Repair_and_or_Replace_Roll_Up_Doors_Powered_Roll_Up_Doors__Arm_Gates__and_Ticket_Machines_Parking_Control_Equipment__Continuing_Services.pdf

INVITATION TO BID

FOR

REPAIR AND/OR REPLACE ROLL UP DOORS/POWERED ROLL UP

DOORS, ARM GATES, AND TICKET MACHINES/PARKING CONTROL

EQUIPMENT, CONTINUING SERVICES

BID NUMBER BC-2026-029

BOARD OF COUNTY COMMISSIONERS

LEON COUNTY, FLORIDA

RELEASE DATE: September 21, 2026

Bid Title: REPAIR AND/OR REPLACE ROLL UP DOORS/POWERED ROLL UP DOORS, ARM GATES, AND TICKET

MACHINES/PARKING CONTROL EQUIPMENT, CONTINUING SERVICES

Bid Number BC-2026-029 Opening Date: October 21, 2026, 2:00 pm

Repair and/or Replace Roll Up Doors/Powered Roll Up Doors, Arm

Gates, and Ticket Machines/Parking Control Equipment, Continuing

Services

I. Introduction II. Bidding Process

III. Contractor Qualifications IV. Award and Contracting Process V. Required Certifications

VI. Insurance Requirements VII. Terms and Conditions

VIII. Specifications IX. Vendor Questionnaire

Attachments:

A - Bid Response Cover Sheet with Signature B - Forms for Solicitation(withoutTeam Summary) 10.2025 C - Bid Pricing Form D - Leon County Gate Chart E - Agreement

Leon County Florida P a g e | 2

I. Introduction

A. Summary

Leon County is seeking the services of qualified vendors to provide full-service inspection, preventive maintenance, repair, and replacement of roll-up doors, powered roll-up doors, vehicle barrier arm gates, and associated hardware, controls, sensors, and parking control equipment located at Leon County facilities. Vendors shall furnish all labor, materials, tools, equipment, transportation, personnel, and supervision necessary to inspect, diagnose, maintain, service, repair, and replace the equipment covered by the Scope of Work.

Bidders are not required to service every category to submit a bid, however roll-up doors and powered roll-up doors are the minimum service requirement. The County reserves the right to award by category, in whole or in part, as determined to be in the County’s best interest.

It is the intent of the County to award agreements to multiple bidders or in a fashion best suited to serve Leon County.

To be considered responsive, the Bidder must possess a valid, active license issued by the Florida Department of Business and Professional Regulation (DBPR) at the time of bid submission. The license must match the specific scope of structural and electrical work being performed.

Please see Specifications (section 8) for more information.

B. Contact Information

Larmond Boatwright Purchasing Specialist 1800-3 N. Blairstone Road Tallahassee, FL 32308 Email: boatwrightl@leoncountyfl.gov Phone: (850) 606-1600 Department:

Procurement

Department Head:

Melanie Hooley Purchasing Director

C. Timeline

Below is the current schedule of the events that will take place as part of this solicitation. The County reserves the right to make changes or alterations to the schedule as the County determines is in the best interests of the public. If any changes to the Schedule of Events are made, the County will post the changes on the County website either as a public meeting notice, or as an addendum, as applicable. It is the responsibility of Registered Planholders and other interested persons and parties to review the Purchasing Division’s website to stay informed of the Schedule of Events, addenda issued, and public meetings scheduled. The website address is: https://procurement.opengov.com/portal/leoncounty.

Release Project Date September 21, 2026 mailto:boatwrightl@leoncountyfl.gov tel:(850)606-1600

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Question Submission Deadline October 7, 2026, 5:00pm

Proposal Submission Deadline October 21, 2026, 2:00pm

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II. Bidding Process

A. BIDDER INSTRUCTIONS

Bidders are expected to examine the specifications, delivery schedule, freight requirements, bid prices and extensions and all general and special conditions of the bid prior to submission. In case of error in price extension, the unit price will govern. Bids must be submitted electronically via OpenGov.

B. SPECIAL ACCOMMODATION

Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability must call the Division of Purchasing at (850) 606-1600 at least five (5) workdays prior to the Pre Bid Conference or Bid opening. If you are hearing or speech impaired, please contact the Purchasing Division by calling the Leon County Administrator's Office using the Florida Relay Service which can be reached at 1(800) 955 8771 (TDD).

