Replace and Modernize HVAC Sta Sheboygan Barracks.docx

STATEMENT OF WORK (SOW)

FOR

Replace and Modernize HVAC US Coast Guard Station Sheboygan

GENERAL

The United States Coast Guard (USCG) is seeking a qualified contractor to replace and modernize HVAC units at USCG Station Sheboygan located at 209 Pennsylvania Ave, Sheboygan, Wi. Station Sheboygan is a working Coast Guard Unit and will remain in operation during the project.

Bidders are responsible for visiting the site to field verify existing conditions and determine actual dimensions and the nature of the work required. Failure to visit the site does not relinquish the bidder from determining the extent and scope of the work required and estimating the difficulty and cost to complete the project.

The USCG Station Sheboygan Engineer Petty Officer will be the USCG’s Onsite Representative for this project. Arrange pre-bid site visits to verify existing conditions by sending an email to: Jason.L.Tribeck@uscg.mil

BACKGROUND

The HVAC system for the main station building (RPUID 810368) is equipped with Lennox split system ACs (model # C33-49C-2F-2). The HVAC system for the Station building requires replacement of components as necessary to modernize the HVAC system.

OBJECTIVE

Renew the HVAC system for USCG Station Sheboygan.

SCOPE

This project is to renew as necessary, components to restore the system to reliable operation. The total extent of repairs that are required to restore the system to full functionality is to be determined by the contractor.

Required work may include replacing the components such as the combustion heat exchanger, compressor, filter drier, contactors, float switches, etc. The work may also include reclaiming refrigerant, flushing the system, replacing the condenser and cleaning the evaporator coils, leak testing the system, starting up and testing the system, etc.

Installation of all equipment is to match the configuration of the existing equipment as closely as possible (location, routing of lines, connections for thermostats, etc.).

Contractor shall furnish and install all equipment, refrigerant, etc. as necessary for the completion of this project.

Contractor is to remove and dispose of/recycle all old equipment associated with this project.

Disposal of any hazardous waste, excess refrigerant, etc. associated with this project is the responsibility of the contractor.

All work shall be executed in accordance with all applicable Federal, State, and local laws & regulations.

Start up and verification of operations of the HVAC systems is required.

A one-year warranty for all parts and labor associated with this project is required.

PROJECT PHASING AND COORDINATION

USCG Station Sheboygan is an active Coast Guard unit that is manned 24-hours a day. The Station will remain in operation for the duration of this project; therefore, the project will need to be coordinated with USCG personnel to minimize interference with unit operations.

SAFETY PROGRAM

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area and adjacent areas, prevents damage to property, and avoids work interruptions. The Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all applicable Federal, State and Local safety laws, rules, and regulations.

WASTE DISPOSAL

Upon completion of work Contractor shall guarantee site is cleaned and ready for final inspection before turning site back over to USCG personnel. All equipment and materials that are removed, and debris caused from the project shall be removed from government property and disposed of at the Contractor’s expense in accordance with all local, State, and Federal regulations. The Contractor shall not use Coast Guard dumpsters or any waste receptacles for disposal of debris.

The Contractor shall comply with all local, State, and Federal environmental regulations dealing with the generation, management, storage, and disposal of solid, toxic, and hazardous wastes. The Contractor shall ensure that all wastes are properly containerized, labeled & placarded, managed, tested, stored, documented/manifested, transported, and disposed of in accordance with all applicable regulations.

The Contractor shall provide the Contracting Officer with signed and fully executed originals of all hazardous waste profiles, test results, hazardous waste manifests and/or other shipping papers, and all other required documentation.

SUBMITTALS

The Contractor shall provide the Contracting Officer with copies of all cut sheets and owner/user manuals for any new equipment installed.

WARRANTY

Contractor shall provide a warranty for all parts and labor for a period of 12 months from the date of project completion/USCG acceptance of work. The Contractor shall, at no additional cost, make necessary replacements and/or repairs due to unsatisfactory workmanship that becomes apparent within 12 months of the project completion date.

CONTRACTOR PERSONNEL

Contractor shall provide a list of names of all on-site workers to the USCG for access to the facility. All Contractor personnel shall present valid ID to the watch stander at the entrance to the base.

QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is always maintained. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Onsite Representative prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

EMPLOYEE CONDUCT

There shall be NO SMOKING in any Coast Guard building.

Contractor’s employees shall comply with all applicable Government regulations, policies, and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees always present a professional appearance and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

Period of Performance The period of performance for this contract shall not exceed 30 calendar days from the date of award, unless otherwise approved by the Contracting Officer.

PLACE OF PERFORMANCE

The primary place of performance will be:

USCG Station Sheboygan 209 Pennsylvania Ave Sheboygan, Wi 53083

HOURS OF OPERATION

Contractor employees shall generally perform all work between the hours of 7:00 am and 5:00 pm, Monday through Friday (except Federal holidays) unless otherwise approved by the Coast Guard.

SATURDAY, SUNDAY, AND HOLIDAYS: The Contractor shall provide the Onsite Representative at least forty-eight hours advance notice prior to working on weekends or Federal holidays. The Government may reject any such request without impacting the completion time of the contract.

GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this contract.

CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of this contract.

GOVERNMENT ACCEPTANCE PERIOD

The Onsite Representative will review deliverables prior to acceptance and provide the Contractor with an e-mail that provides documented reasons for non-acceptance.

The Onsite Representative will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the Onsite Representative of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

The Contractor shall have 10 business days to make corrections and redeliver.

PAGE 2/3