Replace Carpet Command Suite - SOW (Jul 2022).docx

STATEMENT OF WORK

Replace Carpet US Coast Guard Room 651, Juneau, AK, Federal Building

***US COAST GUARD, JUNEAU, AK ***

1.0 PROJECT SUMMARY

This project will replace carpet tile, 4-inch rubber base cove, and carpet transition strips in US Coast Guard (USCG) offices in the Hurff Ackerman Saunders Federal Building in Juneau, AK. The Federal Building is owned and managed by the General Services Administration (GSA). The room number is 651 and is located on the 6th floor.

The total square footage of the space is approximately 2,200 square feet. The total length of 4-inch rubber base cove is estimated to be about 60 linear feet. Contractor shall verify all required quantities. Existing wood trim in the space is remain in place.

A. Work must be completed in accordance with the following:

NFPA 70 National Electrical Codes- 2014 Edition 29 CFR 1910 Occupational Safety and Health Standards 29 CFR 1926 Safety and Health Regulations for Construction ANSI A120.34 Protection of the Public on or Adjacent to Construction Sites

2.0 SCOPE OF WORK

A. The Scope of Work (SOW) is to replace carpet tile, 4-inch rubber cove base, and transitions strips. The offices are located in the Juneau Federal Building 6th floor, room 651.

B. Remove and properly dispose of the existing carpet tile, rubber base cove, transition strips, adhesive, and interferences in accordance with all applicable state and federal laws. Provide all transportation and disposal provisions.

C. Contractor shall examine the existing wood trim is that the gap between newly installed carpet and wood trim is no larger than ¼ inch. If trim needs to be removed, replace the existing trim and provide new wood trim to match existing if any materials are damaged during removal.

D. Contractor shall patch and paint any walls or surfaces damaged during construction to match existing color and texture.

E. Contractor shall properly clean and prepare the subfloor per manufacturer’s specification prior to installing carpet tiles. Contractor shall properly clean and prepare all walls prior to installing cove base per manufacturer’s specification.

F. Contractor shall move all furniture to accommodate installation. The contractor shall provide adequate boxes for Coast Guard personnel to pack personal items and loose office items prior to moving furniture. After installation and manufacturer’s recommended adhesive set time, the contractor shall move all furniture back to original positions.

G. Contractor shall safely disconnect and remove all floor penetrations, to include electrical, data, and telephone cable runs, and reinstall to original condition and position after carpet installation. Contractor shall remove and replace all Walkerduct fittings and plates, and repair or replace missing or damaged fittings and hardware. Fittings that require carpet insets shall be re-carpeted with new carpet.

3.0 GENERAL REQUIREMENTS

A. The contractor shall provide all supplies, tools, equipment, transportation, supervision, and labor required to meet objective shown in 2.0 above.

B. Work Hours- The normal working hours for this project shall be from 8:00 am to 5:00 pm, Monday through Friday, excluding federal holidays. No work outside these hours shall be accomplished without the written approval of the Contracting Officer or his/her authorized representative.

C. Performance Period- Provide services no later than 150 days after contract is awarded.

D. Hazardous Conditions – If the Contractor encounters equipment that is in a condition that may endanger life or property, the Contractor shall immediately notify the COR of the condition requiring immediate action. Within 24 hours the Contractor shall provide a written report to the COR of the hazardous condition and recommended corrective action.

E. Safety Procedures - The Contractor shall comply with all appropriate safety code requirements.

F. Housekeeping-The Contractor shall leave areas where he performs work neat, clean and orderly at the end of each shift.

G. The Contractor shall coordinate all work with the COR. The Contractor shall notify the COR and GSA in writing of any scheduled power outages 48 hours in advance. Power outages will be scheduled after 5:00 pm unless the COR and GSA approve otherwise.

H. The Contractor shall provide a written construction schedule and sequencing schedule a minimum of 2 weeks prior to the beginning of work and a notice 2 working days prior to beginning work in the building. Work shall be sequenced and phased in a manner that will allow business to be conducted without discomfort to the occupants. Work areas shall be sequenced in multiple phases so that there is minimal workspace interruption. The written work schedule and sequencing schedule shall be agreed upon and approved by the COR prior to work commencement.

I. Plan and accomplish all work so that there is a minimum of interference and inconvenience to the occupants and/or operators of the facility. The Contractor will comply with all GSA contractor registration policy and procedures.

J. The Contractor shall provide the Coast Guard a roster of all workers including their full name, date of birth, and driver’s license number at least 72 hours prior to needing access to Coast Guard spaces.

K. Non-Standard Services. Non-standard services are those not listed in the SOW and it will be set forth in individual work orders. Such services shall be negotiated with the Contractor, and services shall be performed only after the scope of the work, the qualifications of the Contractor’s organization to accomplish the services and the cost of the services have been agreed upon by the COR and Authority Having Jurisdiction.

