2026 MILLING VARIOUS CITY STREETS

CITY OF BAINBRIDGE PROJECT NO. PW-2026-LMIG-T-SPLOST

Request for Bids – 2026 Milling for

Various City Streets Bid/RFP Due Date: Tuesday, May 12, 2026

The City of Bainbridge is seeking sealed bids for the selection of a qualified Contractor to provide annual Milling for Various City Streets as needed during a twelve (12) month period. Milling will be needed prior to overlaying the street with asphalt. The successful bidder shall furnish the materials, labor, tools, milling, and incidentals necessary to provide milling as set forth in these specifications.

Sealed bids will be received by the City of Bainbridge Purchasing Department located at 1501 Pierce Street, Bainbridge, Georgia 39817 until: Tuesday, May 12, 2026, AT 11:00 EASTERN STANDARD TIME. Sealed bids will be publicly opened and read aloud at this time. Bids received after the designated time will not be considered.

Bidders shall inform themselves of and comply with all conditions and specifications contained in the bid package, contract, related documents and State and Federal Law.

The bid package, specifications, and contract documents for this project are open to public inspection at the

City of Bainbridge Purchasing Department located at 1501 Pierce Street, Bainbridge, Georgia 39817. The

Purchasing Department may be contacted by telephone at (229) 248-2017 or by mail at P.O. Box 158, Bainbridge, Georgia 39818. The bid package can also be accessed at www.bainbridgecity.com. Should a bidder chose to download the bid package from the City of Bainbridge webpage, please send a written request to be added to the Project “Bidder’s List” by sending an email to: brendas@bainbridgecity.com.

One Contract will be awarded covering all work and the bidder must agree to commence work on or before a date to be specified in a written “Notice to Proceed” of the Owner. Bids must be accompanied by a Certified

Check or Bid Bond in the amount equal to not less than five percent (5%) of the bid to be considered. No bid may be withdrawn after the scheduled closing time for receiving bids for a period of sixty (60) days. The Owner reserves the right to reject any or all bids (and/or alternates) and to waive formalities and re-advertise. Anyone seeking to bid on and/or perform work on this project must be prequalified by the Georgia Department of

Transportation.

Bid Option #1 $____________________

Bid Option #2 $____________________ http://www.bainbridgecity.com/ mailto:brendas@bainbridgecity.com

ADVERTISEMENT FOR BID

CITY OF BAINBRIDGE PROJECT NO. PW-2026 LMIG – TSPLOST

Sealed bids will be received by the City of Bainbridge Purchasing Department located at 1501 Pierce Street, Bainbridge, Georgia 39817 until:

Tuesday, May 12, 2026, AT 11:00 A.M.

for furnishing of all labor, tools, skill, equipment and incidentals unless noted otherwise for the construction of the project entitled.

at which time and place the sealed bids will be publicly opened and read aloud.

Bids received after the designated time will not be considered.

The principal items of construction are:

Seventeen (17) streets of approximately 106,762 square yards of variable depth milling (including around utilities), of various City Streets using GDOT LMIG and local SPLOST funds. All work shall be performed according to the latest Georgia D.O.T. Standards and Specifications. Road mileage is subject to change and depends upon the availability of funding. All streets will be in blocks of five (5).

Bidders shall inform themselves of and comply with all conditions and specifications contained in the bid package, contract, related documents and State and Federal Law.

The bid package, specifications, and contract documents for this project are open to public inspection at the

City of Bainbridge Purchasing Department located at 1501 Pierce Street, Bainbridge, Georgia 39817. The

Purchasing Department may be contacted by telephone at (229) 248-2017 or by mail at P.O. Box 158, Bainbridge, Georgia 39818.

One Contract shall be awarded covering all work and the bidder must agree to commence work on or before a date to be specified in a written “Notice to Proceed” of the Owner.

Contract documents and the bid package for this project may be obtained electronically via the City of

Bainbridge’s website @ www.bainbridgecity.com.

http://www.bainbridgecity.com/

Should a bidder choose to download the bid package from the City of Bainbridge website, please send a written request to be added to the Project “Bidder’s List” by sending an email request to: brendas@bainbridgecity.com.

Bids must be accompanied by a Certified Check or Bid Bond in amount equal to not less than five percent (5%) of the bid to be considered.

No bid may be withdrawn after the closing time for receiving bids for a period of sixty (60) days.

The Owner reserves the right to reject any or all bids (and/or alternate) and to waive formalities and re-advertise.

Anyone seeking to bid on and/or perform work on this project must be prequalified by the Georgia Department of Transportation.

