Removal_and_Recycling_of_Mattresses,_Camp_Ripley.pdf

Event Description The purpose of this solicitation is to enter into a one-time contract for removal and recycling of approximately 1,500 mattresses from Camp Ripley. All project requirements can be referenced (and thus, shall be in accordance with) Exhibit C of the Sample Contract.

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. Non-Electronic and email responses will not be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

QUESTIONS. Any questions and/or clarifications in regard to the solicitation shall be made in writing to Sara Mock, sara.mock@state.mn.us. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, the Responder must immediately notify Sara Mock in writing of such error and request modification or clarification of the document. All questions should be submitted no later than 2:00 PM, March 6, 2025. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.201.8100, Option 1.

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

If your response does not comply with the solicitation requirements, it will be rejected. The Department of Military Affairs will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Thank you for your interest and participation.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded an event.

Make sure that the registration occurs prior to notice of the intent to award.

General Comments

- ATTACHMENTS. The Responder is responsible to review all attachments:

Request For Bid - Instructions to Responders

- Attachment A: Responder Declarations

- Attachment B: Pricing

- Attachment C: Responder Forms

- Veterans Preference Form

- Attachment D: Additional Information Form Sample Contract:

- Exhibit A: Contract Terms

- Exhibit B: Insurance Requirements

- Exhibit C: Specifications, Duties, and Scope of Work

- Exhibit D: Pricing

- Exhibit E: Special Terms & Conditions for Contract Work Involving Federal Funds

SALES AND USE TAX: The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.

NOTE: This event is not utilizing a price schedule. Enter total price at the unit line level.

CONTRACT TERM. It is desired that work be completed as soon as possible; however, the term of this contract is

Event Details

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 1 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

anticipated to be from March 2025 to November 2025.

SUBMITTING QUESTIONS. The deadline for submitting questions is 2:00 pm, March 6, 2025, Central Time. Questions must be submitted in writing to Sara Jo Mock at sara.mock@state.mn.us. All questions received by the cutoff date and time will be responded to via a new Event Version.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 2 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

FREIGHT TERMS:

All deliveries must be FOB Destination with freight charges included in the unit price. Does your price include freight?

Yes

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 3 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 4 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1

Reserve Price: No

Description: ALL LABOR, MATERIAL, EQUIPMENT, AND TRAVEL TO REMOVE AND RECYCLE AN ESTIMATED 1,500-1,600

MATTRESSES FROM CAMP RIPLEY.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 5 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 6 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: ALL LABOR, MATERIAL, EQUIPMENT, AND TRAVEL TO REMOVE AND RECYCLE AN ESTIMATED 1,500-1,600 MATTRESSES FROM CAMP

RIPLEY.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: FACILITIES MANAGEMENT OFFICE

CAMP RIPLEY BUILDING 2-1

15000 HIGHWAY 115

LITTLE FALLS MN 56345-4173

United States

Quantity: 1 Due Date: 02/01/2026 Freight Terms: FOB Destination, Prepd & Allow Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 7 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Mock,Sara Jo Phone: 320/616-6059

Email: sara.mock@state.mn.us

Event ID Format Type Page P0101-2000016793 Sell RFx 8 Event Round Version 1 1 Event Name Removal and Recycling of Mattresses, Camp Ripley Start Time Finish Time 03/03/2025 14:00:00 03/11/2025 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No