Reprographics_and_Document_Management_Services.pdf

County of Orange, County Executive Office - CPO

Invitation for Bid for Reprographics and Document Management Services

IFB # IFB-017-3052902-JL-2

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

County Executive Office - CPO

PROCUREMENT SERVICES

400 W. Civic Center Dr.

Santa Ana, CA

92701

Date: Friday, June 5, 2026

INVITATION FOR BIDS

FOR: REPROGRAPHICS AND DOCUMENT MANAGEMENT SERVICES

BID MUST BE RECEIVED BEFORE:

July 3, 2026 / 2:00 pm

IFB # IFB-017-3052902-JL-2

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - reprographics_and_document_management_services-2026-06-04-21-58-33-RCA

County of Orange IFB

County Executive Office - CPO - Reprographics and Document Management Services, IFB-017-3052902-JL-2

SECTION 1. General Information

1.1 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Jessica Loy, via the County’s online biding system.

1.2 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Friday, June 19, 2026 before 2:00 am.

1.3 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Jessica Loy, jessica.loy@ceo.oc.gov, will provide all official communication concerning this IFB.

1.4 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.5 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.3 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.4 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

mailto:procurement-support@opengov.com

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.5 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.6 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.7 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.8 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.9 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.10 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.11 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.12 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.13 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.14 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.15 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.16 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Jessica Loy at jessica.loy@ceo.oc.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Jessica Loy at jessica.loy@ceo.oc.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Jessica Loy at jessica.loy@ceo.oc.gov, no later than five (5) business days after the

Notice of Solicitation Ranking Results is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

The County of Orange is comprised of 22 Departments and over 18,000 employees located throughout the

County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

The Contractor is to provide Reprographic and Document Management Services on an as needed basis and usage is not guaranteed.

II. CONTRACTOR REQUIREMENTS

a. Hours of Operation

i. Contractor shall maintain a telephone answering system, which, at a minimum, provides eight (8) hours a day, five (5) day week live coverage from the hours of 8:00 a.m. (PST) to 5:00 p.m. (PST), and ensures the ability to contact higher management for evening and weekend special project services.

ii. Contractor shall return calls or respond to emails within or in less than eight (8) hours

(or equivalent to one (1) business day) to County regarding requests for service.

mailto:CPOAppeals@ocgov.com

iii. Contractor shall respond to emergency service requests via email or phone within a one (1) hour period, unless otherwise determined by County personnel.

iv. When it is necessary to perform work outside of the regularly scheduled hours, Contractor shall get written consent from the requesting agency/department in advance. Hourly rates shall be billed at the prices set in Attachment B -

Compensation & Payment.

b. Service Requirements

1. Contractor shall have the capability to perform and complete the services in all respects in accordance to all laws, statutes, ordinances, policies, and the Scope of Work.

2. Contractor shall have the ability to generate various monthly and/or quarterly reports as needed (i.e. usage, expenditures, etc.) as requested by County personnel at no cost to County.

3. Contractor must guarantee all work. If any project does not meet work order or services specifications, Contractor must redo project at no additional charge to County.

4. Under no circumstances, Contractor shall request minimum order quantities and/or value limitations.

5. Contractor shall own or have available a fleet of vehicles adequate to handle County delivery needs. All vehicles utilize to service County must be equipped with a radio dispatch system or mobile telephone access.

6. Contractor must be able to provide a two (2) hour response time on Rush Orders or Special

Projects. Response time is defined as responding with a quote to agency/department via email or by telephone.

7. Contractor must guarantee pickup of the project, completion, and return of each project to the specified location(s) in the time frame specified on the work order. Failure to pick up, complete, and deliver as requested may result in cancellation of this Contract.

8. Pickup and delivery services shall be all inclusive of the projects listed in Attachment B. Flat rate delivery charges will apply to facilities that are located outside of the County of Orange.

9. Rush work orders must be completed within the time specified on the work order at no additional cost to County, and as requested by County.

10. Standard projects must be completed within the time specified on the work order as requested by County.

11. Contractor must provide mailing services to the County as needed and, in the time, frame required by the user department. Mode of delivery must be approved by the department prior to any mailings.

