Repair Service Specifications-PENNDOT Washington County Vehicle Lift Systems.docx

Specifications:

PennDOT Maintenance District 12-4 Washington County - Truck Lift Repair

Scope:

We are seeking Responsive and Responsible bidders to provide Bids to diagnose and repair two (2) Rotary lifts used for truck repair back to full working capacity.

1st lift – Rotary

2nd lift – Rotary

To be eligible to bid prospective bidders must be ALI (Automotive Lift Institute) Certified Lift Inspection Providers and must be Listed on ALI’s provider directory. Preliminary inspections indicate that the first lift is in need of a rotary drive assembly with clutch replaced at a minimum. The report shows the second lift is in need of a pump replacement on a rolling jack at a minimum. These lifts may need other repairs to get them back into a safe operating condition and to be able to pass an ALI Lift inspection to be put back into service. It will be the awarded vendors responsibility to repair these lifts to the specified condition.

There will be a pre-Bid Conference held on 10am,Tuesday August the 31st at 160 Route 519, Eighty-Four PA 15330. To be eligible to bid a vendor must have inspected the lifts to be repaired themselves or by a representative of their company before placing a bid in the portal.

Electronic bids will only be accepted through the portal (www.emarketplace.state.pa.us). Award will be made to the lowest bid placed by an eligible responsive and responsible bidder. The awarded low bidder must provide a copy of a current insurance certificate that meets the Insurance requirements listed in the Terms and Conditions attached to the IFB in the portal before any work in the facility may commence. The awarded vendor will have 45 calendar days, not including Holiday’s from the Fully executed PO validity start date to complete the work and have the lifts back in service.

The awarded vendors bid shall be binding, the lifts must be placed back into safe working order for this price and the department shall pay no more than the amount bid. The awarded vendor will have to perform the work Monday-Friday 7am – 3pm unless otherwise agreed to by PennDOT’s County Equipment Manager. The awarded vendor must provide all tools and lifting equipment required to perform the repair work on the lifts unless otherwise agreed to by PennDOT’s County Equipment Manager.

Safety:

While in PennDOT’s facility the awarded contractor agrees to abide by all of PennDOT’s facility safety rules which requires all personnel to wear prescribe PPE. The awarded vendor at it’s expense shall provide their employees with all required PPE and safety equipment. The area in which the lifts are located will be in use during the course of the repair. The awarded vendor shall take safety precautions to keep pedestrian traffic out of their work area, this will include cones or barriers to prevent work zone intrusion. All safety devices must be provided by the awarded bidder at their expense.

Delivery of Services:

Both Lifts are located in PennDOT Washington County Maintenance District 12-4’s heavy truck garage located at 160 Route 519, Eighty Four PA 15330

PennDOT Contacts:

This IFB is being issued by the Department’s Engineering District 12-0's Centralized Purchasing Unit. The Issuing Office is the sole point of contact in the Department for this RFQ; all inquiries should be referred to:

RENTED EQUIPMENT

Issuing Officer Chris Inman PO Box 459, Uniontown PA 15401 Telephone:(724) 439-7348 RA-PDD12RENTEDEQUIP@pa.gov,

Billing:

The awarded vendor shall provide a copy of an OS-501 confirmation of service with the service delivery and acquire a Signature from a PennDOT Employee. The awarded vendor shall provide two copies of an itemized invoice and the signed OS-501 form for the services rendered within 48 hours to both wlivingsto@pa.gov , rehuey@pa.gov and to the “Please Bill to” address listed on the Fully executed PO. Failure to properly invoice may result in a delay of payment. The awarded vendor shall be paid Net 30 after a proper invoice is received in the Harrisburg location.