Req_One_Time_Exemption-STEMACEcosystemSponsorship.pdf

07-01-16

Request for One Time Exemption from Competition from

Idaho Division of Purchasing (DOP)

E-mail Completed Request Form to: purchasing@adm.idaho.gov

Agency Purchasing Representative (Name):

E-mail/Phone:

Name of Agency:

Request for the Purchase of:

Cost (attach quote):

IDAPA 38.05.01.042.10 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to: special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Background and Justification (attach additional sheets as needed):

Agency Certification: The information provided above is true and accurate to the best of my knowledge, and supports the need for a direct procurement of the described goods or services, in the best interest of the State:

Agency Representative (signature): Date:

Approved Additional conditions apply to this approval.

Rejected

DOP Administrator Signature:

DOP Administrator Printed Name:

Date:

Stephanie Lee stephanie.lee@stem.idaho.gov 208-332-1729

Idaho STEM Action Center

$983,000.00

Support Legislative Requirements through the Idaho STEM Ecosystem

Over the FY24 fiscal year, Idaho Business for Education (IBE) has housed the Idaho STEM Ecosystem, which is a program that supports Idaho STEM Action Center to fulfill pieces of legislation regionally while we STEM AC supports statewide efforts. Attached is the proposed FY25 agreement with IBE (Attachment A). We are asking for a 1-year agreement to be put in place with IBE to guarantee no break in services occur. STEM AC will put an RFP (with DOP) in place to ensure the agreement meets all relevant purchasing standards starting in FY26. Attached is the new SOW and cost for FY25 (Attachment B).

5/28/2024

FY24 SPON (APP-018371)

Idaho STEM Action Center Agreement 1 9/2022

Award Agreement Idaho STEM Action Center

This agreement is hereby entered into by Idaho Business for Education, an Idaho non-profit organization ("Awardee"); and Idaho STEM Action Center, a legislatively created office in the office of the governor ("STEM AC") for the FY25 Idaho STEM Ecosystem. In consideration of the covenants hereinafter expressed, the parties agree as follows:

RECITALS

Through its support of the Idaho STEM Ecosystem (“EcosySTEM”) and its pursuit of this agreement, STEM AC seeks to fulfill the following legislative requirements as outlined in Idaho State Code 67-823:

“To promote STEM through best practices in education to ensure connection with industry and Idaho’s long-term economic prosperity; to produce an Idaho STEM-competitive workforce to offer better access to competitive employment opportunities; and to drive student experience, engagement and industry alignment by identifying and implementing public and higher education STEM best practices to transform workforce development.” Specifically, STEM AC’s intent aligns with:

§ 5 (e) “Strategically engage industry, business and public or government entities to cooperate with the STEM action center and focus outcomes and goals on workforce needs and opportunities;”

§ 5 (h) Engage private entities to provide additional funding and/or in-kind employee time for STEM activities in schools supporting industry career readiness in addition to what is currently provided by private entities.

§ 7 (b) Ensure that the STEM action center acts as a research and development center for tools and best practice in STEM education coordination and development;

§ 7(d) Facilitate participation in interscholastic STEM-related competitions, fairs, expositions, camps and STEM education student programs;

§ 7(f) Use resources to bring the latest STEM content, 21st century skills and hands-on STEM education resources into public education classroom schools;

§ 7 (h) Identify best practices being used outside the state and, as appropriate, develop and implement selected practices through pilot programs;

§ 7(i) As appropriate, join and participate in a national STEM network and collaborate with neighboring states in STEM program development;

§ 7 (j) Identify performance changes linked to use of the best practices;

§ 7-1.(v) Introduction of other research-based methods that support student achievement in STEM areas

As outlined in § 3(h) of this Idaho State Code 67-823, STEM AC may

(a) Enter into contracts for the purposes of this section; and

(b) Apply for, receive and disburse funds, contributions or grants from any source for the purposes set forth in this section.

This Agreement award is state-funded.

ATTACHMENT A

Idaho STEM Action Center Agreement 2 9/2022

AGREEMENT

The parties agree as follows:

1. AWARDEE ADDRESS & PROJECT LIAISON

Awardee shall identify a liaison to be responsible for this agreement listed below. The liaison shall be available to STEM AC to provide information or discuss matters pertaining to this Award.

