Rental,_Refill,_and_Delivery_of_CO2_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

RENTAL, REFILL, AND DELIVERY OF CO2

Josie Terga, Supervisor - Operations II

Procurement Services Division

3295 Tamiami Trl E,East Naples, FL, 34112 josie.terga@collier.gov

(239) 252-8946

Quick Quote Title: Rental, Refill, and Delivery of CO2

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

1. QUICK QUOTE

Rental, Refill, and Delivery of CO2

Release Project Date: September 29, 2025

Pre-Bid Meeting (Non-Mandatory): October 6, 2025, 3:00pm

North Collier Regional Park

Question Submission Deadline: October 8, 2025, 3:00pm

Response Submission Deadline: October 20, 2025, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Operations & Regulatory Management Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

https://procurement.opengov.com/portal/collier-county-fl

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

5.1. Rental, Refill, and Delivery of CO2

This Scope of Work outlines the responsibilities and requirements for the

• Rental of (9) 750 cu. ft CO2 tanks, and (2) 125 cu. ft. portable CO2 tanks

• Refill and delivery of CO2 for 13 tanks for the Parks and Recreation Division. The services involve the supply of CO2 tanks for pool maintenance operations.

• The service provider is responsible for installing, delivering, maintaining, and refilling the CO2 tanks as needed.

Objectives

The primary objectives of this project are as follows:

A. Provide a consistent and reliable supply of CO2 tanks to meet our customers' requirements.

B. Ensure the safety and compliance of all CO2 tanks and related equipment.

C. Deliver exceptional customer service and support for our clients, including timely refills and replacements.

D. Provide an all-inclusive price per pound (lb.) for each refill, delivery, and maintenance. (See: Bid Quote)

E. Provide a monthly price for each tank rental. (See: Bid Quote)

Responsibilities of the Service Provider

The service provider shall undertake the following responsibilities:

A. Tank Rental and Delivery

• Provide (13) 125 cu. ft. and (9) 750 cu. ft. CO2 tanks on a rental basis as per the agreed terms and conditions.

• Deliver the CO2 tanks to designated locations as specified by the Parks and Recreation Division.

• Big Corkscrew Island Regional Park Aquatic Center owns two (2) tanks (delivery only) and will only require rental for (2) 125 cu backups.

• Ensure that all tanks are properly inspected, certified, and compliant with safety standards before delivery.

B. Tank Refilling and Maintenance

• Regularly inspect and maintain the CO2 tanks to ensure they are in safe and working condition.

• Provide timely CO2 refills as per the agreed schedule or on-demand requests.

• Maintain records of tank maintenance, inspection, and refilling activities.

C. Safety Compliance

• Adhere to all safety regulations and guidelines for the handling, storage, and transportation of CO2.

• Ensure that all tanks are equipped with appropriate safety devices and labels.

D. Customer Support

• Maintain open communication with the Parks and Recreation Division and respond promptly to inquiries, requests, and issues.

• Offer technical support and expertise related to CO2 tanks and their applications.

E. Reporting

• Provide regular reports to the Parks and Recreation Division detailing the status of CO2 tanks, usage, refills, and maintenance activities.

Responsibilities of Parks and Recreation Division

Parks and Recreation Division shall undertake the following responsibilities:

A. Provide the service provider with access to the locations where the CO2 tanks are to be delivered.

B. Inventory Management

C. Keep an accurate record of CO2 tank inventory and notify the service provider in advance of any anticipated increases in demand.

D. Locations:

o North Collier Regional Park - Sun & Fun Lagoon: (3) 750 cu. ft. Tanks

▪ 15000 Livingston Road, Naples, FL 34109 o Big Corkscrew Island Regional Park Aquatic Center: (2 existing) 750 cu. ft. Tanks

▪ 810 39th Avenue N.E., Naples, FL 34120 o Golden Gate Community Park Aquatic Center: (2) 750 cu. ft. Tanks

▪ 330 Santa Barbara Boulevard, Naples, FL 34116 o Eagle Lakes Community Park Aquatic Center: (2) 750 cu. ft. Tanks

▪ 11565 Tamiami Trail East, Naples, FL 34113 o Immokalee Sports Complex Aquatic Center; (2) 750 cu. ft. Tanks

▪ 505 Escambia Street, Immokalee, FL 34142 o Vineyards Community Park: (3) 125 cu. ft. Tanks. These tanks can be swapped out every delivery.

▪ 6231 Arbor Boulevard W., Naples, FL 34119

Scheduling

The scheduling will be determined through mutual agreement between the Parks and Recreation Division and the service provider and will consider the specific requirements of the Parks and Recreation Division and its locations. Locations may be added or removed upon request.

Safety and Compliance

The service provider shall adhere to all safety regulations and guidelines related to the handling and transportation of CO2 tanks. This includes safety training, documentation, and emergency response procedures.

This Scope of Work outlines the key responsibilities and objectives for the rental, refill, and delivery of 125-750

cu. ft. CO2 tanks. It is essential that both the Parks and Recreation Division and the service provider work collaboratively to ensure the success of this service and the safety of all involved parties.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$1,000,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage https://apps.fldfs.com/bocexempt/

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 750 cu. ft. Tank Rental 9 Monthly rate per tank

2 125 cu. ft. Tank Rental 3 Monthly rate per tank

3 CO2 Delivery, Refill, and

Maintenance 1 Per .lb

4 Backup 125 cu. Tank Rental (As

Required) 10 Monthly

Rate per tank

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. W-9*

*Response required

3. Proof of Sunbiz*

*Response required

4. Proof of E-Verify Registration*

*Response required