CITY OF BAINBRIDGE, GEORGIA

BY: __________________________

Brenda Strickland

Purchasing Agent

TABLE OF CONTENTS

PAGE

SECTION 0100 – INFORMATION FOR BIDDERS

RECEIPT AND OPENING OF BIDS……………………………………………………………………………………….. 0100-1

PREPARATION OF BID……………………………………………………………………………………………………….. 0100-1

QUALIFICATIONS OF BIDDERS…………………………………………………………………………………………… 0100-2

BID SECURITY……………………………………………………………………………………………………………………. 0100-2

LIQUIDATED DAMAGES AND FAILURE TO ENTER INTO CONTRACT……………………………………. 0100-3

CONDITION OF WORK………………………………………………………………………………………………………. 0100-3

ADDENDA AND INTERPRETATIONS……………………………………………………………………………………. 0100-3

SECURITY FOR FAITHFUL PERFORMANCE…………………………………………………………………………. 0100-3

POWER OF ATTORNEY……………………………………………………………………………………………………… 0100-4

LAWS AND REGULATIONS………………………………………………………………………………………………… 0100-4

METHOD OF AWARD……………………………………………………………………………………………………….. 0100-4

OBLIGATION OF BINDER…………………………………………………………………………………………………… 0100-5

CORRELATION AND INTENT OF DOCUMENTS………………………………………………………………….. 0100-5

CLAIMS……………………………………………………………………………………………………………………………. 0100-5

ORDER OF WORK…………………………………………………………………………………………………………….. 0100-6

SUBCONTRACTS………………………………………………………………………………………………………………. 0100-6

TIMLEY EXECUTION…………………………………………………………………………………………………………. 0100-6

SECTION 0200 – BID PROPOSAL

BID BOND…………………………………………………………………………………………………………………………. 0200-1

BID PROPOSAL…………………………………………………………………………………………………………………. 0200-3

CONSTRUCTION PAYMENT BOND……………………………………………………………………………………. 0200-7

CONSTRUCTION PERFORMANCE BOND…………………………………………………………………………… 0200-12

CONTRACT………………………………………………………………………………………………………………………. 0200-17

SECTION 0300 – GENERAL CONDITIONS

CONTRACT AND CONTRACT DOCUMENTS……………………………………………………………………….. 0300-1

DEFINITIONS…………………………………………………………………………………………………………………….. 0300-1

Contractor……………………………………………………………………………………………………………….. 0300-1

Contract…………………………………………………………………………………………………………………… 0300-1

Project Representative…………………………………………………………………………………………….. 0300-1

Owner……………………………………………………………………………………………………………………… 0300-1

Subcontractor………………………………………………………………………………………………………… 0300-1

Work on (at) the Project………………………………………………………………………………………… 0300-1

CORRELATION AND INTENT OF DOCUMENTS………………………………………………………………… 0300-1

PATENTS…………………………………………………………………………………………………………………………. 0300-2

SURVEY, PERMITS AND REGULATIONS……………………………………………………………………………. 0300-3

CONTRACTOR’S OBLIGATIONS………………………………………………………………………………………… 0300-3

CONTRACTOR’S RESPONSI ILITY……………………………………………………………………………………… 0300-4

WEATHER CONDITIONS………………………………………………………………………………………………….. 0300-4

SAFETY PROVISIONS……………………………………………………………………………………………………….. 0300-4

SANITARY PROVISIONS……………………………………………………………………………………………………. 0300-5

PUBLIC CONVENIENCE AND SAFETY………………………………………………………………………………… 0300-5

PROTECTION OF WORK AND PROPERTY – EMERGENCY………………………………………………….. 0300-5

INSPECTION…………………………………………………………………………………………………………………….. 0300-6

REPORTS, RECORDS AND DATA……………………………………………………………………………………….. 0300-6

SUPERINTENDENCE BY CONTRACTOR……………………………………………………………………………… 0300-6

COMPETENT LABOR………………………………………………………………………………………………………… 0300-6

CONSTRUCTION EQUIPMENT…………………………………………………………………………………………... 0300-6

CHANGES IN THE WORK…………………………………………………………………………………………………… 0300-6

CHANGE IN CONTRACT PRICE………………………………………………………………………………………….. 0300-7

CHANGE OF THE CONTRACT TIME…………………………………………………………………………………… 0300-11

CORRECTION OF WORK…………………………………………………………………………………………………… 0300-11

EXISTING UNDERGROUND UTILITIES AND STRUCTURES………………………………………………….. 0300-12

SUBSURFACE CONDITIONS FOND DIFFERENT…………………………………………………………………. 0300-12

CLAIMS FOR EXTRA WORK………………………………………………………………………………………………. 0300-12

RIGHT OF THE OWNER TO TERMINATE CONTRACT…………………………………………………………. 0300-13

CONSTRUCTION SCHEDULE AND PERIODIC ESTIMATES………………………………………………….. 0300-14

PAYMENTS TO CONTRACTORS……………………………………………………………………………………….. 0300-14

ACCEPTANCE AND FINAL PAYMENT………………………………………………………………………………… 0300-15

PAYMENTS BY CONTRACTORS………………………………………………………………………………………… 0300-16

CONTRACTOR’S AND SUBCONTRACTOR’S INSURANCE……………………………………………………. 0300-16

CONTRACT SECURITY………………………………………………………………………………………………………. 0300-20

ADDITIONAL OR SUBSTITUTE BOND………………………………………………………………………………… 0300-21

LIEN………………………………………………………………………………………………………………………………… 0300-21

DURATION OF AGREEMENT AND PRICE ADJUSTMENTS ………………………………………………… 0300-21

ASSIGNMENTS………………………………………………………………………………………………………………… 0300-22

MUTUAL RESPONSIBILITY OF CONTRACTORS…………………………………………………………………. 0300-22

COORDINATION WITH OTHER CONTRACTORS………………………………………………………………… 0300-22

SUBCONTRACTING…………………………………………………………………………………………………………… 0300-22

USE OF PREMISES AND REMOVAL OF DEBRIS…………………………………………………………………. 0300-23

QUANTITIES OF ESTIMATE……………………………………………………………………………………………… 0300-24

RIGHTS-OF-WAY AND SUSPENSION……………………………………………………………………………….. 0300-24