12. Contractor must provide proof of courier deliveries as applicable and requested by

County. Proof of delivery is not required for First Class USPS mailings.

a. Document Management System and Services

A. Contractor shall provide an online document management system that will allow, manage bidding tasks for construction and/or any other projects requiring a bidding process.

B. Contractor’s online document management system shall manage and track users of County

Project plans and specifications.

C. Contractor’s online document management system shall have access to order prints and arrange for their delivery, and Contractor to be responsible to do printing and distribution.

D. Contractor’s online document management system shall be able to compile a chronological record of any County project and archive County plans and specification in real time.

E. Contractor’s online document management system shall send out all notifications via e- mails and/or faxes as needed and required by County’s project.

F. Contractor shall “digitally” store original plan specifications and addendums for all projects until bid opening.

G. Contractor shall sell bid sets to third parties at the same price Contractor is charging the County.

Contractor shall charge each third party separately from the County. County is not responsible for these charges. A service charge will be set by Contractor prior to providing this service.

H. Contractor is required to maintain an up to date plan holder list for all projects and to supply to user department upon demand within one (1) hour by email or fax. Contractor may not mail, email, or fax the plan holder list to any non-County agent.

I. Contractor shall “not” provide or read any plans, specifications, or addenda over the phone. Contractor shall refer all inquiries to the appropriate County contact person for that project.

J. Contractor, at the direction of County staff, shall distribute one bid set to each consultant listed on the cover page of the project or specifications. The agency/department shall be charged for these sets.

K. Contractor shall distribute addenda to all customers on the plan holder list for that project and insert addenda into all unsold bid sets.

L. Contractor shall be able to provide bit sets on demand as requested by bidders on County projects. No further approval is required by County.

M. Contractor shall accept phone or e-mail orders from County employees. Any questionable requests shall be referred to department contact person assigned by the user department.

N. Contractor shall accurately keep a “digital” plan holder list with each customer business name, full contact name, e-mail address, mailing address, phone number with area code and fax number with area code. Each Project must keep a separate plan holder list.

O. Contractor shall be held responsible for all damages resulting from Contractors’ carelessness/failure to keep accurate records of all customers and/or failure to send the appropriate bid and addenda to each customer.

P. The costs of protecting/reproducing any and all work that is sent to Contractor should be included in Contractors’ bid proposal prices.

Q. Contractor must provide the option of scanning bid plan and addenda prints and documents as

PDF files onto a CD or USB for purchase by the County agency/department.

III. SPECIAL PROJECTS

Special Projects shall be quoted per project and shall be inclusive of all labor, services, skills, supervision, travel time/expenses, materials, necessary tools, parking, and other incidental expenses or routine equipment for County locations/facilities located within and outside of Orange County. Competitive

Projects shall be based on quotes submitted by Contractor during the term of the Contract at the rates set in Attachment B.

1. Project Types: Types of projects include, but are not limited to, Poster Board Signs, Decals, Flyers, Digital Slides, Special Media prints (bond, mylar, sepia, bluelines, etc.) of various sizes, etc.

2. Request for Quote Process

a. Quotes obtained by departments/agencies shall be specific to the type of project and their unique requirements.

b. Agencies/departments are not required to post quotes on Opengov or other online bidding systems.

c. Agencies/Departments shall request quotes via e-mail and Contractor shall provide a breakdown of time and materials for each project.

d. Quotes shall include materials rates and hourly rate as listed on Attachment B.

e. Quotes shall be coordinated and approved by each individual department. No further approval from CPO is required.

4.2 ADDITIONAL WORK CLAUSE

A. Upon County request, Contractor shall submit supplemental proposals for Additional Work not called for under the Scope of Work of this Contract. Contractor must obtain County Project

Manager’s written approval prior to commencing any additional work.

B. County reserves the right to obtain supplemental proposals from, and use, alternate sources for completion of the additional work and to utilize the data provided under this Contract to obtain necessary services.

C. If County authorizes work by an alternate source, Contractor may be relieved of responsibilities pertaining to the equipment affected by the project while work is being performed and during the subsequent warranty period.