Contact’s name: Rod Gramer

Contact’s work address: 877 West Main Street, Suite 706, Boise ID 83702 Contact’s email address: rgramer@Idahobe.org Contact’s phone number: 208-914-8711

2. STEM AC CONTACT

The point of contact for STEM AC shall be:

STEM AC Contact: Executive Director

Phone Number: 208-332-1726 STEM AC Address: 802 W. Bannock St., Ste. 900, Boise, ID 83702

3. OBLIGATIONS & COMPENSATION

Awardee shall perform all work that may be reasonably inferred from the terms of this Award and its attachments, whether or not it is specifically described therein. Any programmatic or fiscal amendments shall be approved by the STEM AC.

This agreement may be amended through a mutual written agreement of the parties. If there is a request for an amendment, please email Katie Bösch-Wilson, STEM AC point of contact with the following:

• A copy of this fully executed Agreement; and

• If you are asking for budget reallocation, include your original and new budget with justifications.

Awardee shall ensure STEM AC is recognized as “Founding Member” as outlined in Attachment A of this agreement.

Awardee must return all necessary paperwork (signed agreement and invoice) by June 30, 2024 to receive any funding.

4. PROJECT DESCRIPTION

Idaho STEM Ecosystem is a growing network of collaborators committed to leveraging shared resources that effectively raise awareness of STEM opportunities and connect all Idahoans to STEM pathways in their community.

The Idaho STEM Ecosystem’s mission is to engage partners to foster transformative STEM learning experiences and expand career pathways in every Idaho community.

STEM AC through this Agreement shall continue the supportive role of “Founding Member.”

mailto:rgramer@Idahobe.org

Idaho STEM Action Center Agreement 3 9/2022

The EcosySTEM partners are dedicated to:

• Building awareness of and ensuring access to STEM education opportunities and STEM careers.

• Providing STEM opportunities in line with Idaho workforce needs as they grow and evolve.

• Creating successful metrics for STEM education and programming.

• Building STEM momentum within the state and nationally.

There are three regional hubs that support local needs and leverage local resources. These hubs are:

• Idaho South & East EcosySTEM Hub (ISEE STEM)

• Idaho North & North Central Hub (STEM INNC)

• South West Idaho STEM Hub (SWISH)

Current infrastructural organization of the EcosySTEM is not intended to limit future reorganization, consolidation, or other organizational strategies negotiated within Awardee.

Components of STEM AC’s intended fiscal support of this agreement include but are not limited to the following:

Program Staff dedicated entirely to EcosySTEM activities which shall include:

• Director, Erica Compton (any future hiring decisions for director shall be approved by STEM AC Executive Director or designee and IBE President or designee)

• Program Coordinator (the President of IBE or designees makes the final decisions of hiring with the consultation and input of the EcosySTEM director),

• Statewide Hub Coordinators (3) (the President of IBE or designees makes the final decisions of hiring with the consultation and input of the EcosySTEM director)

• One part-time staff member to support financial needs (the President of IBE or designees makes the final decisions of hiring with the consultation and input of the

EcosySTEM director)

Idaho EcosySTEM program areas include but are not limited to:

• Statewide leadership and coordination of the EcosySTEM and its “hubs” including all EcosySTEM activities

• Membership in STEM Learning Ecosystems Community of Practice national network

• Participation in interscholastic STEM-related competitions, fairs, expositions, camps and STEM education student programs including, but not limited to:

o Idaho Exhibition of Ideas (IDX) o Student STEM Ambassador/Leadership Program o Regional Idaho Science and Engineering Fairs as outlined in Attachment D o And others as funding allows

• Regional and local grants that prioritize community engagement/involvement to support STEM activities, professional development opportunities, and travel grants to support professional development for STEM Educators and student participation

Idaho STEM Action Center Agreement 4 9/2022

• Regional and local outreach and best practice research aligned with STEM AC’s legislative requirements

• Upon request, outreach and recruitment for STEM AC programs and opportunities

• Assist STEM AC with statewide collaboration, which STEM AC will oversee, on statewide events, statewide strategic planning, sponsorships/grants, etc.

• Ecosystem will collaborate, and when deemed appropriate by STEM AC lead, with

STEM AC on statewide convenings, working groups, and communication platforms.