C. PROHIBITED COMMUNICATIONS

Any Form of communication, except for written correspondence with the Purchasing Division requesting clarification or asking questions, shall be prohibited regarding a particular request for proposal, request for qualification, bid, or any other competitive solicitation between:

A. Any person or person’s representative seeking an award from such competitive solicitation; and B. Any County Commissioner or Commissioner’s staff, or any county employee authorized to act on behalf of the

Commission to award a particular contract.

For the purpose of this section, a person’s representative shall include, but not be limited to, the person’s employee, partner, officer, director, consultant, lobbyist, lawyer, relative, or any actual or potential subcontractor or consultant of the person.

The prohibited communication shall be in effect as of the release of the competitive solicitation and terminate at the time the Board, or a County department authorized to act on behalf of the Board, awards or approves a contract, rejects all bids or responses, or otherwise takes action which ends the solicitation process.

The provisions of this section shall not apply to oral communications at any public proceeding, including pre-bid conferences, oral presentations before selection committees, contract negotiations during any public meetings, presentations made to the Board, and protest hearings. Further, the provisions of this section shall not apply to contract negotiations between any employee and the intended awardee, any dispute resolution process following the filing of a protest between the person filing the protest and any employee, communications with the County Attorney or communications with the Purchasing Director.

Violation of this section may result in disqualification from this solicitation and shall be grounds for suspension from doing business with the County.

D. REGISTRATION

Bidders which obtain solicitation documents from sources other than the County Purchasing Division MUST officially register with the County Purchasing Division in order to be placed on the planholders list for the solicitation. In order to

P a g e | 5 register, you must create an account on the County's eProcurement Portal (https://procurement.opengov.com/portal/leoncounty), browse to the bid, and then click the "Follow" button.

Failure to register through the Purchasing Division (https://procurement.opengov.com/portal/leoncounty) may cause your submittal to be rejected as non-responsive.

E. ADDENDA TO SPECIFICATIONS

If any addenda are issued after the initial specifications are released, the County will post the addenda on the Leon County website at https://procurement.opengov.com/portal/leoncounty. For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Division will make them available for pick up at the Purchasing Division. It is the responsibility of the Bidder prior to submission of any bid to check the above website or contact the Leon County Purchasing Division at (850) 606-1600 to verify any addenda issued. The receipt of all addenda must be acknowledged on the bid response sheet.

F. QUESTIONS AND CLARIFICATIONS

Questions may be submitted directly through the County's e-Procurement Portal located at https://procurement.opengov.com/portal/leoncounty. Alternatively, if using email, questions pertaining to bid procedures or regarding the specifications should be addressed to both Melanie Hooley and Larmond Boatwright, telephone (850) 606- 1600; E-mail: hooleym@leoncountyfl.gov and boatwrightl@leoncountyfl.gov.

If using email, bidders are requested to send such requests to both representatives of the Purchasing Division. Electronic inquiries are preferred over phone.

Each Bidder shall examine the solicitation documents carefully, including the forms and draft agreement; and, no later than the last day for questions listed in schedule of events, shall make a written request to the County for interpretations or corrections of any ambiguity, inconsistency or error which the bidder may discover in the solicitation, including the agreement. The County will prepare a written response to each written question, comment, and recommendation that is delivered to the County prior to the deadline listed in the schedule of events. The County's written responses will be issued in an addendum to this solicitation. The County will not be responsible for oral clarifications. No negotiations, decisions or actions shall be initiated or executed by the proposer as a result of any discussions with any County employee prior to the opening of proposals. Only those communications which are in a written addendum from the County may be considered as a duly authorized expression on the behalf of the Board. Also, only communications from firms which are in writing will be recognized by the Board as duly authorized expressions on behalf of bidders. Each bidder shall be deemed to have waived all questions that are not submitted to the County in compliance with this section.

G. PREPARATION AND SUBMISSION OF BID

Each Bidder shall submit Bid Prices and other requested information, including alternates or substitutions if allowed by this invitation to bid, on the proper forms and in the manner herein prescribed. The County's only method of submission is electronically via OpenGov. Bids containing any conditions or irregularities of any kind may be rejected by the County.