D. Contractor shall continue to provide services to all areas not affected by work provided by alternate sources.

E. Upon completion of any additional work, whether by Contractor or an alternative source, County’s Project Manager or designee and Contractor will inspect the finished product at no additional cost to County. Upon mutual acceptance of the additional work, Contractor shall again be responsible for all services originally covered under this Contract and the work performed under this section.

4.3 MISCELLANEOUS CLAUSE:

A. Miscellaneous commodities may be obtained at County’s request. Contractor shall provide a written quote and obtain authorized County approval. Contractor under no circumstance shall provide any commodities without prior written authorized County approval. Additional delivery locations may be added or deleted at any time with no penalty to County. Miscellaneous item purchases shall not exceed $5,000.00, per item, including tax and other expenses, except when ordering the same items multiple times. Total order amount shall not exceed $25,000.00.

B. County may elect to accept substitute like commodities, commodities of equal or better quality and/or brand, costing equal or less than the original contracted commodities as set forth in this

Contract with written authorized County approval. Substitute like commodities that cost more will require prior authorized approval from County before any substitution will take place.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

A. LARGE FORMAT- BLACK AND WHITE

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 PPC BOND – FIRST SET 1 SF

2 PPC BOND – ADDITIONAL SET 1 SF

3 PPC BOND – ENLARGE/REDUCE 1 SF

4 PPC BOND – PRESENTATION 1 SF

5 PPC TINTED BOND – FIRST SET 1 SF

6 PPC TINTED BOND –

ADDITIONAL SET

1 SF

7 PPC BOND – HALF SIZE FIRST

SET

1 SF

8 PPC BOND – HALF SIZE

ADDITIONAL SET

1 SF

9 PPC TINTED BOND – HALF SIZE

FIRST SET

1 SF

10 PPC TINTED BOND–HALF SIZE

ADDITIONAL SET

1 SF

11 VELLUM 1 SF

12 MYLAR – 4 MIL 1 SF

13 TRANS BOND 1 SF

14 CAD PLOT BOND – FIRST SET 1 SF

15 CAD PLOT BOND HALF SIZE –

FIRST SET

1 SF

16 CAD PLOT PRESENTATION –

FIRST SET

1 SF

17 CAD PLOT VELLUM 1 SF

18 CAD PLOT MYLAR 4MIL 1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

19 CAD PLOT TINTED BOND – FIRST

SET

1 SF

20 CAD PLOT TINTED BOND HALF-

SIZE-FIRST SET

1 SF

21 FOLDING 1 SF

22 SPLICE 1 EA

23 STAPLING 1 EA

24 EDGE BIND – STANDARD 1 EA