Specific expectations and activities to assist with STEM AC legislative requirements are as follows in relation aforementioned legislation:

To assist with § 5(e) Strategically engage industry, business and public or government entities to cooperate with the STEM action center and focus outcomes and goals on workforce needs and opportunities:

• Awardee will strategically engage industry, business and public or government entities at the local and regional levels to become members of and participate in their statewide network, and will harness these interactions to assist with outcomes and goals focused on workforce needs and opportunities.

• Awardee will coordinate with STEM AC to align EcosySTEM goals and outcomes with regional and local workforce needs and opportunities, and report on these goals and outcomes as referenced in Exhibit A.

To assist with § 5(h) Engage private entities to provide additional funding and/or in-kind employee time for STEM activities in schools supporting industry career readiness in addition to what is currently provided by private entities.

• STEM AC will direct private entities, donors, and volunteers interested in providing additional funding and/or in-kind time at the regional or local level for EcosySTEM activities in schools to the awardee. STEM AC will incorporate the

EcosySTEM opportunities into talking points.

To assist with § 7(b) Ensure that the STEM action center acts as a research and development center for tools and best practice in STEM education coordination and development;

• Awardee will adopt best practices and tools in STEM education and development.

• Awardee will clearly articulate how they are using and/or researching best practices and tools into their annual project timelines and reports.

To assist with § 7(d) Facilitate participation in interscholastic STEM-related competitions, fairs, expositions, camps and STEM education student programs;

• Awardee will establish program participation baselines, and will grow statewide participation in the following STEM-related programs:

▪ Idaho Exhibition of Ideas (IDX)

▪ Student STEM Ambassador/Leadership Program

▪ Regional Idaho Science and Engineering Fairs as outlined in Attachment D

Idaho STEM Action Center Agreement 5 9/2022

▪ Other STEM-related competitions, fairs, expositions, camps, and STEM education student programs

• Awardee will document participation, goals and outcomes in timelines and reports.

To assist with § 7(f) Use resources to bring the latest STEM content, 21st century skills and hands-on STEM education resources into public education classroom schools;

• Awardee will facilitate and promote the use of the latest STEM content, 21st century skills and hands-on STEM Education resources including: i-STEM Libraries, Idaho Out of School Network’s Think Make Create trailers, and STEM Action Center programs at the regional and local levels.

• Awardee will document plans for promotion of the latest STEM content, 21st century skills, and hands-on STEM education resources. Reports will provide examples and any collected results in connection to efforts promoting these resources.

To assist with § 7(h) Identify best practices being used outside the state and, as appropriate, develop and implement selected practices through pilot programs ;

• Awardee will seek to identify and pilot best practices being used outside the state into regional and local program delivery, and include practices, promotion, and results into their annual project timelines and reports.

§ 7 (i) As appropriate, join and participate in a national STEM network and collaborate with neighboring states in STEM program development;

• Awardee will maintain an active membership in The STEM Learning Ecosystems Community of Practice, and as appropriate collaborate with neighboring states in

STEM program development.

§ 7 (j) Identify performance changes linked to use of the best practices;

• Awardee will identify and introduce strategic changes in program delivery at the regional and local levels.

• Awardee will document integration of best practices goals and results of efforts into timelines and reports.

§ 7-1 (v) Introduction of other research-based methods that support student achievement in STEM areas

• Awardee will introduce research-based methods into program delivery at the regional and local levels to support student achievement in STEM areas.

• Awardee will document introduction of research-based methods that support student achievement in STEM Areas and results in timelines and reports.

EcosySTEM may promote, fundraise, and provide other programs that are not related to this agreement in consultation with STEM AC. However, the EcosySTEM may not use STEM AC funding for statewide events, competitions, conferences, etc. that may compete with STEM AC. In the event the EcosySTEM would like to support/sponsor a statewide event, conference, competition, etc. they work with STEM AC for approval.

Idaho STEM Action Center Agreement 6 9/2022

5. DATA ASSESSMENT AND SCHEDULE

Awardee shall provide a proposed program offering and data and metrics plan for approval by STEM AC including:

• Project goals and outcomes

• A mid-year report (due 1/15/25), and a final report (due 7/8/25)

Awardee shall include any impact metrics relevant to STEM AC referenced legislation, strategic plan, and performance report metrics, included in Exhibit A and subject to future changes by

STEM AC.

