Repair_York_Chiller_at_Cambridge_AFRC.pdf

Event Description The Department of Military Affairs is looking to award a one-time contract for repair of the York Chiller at the Cambridge AFRC. The work covered under this solicitation shall consist of furnish and installation of a new Microprocessor Control board for the York Chiller (Model:YQV0157SA46VABBXTOXTXXLXXXX44SXXXXXHXDXSAXLXXX7NXXLXNH5XXXX, Serial: RATM021600) to include programming to original factory settings to be done by Certified Manufacturer Trained Technician. Reclaim and replace Stage #1 refrigerant circuit site glass, drier filter, and new refrigerant to full factory charge.

Repair of the York Chiller should include all labor, equipment, materials, tools, transportation, and incidentals. All debris shall be removed and properly disposed by contractor. System shall be totally operational and performing as designed at the completion of the project. Supervisor. at Cambridge AFRC, Specifications and a scope of work further defined in Exhibit C of the Sample Contract.

SUBMITTING QUESTIONS. The deadline for submitting questions is 5:00p.m., September 12, 2024, Central Time.

Questions must be submitted in writing to Brad Durfee at brad.durfee@state.mn.us All questions received by the cutoff date and time will be responded to via a new Event Version.

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No Non-Electronic or email responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.207.8100, Option 1.

If your response does not comply with the solicitation requirements, it will be rejected. DMA will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions.

Thank you for your interest and participation.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded and event.

Make sure that the registration occurs prior to notice of the intent to award.

General Comments

- ATTACHMENS. The Responder is responsible to review all attachments.

Attachment A: Responder Declarations Attachment B: Pricing Attachment C: Responder Forms *Veterans Preference Form Attachment D: Additional Information

Sample Contract:

- Exhibit A: Contract Terms

- Exhibit B: Insurance Requirements

- Exhibit C: Specifications, Duties, and Scope of Work

- Exhibit D: Pricing

- Exhibit E: Special Conditions for Contract Work Involving Federal Funds

SUBMITTING QUESTIONS. The deadline for submitting questions is 5:00 p.m., September 12, 2024, Central Time.

Questions must be submitted in writing to Brad Durfee at brad.durfee@state.mn.us. All questions received by the

Event Details

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 1 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

cutoff date and time will be responded to via a new Event Version.

SALES AND USE TAX: The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.

NOTE: This event is not utilizing a price schedule. Enter total price at the unit line level.

CONTRACT TERM. It is desired that work be completed as soon as possible; however, the term of this contract is anticipated to be from September 17, 2024, to December 31, 2024.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 2 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 3 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

VETERAN-OWNED SMALL BUSINESS PREFERENCE:

Unless a greater preference is applicable and allowed by law, in accordance with Minn. Stat. §16C.16, subd.

6a, the Commissioner of Administration will award a 12% preference on state procurement to certified small businesses that are majority owned and operated by veterans.

A small business qualifies for the “veteran-owned” preference when it meets one of the following requirements. 1) The business has been certified by the Office of State Procurement as being a veteran-owned or service-disabled veteran-owned small business. 2) The principal place of business is in Minnesota AND the United States Department of Veterans Affairs verifies the business as being a veteran-owned or service-disabled veteran-owned small business under Public Law 109-461 and Code of Federal Regulations, title 13, part 128. See Minn. Stat. § 16C.19(d).

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 4 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Statutory requirements and appropriate documentation must be met by the solicitation response due date and time to be awarded the veteran-owned preference. In applying the preference to a Request for Bid (RFB), the preference applies only to the first $2,000,000 of a solicitation response.

If you are claiming the veteran-owned preference, attach all required documentation to the Trade Secret/Non-public Information link on the Event Details page, with your response to the solicitation. Only eligible veteran-owned small businesses that meet the statutory requirements and provide adequate documentation will be given the preference.

I CERTIFY THAT my business qualifies for the veteran-owned preference by meeting the requirements above. (You must answer Yes or No).

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 5 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1

Reserve Price: No

Description: Furnish and installation of a new Microprocessor Control board for the York Chiller, programming to original factory settings Reclaim and replace Stage #1 refrigerant circuit site glass, drier filter, and new refrigerant to full factory charge.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 6 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 7 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: Furnish and installation of a new Microprocessor Control board for the York Chiller, programming to original factory settings Reclaim and replace Stage #1 refrigerant circuit site glass, drier filter, and new refrigerant to full factory charge.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: CAMBRIDGE AFRC

ARMED FORCES RESERVE CENTER

505 SPIRIT RIVER DR SOUTH

CAMBRIDGE MN 55008-4720

United States

Quantity: 1 Due Date: 12/31/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 8 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Durfee Jr,Robert Bradford Phone: 320/616-3099

Email: brad.durfee@state.mn.us

Event ID Format Type Page P0101-2000016036 Sell RFx 9 Event Round Version 1 1 Event Name Repair York Chiller at Cambridge AFRC Start Time Finish Time 09/09/2024 14:00:00 09/17/2024 17:00:00

Event Currency: US Dollar Bids allowed in other currency: No