Released-RFQ-W912C321Q0006-InstallationAudioVIsual-20210825.pdf

SEE ADDENDUM

(No Collect Calls)

W912C321Q0006 25-Aug-2021

b. TELEPHONE NUMBER

787-707-3985

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 08 Sep 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912C39. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARIA D. OTERO

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011671583

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE WF3HB0 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W1H1 USAG FT BUCHANAN

KELLY SPANN III

SUPPLY DIVISION USAG

BLDG 509 WAREHOUSE RD

FORT BUCHANAN 00934-5045

TEL: 210-466-0553 FAX:

787-707-2491FAX:

TEL: 787-707-2487 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$16,500,000

NAICS:

238210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF61

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job Audio/Visual Installation Services

FFP

The contractor shall provide personnel, supervision, tools, equipment, materials, insurance, and all necessary to perform A/C Replacement Building 540 at Fort Buchanan, PR. All work shall be in accordance with the Performance Work Statement (PWS), attachment 1 Drawings (exibits 3 & 4), Unified Facilities Guide Specifications (UFGS), and all other applicable specifications, regulations, federal and state laws, and all terms and conditions stated herein.

FOB: Destination

PURCHASE REQUEST NUMBER: 0011671583

PSC CD: N075

NET AMT

MATERIALS REQUIRED TABLE

Material Required Table (Suggested Materials)

Item Description QTY Unit Cost Total Cost 1 9" Hinged Wall Equipment Rack Enclosure - 12 Spaces 1 2 ClearSonic A4 4-Section Acrylic Panel 1 3 Foldable Tilt-Back Amp Stand 1 4 14 AWG 2 Stranded Conductors, Riser, 500ft. Pull Box, White 1 5 22 AWG 8 Stranded Conductors, Shielded, Riser Cmr/Ft4 3 6 Cat6 cable drop 4 7 Clear, 6X6 Nema Size Plate (HOFFMAN HOLE SPACING) 8 XLR

Female 4 XLR Male

8 Clear, 6X6 Nema Size Plate (HOFFMAN HOLE SPACING) 8 XLR male 4 XLR Female

9 Tilt & Swivel Ceiling Mount for 37" - 70" flat-panel TVs 2 10 Premium Series Tilt Mount For 40" - 50" flat-panel TVs up 75 lbs. 2 11 Scaffold rental daily 2

The total cost of this section shall validate the total cost of the materials required. In case that more materials or parts not specified in the table above are required, the Contractor shall immediately notify the Government for consideration. The Contractor shall not perform any work without the proper prior approval of the Government.

Furthermore, If the Contractor performs the work prior of Government approval, it will be at his own risk and at no additional cost to the Government.

In case there is a mathematical error on the total cost, the unit cost prevails. Only two decimal point allowed ($4.25). If contractor use more than one decimal ($2.456), the Government will round to next nearest cent.

Material unit Cost shall include all applicable sales taxes, and delivery paid by contractor for that specific item.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-AUG-2021 TO

31-AUG-2021

N/A W1H1 USAG FT BUCHANAN

KELLY SPANN III

SUPPLY DIVISION USAG

BLDG 509 WAREHOUSE RD

FORT BUCHANAN 00934-5045

210-466-0553 FOB: Destination

WF3HB0

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

USAG Fort Buchanan Chapel Audio/Visual Installation Service

Part 1 General Information

1. GENERAL: This is a non-personnel services contract to provide all necessary implements to uninstall legacy audio system and install the new audio/visual equipment in the post chapel. The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal service necessary to perform the required:

a. Removal of old audio system and projector mounts,

b. Install existing new audio and visual (A/V) equipment on hand as defined in this Performance Work Statement (PWS),

c. Testing the system for A/V quality in the building and online, and

d. Training the chapel staff in the use and functionality of the new system.

The Contractor shall perform services to the standards in this contract.