A portion of this program offering and data and metrics plan shall include:

• A minimum of quarterly check-ins between STEM AC and EcosySTEM,

• Data-driven plans for renewal or non-renewal of programs and other offerings,

• Ongoing partnership inventories

Unless otherwise mutually agreed by the Idaho STEM Action Center and the Awardee, the reports that Awardee shall be required to submit pursuant to this Agreement, and all references to

“reports” and “timelines” contained in this Agreement, mean and are limited to a mid-year report due in December and a year-end report due in June, during the term of this Agreement.

6. PROJECT BUDGET

Awardee requests support for EcosySTEM in the amount of $983,000.00. Awardee and STEM AC agree to negotiate on an annual basis. See Attachment B for budget details. Any residual funds may be used to sustain the program and must be reflected in the following years budget.

7. FUNDING AND PROJECT RESTRICTIONS

STEM AC funding shall only be used for the activities specifically included in this Agreement.

Ineligible expenses include, but are not limited to:

• Activities intended to benefit places outside of Idaho or non-Idaho residents or businesses. Incidental expenses that take place out of state (e.g., attendance at national conferences or travel to northern Idaho via the Spokane airport) are permitted if undertaken to benefit the Idaho EcosySTEM.

• Parochial, private, or home-schooled students/educator.

• Political activities

• Lobbying

• Legal fees

• Alcohol

• Any statewide events, competitions, conferences, etc. that may compete with STEM

AC

8. AWARD AGREEMENT AND ATTACHMENTS EMBODY THE ENTIRE AGREEMENT

The parties warrant by their signature that they have read and shall comply with all sections of the Agreement Award Letter. By signing this, the Awardee agrees to comply with all terms written in this agreement.

Idaho STEM Action Center Agreement 7 9/2022

By signing this, the Awardee agrees that all PI and/or all project managers/coordinators know and shall comply with all the terms and deadlines.

All future funding is contingent upon program goal attainment as indicated in regular reports and associated goals which shall be attached in Attachment C as noted in “Data Assessment and Schedule” as well as active and positive collaboration with STEM AC.

The STEM AC and Awardee each retain the right to end this agreement at any time, upon 90 days written notice to the other party. In the event of termination, STEM AC shall only pay Awardee for actual costs incurred and services rendered under this Grant Agreement, upon receipt of an invoice.

9. STEM AC OBLIGATIONS

STEM AC agrees to provide 50% of the total amount no later than July 11, 2024 after receipt of an invoice and year 1 final report.

STEM AC agrees to provide the remainder after receipt of an invoice and mid-year report which shall be attached hereto as Attachment D upon STEM AC’s approval. All funding is subject to STEM AC’s approval of the Mid-Year Report. STEM AC will inform Awardee via email the report has been approved.

Payments to Awardee, without any dispute, shall process in accordance with Idaho Code 67-

9218. The Awardee understands that, while the Agency shall use its best efforts to secure prompt payment of invoices/agreements, as a state agency, the Agency may not make direct payment under this Agreement but must submit the initial payment to the State Controller's Office for final payment.

Awardee shall submit invoice to finance@stem.idaho.gov

10. TERM

This Award begins on July 1, 2024, and shall terminate on June 30, 2025.

11. AUDIT, MONITORING, REPAYMENT

Awardee agrees to maintain books, records, documents, and other evidence of accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Agreement. STEM AC or its duly authorized representative shall have access to any of Awardee’s books, documents, or records that are directly pertinent to this specific Agreement. Access to records includes the right to review, audit, inspect, and make copies and transcriptions. Awardee is not responsible for conducting an annual audit, and the cost of any audit requested by STEM AC shall be paid by STEM AC.

Awardee agrees to maintain all books, records, and other documents relevant to this Agreement for three (3) years after final payment. It is agreed that if an audit, litigation, or other action involving records is initiated before the three (3) year period has expired, the records shall be retained until all issues arising out of such actions are resolved.

Awardee agrees in case of the termination of the existence of Awardee by bankruptcy or any other reason, that all program and fiscal records related to this Agreement in Awardee’s possession shall be provided to Stem AC and shall become the property of STEM AC.

https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch92/sect67-9218/#:~:text=67%2D9218.,the%20terms%20of%20the%20contract.

https://legislature.idaho.gov/statutesrules/idstat/title67/t67ch92/sect67-9218/#:~:text=67%2D9218.,the%20terms%20of%20the%20contract.

mailto:finance@stem.idaho.gov

Idaho STEM Action Center Agreement 8 9/2022

The requirements of this section shall be included in all approved sub-grants and assignments.