Any material submitted to the County that Bidder contends constitutes or contains trade secrets or is otherwise exempt from production under Florida public records laws (including Chapter 119, Florida Statutes) (“Trade Secret Materials”) must be redacted, conspicuously labeled “EXEMPT FROM PUBLIC RECORD PRODUCTION — TRADE SECRET” and the applicable statutory provision for the exemption must be stated. The Bidder is required to also provide an unredacted copy of the redacted information as part of the Bid. If a third party submits a request to the County for records designated as Trade Secret Materials by a Bidder, the County shall refrain from disclosing the Trade Secret Materials, unless otherwise ordered by a court of competent jurisdiction or authorized in writing by Bidder. By submitting a Bid, Bidder agrees to indemnify and https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty https://procurement.opengov.com/portal/leoncounty

P a g e | 6 defend the County and its employees and agents from any and all claims, causes of action, losses, fines, penalties, damages, judgments and liabilities of any kind, including attorneys’ fees, litigation expenses, and court costs, relating to the nondisclosure of any Trade Secret Materials in response to a records request by a third party.

H. WITHDRAWAL OF BIDS

Bids may be electronically withdrawn from OpenGov by the vendor prior to the time fixed for opening. Negligence on the part of the Bidder in preparing the Bid confers no right for the withdrawal of the bid after it has been opened.

I. RECEIPT AND OPENING OF BIDS

Bids will be opened publicly at the time and place stated in the Invitation to Bid. When the specified time has arrived no bids received thereafter will be considered. At the time fixed for the opening of bids, the bid tabulation will be made public and will be posted on the Purchasing Division website at: https://procurement.opengov.com/portal/leoncounty.

Sealed bids or replies received by the County pursuant to a competitive solicitation are exempt from public records requirements until such time as the County posts an intended decision or until 30 days after opening of the documents, whichever is earlier. If the County rejects all Bids submitted in response to this ITB, the rejected Bids remain exempt from public records disclosure until the County posts an intended decision or until the County withdraws the reissued Bid. Bids received by the County pursuant to this ITB will not remain exempt for longer than twelve (12) months after the County rejects such Bids.

J. PLANHOLDERS

As a convenience to bidders, the County has made available via the internet lists of all registered planholders for each bid or request for proposals. The information is available on-line at: https://procurement.opengov.com/portal/leoncounty by clicking the "Followers" tab on the the advertisement of the respective solicitation. A listing of the registered planholders with their email address is designed to assist bidders in preparation of their responses.

K. REJECTION OF BIDS

The County reserves the right to reject all bids when such rejection is in the best interest of the County.

L. ERRORS AND OMISSIONS

The County and its representatives shall not be responsible for any errors or omission in the ITB. Due care and diligence has been exercised in the preparation of this ITB, and all information contained herein is believed to be substantially correct.

Information is subject to review by the successful respondent.

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III. Contractor Qualifications

The primary contractor shall be licensed by the State of Florida as a Licensed General Contractor or Licensed Building Contractor or possess a Specialty License as a Unlimited Electrical Contractor, and/or Garage Door Specialty Contractor, or Low Voltage Systems Specialty Contractor pursuant to Section 489.105(3)(a) and (b)Florida Statutes. The Licensed General Contractor or Licensed Building Contractor shall possess an active and current licensing placard issued by the Florida Department of Business and Professional Regulation (DBPR). The primary and any subcontractors utilized on this project shall be Florida licensed in their trade.

Leon County must be able to verify State of Florida Licensed General Contractor or Licensed Building Contractor License, or Specialty License prior to award.

Contractors shall be licensed in the State of Florida as required by Chapter 489, Florida Statutes. Specific license type for this project shall be as indicated in Sections 489.105(3)(a)-(q) Florida Statutes, as applicable to the scope of work of the project.

Proposed sub-contractors and/or if self-performing, the employee that is performing the work, must hold a license for any specialty work, based on the work required to complete this project.

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IV. Award and Contracting Process

A. AWARD OF BIDS

The bid will be awarded to the lowest responsive, responsible bidder(s). The County may award one, multiple, or all categories to the same Bidder, or may award individual categories to different Bidders. The award decision for each category will be based on the applicable category's evaluated cost, subject to the County's determination of responsiveness, responsibility, and compliance with all solicitation requirements.