GUARANTY…………………………………………………………………………………………………………………….. 0300-24

CONFLICTING CONDITIONS……………………………………………………………………………………………. 0300-25

NOTICE AND SERVICE THEREOF……………………………………………………………………………………… 0300-25

PROVISIONS REQUIRED BY LAW DEEMED INSERTED………………………………………………………. 0300-25

SUSPENSION OF WORK………………………………………………………………………………………………….. 0300-25

PROTECTION AND RESTORATION OF PROPERTY……………………………………………………………. 0300-25

RESPONSIBILITY FOR DAMAGE CLAIMS…………………………………………………………………………. 0300-26

INTEREST OF FEDERAL, STATE OR LOCAL OFFICIALS……………………………………………………….. 0300-27

OTHER PROHIBITED INTERESTS……………………………………………………………………………………… 0300-27

USE OF CHEMICALS………………………………………………………………………………………………………… 0300-27

MAINTENANCE OF TRAFFIC……………………………………………………………………………………………. 0300-27

ACCEPTANCE OF FINAL PAYMENT CONSTITUTES RELEASE……………………………………………… 0300-27

OWNER’S RIGHT TO SUSPEND WORK…………………………………………………………………………….. 0300-28

TIME FOR COMPLETION AND LIQUIDATED DAMAGES…………………………………………………….. 0300-28

SECTION THREE: APPENDIX A

AFFIDAVIT FOR FINAL PAYMENT AND RELEASE OF LIEN

ATTACHMENT 1 - REFERENCES

SECTION 0400 – GENERAL NOTES

SECTION 0100 – INFORMATION FOR BIDDERS

0101 RECEIPT AND OPENING OF BIDS

The CITY OF BAINBRIDGE, GEORGIA (hereinafter called the Owner), invites bids on the form attached hereto, all blanks of which must be appropriately filled in. Bids will be received by the

Owner at the Owner of the CITY OF BAINBRIDGE PURCHASING DEPARTMENT, 1501 PIERCE STREET, BAINBRIDGE, GEORGIA 39818 until May 12, 2026, AT 11:00 A.M. and then at said office publicly opened and read aloud. The envelope containing the bid must be sealed and designated as the bid for the construction of the project entitled.

The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities to reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within 60 days after the actual date of the opening thereof.

0102 PREPARATION OF BID

Each bid must be submitted on the prescribed form. All blank spaces for bid prices must be filled in, in ink or typewritten, in numerals for unit prices and for total amounts.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, and the name of the project for which the bid is submitted. ALL SEALED BIDS MUST

INCLUDE AN EXECUTED E-VERIFY AFFIDAVIT, THIS DOCUMENT CAN BE FOUND IN THE BID

PROPOSAL SECTION. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. Any bid which is not properly prepared and accompanied by required certifications may be rejected by the Owner.

Each bidder will be required to certify with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act O.C.G.A. §13-10-90 et. seq.

0100-1 doing the following: registering at https://www.vis-dhs.com/EmployerRegistration to verify information of all newly hired employees in order to comply with Immigration Reform and Control

Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act. Each firm must submit a completed and notarized E-Verify (Exhibit A) affidavit with their bid submittal.

During the entire duration of this contract, Contractor and all sub-contractors must remain in compliance with Georgia Security and Immigration Compliance Act of 2007 and Georgia code §13-

10-91 and §50-36-1.

0103 QUALIFICATIONS OF BIDDERS

The Owner may make such investigations as he/she deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request, by submission of his/her Bid, /the Bidder acknowledges the right of the Owner to make such investigations, to contact references and utilize this information as a basis of determining award of the contract. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein. Conditional bids will not be accepted.

Written information pertaining to the Bidder’s qualifications may be requested by the Owner.

Failure of the Bidder to provide such information within fifteen days of notification will be grounds for disqualification.

0104 BID SECURITY

Each bid must be accompanied by a certified check or bid bond prepared on the form of bid bond attached hereto, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner, in the amount of (5) % of the bid. Such certified checks or bid bonds will be returned to all except the three lowest bidders within three (3) days after the opening of bids, and the remaining certified checks or bid bonds will be returned promptly after the Owner and the accepted bidder have executed the contracts, or, if no award has been made within 60 days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as he/she has not been notified of the acceptance of his/her bid.

0100-2 https://www.vis-dhs.com/EmployerRegistration

0105 LIQUIDATED DAMAGES AND FAILURE TO ENTER INTO A CONTRACT

The successful bidder, upon his/her failure or refusal to execute and deliver the contract and bonds required within 10 days after he/she has received notice of the acceptance of his/her bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the security deposited with the bid.