1.2 Background: USAG Fort Buchanan Chapel (FBPC) has a requirement for on-site service to uninstall and remove old audio system and ceiling mounted projector mounts, and install and configure replacement A/V equipment located in Building 183 utilizing new equipment on hand (speakers, sound board, high-definition flat screen televisions, microphones, and mobile hotspot/internet access). The installation service also should cover the cost of any connecting materials, cables, audio snakes, and parts needed for installation to make the system fully operational. The training plan includes two tutorial and trouble-shooting sessions to properly instruct chapel staff on the maintenance and use of the audio/visual system.

1.3 Objectives: The objective is for the contractor to uninstall the old equipment and provide on-site installation, configuration and training of new on hand audio/visual equipment so that chapel services can incorporate both in-person and online worship services.

1.4 Scope:

The contractor will uninstall old equipment, and install and configure new on hand audio/visual equipment and supporting components as specified in Building 183. This work will be conducted in four phases.

1.4.1 Uninstall Old Equipment: The contractor will remove four (4) Bose speakers mounted to ceiling above the altar in the chapel. The removal will also incorporate removal of old wiring down to the base of the altar wall and old junction box. The mounting bracket will also be removed from the ceiling. The speakers will be removed in such a way as to preserve their integrity for later use. Additionally, remove two ceiling mounted projector mounts and hardware Contractor is responsible to salvage old equipment and turn in to Government for the appropriate storage or disposal.

1.4.2 Install New Audio/Visual Equipment: The contractor will utilize the below list of equipment to install and configure an A/V system capable of projecting high quality sound and visual picture through mounted speakers, camera, and televisions utilizing a microphone system, soundboard and computer.

Multiple A/V combinations are needed to view chapel services as well as project information such as flyers and promotional materials in separate rooms of the chapel and online. All equipment will be installed such that it can be controlled from the sound room to the rear of the chapel sanctuary.

Equipment will be organized, mounted, and cables routed to create a safe and neat workspace for operation of the A/V system.

1.4.2.1 Equipment on site:

2x - 55” Samsung HDMI ProTV (LED);

2x - 43” Samsung HDMI ProTV (LED);

2x - 43” Vizio V-Series Smart TV;

2x - JBL Professional EON 612;

1x - JBL Professional PRX800;

x - TV mount brackets (43”-86”);

2x - EuroPower EP 4000;

2x - BOSE B1 Bass Module;

2x - JBL CBT 50LA; 1x - Omni Mount;

2x - EV ZLX 12P (Electro Voice ZLX 12 inch Two-way Powered);

1x - HDMI Matrix Switch (4kx2k);

2x - Atlona AT-UHD-EX-70-2PS-TX;

4x – LG BP350 Wireless Streaming Blu-ray Disc TM/ DVD Player;

1x Behringer X32 Rack 40 channel Digital Rack Mixer;

1x Mevo Plus 4K Camera with Boost (or equivalent camera);

1x MacBook Pro 2.4 Ghz 64 GB with macOS Catalina, NETGEAR AT&T 4GLTE Wi-Fi; Microsoft

Office 365 and ProPresenter software. To be used for the audio visual equipment only. This is a stand alone computer and would not be connected to military network.

1.4.2.2 Installation Requirements: It is the contractor’s responsibility to provide all labor, tools, connecting lines, audio snakes, cables, joints, mounting brackets, and hardware to install this equipment.

A/V cables from chapel sound room to front altar area will be routed and mounted to the overhead girders on the ceiling. If there is equipment missing in order to meet the desired objective in Paragraph 1.3, and not a connecting line, cable, or hardware, it is the contractor’s responsibility to inform the Contracting Office at the time of the bid. Electrical sockets will be provided at the locations to mount televisions. A diagram of the chapel building and system set up is found in Attachment 1 Exhibit 3.

1.4.2.3 Pre-installation Evaluation: No Pre-installation evaluation is necessary.

1.4.2.4 Equipment Condition and Functionality: If equipment on hand listed above in paragraph 1.4.2.1 is found to be inoperable at time of installation, notify the COR immediately for replacement.