25 SCREW POST BIND 1 EA

26 STAMPING 1 EA

27 PAINTING EDGES 1 EA

28 LITIGATION COPIES 1 EA

29 PPC ADDITIONAL SERVICES 1 EA

TOTAL

A. SMALL FORMAT- BLACK AND WHITE

Line Item Description Quantity Unit of

Measure Unit Cost Total

30 BW COPIES 8.5X11 1 EA

31 BW COPIES 8.5X14 1 EA

32 BW COPIES 11X17 1 EA

33 2-SIDED SET UP 1 EA

34 BW COPIES 12X18 1 EA

35 BW TRANSPARENCIES 8.5X11 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

36 BW TRANSPARENCIES 11X17 1 EA

B. SMALL FORMAT BLACK AND WHITE

Measure Unit Cost Total

37 BW COPIES ON VELLUM 1 EA

38 BW COPIES ON 60# PAPER 8.5X11 1 EA

39 PRINT DECALS 1 EA

40 BW COPIES 8.5X11 – COLOR

PAPER

1 EA

41 BW COPIES 8.5X14 – COLOR

PAPER

1 EA

42 BW COPIES 11X17 – COLOR

PAPER

1 EA

43 COPY ON 70# - 100# PAPER 8.5X11 1 EA

44 COPY ON 70# - 100# PAPER 9X11 1 EA

45 COPY ON 70# - 100# PAPER 11X17 1 EA

46 COPY ON 70# - 100# PAPER 12X18 1 EA

47 PRINT ON NCR PAPER 1 EA

48 HAND FEED 1 EA

49 STAMPING 1 EA

50 POCKETS 1 EA

51 DOCUMENT

ASSEMBLY/COLLATE

1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

52 PAGE INSERT 1 EA

53 DIE CUT & LAMINATE 1 EA

54 DIE CUT – NO LAMINATE 1 EA

55 TABS UNLAMINATED 1 EA

56 TABS LAMINATED 1 EA

57 TAB PREP 1 EA

58 MINIMUM TAB ORDER 1 EA

59 MULTIPLE PDF 1 EA

60 3 HOLE DRILL 1 EA

61 NON-STD HOLE PUNCH 1 EA

62 STICKY BACK 1 EA

63 LITIGATION COPYING 8.5X11 1 EA

64 LITIGATION COPYING 8.5X14 1 EA

65 FOLDING 1 EA

66 STAPLE 1 EA

67 ACCO BIND 1 EA

68 VELO BIND 1 EA

69 PERFECT BIND 1 EA

70 PERFECT BIND PREP 1 EA

71 GBC BIND 1 EA

72 PLASTIC COIL BIND 1 EA

73 WIRE ON BIND 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

74 SCREW POST BIND 1 EA

75 SADDLE STITCH 1 EA

76 SADDLE STITCH SET-UP 1 EA

77 THERMO STRIP BIND 1 EA

78 BINDERY TRIM 1 EA

79 BINDER 1” 1 EA

80 BINDER 1.5” 1 EA

81 BINDER 2” 1 EA

82 BINDER 3” 1 EA

83 BINDER 4” 1 EA

84 BINDER INSERT 1 EA

C. SMALL FORMAT- BLACK AND WHITE

Measure Unit Cost Total

85 SHRINK WRAP 1 EA

86 SPECIAL PAPER STOCK 1 EA

87 BW OPEN 1 EA

88 DIGITAL PROCESSING 1 EA

89 ADHESIVE VINYL POCKET 1 EA

90 BOOKMARK 1 EA

91 OUTSIDE TABS (1-5, 1-12) 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

92 OUTSIDE TABS (1-15, 1-25, A-Z) 1 EA

93 REINFORCED BIND EDGE 1 EA

94 PERFORATED PAPER 1 EA

95 2&5 HOLD PUNCH SETUP 1 EA

96 PADDING PER 500 1 EA

97 ROUNDED CORNERS 1 EA

98 1/2” BINDER 1 EA

99 CUSTOM BINDERY 1 EA

100 SCORE RUN LENGTH 1 EA

101 TYPESETTING 1 EA

102 VARIABLE DATA 1 EA