0106 CONDITION OF WORK

Each bidder must inform himself/herself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his/her obligation to furnish all material and labor necessary to carry out his/her work, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

0107 ADDENDA AND INTERPRETATIONS

Oral Interpretations of the meaning of plans, specifications or other contract documents shall not be binding over written material.

Every request for such interpretation should be in writing addressed to City of Bainbridge

Purchasing Department, P.O. Box 158, Bainbridge, Georgia 39818 or by email to Brenda Strickland

(brendas@bainbridgecity.com) and to be given consideration must be received at least ten (10) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the specifications, which will be emailed to all prospective bidders. Failure of any bidder to receive any such addendum or interpretations shall not relieve such bidder from any obligation under his/her bid as submitted. All addenda so issued shall become part of the contract documents.

0108 SECURITY FOR FAITHFUL PERFORMANCE

Simultaneously with his/her delivery of the executed contract, the Contractor shall furnish a surety bond or bonds as security for faithful performance of his/her contract and for the payment of all persons performing labor on the project under this contract, and furnishing materials in connection

0100-3 with his/her contract, as specified in the General Conditions included herein. Surety companies executing Bonds must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

0109 POWER OF ATTORNEY

Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

0110 LAWS AND REGULATIONS

The bidders’ attention is directed to the fact that all applicable federal and state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written out in full.

0111 METHOD OF AWARD

If the Contract is awarded, it will be awarded to the lowest Bidder whose evaluation by Owner indicated to Owner that the award will be in the best interest of the project. The Owner shall have complete discretion in making this determination and may consider factors as, but not limited to the following.

011.01 Unit bid prices of various items as the relate to total bid price.

0111.02 Proximity of the Bidder’s permanent place of business as it may relate to Bidder’s responsiveness in carrying out the contract.

0111.03 Litigation record of the Bidder.

0111.04 Satisfactory completion of similar projects.

0111.05 Resources pertaining to management, personnel and equipment.

0111.06 Financial history, credit rating and current resources.

0100-4

0112 OBLIGATION OF BIDDER

At the time of the opening bids, each bidder will be presumed to have inspected the sites and to have read and be thoroughly familiar with the plans and contract documents (including all addenda).

The failure or omission of any bidder to examine any form, instrument, or document shall in no way relieve any bidder from any obligation in respect to his/her bid.

0113 CORRELATION AND INTENT OF DOCUMENTS

The contract documents are complementary, and what is called by one shall be as binding as if called for by all.

The intent of the documents is to describe in detail all construction entailed in this project. The

Contractor will furnish all labor, materials, equipment, transportation, tools and appurtenances such as may be reasonably required under the terms of the contract to make each part of the work complete.

The drawings are intended to conform and agree with the specifications. If, however, discrepancies occur, the Owners will decide which will govern. Special specifications stated on the drawings govern that particular piece of construction and have any discrepancies between the drawings and the figures written thereon, the figures are to be taken as correct.

0114 CLAIMS

The Owner reserves the right to refuse to issue any voucher and to direct that no payment shall be made the contractor in the case they have reason to believe that said contractor has neglected or failed to pay any subcontractor, material dealer, worker or employee for work performed on or about the project including work as set forth in these specifications, until the Owner is satisfied that such subcontractors, material dealers, worker, or employees have been fully paid. However, this provision shall not obligate the Owner to intervene in any claim.

0100-5

0115 ORDER OF WORK

The work shall be started at such points as the Owner shall designate and shall be prosecuted in the order he/she directs. This applies to both location and items of construction.

0116 SUBCONTRACTORS

If required by the Owner, the apparent Successful Bidder, and any other Bidder so requested, will within seven days after the day of the Bid opening submit to Owner a list of all Subcontractors and other persons and organizations (including those who are to furnish the principal items of material and equipment) proposed for those portions of the Work as to which such identification is so required. If the Owner, after due investigation, has reasonable objection to any proposed

Subcontractor, other person or organization, may, before giving the Notice of Award, request the apparent Successful Bidder to submit an acceptable substitute without an increase in Bid price. If the apparent Successful Bidder declines to make any such substitution, the contract shall not be awarded to such Bidder, but his/her decline to make any such substitution will not constitute grounds for sacrificing his/her bid Security. Any Subcontractor, other person or organization so listed and to whom the Owner does not make written objection prior to the giving of the Notice of

Award will be deemed acceptable to Owner.

0117 TIMLEY EXECUTION

When the owner gives Notice of Award to the Successful Bidder, it will be accompanied by at least five unsigned counterparts of the Agreement and all other Contract Documents. Within ten (10) days thereafter, the Contractor shall sign and deliver at least five counterparts of the Agreement to

Owner with all other Contract Documents attached. Thereafter, the Owner will deliver two fully signed counterparts to Contractor.

…………………………………………………………………….END OF SECTION……………………………………………………………………………

0100-6

SECTION 0200 – BID PROPOSAL

BID BOND

(Five Percent of Bid)

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned _______________________________________ of the city of _____________________ State of ______________________ and County of _________________ as Principal and _____________________________________________________________________________ as Surety, are hereby held and firmly bound the CITY OF BAINBRIDGE, GEORGIA as Owner in the penal sum of

Dollars ($_______________________________________) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors and assigns.

Signed this _______________ day of ____________________, ______________.