1.4.2.5 Disposal/Clean up: The contractor must dispose of all packing material used in the shipment of equipment and materials and/or waste incurred in the process of completing this requirement and abide by local and Government recycling and hazardous materials guidelines when disposing materials. The contractor will make sure the chapel area is free of debris at close of work on Fridays throughout project duration to allow for chapel services to convene on Sunday. At job completion, the chapel area will be broom clean with all systems in good working order. Ensure you comply with the Salvage equipment already identify.

1.4.3 System Configuration and Testing: The contractor will configure all equipment per the stated objective and to meet the system diagram found in Attachment 1 Exhibit 3. Installation of new speakers, audio snakes, high definition video display monitors with all required wall & ceiling mounting brackets, and source cables similar as long as it is compatible with current A/V system, digital media transmitters, receiver & room controller w/scalers, 2- channel digital media output cards for switchers and any other required equipment for integration. The video display will at minimum have, 4K UHD (2160p) 3840 x 2160, have multiple source connections, and LAN control. All interactive communication touchscreen flat panels and video display monitors will be capable of receiving and displaying combinations of A/V signals from multiple sources for presentations, audio, video, and videoconferencing meetings.

1.4.3.1 Audio System: The contractor will set up sound equipment as per the diagram in Attachment 1 Exhibit 3. Contractor will check sound quality in chapel sanctuary, chapel foyer, and office room.

1.4.3.2 Video System: The contractor will set up video equipment as per the diagram in Attachment 1 Exhibit 3. Contractor will check video quality in the chapel sanctuary, chapel foyer, and office room.

1.4.3.3 Testing: After initial set up, contractor will test the system to ensure sound and video are seamless throughout the chapel, chapel foyer and office room. Vendor will also check sound and audio quality online via Facebook live, YouTube Channel, and digital recording on MacBook Pro. Testing will at a minimum demonstrate full functionality of the A/V system per each room, conduct multiple source combinations of all configurations with in person and livestream capability, and verify all A/V and microphones have no feedback or echo for optimum sound. The contractor will provide test and acceptance plan for approval to Contracting Office.

1.4.4 Training: The contractor will train the chapel staff in the use and functionality of the new system.

The training plan will include two tutorial and trouble-shooting sessions to properly instruct chapel staff on the maintenance and use of the A/V system.

1.4.5 Documentation: The contractor shall provide in hardcopy and softcopy, CD/DVD, compatible with Windows 10 and above, wiring documentation and/or blueprints of all installed equipment to the

Contracting Office after successful completion of testing. The contractor shall provide reference, maintenance and user documentation for all products and services the vendor provided in the installation.

Additionally, vendor will provide a user guide for how to operate the system in its entirety.

1.5 Period of Performance (POP): The period of performance (POP) shall be for the one-time removal, installation, configuration, testing and training per the scope of work. The vendor should make every effort to complete the work within two business weeks.

1.6 General Information

1.6.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the Contractor’s Quality Control Plan shall be provided to the Contracting Officer for approval no later than 10 days of contract award. An updated copy shall be provided to the Contracting Officer and COR as changes occur.

1.6.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP is focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Federal Government Recognized Holidays:

New Year’s Day

1st day of January

Martin Luther King Jr.’s Birthday

3rd Monday of January

President’s Day

Good Friday

3rd Monday of February

Memorial Day

Last Monday of May

Independence Day

Juneteenth

4th day of July

18th July

Labor Day

1st Monday of September

Columbus Day 2nd Monday of October

Veteran’s Day

11th day of November

Thanksgiving Day

4th Thursday of November

Christmas Day 25th day of December

1.6.4 Hours of Operation: The Contractor shall conduct business between the hours of 8:00 a.m. through 5:00 p.m. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

For other than firm fixed price contracts, the Contractor shall not be reimbursed when the Government facility is closed for the above reasons. On rare occasions the contractor may be required to work after normal duty hours if the criticality of the instruments operation demands such. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

1.6.5 Place of Performance: The work to be performed under this contract will be at the Garrison Chapel, Building 183, Fort Buchanan, PR 00934.

