Repair and Level CLC Canopy Concrete Floor 671-21-147 SOW.pdf

Department of Veterans Affairs South Texas Veterans Health Care System

Audie L. Murphy VA Medical Center

STATEMENT OF WORK

Repair and Level Community Living Center Concrete Slab

Project: 671-21-147

1. PROJECT OVERVIEW

1.1 Purpose

1.2 The purpose of this project is to restore the canopy concrete floor to a useable and safe condition that meets VA Requirements for Compliancy. Which consists of adjusting the foundation, replacing the sidewalk, grading the vegetated area, and improving the Community Living Center (CLC) Canopy interior condition. The contractor shall install new foundation elements that are deep enough to resist surface movement either up or down. The contractor shall use these foundations to raise the edge of the slab in compliance with the American with Disability Act (ADA) limits. The surface shall maintain enough slope for water to drain to the outside walls. The design intent is for the open joint between the canopy slab and the hospital walkway to close and eliminate/reduce tripping hazards.

2. SCOPE OF WORK

2.1 General

2.2 Contractor shall provide all labor, materials, supplies, tools and equipment, supervision, construction period of services necessary for site preparation, demolition, alterations, retaining walls, curbs, paved surfaces, grading, drainage, and certain other items necessary to Repair and Level CLC Canopy Concrete Slab.

2.3 Work Shall Include

General Construction: Project includes all labor, material, equipment and supervision to perform the required construction work on this project includes alterations, concrete floor, retaining walls, curbs, paved surfaces, grading, drainage, electrical, necessary demolition and certain other items and shown in the project drawings and specifications.

2.4 Subcontractors

The Prime Contractor shall be responsible for obtaining and coordinating the services of all third- Party Contractors performing other services on site and other entities as part of the contract to Ensure the expected quality, timely delivery, and documented final product. As-Built drawings in CAD and PDF, applicable permits, installation, testing, and commissioning are also required.

2.5 Hours of Operation

Normal hours of operation for VA sites are 8:00AM to 4:30PM Monday through Friday except for Federal Holidays. If the Contractor requires to work outside the project site’s normal operating hour the contractor shall submit a written request for approval to the VA-COR at least five (5) working days prior to the proposed start of such work.

2.6 Description of Work

2.7 The contractor shall use appropriate product to bring the transition between canopy walking surface and hospital walkway to within ADA limits. It is expected that an expansion joint shall remain between the two foundations. After raising the edge of the foundation, the contractor shall fix the foundation permanently in the raised location. At the end of the foundation repair, the contractor shall protect the void space under the foundation using soil retainers continuously along the edge of the canopy slab.

2.8 The updated sidewalk consists of three (3) sections that have a max slope of 8.33% on each end of the proposed sidewalk and an additional 8.33% slope section in the middle of the proposed sidewalk. The rest of the sidewalk shall not have a slope less than 5% to allow the sidewalk to be ADA compliant. The existing mulch bed will be replaced with a bed of river rock. The river rocks bed shall connect to proposed sod that shall be graded down to the existing parking area.

2.9 Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, excavation, grading, furnish labor and materials, and perform construction work to the CLC Canopy Concrete Slab at Audie L Murphy VA Medical Center, 7400 Merton Minter Blvd, San Antonio, Texas, 78229 as required by VA Construction drawings and specifications.

3. Existing Conditions

3.1 Before disabling any of the following systems, the contractor shall coordinate with COR at least 10 working days in advance. Contractor shall be responsible for relocating and temporary installing all utilities and controls, including, but not limited to, telephone, data, electrical, med/gas, emergency power, AV alarms, smoke detectors, sprinklers heads, speakers, nurse call, card readers, isolation monitor, phone booster, wi-fi boosters, pull stations, etc. It is the contractor’s responsibility to immediately repair any damaged or tampered system(s) and/or utilities at no additional cost to the government.

3.2 Contractor shall conduct their Site Survey prior to coordinating any/all new work with work to existing conditions.

3.3 Contractor shall be responsible for complying with all the construction documents and applicable Department of Veterans Affairs Master Specifications as part of this project.

3.4 Contractor shall also comply with all applicable city, county, state, and federal regulations / codes and applicable OSHA standards project. Construction shall also comply with Infection Control Risk Assessment (ICRA), attached, and IC standards delineated in the specifications.

3.5 On-site staging SHALL NOT be provided within VA premises.

3.6 There shall be NO contractor parking allowed on the VA campus.

3.7 Demolition and renovation shall take place with minimal disruption to adjacent workspaces.

3.8 Demolition debris shall be recycled to the best ability of the contractor and reported monthly to the COR. Reports of weight and deposition of all waste are to accompany the monthly progress payments (C&D Waste Form attached). Form also included in corresponding specification.

3.9 Any item damage during removal is the contractor’s responsibility to replace with no additional cost to the government.

3.10 All work shall be in accordance with VA specifications. All costs shall be included in the base bid. All work shall be coordinated with the VA prior to any demolition work being performed.