103 3 MIL TOTAL LAMINATION 1 SF

104 5 MIL TOTAL LAMINATION 1 SF

105 10 MIL TOTAL LAMINATION 1 SF

106 CUSTOM SF LAMINATE 1 SF

107 SF LAMINATE PREP 1 EA

108 NOTEPADS 1 EA

A. LARGE FORMAT COLOR

Line Item Description Quantity Unit of

Measure Unit Cost Total

109 FULL COLOR – PREMIUM 24#

BOND

1 SF

110 FULL COLOR – PREMIUM 32#

BOND

1 SF

111 DIGITAL COLOR PRINTS –

PHOTO GRADE

1 SF

112 DIGITAL COLOR PRINTS –

CLEAR FILM

1 SF

113 DIGITAL COLOR PRINTS –

CANVAS

1 SF

114 REDLINES – FIRST SET 1 SF

115 REDLINES – ADDITIONAL SET 1 SF

116 COLOR MAP MODE – FIRST SET 1 SF

117 COLOR MAP MODE –

ADDITIONAL SET

1 SF

118 TYVEK – FIRST SET 1 SF

119 TYVEK – ADDITIONAL SET 1 SF

120 FULL COLOR – STANDARD 20# -

FIRST SET

1 SF

121 COLOR MAP MODE – FIRST SET 1 SF

122 COLOR MAP MODE –

ADDITIONAL SET

1 SF

123 FULL COLOR - STANDARD 20# -

ADDITIONAL SET

1 SF

124 FULL COLOR – STANDARD 32# -

FIRST SET

1 SF

125 FULL COLOR - STANDARD 32# -

ADDITIONAL SET

1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

126 DURST PHOTOGRAPHIC –

MATTE/GLOSS

1 SF

127 DURST TRANSPARENT –

CLEAR/BACKLIT

1 SF

128 DURST SPECIAL ORDER STOCK 1 SF

129 DIGITAL COLOR PRINTS – VINYL 1 SF

130 SET UP 1 EA

131 SPECIAL ORDER STOCK 1 EA

132 INSTALLATION 1 EA

133 SCAN WITH PRINTING 1 EA

134 COLOR SCAN 1 SF

135 REDLINES – SCAN 1 SF

136 COLOR – CD/DVD 1 EA

137 DIGITAL COLOR ADDITIONAL

SERVICES

B. LARGE FORMAT COLOR

Measure Unit Cost Total

138 PROOF CHARGE 1 EA

139 LAYOUT 1 EA

140 CREATIVE SERVICES 1 EA

141 FOAMBOARD SIGN 1 SF

142 GATORBOARD SIGN 1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

143 PVC SIGN 1 SF

144 COROPLAST SIGN 1 SF

145 STYRENE SIGN 1 SF

146 PLEXI SIGN 1 SF

147 ALUMINUM SIGN 1 SF

148 MDO SIGN 1 SF

149 ULTRABOARD SIGN 1 SF

150 DIBOND SIGN 1 SF

151 POSTER BOARD SIGN 1 SF

152 ADHESIVE VINYL 1 SF

153 BANNER VINYL 1 SF

154 BANNER – FABRIC 1 SF

155 BANNER – MESH 1 SF

156 FLAT BED SIGN 1 SF

157 LATEX SIGN 1 SF

158 SIGN 1 SF

159 SOFAB 1 SF

160 CANVAS 1 SF

161 FLOOR GRAPHICS 1 SF

162 POSTED PAPER 1 SF

163 VEHICLE GRAPHICS 1 SF

164 MAGNETIC 1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

165 50/50 WINDOW MESH 1 SF

166 CLING 1 SF

167 SIGN HARDWARE 1 EA

168 FULL COLOR INK LAY ONLY

SINGLE PASS

1 SF

169 WHITE INK LAY ONLY SINGLE

PASS

1 SF

170 BACKLIT 1 SF

171 ADHESIVE VINYL-DECALS &

LETTERING/PRINT, CUT

1 EA

172 COLOR COPIES 8.5X11 1 EA

173 COLOR COPIES 11X17 1 EA

174 COLOR COPIES 12X18 1 EA

