Replacement Tubing Bundles_SOW.pdf

By CERS at 12:35 pm, Feb 12, 2026

STATEMENT OF WORK/SPE IFI ATI N

B&F Project 26Z2AL9

REPLACE TUBING BUNDLES

Federal Correctional Institution Elkton 8730 Scroggs Road Lisbon, OH 44432

January 28 th, 2026

United States Department of Justice Federal Bureau of Prisons

B&F PROJECT 26Z2AL9 REPLACE TUBlNG BUNDLES

Table of Contents

Section 1.0 - Intent

• Introduction

• Equipment Specifications

Section 2.0 - Scope of Work

• Part A - Description of Work

• Project Work Description

• Required Product or Equal

• Repair/Maintenance

• Reporting

• Schedule

• Inclement Weather Schedule

• Observed Holidays

• Part B - General Conditions

• Quality Assurance/ Acceptance

• Rights to Project Data

• Part C - Project Management

• Contractor Quality Control

• Contractor Requirements

• Performance Evaluation

• Contracting Officer's Representative

• Part D - Project Completion

• Completion Criteria

• Submission of Invoices

• System for Award Management

• Additional Information

B&F PROJECT 26Z2AL9 REPLACE TUBING BUNDLES

1.0 Intent

Introduction The Federal Bureau of Prisons (FBOP), Field Acquisition Office in Grand Prairie, Texas, intends to make a single award to a responsible entity that will provide new tubing bundles to Co1Tectional Institution - Elkton located at 8730 Scroggs Road in Lisbon, OH. The contract type is a requirements contract with firm-fixed prices. The Contracting Officer holds the rights for the dismissal of the awarded party and dissolution of the contract if contract goals and schedules are not met, or excessive damages have been accrued. The contract shall consist of a one-phase process to procure and deliver equipment meeting the specified qualifications. The operation will be completed in an authorized manner to limit disruption to the institution(s) and provide isolated avenues to prevent unnecessary costs to the facility. The contractor is responsible for the safe operation of equipment during this contracted period ensuring a safe delivery and schedule requirements are met and maintained throughout the te1m of the contract.

The contractor must be reputable, and duly licensed. If required, personnel must provide ce1iifications or documented proof of experience, demonstrating competency in executing the project. Proof must be provided to the Contracting Officer (CO) or COR upon request.

2.0 SCOPE OF WORK

A. Description of Service

Project Work Description The contractor must provide the desired equipment and labor as specified by FCI Elkton to ensure compatibility and ultimately the effective function of the heat exchanger(s) which is dependent upon its implementation. Corresponding data sheets must accompany procured tubing bundles and be submitted upon reaching a status of approval from FCI Elkton.

The contractor is responsible for ensuring the following deliverable items:

• (8) O.E.M. Taco Tl 0208 (Copper tubes/.035wall)

• (2) O.E.M. Taco TI4208 (Copper tubes/ .035wall)

• (2) O.E.M. Taco T 12210 (Copper tubes/ .035wall)

• (2) O.E.M. Taco Tl4210 (Copper tubes/ .035wall)

• (112) Magnesium Anode Rods (l-l/4in x 45in)

Labor and materials warranty requirements are minimum five (5) years from date of substantial completion.

Required Product or Equal A brand name or equal product will be accepted. Should a quotation be issued by a contractor for equal products, the contractor shall submit all product infonnation/specification for the equal products in the contractor's bid/proposal. Failure to submit the product infonnation/specifications with your bid/proposal will be considered non-responsive and the contractor's bid/proposal will not be considered.

• The contractor shall meet the standards of the contract and comply with all local, state, and federal regulations.

• The contractor will be responsible for all licenses, permits, and fees associated with the obtainment of the required equipment.

• The contractor shall remain responsible for all equipment and property until the material/equipment is verified as having been received by FBOP representatives.

Repair/Maintenance It will be the responsibility of the contractor to maintain all components of the new equipment both internally and externally. This includes the monetary cost of all material, equipment, and labor required and provided to repair, replace, or upgrade any defect and nonperfo1ming part associated. lf any pa1i of this system requires replacement, it will be the responsibility of the contractor to provide it within 30 days or duration set by the Contracting Officer or Contracting

B&F PROJECT 26Z2AF3 REPLACE TUBING BUNDLES

Officer' s Representative. Co1Tespondence acknowledging any issue presented by FCI Elkton needs must be recognized within 24 hours of written, digital , or verbal notice from the Contracting Officer and or Contracting Officer's Representative.

Reporting Upon initiating shipping of all required equipment (or split shipments), the contractor ' s supervision wi ll noti fy the Contracting Officer' s Representative through a designated email of this development. All reports and documentation will be provided to the Bureau of Prisons Facility Manager no later than 30 days after processing the materia l.

It will be the Contractors responsibili ty to prepare and submit reports of significant accidents at the site and anywhere on the institution property. A significant accident is defined to include events that pose a security breech, damage to Government Property and/or any injury. Record and document date and actions.

Schedule The approved access for the scheduling of deliveries throughout the duration of this project, as designated by the Contracting Officer, will be the following weekly schedule:

• Sunday: No access granted

• Monday: 7:30 A.M - 3:30 P.M.

• Tuesday: 7:30 A.M- 3:30 P.M.

• Wednesday: 7:30 A.M. 3:30 P.M .

• Thursday: 7:30 A.M. - 3:30 P.M.

• Friday: 7:30 A.M - 3:30 P.M.

• Saturday: No access granted

This schedule does not account for Federal holidays or when the institution/facility is closed due to local or national emergencies, administrative closings, or similar Government directed fac ility closings. The contractor is required to work after hours or weekends for scheduled shutdowns to make utility service connections in the event disruption to the daily operations of the institution wi ll occur due to incomplete milestones . The Federal Bureau of Prisons wi ll therefore not absorb financial costs for this additional work. For other than firm fixed price contracts, the contractor wi ll not be reimbursed when the government fac ili ty is closed for the above reasons . The Contractor must at all times maintain an adequate workforce for the unintem1pted performance of all tasks defined within this statement of work when the government facilities are not disrupted for the above reasons. When hiring personnel, the Contractor should keep in mind that the stabi li ty and continuity of the workforce are essenti al.

Inclement Weather Schedule In cases of severe weather, the contracting office may authorize exceptions. When exceptions are granted, the contractor shall make all postponed collections within 24 hours after the severe weather has terminated, unless the contracting officer authorizes additional time.

Observed Holidays Contractor is not required to perform services on holidays listed below:

perform services on holidays listed below.

New Year ' s Day Independence Day Labor Day Columbus Day Ma1tin Luther King Jr. 's Birthday Veteran's Day President's Day Thanksgiving Day Memorial Day Christmas Day

B. General Conditions

Rights to Project Data The Government has unlimited rights to all documents/material produced under this contract. All documents and materia ls, to include the source codes of any software, produced under this contract shall be Government owned and are

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B&F PROJECT 26Z2AF3 REPLACE TUBrNG BUNDLES the prope1ty of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written pem1ission from the Contracti ng Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights .

C. Project Management

Contractor Quality Control The contractor shall provide a Job Superintendent/manager or equivalent who speaks and writes fluent English and is always accessible when contractor personnel are on the premises. The Superintendent will: a) review and approve submittals, b) inspect the quality of work performed, and c) certify the completed work for payment and other purposes.

The contractor shall develop and maintain an effective quality control program to ensure services are perfom1ed in accordance with this statement of work. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Contractor shall submit QCP on or before the scheduled preconstrnction meeting. Three copies of a comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. After acceptance of the quality control plan, the contractor shall receive the contracting officer's acceptance in writing of any proposed change to his QC system.

The government shall evaluate the contractor ' s performance under this contract in accordance with the Quality Assurance Surveillance Plan.· This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards wi ll be app lied, the frequency of surveillance, and the minimum acceptable defect rate(s ).

Contractor Requirements It is the contractor's responsibility to survey the work site and carry out all work in compliance with OSHA, EPA, and NEC national codes and regulations .

The contractor shall provide a full-time Project Manager and or liaison who shall be physically on-site all normal work hours and be responsible for perfom1ance of all work. The project manager shall possess a minimum of three years' experience within the last five years simultaneously managing facilities of similar magnitude and scope of the total requirements of the contract. The contractor shall employ competent supervisory personnel capable of training employees in methods of completing the work performance and quality standards in this contract.

Performance Evaluation In accordance with FAR 42.1502 & 42 .1503: Agencies shall prepare an evaluation of Contractor Performance and submit to Federal Past Perfonnance lnfo1mation Retrieval System (PPIRS). The Department of Justice, Federal Bureau of Prisons utilizes the Department of Defense (DOD) web-based Contractor Perfonnance Assessment Reporting System (CPARs) to provide contractor perfonnance evaluations. Contractor shall provide and maintain a current e-mail address throughout the life of the contract. The Contractor shall register with DOD within 30 days of receiving an e-mail from the Focal Point. The e-mail will contain a "USER ID" to complete the registration. The Contractor must be registered to access and review its evaluation and/or provide a response. If assistance is required when registering, please contact the institutional Contracting Staff/Focal Point for assistance, guidance, and instructions.

Contracting Officer's Representative The COR is responsible for the technical aspects of the project and serves as the technical liaison for the contractor. The COR is also responsible for final inspection and acceptance of all reports and other responsibilities as specified by the contract. The COR is not authorized to make any commitments, obl igate the government, or authorize any changes, which affect the price, terms, or conditions of this project. All changes shall be made through the authorization of the Contracting Officer. The COR may designate an assistant COR(s) to act for the COR by naming such assistant(s) n writing and sending a written, formal document, to both the Contracting Officer and contractor prior to them assuming that duty.

D. Project Completion

B&F PROJ ECT 26Z2AF3 REPLACE TUBING BUNDLES

Completion Criteria The Contracting Officer reserves the right to implement a deficiency list to ensure standards and conditions are met prior to the closeout and final payment of the contract.

The contractor shall provide all service manuals and troubleshooting manuals to institution staff at completion of the installation.

The contractor shall haul away and dispose of all demolished equipment, debris and trash legally after job completion.

System for Award Management Contractors intending on submitting formal bids for this work must be registered on the System for Award Management website at www.sarn.gov. Only those vendors registered wi ll be considered.

Submission of Invoices The contractor shall submit an invoice with detailed additional documents citing material/equipment that has been delivered. No invoice will be considered for payment unless accompanied by the relevant documentation.

All invoices should be on an official company letterhead including that organization's name, address, bank number, and this project title.

Submit invoices to both the COR and Contracting Officer for review and approval.

Additional Information

• Time of Completion: 30-Calander Days

• Submittals After Award: Submit samples, cut sheets, and shop drawings to the Contracting Officer 's

Representative for review.

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