1.6.6 Type of Contract: Mission and Installation Contracting Command, Fort Buchanan, PR intends to a firm fixed contract to perform services listed in this PWS.

1.6.7 Security Requirements: Not Applicable.

1.6.7.1 Installation Access: All contractor employees, including subcontractors, shall comply with applicable installation and facility access security policies and procedures at all times. All contractors and subcontractors will be issued an Installation Pass issued through the Automated Installation Entry (AIE) Security System to access the installation. The Fort Buchanan installation is a limited access post.

Unscheduled gate closures by Director Emergency Services (DES) Fort Buchanan may occur at any time. In accordance with Army Regulation 525-13, paragraph 5-19, all prospective contractors will undergo a verification process by the installation Provost Marshal Office, DES to determine the trustworthiness and suitability prior to being granted access to federal property. This will be accomplished using the National Crime Information Center (NCIC) Interstate Identification Index (III).

This is the minimum baseline background check for entrance onto Army Installations for non-CAC holders to include entrance of visitors (Ref AR 190-13, paragraph 8-2). All personnel entering or exiting the installation may experience a delay due to vehicle inspections, registration checks, verification of seat belt use, etc. All vehicles and personnel are subject to search and seizure. The search and seizure provisions shall apply to contractor personnel while within Fort Buchanan’s area of jurisdiction.

Contractor personnel shall comply with all entry control requirements and security policies/procedures in effect. Security procedures may change without notice.

A DD Form 369 for each personnel shall be submitted to the Contracting Officer in order to obtain a temporary pass/access. This pass is valid for the duration of project. All Contractors’ personnel shall wear clothing and/or identification badges identifying them as company employees.

Approved access are provided annually. Once the Contracting Officer execute the Option Period a new DD Form 369 is required to renew the access for another year. Any background that comes with remarks needs to be address by the correspondent employee and resubmit for clearance. Failure to pass background check will denied access to Fort Buchanan automatically. Waivers are not allowed under this section.

ALL NON-US GARRISON ID CARD APPLICANTS WILL PROVIDE A VALID AND ORIGINAL

FORM OF ID (STATE DRIVER’S LICENSE, PASSPORT, AND SO FORTH, WHICH COMPLIES

WITH PUBLIC LAW 109-13 (THE REAL ID ACT OF 2005)). THIS IS TO PROVE IDENTITY (FOR

ENROLL-MENT INTO THE AIE DATABASE IF AVAILABLE) AND ISSUE A VISITOR PASS OR

CARD. SECURITY PERSONNEL PROCESSING AN APPLICANT WILL SCREEN DOCUMENTS

FOR EVIDENCE OF TAMPERING, COUNTERFEITING, OR OTHER ALTERATION.

A CHECK OF RECORDS THROUGH THE NATIONAL CRIME INFORMATION CENTER (NCIC)

INTERSTATE IDENTIFICATION INDEX (III) IS THE ARMY MINIMUM BASELINE

BACKGROUND CHECK FOR ENTRANCE ONTO ARMY INSTALLATIONS FOR NON-CAC

HOLDERS TO INCLUDE ENTRANCE OF VISITORS. THE FBI PERMITS THE USE OF NCIC III

FOR VETTING VISITORS TO ENSURE THE SECURITY OF MILITARY INSTALLATIONS.