In accordance with Section 287.05701(3), Florida Statutes, in determining whether a bidder is responsible, the County will not request documentation of or consider a bidder’s social, political, or ideological interests, nor give preference to a bidder based on such interests. The County reserves the right to waive any minor irregularity in bids and to award a bid in whole or in part when either or both conditions are in the best interest of Leon County.

Notice of the Intended Decision will be posted on the County website at:

https://procurement.opengov.com/portal/leoncountyfor a period of seventy-two (72) consecutive hours, which does not include weekends or County observed holidays. Failure to file a protest within the time prescribed in Leon County Policy No.

96-1, Purchasing Policy, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings. Notice of intent of bid protest shall be made in writing to the Purchasing Director, 1800-3 N. Blair Stone Road, Tallahassee, Florida 32308. The bidder shall be responsible for inquiring as to any and all award recommendation/postings.

Should concerns or discrepancies arise during the bid process, bidders are encouraged to contact the Purchasing Division prior to the scheduled bid opening. Such matters will be addressed and/or remedied prior to a bid opening or award whenever practically possible. Bidders are not to contact departments or divisions regarding the bidder complaint.

Any bid award recommendation may be protested on the grounds of irregularities in the specifications, bid procedure, or the evaluation of the bid. Such notice of intent of bid protest shall be made in writing to the Purchasing Director within 72 hours after receipt of the intended recommendation of award and the protestor shall file a formal written bid challenge within 5 business days after the date in which the notice of intent of bid protest has been submitted. The notice of protest shall contain at minimum: the name of the Protestor; the Protestor’s address and phone number; the name of the Protestor’s representative to whom notices may be sent; the name and bid number of the solicitation; and a brief factual summary of the basis of the protest. Failure to file a notice of intent of bid protest or failure to file a formal written bid protest shall constitute a waiver of all rights granted under this section.

B. Agreement

Every procurement for contractual services shall be evidenced by a written agreement. The awarded Bidder will have five calendar days after receipt to acknowledge the purchase order or execute the agreement. The performance of Leon County of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the bid specifications.

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V. Required Certifications

A. Licenses and Registrations

The contractor shall be responsible for obtaining and maintaining throughout the contract period any licenses required pursuant to the laws of Leon County, the City of Tallahassee, or the State of Florida.

If the bidder is operating under a fictitious name as defined in Section 865.09, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulation or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State may submit a copy of the current licensing from the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida.

B. Local Preference in Purchasing and Contracting

A. Preference in bidding. In purchasing of, or letting of contracts for procurement of, personal property, materials, contractual services, and construction of improvements to real property or existing structures in which pricing is the major consideration, the authorized purchasing authority of Leon County may give a preference to local businesses in making such purchase or awarding such contract, as follows:

1. Individuals or firms which have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which meet all of the criteria for a local business as set forth in this article, shall be given a preference in the amount of five percent of the bid price.

2. Individuals or firms which do not have a home office located within Leon, Gadsden, Wakulla, or Jefferson County, and which meet all of the criteria for a local business as set forth in this article, shall be given a preference in the amount of three percent of the bid price.

3. The maximum cost differential shall not exceed $20,000.00. Total bid price shall include the base bid and all alternatives or options to the base bids which are part of the bid and being recommended for award by the appropriate authority.

4. For the purposes of this section, "home office" shall mean a business's principal office or headquarters constituting the center for administration and policymaking.

B. Local business definition. For purposes of this section, "local business" shall mean a business which:

1. Has had a fixed office or distribution point located in and having a street address within Leon, Gadsden, Wakulla, or Jefferson County for at least six (6) months immediately prior to the issuance of the request for competitive bids or request for proposals by the County; and

2. Holds any business license required by the County, and, if applicable, the City of Tallahassee; and

3. Is the principal offeror who is a single offeror; a business which is the prime contractor and not a subcontractor; or a partner or joint venturer submitting an offer in conjunction with other businesses.

C. Certification. Any bidder claiming to be a local business as defined, shall so certify in writing to the Purchasing

Division. The certification shall provide all necessary information to meet the requirements of above. The Local Vendor Certification Form is enclosed. The purchasing agent shall not be required to verify the accuracy of any such certifications, and shall have the sole discretion to determine if a bidder meets the definition of a "local business."

