

2. PRE‐BID VENDOR CONFERENCE AND/OR PRE‐BID SITE VISIT

3. QUESTIONS

4. METHOD OF BID

5. BID SUBMISSION

6. BID RESPONSE REQUIREMENTS

7. METHOD OF AWARD

8. BIDDER/CONTRACTOR QUALIFICATIONS

9. SPECIFICATIONS

10. PROJECT COMPLETION

11. ONSITE SERVICE

12. SUBCONTRACTING OR THIRD‐PARTY PAYMENTS

13. INVOICING REQUIREMENTS

14. CONTRACT CANCELLATION

15. APPEALS PROCESS

16. SPECIAL CONDITIONS OF THIS BID

17. CERTIFICATION FOR COLLECTION OF SALES TAX AND USE TAX

ATTACHMENT A‐‐SIGNATURE AUTHORITY AFFIDAVIT FORM

ATTACHMENT B‐‐ REFERENCE SHEET

ATTACHMENT C‐‐ BID OFFER FORM

ATTACHMENT D‐‐ STANDARD TERMS AND CONDITIONS

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1. GENERAL INFORMATION AND SCOPE

The University of Wisconsin Stevens Point (University), through its Information Technology Procurement Department (Purchasing), request bids to establish a contract to provide and install an Unteruptable Power Supply for new Chemistry Biology building currently under construction.

The attached standard terms and conditions shall govern this bid unless specifically modified in these bid documents. Conditions of the bid that include the word “must” or “shall”, describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with this given specification or condition of the bid, Purchasing reserves the right to delete that specification or condition of the bid. Failure to meet specification requirements shall disqualify your bid. Vendors may not submit their own contract document as a substitute for these terms and conditions.

Retain a copy of the Bid documents for your files. Should you receive an award, the bid documents become your contract terms and conditions.

Definitions: the following definitions are used throughout the RFB documents.

Bidder/Vendor‐‐ means a company or an individual submitting response to this RFB

Contractor‐‐ means a bidder awarded the contract

University‐‐ means the University of Wisconsin Stevens Point

Purchasing‐‐ means the University’s information technology purchasing Department

RFB‐‐ means request for bid

State‐‐ means state of Wisconsin

VendorNet‐‐ means the state of Wisconsin is electronic purchasing information system

2. PRE‐BID VENDOR CONFERENCE AND/OR PRE‐BID SITE VISIT

No Pre Bid Vendor Conference needed.

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3. QUESTIONS

If the vendor discovers any significant ambiguity, error conflict discrepancy omission or other deficiency in this RFB a shall notify the procurement manager named below for such error and request a modification or clarification.

Any communication or questions regarding the specifications, or the special conditions of bid should be written and submitted to Purchasing as soon as possible no later than July 20, 2017. Purchasing will respond to questions if necessary by email to all recipients.

https://vendornet.wi.gov/

Any correspondence or questions submitted must include the bid number

Submit questions in writing via email to:

Tracy Raatz, IT Procurement , email tracy.raatz@uwsp.edu phone 715.346.3773

4. METHOD OF BID

Bidder must submit a total price as designated. All prices must be quoted in US dollars, and include shipping . Bidder must bid on the enclosed bid offer form.

5. BID SUBMISSION

Bidders must submit a bid including all the required materials for acceptance of their bid by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be rejected.

Receipt of bid by US mail system does not constitute receipt of bid by purchasing, for purposes of the

RFB.

E‐mailed bids can be sent to tracy.raatz@uwsp.edu. Please use bid number in subject line of the email.

Bids can be packaged, sealed, and mailed to the following address

University of WI Stevens Point Attention Tracy Raatz IT Purchasing 900 Reserve St ALB 009 Stevens Point WI 54481

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6. BID RESPONSE REQUIREMENTS

In order for your bid to be considered, the following information must be provided by the due date and time listed on the bid cover page. Include:

6.1 ATTACHMENT A ‐‐ SIGNATURE AND AUTHORITY AFFIDAVIT FORM

6.2 ATTACHMENT B‐‐ REFERENCES SHEET

6.3 ATTACHMENT C‐‐ BID OFFER FOR

6.4 ATTACHMENT Z —COPY OF GAMATRONIC POWER AUTHORIZE SERVICE PROVIDER

The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in the contractor’s organization who is responsible for the decision as to the prices being offered in the bid or by a person who has been authorized in writing to act as an agent for the person responsible for the decision of prices and services. Failure to provide these forms/information with your bid submittal may disqualify your bid.