PROCEDURES: THE NCIC-III AND “PERSONS” FILES CHECKS ARE ACCOMPLISHED BY

USING THE “QWI” INQUIRY UNDER THE PURPOSE CODE C. THE QWI IS AN NCIC INQUIRY

MESSAGE WHICH PROVIDES THE AUTHORIZED USER WITH THE CAPABILITY TO ACCESS

BOTH THE NCIC-III (FOR CRIMINAL HISTORY) AND NCIC PERSONS FILES

SIMULTANEOUSLY WITH ONE INQUIRY. THE NCIC PERSONS FILES INCLUDES WANTED

PERSONS, KNOWN OR APPROPRIATELY SUSPECTED TERRORIST (KST) LIST, MISSING

PERSON FILE, FOREIGN FUGITIVE, WANTED PERSON, GANG, PROTECTION ORDER,

IMMIGRATION VIOLATOR, IDENTITY THEFT, SUPERVISED RELEASE, VIOLENT PERSON,

PROTECTIVE INTEREST FILES AND THE NATIONAL SEX OFFENDER REGISTRY. THIS

REQUIREMENT APPLIES TO ALL UNAFFILIATED PERSONNEL (VISITORS) NOT IN

POSSESSION OF ONE OF THE ID CARDS REAL ID: CONTRACTOR PERSONNEL SHALL

POSSESS A VALID REAL ID (EX. PR DRIVER LICENSE WITH THE STAR) TO REQUEST

ACCESS AT FORT BUCHANAN. THIS IS MANDATORY AFTER OCTOBER 1, 2020.

CONTRACTOR IS RESPONSIBLE TO ENSURE ALL EMPLOYEES DRIVING OR REQUESTING

ACCESS AT FORT BUCHANAN POSSESS A VALID REAL ID.

"Medicinal Cannabis is prohibited at Fort Buchanan premises. Contractor is responsible to comply with this requirement otherwise individuals will be processed in accordance with federal laws.”

COVID-19 procedures has changed. Currently Fort Buchanan mandates the use of the masks at all times even when individuals are fully vaccinated. Contractor is responsible to wear a mask all the time at Fort Buchanan premises. Contractor is responsible to provide evidence of vaccinations at any time upon request. Please, be advise that violator will be persecuted in accordance with federal enforcement laws.

Valve mask are prohibited and cannot be used at any time at Fort Buchanan premises. Please, keep track of any changes with the COR assigned to this contract.

1.6.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use.

1.6.7.3 Key Control: N/A

1.6.7.4 Lock Combinations: N/A

1.6.7.5 Training: Contractors may be required to complete Anti-terrorism (AT)/Force Protection (FP)/Operations Security (OPSEC) and IWATCH training prior to arrival or within 15 days of contract award and complete on-going training as needed. The training websites will be listed in the contract cover sheet.

1.6.7.6 Identification of Contractor Employees: In accordance with FAR 37.114 contract employees shall identify themselves as a contractor at all times while on the job, e.g., in the workplace, when attending meetings, in email, when answering government telephones, or when making phone calls.

1.6.7.7 ID Badges: The contractor shall provide each contract personnel an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material, be easily readable, and shall contain the following minimum information: Employee’s Name, Contract Company Name, Employee’s Photograph. Contract employees shall wear proper identification at Government workplaces at all times.

1.6.7.9 Answering Telephones: Not Used.

1.6.7.10 Utilizing Electronic Mail: When Contractor personnel send e-mail messages to government personnel while performing on this contract, the contract personnel e-mail addresses shall include the company name together with the person’s name (ex: John Smith, Contractor, ABC Company). All email traffic needs to include Contract number and title of the project.

1.6.8 Special Instructions:

1.6.8.1 The service technician performing work under this contract shall be experienced and possess the necessary certifications to work with the audio/visual equipment listed in the PWS herein.

1.6.8.2 The services completed must meet equipment specifications set by the equipment manufacturer for installation and utilization.

1.6.8.3 The contractor shall guarantee and warrant all materials furnished to install the A/V equipment on-hand; all services performed under this contract shall be free from defects in material and workmanship, and shall conform to the requirements of this contract for a period of 10 years for the installation service. Should a warranty for new or rebuilt parts, assemblies or subassemblies offered by a manufacturer or remanufacturer exceed ninety (90) days, it shall apply for such longer period.

