CUI

Statement of Work (SOW)

For

Rental Cars (Open House)

Version 1 – 08 May 2026

Statement of Work (SOW) – Vehicle Rental Services

1. General Requirements & Vehicle Specifications The Government requires approximately thirty (30) rental vehicles to support mission requirements. The fleet shall consist of a mix of Sedans, Passenger Vans, and Sport Utility Vehicles (SUVs). All vehicles must include unlimited mileage.

Vehicles must be in good, safe operating condition, free of excessive soil, rust, and damage, and must be a 2019-year model or newer. All vehicles shall meet national and state safety requirements and include, at a minimum, the following safety features: seat belts, rear-view mirrors, windshield wipers, parking brake, horn, and a factory-standard emergency repair kit. All vehicles shall have current registration for operation in the state of Alaska.

2. Vehicle Quantities & Period of Performance (PoP) The contractor shall provide the vehicles according to the schedule below. Additional Periods of Performance may be evaluated to meet Government needs to the maximum extent practicable.

Vehicle Type Estimated Quantity Minimum Capacity

Period of Performance

Sedans Maximum 30 (Provide unit Price for one)

4-5 Passengers July 30, 2026 through August 3, Passenger Vans

Maximum 30 (Provide unit Price for one)

7-15 Passengers July 30, 2026 through August 3, SUVs Maximum 30 (Provide unit Price for one)

5-7 Passengers July 30, 2026 through August 3,

3. Vehicle Delivery and Pick-Up The vehicles shall be delivered to the parking lot north of the Eielson Air Force Base Visitor Center (1199 Old Richardson Highway, Eielson AFB, AK 99702). At the conclusion of the contract, the Government shall return the vehicles to the exact same location for the contractor to pick up.

4. Pricing and Contract Type This will be awarded as a Firm-Fixed-Price (FFP) contract. All taxes, insurance, and administrative fees must be included in the total proposed pricing.

5. Insurance, Liability, and Driving Restrictions The contractor shall include full coverage insurance and roadside assistance at no additional cost to the Government. The contractor must carry insurance that meets U.S. and Alaska state requirements to cover the cost of replacement or repair for vehicles lost, stolen, or damaged through criminal acts, natural acts (acts of God), or hostile acts. This precludes the Government from being held liable for claims generating from any of the aforementioned events.

Multiple Government personnel will be required to drive the vehicles; the Government shall ensure all drivers possess a valid Driver’s License and adhere to all U.S., Alaska, and Eielson AFB driving laws and regulations. Vehicles will not be driven outside of the state of Alaska, off-road, or down any unpaved road for a distance greater than five (5) miles.

6. Breakdown Recovery & Maintenance Upon proper notification, the contractor shall recover disabled vehicles. This roadside recovery service shall be available 24 hours a day. The Government will not be liable for the cost of renting a replacement vehicle if a disabled vehicle is not replaced by the contractor within 24 hours of initial notification.

7. Vehicle Inspection & Damages All vehicles will be jointly inspected upon delivery (acceptance) and upon return by a contractor representative and a designated Government official. Prior to acceptance, photos will be taken by both parties as a baseline reference. Any pre-existing damages will be annotated on an inspection sheet, and copies will be provided to the Government official.

Any new damages identified at the time of vehicle return will be evaluated by the Contracting Officer to determine fault. For any damages formally determined by the Contracting Officer to be the result of Government negligence, the contractor shall provide a detailed cost breakout to repair the vehicle.

8. Fuel Requirements The Government will return the vehicles to the contractor with the same amount of fuel they contained upon initial acceptance.

9. Tracking and Coordination All vehicles will be monitored by the designated Government Point of Contact (POC) / Airshow Ops team, who will coordinate the final vehicle turn-in with the contractor.

10. Payment Instructions Payment will be made in arrears upon the successful return of the vehicles. Payments will be processed through Wide Area Workflow (WAWF) utilizing the instructions outlined in DFARS 252.232‐7006 (Wide Area Workflow Payment Instructions) as stated in the solicitation and resulting contract.

11. Additional Pricing Request To accommodate potential schedule changes or mission extensions, the offeror shall provide additional daily, weekly, and monthly rates (inclusive of all fees) for each vehicle type utilizing the matrix below.

1. Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A- 76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICC/KH (Chief Enlisted Manager) at 25 E Street, Suite C-230 JBPH-H, HI 9685427, Phone: (808) 447-6128, e-mail: afica.kh@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the enter/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256- 2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer https://www.google.com/url?q=mailto%3Aafica.kh%40us.af.mil

2. Contractor Access to Department of the Air Force Installations

a. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

b. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

c. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

d. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program.

e. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

f. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the "Access Self-Service" option.

g. Failure to comply with these requirements may result in the withholding of final payment.