7. METHOD OF AWARD

Award(s) shall be made on the basis of the lowest total cost from a responsive, responsible bidder who meets specifications. Timeliness of delivery may be considered when making this award.

8. BIDDER/CONTRACTOR QUALIFICATIONS CONTACTED

To be eligible for contract award, you must be qualified and able to provide the following:

8.1 ‐‐Bidder must supply references of 3 firms to which similar services have been provided during the past 5 years to a comparable site institution or company. If contacted, all of those references must verify that the high level of satisfaction was provided. Use Attachment B to list references.

8.2 ‐‐ Awarded contractor must provide Purchasing a Certificate of Insurance and maintain the minimum limits specified by the term of the contract. All policies must be issued within a 30‐day cancellation notice, by the insurance company licensed to do business in the state of Wisconsin, with a minimum AM Best rating of A1, and signed by an authorized agent.

Maintain worker’s compensation insurance as required by Wisconsin statutes, for all employees engaged in the work.

Maintain commercial liability, bodily injury and property damage insurance against any claims which might occur in carrying out this agreement/contract.

8.3 ‐‐ Bidder must be a Gamatromic Power Authorized service provider

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9. SPECIFICATIONS

The specifications of this product cannot be altered in anyway based on the building configuration.

1. Gamatronic Power + RM 5 Slot Configured at 30kVA with 2 strings of internal Batteries (2x32x20AH)

2. External Maintenance Bypass 90885 Series Wall mounted Panel 120/208V 3PH/4W/G, 3 breaker with interlock design

3. Factory Authorized Startup and Commissioning

4. 5 years preventative maintenance including one complete battery replacement

10. PROJECT COMPLETION

Delivery of UPS and equipment shall be no later than October 11, 2017

Delivery address

University of Wisconsin Stevens Point Chemistry Biology Building Loading dock 2101 Fourth Ave Stevens Point Wi 54481

11. ON‐SITE SERVICE

In carrying out the scope of this contract, the contractor shall be required to report form services on University property. Bidders must include all transportation, lodging and incidental costs. Failure to include these costs may disqualify your bid.

12. SUBCONTRACTING OR THIRD‐PARTY PAYMENTS

All subcontracting shall be preapproved upon award by the University before any work begins.

Subcontractors must abide by all terms and conditions of the contract. Prime contractor shall be responsible for all subcontractor(s) work and payment.

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13. INVOICING REQUIREMENTS

Universities terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoice charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clearly incomplete in conformity with the instructions below.

All invoices must be itemized showing;

purchase order number vendor name remit to address complete product description as stated on your bid prices per the contract

Original invoice must be sent to the bill to address shown on the purchase order

14. CONTRACT CANCELLATION

This contract may be terminated by either party under the following conditions:

14.1 ‐ The University may terminate the contract at any time at its sole discretion by delivering 30‐day written notice to the contractor.

14.2 The University may terminate the contract at any time for noncompliance of the contract.

15. APPEALS PROCESS

Notice of intent to protest and protest must be made in writing. Protesters should make their protest is as specific as possible and should identify Wisconsin statutes that are alleged to have been violated.

The written notice of intent to protest the intent to award a contract must be filed with Tracy Raatz Procurement Coordinator, University of Wisconsin Stevens Point, 900 Reserve St. ALB 009, Stevens Point Wisconsin, 54481 and received in the office no later than fie (5) working days after the notice of intent to award is issued. The written protest must be received in the office no later than Ten (10) working days after the notice of intent to award is issued.

16. THE SPECIAL CONDITIONS OF THIS BID

17. CERTIFICATION FOR COLLECTION OF SALES AND USE TAX

The state of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing contract, if the vendor or contractor has not met or complied with the requirements of s.

77.66, Wis, Stats., and related statutes regarding certification for collection of sales and use tax.