1.6.9 Post Award Conference/Periodic Progress Meetings: If needed, the contractor will formally notify the COR that they require a meeting and/or visit 72 hours in advance to allow proper scheduling.

1.6.10 Contracting Officer Representative (COR): Due to the specifications required on this requirement, a COR should be appointed to ensure compliance. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government Furnished Property (GFP), and provide site access support of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel:

Government Technical Point of Contact MAJ Keller, David M.

Religious Support Office Fort Buchanan, PR 00934 787-707-3405 david.s.keller.mil@mail.mil

1.6.12 Identification of Contractor Employees: Contractor Employees are required to be identified as such during the performance of this contract. Identification needs to be visible at all times and shall be clearly to be identify by any individual. Contractor is responsible to ensure employees are well identify and cannot be confuse as Government employees.

1.6.13 Contractor Travel: The contractor is responsible to include any associated cost with the performance of the work as part of the service cost. No separate travel cost shall be considered for this requirement.

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced by governed owned instruments. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold without written permission from the Contracting Officer. All material supplied to the Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.16 Organizational Conflict of Interest: Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.6.17 PHASE IN / PHASE OUT PERIOD: NA

1.6.18 Safety: Contractors will be expected to conform to the Fort Buchanan requirements for employee safety including, but not limited to, OSHA, post fire safety requirements, general laboratory safety protocols, etc. when performing on-site services.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the Contracting Officer to administer a contract. This individual is normally a member of the appropriate Contracting/Procurement career field and advises on all technical contractual matters.

2.1.2 CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6 DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9 QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.11 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SUBCONTRACTOR. One that enters into a contract with a prime Contractor. The Government does not have privet of contract with the subcontractor.

2.1.13 WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.14 WORK WEEK. Monday through Friday, unless specified otherwise.

2.1.15 ACCEPTABLE QUALITY LEVEL (AQL): The measure of satisfactory service received by the Government as defined in the Performance Requirement Summary (PRS).

2.1.16 PERFORMANCE REQUIREMENTS SUMMARY (PRS): Identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the Contractor.

2.1.17 EMERGENCY REPAIRS: Any repairs required due to “acts of God” or repairs required to components and systems that were caused by anything other than reasonable deterioration or wear and tear, considering the age of the component or mechanical/electrical system.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AR Army Regulation COR Contracting Officer Representative DA Department of the Army DOD Department of Defense FAR Federal Acquisition Regulation IAW In Accordance With KO Contracting Officer OCI Organizational Conflict of Interest ODC Other Direct Costs PM Program Manager PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Supplies and Equipment: The Government will provide the equipment to be installed as per paragraph 1.4.2.1.

3.2 Facilities: The Government will provide the necessary workspace at the government facilities and utilities for the contractor staff to provide on-site support outlined in the PWS.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General: The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work. The name of this person and alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to daily services as defined in this PWS. Contract manager or alternate shall be available 8:00 a.m. through 4:30 p.m., Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

4.1.1 The contractor shall provide all necessary trained experienced technical personnel, tools, parts, travel, materials and supplies to perform installation, onsite maintenance and unlimited on-site repair service.

4.1.2 The Contractor shall provide the Contracting Officer and the Contracting Officer’s Representative a list of telephone numbers where the primary service representative may be contacted during normal working hours and for emergency service calls. The Contractor shall have communication services with his/her own Contractor’s service representative, the COR and ACOR at all times.

4.1.3 The contractor shall furnish the Contracting Officer’s Representative (COR) a signed copy of service reports including quality assurance and certification for each instrument per repair and services, showing maintenance performed, listing dates and specific tasks, along with remarks noting any deficiencies found and repaired. The detailed report is due within two (2) weeks after the service visit.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1 Basic Services. The contractor shall provide services as defined in the contractor’s proposal for the removal of old speakers and installation, configuration, testing, and training of new A/V equipment.

5.1.1 The contractor shall provide detailed service report and user guide for A/V equipment use within two (2) weeks after the visit.