The condition of the above obligation is such that whereas the Principal has submitted to the CITY OF

BAINBRIDGE, GEORGIA a certain bid attached hereto and herby made a part hereof to enter into a contract in writing for the construction of the project.

NOW, THEREFORE,

(a) If said bid shall be rejected or in the alternate.

(b) If said bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said bid) and shall furnish a bond for his/her faithful performance of said contract and for the payment of all persons performing labor or furnishing materials

0200-1

BID BOND

(Continued) in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said bid, then this obligation shall be void; otherwise, the same shall remain in force and effect; it being expressly understood and agreed that the liability of the surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligation of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the Owner may accept such Bids, and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

Witness As To Principal Principal

By _______________________________SEAL

Witness As To Surety Surety

Address

__________________________________SEAL

Attorney-in-Fact

0200-2

BID PROPOSAL (OPTION #1)

CITY OF BAINBRIDGE WILLSUPPLY TRUCKS AND KEEP ASPHALT MILLING

Proposal of _________________________________________________________________ (hereinafter called

“Bidder”) a contractor organized and existing under the laws of the city of ______________________________

State of _____________________________ and County of _____________________________, an individual, a corporation, or partnership doing business as _____________________________________________________

TO: CITY OF BAINBRIDGE, GEORGIA

(Hereinafter called “Owner”)

The Bidder in compliance with the invitation for bids for the construction of 2026 Milling VARIOUS CITY STREETS, PW-

2026-LMIG – TSPLOST having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all the conditions surrounding the construction of the proposed project, hereby proposes to furnish all labor to construct the project in accordance with the contract documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under this contract, of which this proposal is a part.

Bidder hereby agrees to commence work under this contract within thirty (30) days after “Notice to Proceed” of the

Owner. All streets are in blocks of five (5). Project to be completed by September 30, 2026.

Bidder acknowledges receipt of the following addenda: _____________________________________________________

Amount shall be shown in figures.

The prices submitted shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.

The undersigned further agrees that, in case of failure on his/her part to execute said contract and bond within ten (10)

0200-3 days after the award thereof, the check or bond accompanying his/her bid and the money payable thereon shall become the property of the Owner; otherwise, the check or bond accompanying this proposal shall be returned to the Bidder.

The Bidder declares that he/she understands that the quantities shown on the proposal are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, he/she also understands that payment will be made on actual quantities at the unit price bid and will make no claim for anticipated profits for any decrease in the quantities and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the contract amount by direct increase or decrease.

Attached hereto is a bid bond or certified check on the ____________________ of _____________________ in the amount of ____________________________ according to conditions under “Information for Bidders” and the provisions therein.

The full name and residence of persons or parties interested in the foregoing bids, as principals, are named as follows:

Dated at:

The ________ day of ______________, ________

Principal

By __________________________SEAL

0200-4

OPTION #1

Bid Proposal Form – City of Bainbridge Project No. PW-2026-LMIG – TSPLOST

CITY OF BAINBRIDGE WILL FURNISH TRUCKS AND KEEP ASPHALT MILLING

QUANTITY UNIT UNIT PRICE ITEM DESCRIPTION TOTAL

1 LS Traffic Control

5,726.60 SY Anderson Street Custer St to College St.

4,077.70 SY Butler Ferry S.R. 253 to Airport Road

5,344.40 SY MLK Jr. Drive Broad St to Scott St

1,773.70 SY Flint Street Shotwell St to Evans St

1,677.30 SY River Street Shotwell St to Broughton St

1,792 SY School Court Potter St to Green St

2,133.30 SY Thornateeska Drive

17,180.40 SY Evans Street Hall St to Gordon Ave

8,796 SY Louise Street Tallahassee Hwy to West St

26,608.80 SY Sims Street College St to Vada Road

5,740 SY Wisteria Street Custer St to College St

2,777.70 SY Independent Street Calhoun St to Broughton St

3,829.30 SY Palmetto Street Louise St to College St

9,141.10 SY Wheat Avenue Shotwell St to College St

5,329.30 SY Japonica Drive

1,944.40 SY Circle Drive Japonica Dr to Wisteria Dr

2,890 SY Custer Street Anderson St to Hall St

TOTAL BID PROPOSAL

Bidding Company Name: ____________________________________________________________

Authorized Bidding Rep. Signature & Title: ______________________________________________

BID PROPOSAL (OPTION #2)

CONTRACTOR WILL FURNISH TRUCKS AND DISPOSE OF ASPHALT MILLING

Proposal of _________________________________________________________________ (hereinafter called

“Bidder”) a contractor organized and existing under the laws of the city of ______________________________

State of _____________________________ and County of _____________________________, an individual, a corporation, or partnership doing business as _____________________________________________________

TO: CITY OF BAINBRIDGE, GEORGIA

(Hereinafter called “Owner”)

The Bidder in compliance with the invitation for bids for the construction of 2026 Milling VARIOUS CITY STREETS, PW-

2026-LMIG – TSPLOST having examined the plans and specifications with related documents and the site of the proposed work, and being familiar with all the conditions surrounding the construction of the proposed project, hereby proposes to furnish all labor to construct the project in accordance with the contract documents, within the time set forth herein, and at the prices stated below. These prices are to cover all expenses incurred in performing the work required under this contract, of which this proposal is a part.