175 STANDARD 8.5X11 1 EA

176 PREMIUM 8.5X11 1 EA

177 STANDARD 11X17 1 EA

178 PREMIUM 11X17 1 EA

179 STANDARD 12X18 1 EA

180 COLOR COPIES 8.5X11 1 EA

181 COLOR COPIES 11 X 17 1 EA

182 COLOR COPIES 12 X 18 1 EA

183 PREMIUM 12 X 18 1 EA

184 TRIM 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

SMALL FORMAT COLOR

Measure Unit Cost Total

185 DIGITAL COLOR PRINTS 8.5X11 –

FIRST SET

1 EA

186 DIGITAL COLOR PRINTS 11X17 –

FIRST SET

1 EA

187 DIGITAL COLOR PRINTS 12X18 –

FIRST SET

1 EA

188 COLLATE 1 EA

189 DIGITAL SLIDES 1 EA

190 WRAP COVER 1 EA

191 SPOT CLEAR PER IMPRESSION 1 EA

192 BUSINESS CARDS 1 EA

193 POSTCARDS 1 EA

194 DECALS 1 EA

195 FLYER/BROCHURE 1 EA

A. MOUNTING

Measure Unit Cost Total

196 MOUNTING 1/2” FOAMCORE 1 SF

197 MOUNTING 3/16” FOAMCORE 1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

198 MOUNTING ILLUSTRATION

BOARD

1 SF

199 MOUNTING 3/16” GATORFOAM 1 SF

200 MOUNTING 1/2” GATORFOAM 1 SF

201 MOUNTING CUSTOMER

SUPPLIED

1 SF

202 MOUNTING 3/16” BLACK

GATORFOAM

1 SF

203 MOUNTING 1/2” BLACK

GATORFOAM

1 SF

204 MOUTNING 1/8” PVC 1 SF

205 MOUNTING 3/16” BLACK

FOAMCORE

1 SF

206 MOUTNING 1/8” BLACK PVC 1 SF

207 MOUTNING 1/4” PVC 1 SF

208 MOUTNING 1/4” BLACK PVC 1 SF

209 MOUNTING 1/2” BLACK

FOAMCORE

1 SF

210 ADHESIVE BACKING 1 SF

211 BLANK FOAMCORE 1 SF

212 BLANK GATORBOARD 1 SF

213 FINISHING PREP 1 EA

214 MAGNETIC STRIPS 1 SF

215 MOUTNING BLOCKS 1 EA

216 MOUTNING HANGERS 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

217 LAMINATE 3 MIL 1 SF

218 LAMINATE 5 MIL 1 SF

219 LAMINATE 10 MIL 1 SF

220 ENCAPSULATE 3 MIL 1 SF

221 ENCAPSULATE 5 MIL 1 SF

222 ENSCAPSULATE 10 MIL 1 SF

223 10X12 – 5 MIL ENCAPSULATE 1 EA

224 12X18 – 5 MIL ENCAPSULATE 1 EA

225 10X12 – 10 MIL ENCAPSULATE 1 EA

226 12X18 – 10 MIL ENCAPSULATE 1 EA

227 VELCRO HANGERS 1 LF

228 EASEL BACKS 1 EA

229 GROMMETS 1 EA

230 FINISHING HARDWARE 1 EA

231 FINISHING SPECIAL STOCK 1 SF

232 FINISHING ADDITIONAL

SERVICES

1 EA

233 DIGITAL DIE CUT 1 EA

B. MOUNTING

Line Item Description Quantity Unit of

Measure Unit Cost Total

234 CUT SPECIAL SERVICES 1 EA

235 OFFSET 1 EA

236 SIGNS & GRAPHICS 1 EA

237 INSTALLATIONS 1 HR

238 BUSINESS CARDS 1 EA

239 POSTCARDS 1 EA

240 DECALS 1 EA

241 FLYER/BROCHURE 1 EA

242 CUSTOM MOUNTING 1 HR

A. DIGITAL SERVICES AND SCANNING

Measure Unit Cost Total

243 DMF/DOCUMENT MNGT 1 EA

244 DMF/COLOR FILE 1 EA

245 DMF/SPECS 1 EA

246 DMF/COLOR SPECS 1 EA

247 SHEET DESCRIPTION 1 EA