STEM AC shall have the right to monitor Awardee’s performance under this Agreement.

Monitoring of Awardee’s performance shall be at the complete discretion of STEM AC which will include but is not limited to the Awardee’s fiscal operations with respect to activities funded by this Award, and the terms, conditions, attachments, scope of work, and performance requirements of this Agreement. Monitoring may include both announced and unannounced visits. Monitoring will take place during normal business hours and will not unreasonably interfere with the conduct of Awardee’s business. Any such monitoring and audits shall be limited to Awardee’s use of funds pursuant to this Award and the Idaho EcosySTEM, and not

Awardee’s other programs or documents.

If it is discovered through monitoring that the Awardee is in material default (not in material compliance with the grant agreement), the Awardee may be subject to sanctions which may include warnings, audits, temporary suspension of payments, termination, demand for the return of funds and or suspension/debarment from participation in future STEM AC grants and contracts. Default may also result in the cancellation of other agreements between the Awardee and STEM AC. Severe sanctions, including suspension, debarment and/or a demand for the return of funds, shall only be imposed in cases of intentional misappropriation of funds, malfeasance, or other cases of serious misconduct.

12. CERTIFICATION CONCERNING BOYCOTT OF ISRAEL

Pursuant to Idaho Code section 67-2346, if payments under the Contract exceed one hundred thousand dollars ($100,000) and Contractor employs ten or more persons, Contractor certifies that it is not currently engaged in, and shall not for the duration of the Contract engage in, a boycott of goods or services from Israel or territories under its control. The terms in this section defined in Idaho Code section 67-2346 shall have the meaning defined therein.

13. FISCAL NECESSITY AND NON-APPROPRIATION.

STEM AC is a government entity and it is understood and agreed that STEM AC’s payments shall be paid from Idaho State Legislative appropriations. The Legislature is under no legal obligation to make appropriations to fulfill this Agreement. This Agreement shall in no way be construed so as to bind or obligate the State of Idaho beyond the term of any particular appropriation of funds by the State’s Legislature as may exist from time to time.

STEM AC reserves the right to terminate this Agreement in whole or in part (or any order placed under it) and not make any future payments after the date of such termination if, in its sole judgment, the Legislature of the State of Idaho fails, neglects, or refuses to appropriate sufficient funds as may be required for the State to continue such payments, or requires any return or

“give-back” by STEM AC of funds required for STEM AC to continue such payments, or if the Executive Branch mandates any cuts or holdbacks in spending, or if funds are not budgeted or otherwise available, or if STEM AC discontinues or makes a material alteration of the program under which funds were provided. STEM AC shall not be required to transfer funds between accounts in the event that funds are reduced or unavailable. STEM AC agrees to give Awardee 90 days advance notice, or as much notice as is reasonably practicable under the circumstances, of any such termination.

Idaho STEM Action Center Agreement 9 9/2022

All affected future rights and liabilities of the parties shall cease as of the date specified in the notice of termination, but in any event not less than ten (10) calendar days after notice to the Awardee. Further, in the event of non-appropriation, STEM AC shall not be liable for any penalty, expense, or liability, or for general, special, incidental, consequential or other damages resulting therefrom.

14. PUBLIC RECORDS

Pursuant to the Idaho Public Records Act, Idaho Code title 74, chapter 1, records received from the Awardee and certain records produced by the Awardee in the performance of the Agreement may be open to public inspection and copying unless exempt from disclosure. Upon request, the

Awardee shall provide records subject to inspection pursuant to Idaho Code section 74-102 and not maintained by STEM AC. STEM AC acknowledges that Awardee conducts substantial business activities outside the scope of this Agreement and that records related to such other activities are not public records merely by reason of this Agreement. In any record provided to STEM AC, the Awardee shall clearly designate individual portions of records that it desires to keep exempt as “exempt” on each page of such documents and shall indicate the basis for such exemption.

STEM AC shall not accept a legend or statement on one page that all, or substantially all, of a document is exempt from disclosure. The Awardee shall indemnify and defend STEM AC and the State of Idaho against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring the Awardee’s designation of exempt records or for the Awardee’s failure to designate records as exempt. The Awardee’s failure to designate as exempt any record that is released by STEM AC shall constitute a complete waiver of any and all claims for damages caused by any such release. If STEM AC receives a request for materials claimed exempt by the

Awardee, the Awardee shall provide the legal defense for such claim and pay all expenses incurred by STEM AC or the State of Idaho in connection with such request.