5.2 CONTRACTOR MANAGEMENT REPORTING (CMR): Not Applicable.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all DoD, Army and Fort Buchanan applicable regulations, publications, manuals, and policies and procedures when performing all services pursuit to this PWS and contract.

NUMBER DATE DESCRIPTION MANDATORY

AR 200-1 Dec 07 Environmental Protection X AR 385-10 Nov 13 Army Safety Program X EM-385-1-1 Aug 11 Safety and Health

Requirements Manual X

OSHA All OSHA guidelines X

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3. Attachment 3/Technical Attachment 1 Exhibit 3 – Chapel A/V Equipment Overlay

7.4. Attachment 4/Technical Attachment 1 Exhibit 4 – Chapel Dimensions Overlay

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective STANDARDS PERFORMANCE

THRESHOLD

Incentives/Disincentives

PRS #1. PWS 1.6.18

Conforms to applicable safety directives

All safety protocols including, but not limited to, OSHA and general safety, etc. when performing on-site services.

100% compliance

Data collected during the performance period shall be used to substantiate CPARS ratings.

PRS #2. PWS 1.4.1

Remove older A/V equipment

Successfully remove equipment, brackets, and mounts.

Less than acceptable performance in removal of older equipment could result in reduction of payment.

PRS #3. PWS 1.4.2 Install, configure, and test the A/V equipment

Meet or exceed the manufacturer’s specifications for set up and utilization of A/V equipment

As most equipment is on-hand, installation can be efficient if properly assess methods and connection ports and wiring.

Less than acceptable performance in installation, system configuration, and testing could result in reduction of payment. Failure to assess existing conditions as part of bid process is not responsibility of Government.

PRS #4. PWS 5.1.1 Train chapel personnel on proper use, maintenance and troubleshooting for installed equipment

Meet or exceed service contract terms

Trained personnel will decrease any questions to how to use the equipment and increase acceptance rate of project completion.

PRS #5. PWS 1.4.5 Provide detailed service report for project completion and user guide

Within 2 weeks after project completion

Timely document completion will allow processing of final payment.

W912C321Q0006

TECHNICAL

EXHIBIT 2

DELIVERABLES

SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control Plan, PWS Para 1.6.1

Not later than 10 calendar days after receipt of the award

One (1) Original;

update as changes occur

Paper (hard copy) or electronic delivered via email

KO

List of the primary service representative with contact information, PWS Para 4.1.2

Not later than 10 calendar days after receipt of the award

Original; update as changes occur

Paper (hard copy) or

KO / COR

User Guide & Signed copy of detailed service report, PWS Para 1.4.5 & 4.1.3

Within one (2) weeks of completion of work

Two (2) Original

Paper (hard copy) or

COR

Trainings Para 1.4.4

Within one week from completion of work

As necessary Paper (hard copy) or electronic delivered via email

COR and RSO Staff

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-20 Predecessor of Offeror AUG 2020 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and

Video Surveillance Services or Equipment.

OCT 2020

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law

FEB 2016

52.219-1 Alt I Small Business Program Representations (NOV 2020) Alternate I

SEP 2015

52.223-17 Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts

AUG 2018

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.232-23 Alt I Assignment of Claims (May 2014) - Alternate I APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

DEC 2013

52.233-1 Disputes MAY 2014

52.237-2 Protection Of Government Buildings, Equipment, And Vegetation

APR 1984

252.201-7000 Contracting Officer's Representative DEC 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.203-7005 Representation Relating to Compensation of Former DoD

Officials

NOV 2011

252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7004 Antiterrorism Awareness Training for Contractors. FEB 2019 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information

OCT 2016

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2021

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2020 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2020 252.225-7000 Buy American--Balance Of Payments Program Certificate--

Basic (Nov 2014)

NOV 2014

252.225-7001 Buy American And Balance Of Payments Program-- Basic DEC 2017 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing Of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JAN 2021

CLAUSES INCORPORATED BY FULL TEXT

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JUL 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors.