Replacement_and_Installation_of_Signs_for_North_Collier_Regional_Park_Phase_II_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

REPLACEMENT AND INSTALLATION OF SIGNS FOR NORTH

COLLIER REGIONAL PARK PHASE II

Brooke Roxberry, Management Analyst

Procurement Services Division

3295 Tamiami Trail East, Bldg. C2,Naples, FL, 34112 brooke.roxberry@colliercountyfl.gov

(239) 252-8941

Quick Quote Title: Replacement and Installation of Signs for North Collier Regional Park Phase II

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Replacement and Installation of Signs for North Collier Regional Park Phase II

Release Project Date: May 27, 2025

Pre-Proposal Meeting (Non-Mandatory): June 2, 2025, 3:30pm

North Collier Regional Park -

Administration Building 15000 Livingston

Rd, Naples, FL 34109

Question Submission Deadline: June 5, 2025, 5:00pm

Response Submission Deadline: June 11, 2025, 5:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Parks & Recreation Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. SPECIFICATIONS/SCOPE OF WORK

Collier County Parks and Recreation is seeking to replace multiple signs at North Collier Regional Park (NCRP). NCRP is located at

15000 Livingston Road, Naples, FL 34109. Pricing shall be all inclusive and include any additional costs needed to complete the project.

A proof of sign shall be submitted to the Parks and Recreation Division for approval.

This scope of work outlines the tasks and requirements for this project, including installation, removal, disposal, and other fees if necessary.

Pre-Project Tasks:

• Conduct a site assessment to evaluate the condition of the existing sign and the area for the new sign and posts placement.

• Ensure compliance with all relevant regulations.

Removal and Disposal:

• Safely remove the existing signs from the designated location.

• Properly dispose of the old sign in accordance with local environmental regulations.

Sign Fabrication:

• Fabricate the new welcome sign using high-quality materials that are durable and resistant to weather conditions.

• Ensure that the design aligns with the Park's branding and aesthetics.

Sign Material:

• Material shall consist of aluminum with a powder coat and UV built-in and printed vinyl.

Delivery

• Delivery location shall be at the North Collier Regional Park located at the following address:

15000 Livingston Road Naples, Florida 34109

Installation:

• Prepare the site for installing the new sign, including any necessary structural work.

• Install the new signs securely and in accordance with the approved design and specifications.

• Ensure proper alignment, leveling, and anchoring to withstand potential weather events.

Project Completion

• Ensure that all work is completed within the agreed-upon timeframe.

• Provide Parks and Recreation with all documentation, warranties, and maintenance instructions for the new signs.

Permitting:

• A sign permit will be needed and shall be included in the prices provided.

Project Management:

• Appoint a project manager to oversee all aspects of the sign replacement project.

• Maintain open communication with the Parks staff and relevant authorities throughout the project.

Quality Assurance:

• Conduct inspections to ensure the sign meets the Park's quality and safety standards.

• Make any necessary adjustments or improvements to address any deficiencies.

Cleanup and Site Restoration:

• Remove any debris or construction materials from the site upon project completion.

• Restore the site to its original condition or as approved by Parks.

Budget and Payment:

• Provide an all-inclusive lump sum price.

Paint:

• The top, bottom, and base of each sign shall be sanded and painted to match current color and newly replaced signes as close as possible.

Sign Colors:

• Current colors are from ASAP Color number 19187 (light blue), 19190 (blue), 190030 (blue), and 6584-2 porter paints soft grape (mauve).

Sign Renderings See pictures below for signs needed.

Directional Sign #1 48”X76”X12”

Sun-N-Fun Sign 60”X62”X12”

Directional Sign #3 48” X 76” X12”

Welcome Signs 48”X 48” (3 Welcome Signs placed throughout the Park)

Softball Sign 60”X62”X12”

Soccer Complex sign 60”X62”X12”

Rec-Plex Sign 48”X 30”

Administration Building Sign 72”X 28”

Exhibit Hall Sign 48” X 24”

Maintenance Building Sign 6” X 2.6”

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage https://apps.fldfs.com/bocexempt/

$1,000,000 single limit per occurrence, $1,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Directional Sign #1 1 Each

2 Sun-N-Fun Sign 1 Each

3 Directional Sign #3 1 Each

4 Welcome Signs 3 Each

5 Softball Sign 1 Each

6 Soccer Complex Sign 1 Each

7 Rec-Plex Sign 1 Each

8 Administration Building Sign 1 Each

9 Exhibit Hall Sign 1 Each

10 Maintenance Building Sign 1 Each

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required