4. Additional Requirements

4.1 As per FAR clause 52.204-9 - The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

(4) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

4.2 Housekeeping - Accumulation of trash, paper, wood shavings, sawdust, excelsior, boxes and other packing materials shall be cleaned up as often as necessary and at the end of each workday.

4.3 False Alarms – Fire Department response fees for false alarms caused by the contractor shall be paid by the contractor. To avoid this, dust covers for smoke detectors and alarms shall be required to be used while construction work is ongoing. These covers shall be removed at the end of the construction work shift to keep them operational.

4.4 Fire Watch - Provide fire watch for impairments more than 4 hours in a 24-hour period. Request interruptions in accordance with Article, OPERATIONS AND STORAGE AREAS, and coordinate with COR and facility safety officer. All existing or temporary fire protection systems (fire alarms, sprinklers) located in construction areas shall be coordinated, tested and recertified with the medical center COR and Authority Having Jurisdiction (AHJ). Parameters for the testing and results of any tests performed shall be recorded by the medical center and copies provided to the COR and AHJ.

4.5 Smoking is strictly prohibited within all VA facilities.

4.6 Security – Contractors shall wear their security badge in plain sight, above the waist at all times.

Contractors found without a badge shall be immediately removed from VA property by VA Police.

4.7 Parking – There shall be NO contractor parking allowed on the VA campus except for unloading materials & equipment and loading demolition debris & equipment. Contractor vehicles found parked in VA parking lots shall be issued a United States District Court Violation Notice and immediately removed and banned from VA property.

4.8 Tuberculosis (TB) – Contractor shall be responsible for ensuring that contracted worker(s) have been screened for TB. The contractor shall provide written certification, within 24 hours upon receiving notice to proceed to the COR that all contract employees assigned to the work site have had a pre-placement tuberculin screening prior to assignment to the work site and been found to be free of active TB. Testing results shall be less than one year old.

4.9 OSHA 10 & 30 -Hour Training Course – All construction workers are required to have the OSHA 10-hour Construction Safety training certification. The construction safety manager and/or superintendent shall have the 30-hour Construction Safety course certification. A copy of all OSHA certification shall be provided to the COR and Proof of certification shall be on site at all times.

4.10 Safety and personal protective equipment (PPE) shall be provided for each contractor employee by the Contractor.

4.11 Welding Certification - All welders are required to have welding training and certification. The construction safety manager and/or superintendent shall provide a copy of the welder certification to the COR and proof of certification shall be on site at all times.

4.12 Permits- Contractor shall submit all permits associated with this project to the COR. This includes permits necessary with the City of San Antonio and local Fire departments. The contractor shall be responsible for coordination with these offices.

4.13 Infection Control (IC) and Safety– All Contractors, construction workers and CORS shall attend the Infection Prevention training annually. (Ten-minute DVD). All construction workers shall have a current IC training sticker attached to their badges at all times. If this requirement is not met, workers shall be removed from construction site.

4.13 Construction sign and copy of IC permit (attached) shall be posted in project site at all times. All IC and dust control measures shall be implemented at all times.

4.14 All contractors shall have proof of positive or negative result purified protein derivative (PPD’s) PRIOR to starting work.

4.15 The Infection Prevention office shall be notified of all preconstruction meetings.

4.16 The infection control risk assessment (ICRA) shall be written into the contract and specifications for all projects to prevent cost discrepancies.

4.17 Infection Prevention office shall be notified if the air conditioning (AC) must be interrupted in areas that affect patient care.

4.18 Wear DuPont Tyvek coveralls or equivalent over clothing and shoe covers in moderate to high dust areas to prevent contamination of employee clothes and tracking dust and dirt into the facility. Remove coveralls and shoe covers before leaving the area.

4.19 Alterations: Infection Prevention Office shall be notified of any work changes in areas of the building for anticipated routes of access.

4.20 A HEPA filtered vacuum shall be used on site for small clean-ups in patient care areas that have an ICRA of 1 or 2.

4.21 When using the elevators patients are given first priority, please get off the elevator for the patient. NEVER ride in the elevator with patients in beds and/or food service delivering trays.

4.22 All fire and smoke wall penetrations shall be fireproofed according to corresponding wall rating.

These shall be through a sleeve and sealed with fire barrier compound to be approved by VA.

4.23 All construction and installation work shall comply with VA specifications for material and workmanship, NEC, NFPA and all applicable city, county, state, and federal regulations and codes and OSHA standards. Refer construction drawings and specs for requirements.

4.24 All incidental work associated with the installation and construction works in the exterior and interior of the building shall be included in the base bid.

4.25 All IT installation shall be PANDUIT and/or conduit certified.

4.26 Conduct work as to interfere as least as possible with facility operations. All coordination for utilities shutdown shall be coordinated at least 72 hours prior to event with COR. For major utility system shutdowns, coordination shall be done at least 2 weeks in advance.