15. OWNERSHIP OF INFORMATION.

Work Product. All documents, including but not limited to photos, video, asset files, hard copy assets, code, applications, etc. prepared by Awardee pursuant to this Agreement are jointly owned by Awardee and STEM AC and may be shared with any person without the prior consent.

Ownership of Materials and Information. Except as specifically provided otherwise in the Agreement, STEM AC shall own and retain all rights to hardware and other goods purchased by the STEM AC and to information, materials, procedures, software, techniques, know-how, processes and data furnished to the Awardee under this Agreement.

Except as otherwise provided in this Agreement, all deliverables, information, documents, materials, instruments, manuals, procedures, processes, data analyses, and reports created or compiled by the Awardee in furtherance of the work described in this Agreement (the

“Intellectual Property”) shall be the property of the Awardee. Awardee grants to the STEM AC and State of Idaho a royalty-free, irrevocable, perpetual, non-transferable, and non-exclusive license to use, reproduce, prepare derivative works based on, modify, maintain and enhance all

Intellectual Property. The payments paid by the STEM AC under the Agreement shall be the sole source of payment for the grant of license herein. This provision shall survive termination of the agreement.

16. GOVERNING TERMS

Idaho STEM Action Center Agreement 10 9/2022

This Agreement shall be governed by, construed, and enforced in accordance with, the laws of Idaho without regard to its conflicts of law principles. The party's consent to the jurisdiction of the state courts of Ada County in the State of Idaho in the event of any dispute with respect to this Agreement.

In no event shall any official, officer, employee or agent of the State of Idaho be in any way liable or responsible for any covenant or agreement, whether expressed or implied, nor for any statement, representation or warranty made in or in connection with this Agreement.

Nothing in this Agreement shall be construed as a waiver of the Client’s or State’s sovereign immunity, which immunity is hereby expressly reserved.

Neither party may assign its rights or delegate its duties, in whole or in part, without the prior written consent of the other.

The headings have been inserted for convenience solely and are not to be considered when interpreting the provisions of this Agreement.

Awardee shall comply with all requirements of federal, state, and local laws and regulations, including nondiscrimination laws, applicable to Awardee or to the funds pursuant to the

Agreement. For the duration of the Agreement, the Awardee shall maintain in effect and have in its possession all licenses and certifications required by federal, state, and local laws and rules.

17. OWNERSHIP OR OPERATION BY CHINA

Pursuant to Idaho Code section 67-2359, Contractor certifies that it is not currently owned or operated by the government of China and will not for the duration of the Contract be owned or operated by the government of China. The terms in this section defined in Idaho Code section

67-2359 shall have the meaning defined therein.

18. ACKNOWLEDGEMENT OF HOUSE BILL 220

The Idaho Legislature recently enacted the No Public Funds for Abortion Act (House Bill No. 220), effective May 10, 2021 (“NFAA”). See House Bill 220. In an effort to ensure you and/or your company is compliant with the NFAA, STEM AC and State of Idaho is requesting that you acknowledge the following:

The State is subject to the No Public Funds for Abortion Act, Idaho Code title 18, chapter 87 (the “Act”) and State employees who intentionally violate the provisions of the Act are subject to criminal prosecution. The State requests that vendors disclose, unless the vendor is within one of the exemptions provided in the Act, if it or an affiliate is or becomes, during the term of the Contract an abortion provider and if it will use State facilities or public funds to provide, perform, participate in, promote or induce, assist, counsel in favor, refer or train a person for an abortion related activity. Please refer to the Act for definitions of the terms used in this section.

_______ Please initial acknowledging your receipt of this request and provide your response, if any, at your earliest convenience.

https://legislature.idaho.gov/sessioninfo/2021/legislation/H0220/

Idaho STEM Action Center Agreement 11 9/2022

AWARDEE

IDAHO BUSINESS FOR EDUCATION

877 WEST MAIN STREET, SUITE 700

BOISE, IDAHO 83702

Rod Gramer, CEO and President Date

STEM AC

IDAHO STEM ACTION CENTER

802 WEST BANNOCK STREET, SUITE 900

BOISE, IDAHO 83702

Matthew Reiber, Policy Advisor, Date

Idaho Governor Brad Little

Idaho STEM Action Center Agreement 12 9/2022

Attachment A: Recognition and Communications

The awardee shall use the language “Founding Member” when referring to the relationship between STEM AC and the Idaho EcosySTEM.