Bidder hereby agrees to commence work under this contract within thirty (30) days after “Notice to Proceed” of the

Owner. All streets are in blocks of five (5). Project to be completed by September 30, 2026.

Bidder acknowledges receipt of the following addenda: _____________________________________________________

Amount shall be shown in figures.

The prices submitted shall include all labor, materials, removal, overhead, profit, insurance, etc., to cover the finished work.

Bidder understands that the Owner reserves the right to reject any or all bids and to waive any informalities in the bidding.

The Bidder agrees that this bid shall be good and may not be withdrawn for a period of sixty (60) calendar days after the scheduled closing time for receiving bids.

The undersigned further agrees that, in case of failure on his/her part to execute said contract and bond within ten (10) days after the award thereof, the check or bond accompanying his/her bid and the money payable thereon shall become the property of the Owner; otherwise, the check or bond accompanying this proposal shall be returned to the Bidder.

0200-5

The Bidder declares that he/she understands that the quantities shown on the proposal are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of work be increased, the undersigned proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, he/she also understands that payment will be made on actual quantities at the unit price bid and will make no claim for anticipated profits for any decrease in the quantities and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the contract amount by direct increase or decrease.

Attached hereto is a bid bond or certified check on the ____________________ of _____________________ in the amount of ____________________________ according to conditions under “Information for Bidders” and the provisions therein.

The full name and residence of persons or parties interested in the foregoing bids, as principals, are named as follows:

Dated at:

The ________ day of ______________, ________

Principal

By __________________________SEAL

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OPTION #2

Bid Proposal Form – City of Bainbridge Project No. PW-2026-LMIG – TSPLOST

CONTRACTOR WILL FURNISH TRUCKS AND DISPOSE OF ASPHALT MILLING

QUANTITY UNIT UNIT PRICE ITEM DESCRIPTION TOTAL

1 LS Traffic Control

5,726.60 SY Anderson Street Custer St to College St.

4,077.70 SY Butler Ferry S.R. 253 to Airport Road

5,344.40 SY MLK Jr. Drive Broad St to Scott St

1,773.70 SY Flint Street Shotwell St to Evans St

1,677.30 SY River Street

1,792 SY School Court Potter St to Green St

2,133.30 SY Thornateeska Drive

17,180.40 SY Evans Street Hall St to Gordon Ave

8,796 SY Louise Street Tallahassee Hwy to West St

26,608.80 SY Sims Street College St to Vada Road

5,740 SY Wisteria Street

2,777.70 SY Independent Street Calhoun St to Broughton St

3,829.30 SY Palmetto Street Louise St to College St

9,141.10 SY Wheat Avenue Shotwell St to College St

5,329.30 SY Japonica Drive Custer St to College ST

1,944.40 SY Circle Drive Japonica Dr to Wisteria Dr

2,890 SY Custer Street Anderson St to Hall St

TOTAL BID PROPOSAL

Bidding Company Name: ____________________________________________________________

Authorized Bidding Rep. Signature & Title: ______________________________________________

CONSTRUCTION PAYMENT BOND

Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable.

CONTRACTOR (Name and Address):

OWNER (Name and Address):

CITY OF BAINBRIDGE

P.O. BOX 158

BAINBRIDGE, GEORGIA 39818

CONSTRUCTION CONTRACT:

Date: _____________________

Amount: __________________

Description (Name and Principal place of Business):

2026 Milling VARIOUS CITY STREETS, PW-2026-LMIG – TSPLOST

SURETY (Name and Principal place of Business):

BOND:

Date: ____________________________

Amount: _________________________

Bond Number: ____________________

1. The Contractor and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner and for the use and protection of all subcontractors and persons supplying labor, materials, machinery, and equipment in the prosecution of the Work Involved in this Construction

Contract.

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2. With respect to the Owner, this obligation shall be null and void if the Contractor:

2.1 Promptly makes payment, directly or indirectly, for all sums due Claimants, and

2.2 Defends, indemnifies and holds harmless the Owner from claims, demands, liens or suits by any person or entity whose claim, demands, liens or suits is for payment for labor, materials or equipment furnished for use in the performance of the Construction Contract, provided the Owner has promptly notified the Contractor and the Surety (at the address described in Paragraph 11) of any claims, demands, liens or suits and tendered defense of such claims, demands, liens or suits to the Contractor and the Surety, and provided there is no Owner Default.

3. With respect to Claimants, this obligation shall be null and void if the Contractor promptly makes payment, directly or indirectly, for all sums due.

4. The Surety shall have no obligations to Claimant unless the Claimant has substantially complied with the requirements of O.C.G.A. 36-82-104 by giving the notices provided for therein. Each Claimant failing to substantially comply with said Code Section shall be deemed to have waived the protection of the payment bond. No Claimant shall file an action for payment against the Owner, Contractor or Surety, expect in accordance with this section.

4.1 Claimants who are employed by or have a direct contract with the Contractor have given notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and, with substantial accuracy, the amount of the claim.