248 INDEXING 1 EA

249 DIGITAL STAMP 1 EA

250 ADDITIONAL SERVICES 1 EA

251 PLANHOLDER’S LIST 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

252 CD VIEW ONLY 1 EA

253 LEGACY 1 EA

254 COLOR SCANNING 1 EA

255 SET UP 1 EA

256 BIDCASTER PROJECT SET UP 1 EA

257 BIDCASTER – EMAIL 1 EA

258 BIDCASTER – FAX 1 EA

259 CONSULTATION P 1 HR

260 FILE CONVERSION

DF/TIFF/DWF/PLT

1 EA

261 CONVERT DWG TO PLT 1 EA

262 DIGITAL PROCESSING 1 EA

263 LF DOCUMENT SCAN – BW 1 EA

264 INDEX PER FIELD 1 EA

265 MANUAL FILE NAME PER FILE 1 EA

266 DESPECKLE 1 EA

267 ROTATE 1 EA

268 CROP 1 EA

269 SMALL FORMAT SCAN – BW 1 EA

270 BURN TO CD 1 EA

271 ADDITIONAL CD’S 1 EA

272 BURN TO DVD 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

273 ADDITIONAL DVD’S 1 EA

274 E-PRINTS FROM PW 1 EA

275 E-SPECS FROM PW 1 EA

276 3RD PARTY DOWNLOAD 1 EA

277 PW/ORDER PROCESS 1 EA

278 DIGITAL DOWNLOAD 1 EA

279 BIDCASTER DATABASE SET UP

FEE

1 EA

280 VECTORIZING SERVICES 18X24 1 EA

281 VECTORIZING SERVICES 24X36 1 EA

B. DIGITAL SERVICES AND SCANNING

Measure Unit Cost Total

282 VECTORIZING SERVICES 30X42 1 EA

283 VECTORIZING SERVICES 36X48 1 EA

284 3D MODEL FILE PREP 1 EA

285 3D MODEL SET UP 1 EA

286 3D MODEL 1 EA

287 MONTHLY USER FEE – PW DOC

MANAGEMENT

1 EA

288 MONTHLY USER FEE – PW BID

MANAGEMENT

Line Item Description Quantity Unit of

Measure Unit Cost Total

289 MONTHLY USER FEE – PW

COLLABORATE

1 EA

290 STORAGE FEE – PW

COLLABORATE

1 EA

291 PROFESSIONAL SERVICES 1 EA

292 AIM LICENSING FEE 1 EA

293 AIM STORAGE 1 EA

294 AIM CUSTOM DEVELOPMENT 1 EA

295 AIM INDESING – DATA

EXTRACTION

1 EA

296 AIM – PROJECT SET UP 1 EA

297 AIM – PROFESSIONAL SERVICES 1 EA

298 AIM – FILE SHREDDING 1 BOX

299 AIM – OCR SERVICES 1 EA

300 AIM – SCANNING (B&W 8.5x11) 1 EA

301 AIM – LABOR FEES 1 EA

302 AIM – PDF BOOKMARK 1 EA

303 AIM – PDF LINK 1 EA

304 AIM – PLANWELL STORAGE FEE 1 EA

305 DOCUMENT HYPERLINKING-

PLANS

1 EA

306 HYPERLINKING-REVISED PLANS 1 EA

307 HYPERLINKING-SPEC-TOC, SPEC

SECTIONS & RTN

Line Item Description Quantity Unit of

Measure Unit Cost Total

308 HYPERLINKING-DOCUMENT

POSTING

1 EA

309 HYPERLINKING-

CLOUDING/LINKS

1 EA

310 HYPERLINKING-SCHEDULES:

WINDOWS-DOORS- FINISH

1 EA

311 HYPERLINKING SERVICES 1 HR

312 BIM SERVICES 1 EA

313 ADDITIONAL ITEMS NOT LISTED

(% DISCOUNT)

1 LOT

DELIVERY

Measure Unit Cost Total

314 FLAT RATE DELIVERY CHARGE

(OUT OF COUNTY ONLY) *No

Fuel Surcharge allowed.