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C. Unauthorized Alien(s)

The Contractor agrees that unauthorized aliens shall not be employed nor utilized in the performance of the requirements of this solicitation. The County shall consider the employment or utilization of unauthorized aliens a violation of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such violation shall be cause for unilateral termination of the agreement by the County. As part of the bid response to this solicitation, please complete and submit the attached form AFFIDAVIT CERTIFICATION IMMIGRATION LAWS.

D. Public Entity Crimes Statement

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. By submission of a proposal in response to this document, the vendor certifies compliance with the above requirements as stated in Section 287.133, Florida Statutes.

E. Identical Tie Bids

Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program.

F. Employment Eligibility Verification

By providing goods and/or services to the County, the Contractor is obligated to comply with the provisions of Section 448.095, Florida Statutes, “Employment Eligibility.” Compliance with Section 448.095, Florida Statutes., includes, but is not limited to, utilization of the E-Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The Contractor affirms and represents that it is registered with the E-Verify system and is using same and will continue to use same as required by Section 448.095, Florida Statutes.

G. Equal Opportunity

The contractors and all subcontractors shall agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national origin, sex, age, handicap, marital status, and political affiliation or belief.

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VI. Insurance Requirements

A. Overview

Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation. Bidders should confer with their respective insurance carriers or brokers to determine in advance of bid submission the availability of insurance certificates and endorsements. If an apparent low bidder fails to comply strictly with the insurance requirements, that bidder will be disqualified from award of the contract.

The awarded Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor’s bid.

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VII. Terms and Conditions

A. Standard Terms and Conditions

The terms and conditions associated with this solicitation are as set forth in the Agreement contained in the "Attachments" section of this solicitation. After the award of the solicitation, the County will finalize the preparation of the Agreement and forward it to the Firm awarded the bid, after which the Firm will have five days to execute the Agreement and return it to the County.

B. Manufacturers' Name and Approved Equivalents

Manufacturers' names, trade names, brand names, information and/or catalog numbers listed in a specification are for information and not intended to limit competition. The bidder may offer any brand for which he is an authorized representative, which meets or exceeds the specifications for any item(s). If bids are based on equivalent products, indicate on the bid form the manufacturer's name and catalog number. Bidder shall submit with his bid, cuts, sketches, and descriptive literature and/or specifications. The bidder should also explain in detail the reason(s) why and submit proof that the proposed equivalent will meet the specifications and not be considered an exception thereto. The Leon County Board of County Commissioners reserves the right to be the sole judge of what is equal and acceptable. Bids which do not comply with these requirements are subject to rejection. If Bidder fails to name a substitute it will be assumed that he is bidding on, and he will be required to furnish goods identical to bid standard.

C. Conflicting Terms and Conditions

In the instance that terms, conditions, specifications, or other instruments are provided by architects, engineers, or persons other than County Procurement concerning the matters herein, then the terms and conditions in this Solicitation document shall prevail over all other terms and conditions.

D. Penalties

BIDS MAY BE REJECTED AND/OR Bidder(S) DISQUALIFIED FOR THE FOLLOWING REASONS:

A. Failure to perform according to agreement provisions.

B. Conviction in a court of law of any criminal offense in connection with the conduct of business C. Clear and convincing evidence of a violation of any federal or state anti-trust law based on the submission of bids or proposals, or the awarding of contracts.

D. Clear and convincing evidence that the bidder has attempted to give a Board employee a gratuity of any kind for the purpose of influencing a recommendation or decision in connection with any part of the Board's purchasing activity.

E. Other reasons deemed appropriate by the Board of County Commissioners.

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VIII. Specifications

A. Scope of Work

Leon County is seeking the services of qualified vendors to provide full-service inspection, preventive maintenance, repair, and replacement of roll-up doors, powered roll-up doors, vehicle barrier arm gates, and associated hardware, controls, sensors, and parking control equipment located at Leon County facilities. The vendor shall furnish all labor, materials, tools, equipment, transportation, personnel, and supervision necessary to inspect, diagnose, maintain, service, repair, and replace the equipment covered in the Specifications.