L. Contractor is responsible to provide a representative to accept all deliveries and to stage all materials and equipment. Neither the COR nor any other government representative will sign or receive any materials.

M. Work will be performed at a GSA-owned building and must comply with all GSA regulations. Any storage areas that are required to be on site must be coordinated with the COR and GSA in advance. No designated parking will be provided on site.

N. Contractor is required to comply with all State of Alaska COVID-19 health and travel mandates, as well as any Coast Guard COVID-19 requirements. Contractor shall wear face masks in all common areas of the Juneau Federal Building, and also wear face masks if social distancing of at least 6 feet cannot be maintained while working. If any workers are traveling to Juneau, the contractor must submit a travel plan and COVID mitigation plan for approval to the Coast Guard at least 2 weeks prior to travel.

4.0 SPECIFIC REQUIREMENTS

A. INTENT. The intent of this scope of work is to replace carpet tile, 4-inch rubber cove base, and transitions strips. The offices are located in the Juneau Federal Building 6th floor, room 651.

B. MATERIAL SELECTION. Contractor shall provide 24” x 24” commercial carpet tile and 4” rubber cove base. Contractor shall provide the government color samples of carpet tile, cove base, and transition strip for approval prior to ordering. The government will specify monolithic or quarter-turn installation of carpet tiles prior to installation. Install transition strip at every location where edge of carpet is exposed.

C. The estimated square footage of the rooms is 2,200 square feet, and the estimate linear feet of cove base is 60 linear feet. Contractor to verify all required material quantities.

D. All on site work shall be coordinated with the COR. Carpeting shall be installed by qualified workers trained in the installation of commercial carpeting in projects of similar size and scope. Installation shall be conducted per manufacturer’s specifications. Use full uncut tiles down the center of corridors and rooms, where necessary, cut perimeter tiles to butt walls. Butt carpet tile tightly together to form seams without gaps or entrapped pile yarns and aligned with adjoining tiles.

E. Prior to the installation, and at the COR’s direction, meet at the project site to review installation procedures, coordination with other elements, special details and conditions, standard workmanship, and other pertinent topics related to the work. Examine existing installation and install sample of new tiles for review and agreement on method of work performance.

F. All work shall comply with the NEC.

G. All conductors shall be installed in conduit.

H. SHIPMENT OF MATERIALS. Material shall be shipped to location by unclassified commercial means or purchased locally. The contractor is fully responsible for any damage to the material during shipping.

I. SITE ACCESS AND EQUIPMENT MOVEMENT. Contractor is responsible for truck & equipment required to move material and/or machinery into the building and all equipment movement once inside the building. Contractor will comply with all required security mandates in accordance with GSA building management and security for open building access.

J. SITE RESTORATION. The contractor shall ensure that all facilities receiving this work shall be left in a condition acceptable to the COR and GSA Building Management upon completion.

K. DISPOSAL OF MATERIALS REMOVED. The contractor shall be responsible for the disposal of removed materials.

L. WARRANTY. The installing contractor shall provide a one-year warranty that includes all parts, materials, labor, travel costs, per diem, and all miscellaneous costs. The contractor may seek reimbursement from the manufacture or any other entity providing warranties for the equipment installed, but the contractor must be the responsible party for warranty repairs. The contractor shall provide, at his cost, for onsite repairs within 7 days of notification of an operational problem or failure within the warranty period.

5.0 CONTRACTING OFFICER REPRESENTATIVE (COR)

The Contracting Officer Representative (COR) will be the contractor’s contact with the USCG. The COR will assist and direct the contractor when scheduling work, obtaining approved local supplies, and liaison with USCG personnel during the course of the project. All questions concerning coordination of installation activities while at post shall be directed to COR (see below).

TASK ORDER PROPOSAL REQUEST

A. The contractor shall, within seven (15) calendar days of the receipt of a Task Order Proposal Request, submit to the KO, a proposal for this project. If a site visit is needed and may be conducted through coordination with Contracting Officer and the cost for site visit will be non-reimbursable by the government. Cost proposal shall include amounts of the following:

a. The required materials and shipping.

b. The required number of labor hours by labor classification and labor rates.

c. Travel, lodging and per diem rate in accordance with the Federal Travel Regulations/Joint Travel Regulation, and other similar costs.

d. Airfare costs.

e. Total proposed price.

B. Contractor shall provide a project schedule showing (at minimum) start/completion dates for the project.

6.0 SUBMITTAL REQUIREMENTS

A. Provide submittals of all material, including catalogue number, color, specifications, and dimensions.

B. Work Schedule.

C. Roster of all workers who will need access to Coast Guard space including their full name, date of birth, and driver’s license number.

7.0 ATTACHMENTS

A. Drawings for Reference Only.

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