Renovation RFP (1) (1).pdf

SANDUSKY COMMUNITY SCHOOLS

191 PINE TREE LANE, SANDUSKY, MI 48471 PHONE: 810-648-3400 FAX: 810-648-5113

Kurt Dennis, Sandusky Community Schools Superintendent

Ryan M. Palmer, Sandusky Jr/Sr High School Principal Joel E. Brandel, Sandusky Elementary Principal

Request for Proposal

Sandusky Community School-Renovation for School Wellness Program

Sealed bids for the Sandusky Community Schools — Renovation for the School

Wellness Program, as described in the attached specifications, will be accepted until

2:00 p.m. on Friday, February 21, 2025 when they will be opened publicly and read aloud at Sandusky High School – Superintendent’s Office. Proposals will be accepted by hard copy only (no faxes or emails). Proposals will not be accepted after the time specified.

Bids must be submitted on the attached bid form and be signed by the bidder with two

(2) signed copies of the bid form mailed or delivered with the subject "Renovation for

School Wellness Program RFP" and addressed to the attention of:

Kurt Dennis

Superintendent

Sandusky Community Schools

191 E Pinetree Lane

Sandusky, MI 48471

The space for the renovation for the School Wellness Program will be open and available for a walk-through by appointment only. Appointments can be made or inquiries can be addressed by contacting Megan Pearce (810) 648-3400. All measurements must be obtained through a walk-through process; they will not be given by the District.

PROJECT LOCATION: Sandusky Elementary School 395 S Sandusky Rd., Sandusky, MI 48471

*Room layout will be provided in a separate document.*

Sandusky Community Schools

Standard Instructions to Bidders

1 . Read, Review and Comply: It shall be the bidder's responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified within.

2. Receipt and Opening of Bids: Sealed bids will be accepted upon receipt in the Board of Education office, Sandusky Community Schools, 191 E Pinetree Lane, Sandusky, MI 48471 at the time indicated on the attached Invitation to Bid for the goods or services listed in the specifications and will be publicly opened and read aloud.

3. Form of Bid: Bids shall be submitted via paper submission in an easy to read form with any exceptions, deviations, or modifications to the published requirements clearly noted and explained.

4. Submission of Bids:

A) Envelopes containing bids shall be sealed and clearly marked on the outside of the envelope with the name and address of the bidder, the title of the project, and the date and time of the scheduled bid opening.

B) Any bid received after the scheduled opening time will not be accepted.

C) Any bidder may withdraw their bid response by written request at any time prior to the scheduled bid opening.

D) Telephonic, email, or faxed bids will not be accepted and telephonic, telegraphic, email, or faxed amendments to bids or withdrawals will not be accepted under any circumstances.

E) Unless otherwise specified, no bid Inay be withdrawn, changed, or modified in any way for a period of ninety (90) calendar days from the date of the bid opening.

F) Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

G) Bids received prior to the time of bid opening will be securely kept unopened. No responsibility will attach to any officer or employee of the School District for the premature opening of a bid not properly addressed or identified.

H) If either a unit price or extended price is obviously in error, and the other is obviously correct, the incorrect price will be disregarded.

5. Taxes: Sandusky Community Schools are exempt from State and Federal taxes. However, property purchased by a contractor to be used in the construction, alteration, repair, or improvement of fixed property owned by the School District is taxable to the contractor. Therefore, the price bid for contracts other than construction contracts must be exclusive of taxes and will be so construed.

Construction contracts will be construed to include all applicable taxes unless the contract specifies otherwise.

6. Sandusky Community Schools will be awarded to the lowest, responsive, responsible vendor that meets the functional requirements and needs expressed by the specifications.

Receipt of a purchase order or properly executed contract covering the materials or services as described in the bid will indicate the award of bid and contract of purchase.

7. Right to Reject: Sandusky Community Schools reserves the right to accept or reject any or all bids, to waive irregularities or defects, to award on a split-order or lump-sum basis, and accept other than the low bid when deemed to be in the School District best interests. The School District reserves the right to increase or decrease quantities or modify conditions and specifications by mutual agreement with the selected supplier, both at the time of acceptance of this bid as so modified and subsequent thereto.

8. Delivery: Bids shall include all delivery charges with terms of Freight Prepay. Title shall not transfer to the School District until receipt.

9. Laws: The laws of the State of Michigan shall govern the rights, obligations, and remedies of the

Parties under this bid, and any agreement reached through this process.

1 0. Affidavit of Bidder: All bids are required to be accompanied by a sworn and notarized Affidavit of

Bidder disclosing any familial relationship that exists between the owner and school district personnel or Board members. Any bid that does not include the sworn and notarized Affidavit of

Bidder will not be accepted (pursuant to MCL 380.1267(3)

11. Disclosure: All of the information included in your bid response is subject to the "Freedom of

Information Act" and may be disclosed in its entirety after the formal, public bid opening has been completed.

1 2. Independent Price Determination: By submission of this proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. References: References may be requested as a part of the solicitation or after the opening of bids.

When requested they are to be furnished as called for. Failure to honor this request will cause the bidder to be subject to rejection.

14. Indemnification: The contractor agrees to hold and save the school system, its officers, agents, and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, action, cost or judgment for patent, copyright, or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this contract.

15. Certificate of Insurance: Sandusky Community Schools requires all contractors to procure and maintain for the duration of any work performed, commercial general liability with Sandusky

Community Schools listed as additional insured. The preferred limit for general liability is

$ 1,000,000. Also required is workers' compensation insurance with Sandusky Community

Schools listed as certificate holder. Sandusky Community Schools, prior to the beginning of work for the district, must receive and accept your certificate of insurance.

Sandusky Community Schools –

Renovation for School Wellness Programs RFP

Scope of Work:

Approximately 1,200 square feet of room renovation that is to be renovated into 1 office space, 1 medical room (with a counter/sink in the room), a bathroom (sink & toilet only), and a conference room. CAD drawing mock-up has been attached for reference.

Majority of work will need to be completed after school hours (post 3pm) and during school breaks as possible.

Site viewing available by appointment only by calling (810) 648-3400.

Timeline:

Start Date: ASAP

Completion Date: By August 7, 2025

Having read the specifications for the project, and having inspected the project site and verified the field conditions affecting and governing construction conditions, the undersigned hereby proposes to furnish all labor and materials to perform the specified work.

BIDDERS NAME: ____________________________________________________

LEGAL ADDRESS: ___________________________________________________

TELEPHONE:

FAX NUMBER:

Contact Person: ___________________________________

Bid price.

Signer below is an Officer or Director and is authorized to obligate the company in contractual agreements.

PRINTED NAME: ____________________________________________________________

PRINTED TITLE: ________________________________________________

AUTHORIZED SIGNITURE: __________________________________________________

DATE: _____________________