1 LOT

Measure Unit Cost Total

315 DAILY HOURLY RATE (7:00 a.m.

to 5:00 p.m. PST) 1 Hour

316 AFTER HOURS HOURLY RATE 1 Hour

SPECIAL PROJECTS - HOURLY RATES

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 PPC BOND – FIRST SET 1 SF

2 PPC BOND – ADDITIONAL SET 1 SF

3 PPC BOND – ENLARGE/REDUCE 1 SF

4 PPC BOND – PRESENTATION 1 SF

5 PPC TINTED BOND – FIRST SET 1 SF

6 PPC TINTED BOND –

ADDITIONAL SET

1 SF

7 PPC BOND – HALF SIZE FIRST

SET

1 SF

8 PPC BOND – HALF SIZE

ADDITIONAL SET

1 SF

9 PPC TINTED BOND – HALF SIZE

FIRST SET

1 SF

10 PPC TINTED BOND–HALF SIZE

ADDITIONAL SET

1 SF

11 VELLUM 1 SF

12 MYLAR – 4 MIL 1 SF

13 TRANS BOND 1 SF

14 CAD PLOT BOND – FIRST SET 1 SF

15 CAD PLOT BOND HALF SIZE –

FIRST SET

1 SF

16 CAD PLOT PRESENTATION –

FIRST SET

1 SF

17 CAD PLOT VELLUM 1 SF

18 CAD PLOT MYLAR 4MIL 1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

19 CAD PLOT TINTED BOND – FIRST

SET

1 SF

20 CAD PLOT TINTED BOND HALF-

SIZE-FIRST SET

1 SF

21 FOLDING 1 SF

22 SPLICE 1 EA

23 STAPLING 1 EA

24 EDGE BIND – STANDARD 1 EA

25 SCREW POST BIND 1 EA

26 STAMPING 1 EA

27 PAINTING EDGES 1 EA

28 LITIGATION COPIES 1 EA

Measure Unit Cost Total

1 PPC BOND – FIRST SET 1 SF

2 PPC BOND – ADDITIONAL SET 1 SF

3 PPC BOND – ENLARGE/REDUCE 1 SF

4 PPC BOND – PRESENTATION 1 SF

5 PPC TINTED BOND – FIRST SET 1 SF

6 PPC TINTED BOND –

ADDITIONAL SET

1 SF

Line Item Description Quantity Unit of

Measure Unit Cost Total

7 PPC BOND – HALF SIZE FIRST

SET

1 SF

8 PPC BOND – HALF SIZE

ADDITIONAL SET

1 SF

9 PPC TINTED BOND – HALF SIZE

FIRST SET

1 SF

10 PPC TINTED BOND–HALF SIZE

ADDITIONAL SET

1 SF

11 VELLUM 1 SF

12 MYLAR – 4 MIL 1 SF

13 TRANS BOND 1 SF

14 CAD PLOT BOND – FIRST SET 1 SF

15 CAD PLOT BOND HALF SIZE –

FIRST SET

1 SF

16 CAD PLOT PRESENTATION –

FIRST SET

1 SF

17 CAD PLOT VELLUM 1 SF

18 CAD PLOT MYLAR 4MIL 1 SF

19 CAD PLOT TINTED BOND – FIRST

SET

1 SF

20 CAD PLOT TINTED BOND HALF-

SIZE-FIRST SET

1 SF

21 FOLDING 1 SF

22 SPLICE 1 EA

23 STAPLING 1 EA

24 EDGE BIND – STANDARD 1 EA

Line Item Description Quantity Unit of

Measure Unit Cost Total

25 SCREW POST BIND 1 EA

26 STAMPING 1 EA

27 PAINTING EDGES 1 EA

28 LITIGATION COPIES 1 EA

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 CONTRACTOR INFORMATION

8.2.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.3 COMPANY PROFILE & REFERENCES

8.3.1 Company Legal Name*

*Response required

8.3.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.3.3 SAM.gov Confirmation*

Please upload a printout from SAM.gov to confirm that your company currently has no active exclusions.

The printout must be no greater than seven (7) calendar days prior to the due date of this bid.

*Response required

8.3.4 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.3.5 California Secretary of State registration - active and in good standing * Please upload your active certificate from the California Secretary of State.

CA Sec. of State Verification Link = https://bizfileonline.sos.ca.gov/search/business

*Response required

8.3.6 D-U-N-S Number*

Please provide your company's DUNS number.

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in lieu of the number.

*Response required

8.3.7 Federal Taxpayer ID Number*

*Response required

8.3.8 California Department of Justice, Office of Attorney General active registration* For Non-Profit and/or Charitable organizations, please provide your active (registration status is current). All others enter N/A.

• RCT Registration Number

• Renewal/Expiration Date

DOJ Verification Link - https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

8.3.9 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.3.10 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

https://sam.gov/entity-registration https://bizfileonline.sos.ca.gov/search/business http://www.dnb.com/ https://rct.doj.ca.gov/Verification/Web/Search.aspx?facility=Y

*Response required

8.3.11 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.3.12 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.3.13 Length of Time At Current Location*

Please clearly state, in months and years,…