4.2 Claimants who do not have a direct contract with the Contractor:

1. Have furnished written notice to the Contractor and sent a copy, or notice thereof, to the Owner, within 90 days after having last performed labor or last furnished materials or equipment included in the claim stating, with substantial accuracy, the amount of the claim and the name of the party to whom the materials were furnished or supplied or for whom the labor was done or performed: and

2. Have either a rejection in whole or in part from the Contractor, or not received within 30 days of furnishing the above notice any communication from the Contractor by which the Contractor has indicated the claim will be paid directly or indirectly; and

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3. Not having been paid within the above 30 days, have sent a written notice to the Surety (at the address described in Paragraph 12) and sent a copy, or notice thereof, to the Owner, stating that a claim is being made under this Bond and enclosing a copy of the previous notice furnished to the Contractor.

5. If a notice is required by Paragraph 4 is given by the Owner to the Contractor or the Surety, that is sufficient compliance.

6. When the Claimant has satisfied the conditions of Paragraph 4, the Surety shall promptly and at the Surety expense take the following actions:

6.1 Send an answer to the Claimant, with a copy to the Owner, within 45 days after receipt of the claim, stating the amounts that are undisputed and that basis for challenging any amounts that are disputed.

6.2 Pay or arrange for payment of any undisputed amounts.

7 The Surety’s total obligation shall not exceed the amount of this Bond, and the amount of this Bond shall be credited for any payments made in good faith by the Surety.

8. Amounts owed by the Owner to the Contractor under the Construction Contract shall be used for the performance of the Construction Contract and to satisfy claims, if any, under the Construction Performance

Bond. By the Contractor furnishing and the Owner accepting this Bond, they agree that all finds earned by the

Contractor in the performance of the Construction Contract are dedicated to satisfy obligations of the

Contractor and the Surety under this Bond, subject to the Owner’s priority to use the funds for the completion of the work.

9. The Surety shall not be liable to the Owner, Claimants or others for obligations of the Contractor that are unrelated to the Construction Contract. The Owner shall not be liable for payment of any costs or expenses of any Claimant under this Bond and shall have under this Bond no obligations to make payments to give notices on behalf of or otherwise have obligations to Claimants under this Bond.

10. The Surety hereby waives notice of any change, including changes of time, to the Construction Contract or to related subcontracts, purchase orders and other obligations.

11. No suit or actions on this bond shall be instituted by a Claimant after expiration of one (1) year from the completion of the contract and the acceptance of the work by the public entity responsible, therefore.

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12. Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the signature page. Actual receipt of notice by Surety, the Owner or the Contractor, however accomplished, shall be sufficient as of the date received at the address shown on the Bond.

13. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in the Bond conflicting with said statutory or legal requirement shall be deemed deleted herefrom and provisions confirming to such statutory or other legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond.

14. Upon request by any person or entity appearing to be a potential beneficiary of this Bond, the Contractor shall promptly furnish a copy of this Bond or shall permit a copy to be made.

15. DEFINITIONS

15.1 Claimant: An individual or entity having direct contact with the Contractor or with a subcontractor of the Contractor to furnish labor, materials or equipment for use in the performance of the Contract.

The intent of this Bond shall be to include without limitation in the terms “labor or materials or equipment” that part of water, gas, power, light, heat, oil, gasoline, telephone service or rental equipment used in the Construction Contract, architectural and engineering services required for performance of the work of the Contractor and the Contractor’s subcontractors, and all other items for which a mechanic’s lien may be asserted in the jurisdiction where the labor, materials or equipment were furnished.

15.2 Construction Contract: The agreement between the Owner and the Contractor identified on the signature page, including all Contract Documents and changes thereto.

15.3 Owner Default: Failure of the Owner, which has neither been remedied nor waived, to pay the

Contractor as required by the Construction Contract or to perform and complete or comply with the other terms thereof.

0200-10

CONTRACTOR AS PRINCIPAL SURETY

Company: ________________________ Company: __________________________

________________________ (Corp Seal) __________________________ (Corp Seal)

Signature: ________________________ Signature: ___________________________

Name and Title: ___________________ Name and Title: ______________________

0200-11

CONSTRUCTION PERFORMANCE BOND

Any singular reference to Contractor, Surety, Owner or other party shall be considered plural where applicable.

CONTRACTOR (Name and Address):

OWNER (Name and Address):

CITY OF BAINBRIDGE

P.O. BOX 158

BAINBRIDGE, GEORGIA 39818

CONSTRUCTION CONTRACT:

Date: _____________________

Amount: __________________

Description (Name and Principal place of Business):

2026 Milling VARIOUS CITY STREETS, PW-2026-LMIG – TSPLOST

SURETY (Name and Principal place of Business):

BOND:

Date: ____________________________

Amount: _________________________

Bond Number: ____________________

1. The Contractor and the Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors and assigns to the Owner for the performance of the Construction Contract, which is incorporated herein by reference.

0200-12

2. If the Contractor performs the Construction Contract, the Surety and the Contractor shall have no obligation under this Bond, except to participate in conferences as provided in Subparagraph 3.1.