B. Covered Equipment

Equipment serviced under this contract includes, but is not limited to:

• Manual and powered roll-up doors, grilles, and shutters, including tracks, springs, rollers, chains, motors, and operators

• Powered vehicle barrier arm gates, gate operators, and gate arms

• Parking and access control equipment, including ticket dispensers, credential readers, keypads, and control boards

• Vehicle detection and safety devices, including inductive loops, photoelectric sensors, and safety edges

Existing equipment manufacturers include, but are not limited to, APD, DoorKing, Magnetic, and Viking. The equipment and manufacturers listed in this Scope of Work are representative and not exhaustive. The County reserves the right to add or remove equipment and locations during the contract term at the awarded rates.

C. Locations

Work shall be performed at Leon County facilities countywide, including but not limited to the Leon County Courthouse, Public Safety Complex, Main Library, and Detention Center. A list of current equipment and locations is attached as Attachment D (section 10).

D. Response Times

The vendor shall provide a single point of contact and a telephone number for service requests, monitored during standard business hours, and an after-hours contact for emergency calls.

• Emergency / security-critical calls: The Public Safety Complex, Detention Center, and Courthouse require same-day service. The vendor shall be on site within four (4) hours of notification, twenty-four (24) hours per day, seven (7) days per week, including holidays.

• Repair calls: The vendor shall be on site within one (1) business day of notification.

• Routine service: The vendor shall be on site within two (2) business days of notification.

• Non-functioning equipment: If equipment cannot be returned to full operation on the initial visit, the vendor shall secure the opening or provide a temporary operational remedy acceptable to the County and shall notify the County Project Manager in writing of the parts required and the estimated completion date.

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E. Materials and Workmanship

All repair and replacement parts, arms, and materials shall be new, commercial or industrial grade, heavy-duty use materials, and shall be original equipment manufacturer (OEM) parts or an approved equivalent. Retail-grade, residential-grade, used, or refurbished materials shall not be installed without the prior written approval of the County.

All work shall be performed in a workmanlike manner by trained and qualified technicians in accordance with the manufacturer’s written specifications and all applicable codes and standards, which may include but are not limited to the Florida Building Code, UL 325, ASTM F2200 (vehicle gates), ANSI/BHMA A156.10 and A156.19 (automatic pedestrian doors), NFPA 101, and the Americans with Disabilities Act. The vendor shall maintain all licenses and certifications required by the State of Florida to perform the work.

F. Access Control Interface

Portions of the covered equipment interface with the County’s existing access control system. The vendor shall coordinate all work affecting these interfaces with the County Project Manager and the County’s access control administrator. The vendor shall not alter, reprogram, or disable any access control device, credential, or programming without prior written County authorization.

G. Site Conditions, Safety, and Security

All reasonable precautions (e.g., protective coverings, barricades, cones, signage) shall be taken for personnel safety and property protection. The vendor shall be responsible for any damage caused by the performance of its work and shall repair or replace damaged property to the County’s satisfaction at no additional cost.

The vendor shall remove and lawfully dispose of all debris, packaging, and removed parts generated by the work prior to leaving the site and shall leave the work area in a clean and orderly condition.

Certain facilities are secure sites. Vendor personnel assigned to the Detention Center, Public Safety Complex, and Courthouse shall be subject to background screening and access requirements as directed by the County and the facility’s law enforcement authority and may be required to be escorted while on site. The vendor shall provide the names of assigned personnel in advance and shall comply with all facility security procedures.

H. Documentation and Invoicing

The vendor shall provide a written service ticket for each service call identifying the location, equipment serviced, work performed, parts installed, technician name, and labor hours by rate category. Invoices shall itemize labor hours, rate category, parts, and any approved fees, and shall be supported by parts cost documentation sufficient for the County to verify the awarded markup percentage. Contractors shall submit all invoices to ORS Payables (ORSpayables@leoncountyfl.gov) immediately upon completion of work as defined by the County for processing. Service tickets/invoices should include all information necessary to support the Purchase Order and invoice.

I. Pricing

Bidders shall provide on the Bid Pricing Form, hourly labor rates for standard workday hours and for night, weekend, and holiday hours; the percentage markup applied to parts; and the warranty periods offered for parts and labor. Any trip fees, environmental fees, or fuel surcharges shall also be entered on the Bid Pricing Form. Prior to purchasing any parts required for a repair, the Contractor shall provide the County with an itemized list identifying each proposed part, its quantity, unit cost, applicable markup, and total estimated cost for review and approval. No additional charges of any kind may be added after award. Prices submitted shall be inclusive of all costs to perform the work described in this Scope of Work.

