Repair_of_the_AHU_Ductwork,_Appleton_Armory.pdf

Event Description The purpose of this solicitation is to enter into a one-time contract for repair of the Rooftop AHU Ductwork at the Appleton Armory. The work covered under this solicitation shall consist of removal and replacement of the damaged insulation and any compromised sheet metal. The insulation will be replaced with 2” closed cell insulation. Contractor shall furnish and install the 3M™ VentureClad™ Insulation Jacketing System (or approved equal). Ductwork protection shall be added at each AHU access point. Repair of the Rooftop AHU Ductwork should include all labor, equipment, material, tools, transportation, and incidentals. All debris, including any compromised sheet metal or insulation associated with this project shall be removed and properly disposed by contractor. System shall be totally operational and performing as designed at the completion of this project.

. All project requirements can be referenced (and thus, shall be in accordance with) Exhibit C of the Sample Contract.

MANDATORY PRE-BID MEETING. A mandatory pre-bid meeting is scheduled for June 13, 2024 at 11:00 AM; meet at 25 N Munsterman Street, Appleton, MN 56208 (Bldg 02-001). Responses received from companies that did not attend this pre-bid meeting will be rejected. No extras will be allowed because of the Contractor’s misunderstanding as to the amount of work entailed, or lack of knowledge of existing conditions.

QUESTIONS. The deadline for submitting questions is June 17, 2024 at 11:00 AM Central Time. Questions must be submitted in writing to Sara Mock, sara.mock@state.mn.us

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. Non-Electronic and email responses will not be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

If your response does not comply with the solicitation requirements, it will be rejected. MMB will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Thank you for your interest and participation.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded and event.

Make sure that the registration occurs prior to notice of the intent to award.

General Comments

- ATTACHMENTS. The Responder is responsible to review all attachments:

Request For Bid - Instructions to Responders

- Attachment A: Responder Declarations

- Attachment B: Pricing

- Attachment C: Responder Forms

- Veterans Preference Form

Sample Contract:

- Exhibit A: Contract Terms

- Exhibit A, Supplement 1: Prevailing Wage

- Exhibit B: Insurance Requirements

- Exhibit C: Specifications, Duties, and Scope of Work

- Exhibit D: Pricing

- Exhibit E: Special Conditions for Contract Work Involving Federal Funds

SALES AND USE TAX. The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.

Event Details

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 1 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

NOTE. This event is not utilizing a price schedule. Please enter total price at the unit line level.

CONTRACT TERM. It is desired that work be substantially completed as soon as possible; however, the term of this contract is anticipated to be from June 25, 2024 to July 30, 2024.

SUBMITTING QUESTIONS. The deadline for submitting questions is 11:00 a.m., June 17, 2024, Central Time. Questions must be submitted in writing to Sara Jo Mock at sara.mock@state.mn.us. All questions received by the cutoff date and time will be responded to via a new Event Version.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors requiring assistance with registration and/or completing their response to this Event may contact the contractor assistance helpdesk at: 651-201-8100, Option 1.”

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 2 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

PROMPT PAY:

What prompt pay discounts will you offer? If Other, then specify the terms in the comments section. Select All That Apply

Options: 1% in 30 2% in 30 3% in 30 1% in 10, Net 30 2% in 10, Net 30 3% in 10, Net 30 5% in 10, Net 30 1% in 15, Net 30 2% in 15, Net 30

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 3 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response 3% in 15, Net 30 1% in 20, Net 30 2% in 20, Net 30 3% in 20, Net 30 Net 30 Other None

Response Comments

A mandatory pre-bid meeting was held June 13, 2024 at 11:00AM; meeting at 25 N Munsterman Street, Appleton, MN 56208. Responses received from companies that did not attend this pre-bid meeting will be rejected.

Did you attend this mandatory pre-bid meeting?

Yes

Response Comments

MAKE AND MODEL:

List the make, and model of the equipment offered.

If offering brand other than the 3M™ VentureClad™ Insulation Jacketing System product currently authorized for use, Spec sheets should be uploaded and must be provided at no cost to the State.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 4 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1

Reserve Price: No

Description: ALL LABOR, MATERIAL, EQUIPMENT, AND TRAVEL TO REPAIR AHU DUCTWORK AT THE APPLETON ARMORY.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 5 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 6 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: ALL LABOR, MATERIAL, EQUIPMENT, AND TRAVEL TO REPAIR AHU DUCTWORK AT THE APPLETON ARMORY.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: APPLETON TACC

TRNG & COMM CTR

25 N MUNSTERMAN ST

APPLETON MN 56208-1259

United States

Quantity: 1 Due Date: 07/30/2024 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 7 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000015891 Sell RFx 8 Event Round Version 1 1 Event Name Repair of the AHU Ductwork, Appleton Armory Start Time Finish Time 06/04/2024 15:30:00 06/20/2024 11:00:00

Event Currency: US Dollar Bids allowed in other currency: No