Awardee shall ensure STEM AC is recognized as a “Founding Member”” on all relevant public-facing communications, including but not limited to: press releases, public marketing, websites, communications, fliers, social media, presentations, and at any EcosySTEM events, etc. Upon request, EcosySTEM shall promote and distribute materials related to STEM AC programs and opportunities and provide at least quarterly opportunities for STEM AC to address EcosySTEM membership.

As "Founding Member” per this agreement STEM AC’s logo shall be hierarchically more important than other sponsors. This can be indicated by the words “Founding Member” and larger size and/or higher line placement.

All joint press releases shall be approved by STEM AC’s Communications Manager prior to release.

OWNERSHIP

All information furnished to both the EcosySTEM and STEM AC for their use pursuant to this Agreement shall belong to both the EcosySTEM and STEM AC and shall be returned to the EcosySTEM and STEM AC upon completion of the Agreement. All documents, reports, and any other data developed by the EcosySTEM for this program in the performance of this Agreement shall become the property of both entities (EcosySTEM and STEM AC). Property shall include but is not limited to:

• Webpage content

• Social Media Pages

• Branding

• Logos

• Artwork

• Access to any/all content and details that includes information or promotion of the EcosySTEM

Idaho STEM Action Center Agreement 13 9/2022

Attachment B: Budget

Exhibit A: Data and Metrics

In addition, awardee shall provide the following data to STEM AC on a semi-annual basis December 1 and June 1 over the course of the agreement. Reports, using the provided reporting templates, shall be submitted directly to STEM AC’s Executive Director. With the submission of each report the Director of the EcosySTEM, the Idaho STEM Action Center Executive Director other designee shall work together to create and sign off on a table outlining goals for each of the metrics listed above in the project description and below within one month of each semi-annual report.

The table shall be signed and added as Attachment C to this agreement every six months.

Ecosystem Program Goals-Year Two

The following goals are generated from baseline numbers gathered in Year One.

• EcosySTEM partnership numbers by group

GOAL: increase partnership numbers for the following groups by:

Pre K-12 – 10%

Higher Education – 5%

Out-of-School – 10%

Non-Profit 5%

Industry – 10%

State/Local Government – 5%

Parents – 5%

Legislature – 5%

GOAL:

• IDX team participation information by showcase location and age level

GOAL: Add Student Showcase to Magic Valley, bringing the total number of Showcases to four. Increase student team participation by 10% for SWISH and STEM INNC Hubs.

• CSO program data including student growth, outreach, and activities or events

GOAL: Increase the total number of student STEM Ambassadors by approximately 15%.

• Number of interactions with students and educators outlined by programmatic area

GOAL: Increase total interactions with students by 20%

GOAL: Increase total interactions with K-12 educators by 10%

GOAL: Increase total interactions with Higher Education by 10%.

Idaho STEM Action Center Agreement 14 9/2022

• Results from surveys of programs and members including quantitative and qualitative data

• Data per HUB on:

o Events and/or activities

GOAL: Increase events/activities by 10% in SWISH, STEM INNC, and by 15% in ISEE STEM with addition of

Region 4 HC.

• Total funding awarded.

GOAL: Total regional hub funding awarded will remain the same.

Any additional collected metrics regarding impact including demographics, number served, and newly discovered best practices

• At least one bright spot story annually per hub regarding the work of the EcosySTEM

GOAL: Provide at least one bright spot story for SWISH and STEM INNC, and 2 for ISEE STEM annually.

