Remi emergency-purchase-statement 08212026 - APO Signed.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

We do not currently have a service agreement contract that would cover the required PM for these instruments. Two of the fourteen are overdue by two days for their annual PM - Springfield Laboratory's two (2) Life Technologies 3500 genetic analyzers. The other twelve (12) must have their annual PM completed in August as well, otherwise all 14 instruments will be placed out-of-service. All DNA testing performed at the Illinois State Police forensic science laboratories must use the 3500/7500 instruments, so DNA casework will be suspended at two of the largest laboratories (Springfield and Chicago) and a high-throughput laboratory (Decatur) until the PMs are completed.

DNA casework will be suspended because Illinois State Police forensic science laboratories must conform with the Federal Bureau of Investigation (FBI) DNA Quality Assurance Standards (QAS) accreditation requirements to use the national DNA database (CODIS). In the DNA QAS, the 3500 genetic analyzers and 7500 quantitative PCR systems are designated as "critical equipment or instruments" that must undergo annual performance checks. The previous performance checks for these instruments were completed in August 2025, so they are now due for their 2026 PM.

Timely completion of these performance checks is essential to ensure the instruments continue to operate within validated performance parameters and output accurate analytical results. In addition, noncompliance with the DNA QAS requirements jeopardizes ISP's laboratory accreditation. A lapse in accreditation for the ISP forensic science laboratories must not occur because, after 30 continuous years of maintaining accreditation, a lapse would be perceived by the criminal justice system as a negative statement about the quality of the laboratory system. This would immediately undermine the credibility of the Forensic Biology/DNA section’s work and the acceptance of laboratory results in Illinois courts. Most importantly, ISP administers the FBI CODIS/National DNA Index System (NDIS) for the state of Illinois. According to established FBI policy and federal law, ISP must remain accredited to use this national DNA database and administer the program for the entire state. DNA analytical operations will be suspended if the ISP forensic science laboratories lapse in accreditation, leaving thousands of serious crimes unanalyzed and the offenders unidentified.

Springfield Laboratory 4th Floor, 825 N. Rutledge, Springfield, IL 62702 Life Technologies - 7500 - Real Time PCR System – 2750010710 – Scheduled 8/20/26 Life Technologies - 7500 - Real Time PCR System – 275002385 – Scheduled 8/20/26

Life Technologies – 3500 - Genetic Analyzer - 27132-010 – Scheduled 8/20/26 Life Technologies - 3500 - Genetic Analyzer – 27130-010 – Scheduled 8/20/26

Training/Applications 2060 Hill Meadows Springfield, IL Life Technologies - 7500 - Real Time PCR System - 2750011967 - TBD, working on getting a date Life Technologies - 7500 - Real Time PCR System - 275002346 - TBD, working on getting a date

Decatur Forensic Science Lab 1053 West Rotary Way, Decatur, IL 62521 Life Technologies – 7500 - Real-Time PCR System - 2750011753 – TBD, working on getting a date Life Technologies - 7500 - Real-Time PCR System - 2750011749 – TBD, working on getting a date Life Technologies - 7500 - Real-Time PCR System - 2750012068 – TBD, working on getting a date

Forensic Science Center at Chicago 1941 W. Roosevelt Rd., Chicago, IL 60608 Life Technologies - 7500 - Real Time PCR System – 2750011977 – Scheduled 8/18/26 Life Technologies - 7500 - Real Time PCR System – 2750011974 – Scheduled 8/18/26 Life Technologies - 7500 - Real Time PCR System – 270003905 – Scheduled 8/18/26 Life Technologies - 7500 - Real Time PCR System – 275003904 – Scheduled 8/18/26 Life Technologies - 7500 - Real Time PCR System – 275008227 – Scheduled 8/18/26

TextField3: Both the manufacture (ThermoFisher) and Remi were contacted to determine if they could provide PM only quotes for the 14 instruments.

ThermoFisher was contacted on 7/21/26 to inquire if they offer PM only. On 7/22/26 we were informed that they do not provide PM only and only offer it through a annual service agreement. Then on 7/24/26 we were told that they would off PMs only. On 7/27/26 they were sent the Make/Model/Serial #/due dates. On 8/4/26 a follow up was sent to ThermoFisher to inquire on the status of the quote. They replied asking for confirmation on one of the serial numbers. On 8/5/26 the corrected serial number provided.ThermoFisher provided a quote, $95,472.36, that was $26,347.36 more expensive than the one from Remi.

Remi was contacted on 7/23/26 to inquire if they offer PM only. On 7/24/26 they said they can and asked for the Make/Model/Serial number for each instrument. On 7/27/26 they were sent this information as well as the due dates and asked again for a PM only quote. They replied that they would see if they could get us a PM only quote and they usually only offer full service quotes. On 7/31/26 they reached out to let us know they were still working on getting the quote. We followed up on 8/4/26. On 8/5/26 they apologized for the delay and let us know that they had some new tech issues but supplied us with a full service quote and informed us that a PM only quote was still being worked on. Later on 8/5/26 the PM only quote was received at a cost of $69,125. For the 14 instruments, this is $4,937.50 per instrument. This is reasonable because the cost per instrument in a year from the expired firm-fixed price contract, which included annual PM and any emergency repair, was $5,994.