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J. Bidder Capability

Bidders shall indicate on the Bid Pricing Form which categories of equipment they are able to service. Bidders are not required to service every category to submit a bid, however roll-up doors and powered roll-up doors are the minimum service requirement. The County reserves the right to award by category, in whole or in part, as determined to be in the County’s best interest. Categories include:

• Roll-up doors and powered roll-up doors (minimum service requirement)

• Vehicle barrier arm gates and gate operators

• Ticket machines and parking control equipment

The contract will be awarded to the responsive and responsible bidder(s) who meets all qualifications and specifications and offers the lowest cumulative cost to complete the Scope of Work outlined in the Specifications.

K. Warranty

The vendor shall warrant all parts and labor for the period stated on the Bid Pricing Form, at a minimum of 365 days from the date of completion. Warranty work shall be performed at no cost to the County, including labor, parts, and trip charges, and shall be subject to the same response times stated in Section 8.4.

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IX. Vendor Questionnaire

Bids must be submitted electronically via OpenGov.

A. ACCEPTANCE OF COUNTY TERMS AND CONDITIONS*

The terms and conditions associated with this solicitation are set forth in the Agreement contained in the "Attachments" section of this solicitation. By submitting a response, the proposer acknowledges that it has reviewed the Agreement and agrees to comply with and be bound by all terms, conditions, and requirements contained therein.

Leon County objects to and shall not consider any additional terms or conditions submitted by a proposer, including any terms appearing in documents attached to or incorporated within the proposal. Any such additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.

Failure to agree to the terms and conditions of the solicitation, including the Agreement, or failure to comply with the solicitation requirements, including those specifying information that must be submitted with a proposal, may result in the proposal being deemed non-responsive and rejected.

☐ Please confirm

*Response required

B. Company Information* Provide company name as registered with the Florida Department of State, Division of Corporations.

Maximum response length: 100 characters

*Response required

C. Taxpayer ID Number* Provide the company's FEI/EIN Number.

Maximum response length: 15 characters

*Response required

D. Licensing and Certifications* The County will only consider bids from Licensed Commercial General Contractors, Building Contractors, Unlimited Electrical Contractors, and/or Garage Door Specialty Contractors, and Low Voltage Systems Specialty Contractors. Please confirm that your firm meets this eligibility requirement.

☐ Please confirm *Response required

E. Drug-Free Workplace Certification* Is the firm in compliance with the Drug-Free Workplace requirements set forth in Section 287.087, Florida Statutes?

(A “No” response will not result in disqualification.)

☐ Yes

☐ No

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*Response required

F. Scrutinized Company Certification* As required by Section 287.135(5), Florida Statutes, I certify that the firm is not participating in a boycott of Israel.

☐ Please confirm

*Response required

G. Insurance Certification* Bidders’ attention is directed to the insurance requirements set forth in the Agreement contained in the "Attachments" section of this solicitation.

I certify that this firm has coverage in place at the required levels or, if awarded, coverage will be in place at the required levels.

☐ Please confirm

*Response required

H. Equal Opportunity * The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief.

☐ Please confirm

*Response required

I. Bid Response Cover Sheet with Signature* *Response required

J. Bid Pricing Form* Please refer to Attachments for the Bid Pricing Form. Download, complete, and upload your response here.

*Response required

K. Additional Forms to Fill Out and Submit* Please submit the items on the following list and any other items required by any section of this Invitation for Bids. The checklist is provided as a courtesy and may not be inclusive of all items required within this Invitation for Bids.

Please see the Attachments section for all the necessary forms for the bidder to complete for this solicitation. Failure to complete or attach the necessary forms will result in the bidder being deemed nonresponsive.

• Affidavit Immigration Laws

• Identical Tie Bid Statement

• Non-Collusion Affidavit

• Certification/Debarment Form

• Local Vendor Certification (if applicable)

• Employment Eligibility (E-Verify)

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• Affidavit In Compliance with Section 787.06(14), F.S.

*Response required

L. CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION

If necessary, please upload a redacted copy of your submittal.