Idaho STEM Action Center Agreement 15 9/2022

Attachment C: Budget

EcosySTEM Budget 2024-2025 July 1 - June 30 REVENUE Year 2

STEM AC Agreement $ 983,000 WDC/Micron Innovation Grant $ 298,100 Donations/Member Sponsorships $ 45,000 External Grants $ 25,000 STEM Discovery Workshop Fees $ 10,000

Total Revenue $ 1,361,100

EXPENSES

Personnel Year 2

Staff Salaries $ 508,400 Fringe Benefits $ 59,400 Insurance $ 76,100

ACCOUNTS/SUBSCRIPTIONS

Software Platforms/Subscriptions $ 24,275

OFFICE RELATED

Office Space/Rent $ 12,000 Office Equipment (Computers, Printers, Furn.) $ 2,500 Office supplies $ 2,500 Bank Fees $ 100

OUTREACH

Statewide Ecosystem Convening $ 40,000 Regional Hub Meetings and Events $ 20,000 Awareness/Marketing $ 7,500 National Travel $ 17,500 Hub Coordinator Regional Travel $ 32,000 Hub Operating Costs $ 12,000 Professional Memberships/Conf Registrations $ 2,500 Statewide Outreach $ 7,500

CONTRACTORS

Accounting $ 14,000 PR/Art Design/Marketing Contractor $ 17,000 Web Development/Manager Contractor $ 18,000 Grant Writer Contractor $ 15,000 Administrative/Events Contractor $ 13,000 PEAR Evaluation Contract $ 30,000 Strategic Planning $ 20,000 STEM Discovery Workshop Contractors $ 31,250 IDSEF Contractor $ 35,000

Idaho STEM Action Center Agreement 16 9/2022

Grants and Programs Travel Grants (state and national) $ 35,000 Statewide Grants Hub Grants $ 220,000 IDSEF Regional Fairs/Grants/Travel $ 45,000 IDX Student Showcase (3d design) $ 11,000 Chief Science Officer Program $ 15,000 STEM Discovery Workshop $ 8,750

Total Expenses $ 1,352,275

Net Income $ 8,825

Idaho STEM Action Center Agreement 17 9/2022

ATTACHMENT D

Idaho Science and Engineering Fair Obligations:

Roles & Responsibilities Regarding the Idaho Science & Engineering Fairs A joint program offered by the Idaho STEM Action Center (STEM AC) and the Idaho STEM Ecosystem (EcosySTEM)

Responsibilities of the

STEM AC

(Primary focus on managing the international/national aspects of running an affiliated fair system)

Pay fees and file paperwork to affiliate up to three (3) regional Idaho Science & Engineering Fairs (IDSEF) with the Regeneron International Science & Engineering Fair (ISEF)

Manage the relationship between IDSEF and ISEF and serve as the liaison between the EcosySTEM and Society for Science (SfS) for relevant communications

Provide official guidance and training to EcosySTEM/IDSEF staff on affiliate fair rules / guidelines

Plan / facilitate statewide professional development for educators in support of IDSEF (as funds and capacity allow)

Organize and arrange for qualified finalists from IDSEF to attend ISEF at no personal cost, in accordance with SfS affiliation rules Provide the submission platform for IDSEF projects and serve as primary administrator for the platform (including building basic event template for each regional fair)

Shared Responsibilities between STEM AC and

EcosySTEM

Send at least one (1) staff member each to ISEF to represent Idaho and assist in chaperoning the Idaho finalists (travel/lodging costs of 1 EcosySTEM staff member to be paid by STEM AC)

Represent Idaho at SfS/ISEF meetings, webinars, and/or events relevant to IDSEF

Recruit/advertise to increase student & educator participation in IDSEF

Serve as members of the Institutional Review Board (IRB) and Scientific Review Committee (SRC) for IDSEF [as able and qualified]

Recruit / advertise judging, mentorship (qualified scientist), and SRC/IRB opportunities via professional networks

Responsibilities of the EcosySTEM

(Primary focus on managing the regional/local aspects of running an affiliated fair system)

Schedule/plan/hold (including logistics, venue arrangements, volunteer recruitment, stakeholder communication, etc.) up to three (3) regional fairs for IDSEF that will serve all of Idaho within their combined territories, in accordance with ISEF/SfS and STEM AC guidelines

Organize/manage the IRB/SRC & pre-experimental review of student projects for all regional IDSEF events (in accordance with ISEF/SfS and STEM AC guidelines)

Manage and serve as primary point of contact regarding project submissions to the IDSEF regional fairs and related questions.

Manage direct communication with student participants and sponsoring adults regarding IDSEF (e.g., timelines, expectations, processes, etc.)

Provide outreach about IDSEF and promote expansion of the program (especially to remote/underserved areas and schools that have not historically participated)

Offer financial support to increase access for student participants (e.g.

grants for materials, travel costs to regional fairs, etc.)