3. If there is no Owner Default, the Surety’s obligation under this Bond shall arise after:

3.1 The Owner has notified the Contractor and the Surety at its address described in Paragraph 10 below, that the Owner is considering declaring a Contractor Default and has requested and attempted to arrange a conference with the Contractor and the Surety to be held not later than fifteen days after receipt of such notice to discuss methods of performing the Construction Contract. If the Owner, the

Contractor and the Surety agree, the Contractor shall be allowed a reasonable time to perform the

Construction Contract, but such an agreement shall not waive the Owner’s right, if any, subsequently to declare a Contractor Default; and

3.2 The Owner had declared a Contractor Default and formally terminated the Contractor’s right to complete the contract. Such Contractor Default shall not be declared earlier than twenty days after the Contractor and the Surety have received notice as provided in Subparagraph 3.1; and

3.3 The Owner has agreed to pay the Balance of the Contract Price to the Surety in accordance with the terms of the Construction Contract or to a contractor selected to perform the Construction Contract in accordance with the terms of the contract with the Owner.

4. When the Owner has satisfied the conditions of Paragraph 3, the Surety shall promptly and at the Surety’s expense take one of the following actions.

4.1 Arrange for the Contractor, with consent of the Owner, to perform and complete the Construction

Contract; or

4.2 Undertake to perform and complete the Construction Contract itself, through its agents or through independent contractors; or

4.3 Obtain bids or negotiated proposals from qualified contractors acceptable to the Owner for a contract for performance and completion of the Construction Contract, arrange for a contract to be prepared for execution by the Owner and the contractor selected with the Owner’s concurrence, to be secured with performance and payment bonds executed by a qualified surety equivalent to the bonds issued on the Construction Contract, and to the Owner the amount of damages as described in Paragraph 6 in excess of the Balance of the Contract Price incurred by the Owner resulting from the Contractor’s default; or

0200-13

4.4 Waive its right to perform and complete, arrange for completion, or obtain a new contractor and with reasonable promptness under the circumstances:

1. After investigation, determine the amount for which it may be liable to the Owner and, as soon as practicable after the amount is determined, tender payment therefore to the Owner; or

2. Deny liability in whole or in part and notify the Owner citing reasons therefor.

5. If the Surety does not proceed as provided in Paragraph 4 with reasonable promptness, the Surety shall be deemed to be in default on this Bond fifteen days after receipt of an additional written notice from the

Owner to the Surety demanding that the Surety perform its obligations under this Bond, and the Owner shall be entitled to enforce any remedy available to the Owner. If the Surety proceeds as provided in

Subparagraph 4.4, and the Owner refuses the payment tendered or the Surety had denied liability, in whole or in part, without further notice the Owner shall be entitled to enforce any remedy available to the Owner.

6. After the Owner has terminated the Contractor’s right to complete the Construction Contract, and if the

Surety elects to act under Subparagraph 4.1, 4.2, or 4.3 above, then the responsibilities of the Surety to the

Owner shall not be greater than those of the Contractor under the Construction Contract, and the responsibilities of the Owner to the Surety shall not be greater than those of the Owner under the

Construction Contract. To the limit of the amount of this Bond, but subject to commitment by the Owner of the Balance of the Contract Price to mitigation of costs and damages on the Construction Contract, the

Surety is obligated without duplications for:

6.1 The responsibilities of the Contractor for correction of defective work and completion of the

Construction Contract;

6.2 Additional legal, design professional and delay costs resulting from the Contractor’s Default, and resulting from the actions or failure to act the Surety under Paragraph 4; and

6.3 Liquidated damages, or if no liquidated damages are specified in the Construction Contract, actual damages caused delayed performance or nonperformance of the Contractor.

7. The Surety shall not be liable to the Owner or others for obligations of the Contractor that are unrelated to the Construction Contract, and the Balance of the Contract Price shall not be reduced or set off on account of any such unrelated obligations. No right of action shall accrue on the Bond to any person or entity other than the Owner or its heirs, executors, administrators, or successors.

0200-14

8. The Surety hereby waives notice of any change, including changes of time to the Construction Contract or to related subcontracts, purchase orders and other obligations.

9. Any proceeding, legal or equitable, under this Bond may be instituted in any court of competent jurisdiction in the location in which the work or part of the work is located and shall be instituted when two years after

Contractor Default or within two years after the Contractor ceased working or within two years after the Surety refuses or fails to perform its obligations under this Bond, whichever occurs first. If the provisions of this

Paragraph are void or prohibited by law, the minimum period of limitation available to sureties as a defense in the jurisdiction of the suit shall be applicable.

10. Notice to the Surety, the Owner or the Contractor shall be mailed or delivered to the address shown on the signature page.

11. When this Bond has been furnished to comply with a statutory or other legal requirement in the location where the construction was to be performed, any provision in this Bond conflicting with said statutory or legal requirement shall be deemed incorporated herein. The intent is that this Bond shall be construed as a statutory bond and not as a common law bond.

12. Definitions

12.1 Balance of the Contract Price: The total amount payable by the Owner to the Contractor under the

Construction Contract after all proper adjustments have been made, including allowance to the

Contractor of any amounts received or to be received by the Owner in settlement of insurance or other claims for damages to which the Contractor is entitled, reduced by all valid and proper payments made to or on behalf of the Contractor under the Construction Contract.

12.2 Construction Contract: The agreement between the Owner and the Contractor identified on…