5. OTHER DELIVERABLES

5.1 Period of Performance: 120 Calendar days after Notice to Proceed (NTP).

5.2 Performance and Payment Bonds: Due 10 Calendar days after Notice of Award

5.3 Proof of Insurance: Due 10 Calendar days after Notice of Award

5.4 Contractor Quality Control Plan (CQCP): The contractor shall develop a quality control plan and shall furnish to VA for review no later than 30 calendar days after the Notice of Award. The plan shall identify personnel, procedures, control, instructions, tests, records, and forms to be used. VA will consider an interim plan for the first 45 calendar days of operation. Installation shall be allowed to begin only after acceptance of the CQCP or acceptance of an interim plan applicable to the particular feature of the work to be started. Work outside of the features of the work included in an accepted interim plan shall not be permitted to begin until acceptance of a CQCP or another interim plan containing the additional features of the work to be started. After acceptance of the CQCP, the Contractor shall notify the COR in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer (CO).

5.5 Safety Plan: Contractor shall develop and implement a comprehensive safety plan to eliminate injuries occurring relative to providing the design and installation services for this project.

Contractor shall furnish to VA for review and acceptance no later than 15 calendar days prior to the receipt of NTP. The plan shall also describe how final system installation shall meet all applicable requirements of NFPA30, NFPA30A, excavation safety and dust control plans.

Construction/Renovation work shall be allowed to begin only after VA’s acceptance of the Safety Plan. Contractor shall be responsible for providing enough project led time to allow for VA review of Safety Plan before acceptance. The Department of Labor and OSHA requires that all Contractors involved in installation on VA owned or leased property comply with the Incorporation of General Industry Safety and Health Standards applicable to Installation Work and Technical Amendments, Final Rule 29 CFR Parts 1910 and 1926 as published in the Federal Register Volume 58, No. 124, June 30, 1993. In addition, any Contractor that performs construction type work on any VA project as defined by the Scope of the referenced regulation is required to; (1) Provide and maintain his own protective equipment and devices, etc. and (2) Require all sub-contractors used on site to follow these same provisions in the regulation. Contractor shall provide OSHA 10 hr. and OSHA 30 hr.

training certificates.

5.6 Progress Reports: Shall be submitted electronically every week to the COR and address, at a minimum, the status of deliverables, project schedule, price and technical performance as they relate to the planned and actual work performed during the past two weeks, work planned for the following two weeks and address any open critical issues.

5.7 Permits: Contractor shall submit all permits associated with this project to the COR. This shall include permits necessary with City of San Antonio and local Fire departments. The contractor shall be responsible for coordination with these offices.

5.8 Submittals CD: As part of the closeout documentation, the contractor shall provide the COR, 2 CDs containing all the approved submittals, new Revit drawings and a web link.

6. ACCEPTANCE

6.1 For the purposes of Warranty and payment for the work performed at a location, government “Acceptance” shall be provided by the VA upon the completion of all the Contracted Work.

6.2 The Contractor shall submit all welding inspections and test results to the A/E for review and approval prior to the installation.

6.3 The Contractor shall adhere to the terms of the warranty for the construction services in accordance with VA construction specifications.

6.4 The Contractor has provided Record drawings to include a DVD with all Rivet As-Builts CAD files containing one (1) full set, and one (1) Mylar full set, and a web link containing related information.

7. CONFIDENTIALITY AND NONDISCLOSURE

7.1 The preliminary and final deliverables and all associated working papers, application source code, and other material deemed relevant by the VA which has been generated by the contractor in the performance of this Order is the exclusive property of the U.S. Government and shall be submitted to the VA-COR at the conclusion of the contract.

7.2 The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. No information shall be released by the contractor. Any request for information relating to this contract presented to the contractor shall be submitted to the CO for response.

7.3 Press releases, marketing material or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO

7.4 To the extent that the work under this contract requires that the contractor be given access to proprietary business, technical or financial information belonging to the Government or other companies, the contractor shall treat such information as proprietary business sensitive and agrees not to appropriate such information to its own use or to disclose such information to third parties unless specifically authorized by the CO in writing. A mutually agreed to agreement for exchange of sensitive information or nondisclosure agreement may be required.

8. SPECIAL INSTRUCTIONS TO BIDDERS:

8.1 NOTICE: Information Technology (IT) Systems, Privacy & Records Management.

8.2 Information System Officer, Information Protection: The contractor shall not have access to VA Desktop computers they will not have access to online resources belonging to the government.

8.3 Privacy Officer: The contractor shall not have access to protected Patient Health Information (PHI) nor shall they have the capability of accessing patient information during the services provided to the VA and if removal of equipment from the VA is required, any memory storage devices, such as hard drives, solid state drives and non-volatile memory units shall remain in VA control and shall not be removed from VA custody. All research data available for Contractor analyses is de-identified.

8.4 Records Manager:

8.5 Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and

Part 1228.

8.6 Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

8.7 Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

8.8 Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

8.9 Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

8.10 The Government Agency owns the rights to all data/records produced as part of this contract.

8.11 The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8.12 Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974.

These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

8.13 No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

8.14 Contractor is required to obtain the CO's approval prior to engaging in a contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.