PREPARED FOR:

SANTA ROSA COUNTY BOARD OF COUNTY COMMISSIONERS

6495 CAROLINE STREET, SUITE M

MILTON, FL 32570

PHONE: (850) 983-1877

PREPARED BY:

AVCON, INC.

ENGINEERS & PLANNERS

320 BAYSHORE DR, SUITE A

NICEVILLE, FL 32578

PHONE: (850) 482-4353

MARCH 2026

AVCON PROJECT: 2025.0356.04

BID DOCUMENTS

WEST APRON REHABILITATION

PETER PRINCE FIELD—MILTON, FL

Santa Rosa County Peter Prince Field Table of Contents West Apron Rehabilitation

TOC-1

TABLE OF CONTENTS

NOTICE AND INSTRUCTION TO BIDDERS

Notice to Bidders ...................................................................................................................... NTB Instructions to Bidders ............................................................................................................. ITB

PROPOSAL DOCUMENTS

Proposal Form ........................................................................................................................ B1-1 Equal Employment Opportunity Report Statement ................................................................ B2-1 Prohibition of Non-Segregated Facilities Requirement ........................................................... B2-8 Federal Fair Labor Standards Act (Federal Minimum Wage) ................................................. B2-8 Occupational Safety and Health Act of 1970 .......................................................................... B2-9 Davis-Bacon Wage Rates ..................................................................................................... B2-10 Bidder's Qualifications ............................................................................................................. B3-1 Disadvantaged Business Enterprise (DBE) Utilization Statement .......................................... B4-1 Disadvantaged Business Enterprise (DBE) Letter of Intent .................................................... B4-2 Report of Certified DBE Contractors Used on FAA-Assisted Contracts ................................. B4-3 Report of Sub-Contractors Used on FAA-Assisted Contracts ................................................ B4-4 Proposal Bond ........................................................................................................................ B5-1 Buy American Preference Statement ...................................................................................... B6-1 Certification of Non-Segregated Facilities ............................................................................... B7-1 Florida Statute on Public Entity Crimes Affidavit ..................................................................... B8-1 Certification Regarding Tax Delinquency and Felony Convictions ......................................... B9-1 General Civil Rights Provision .............................................................................................. B10-1 Clean Air and Water Pollution Control ................................................................................. B11-1 Certificate Regarding Lobbying ............................................................................................. B12-1 Procurement of Recovered Material .................................................................................... B13-1

CONTRACT DOCUMENTS

Contract ................................................................................................................................... C-1 Contract Bonds ....................................................................................................................... C-11

GENERAL PROVISIONS

Definition of Terms ................................................................................................................ GP-10 Proposal Requirements and Conditions ............................................................................... GP-20 Award and Execution of Contract ......................................................................................... GP-30 Scope of Work ...................................................................................................................... GP-40 Control of Work ................................................................................................................. GP-50 Control of Materials ............................................................................................................... GP-60 Legal Regulations and Responsibility to Public .................................................................... GP-70 Execution and Progress ........................................................................................................ GP-80 Measurement and Payment .................................................................................................. GP-90

Table of Contents West Apron Rehabilitation

TOC-2

SPECIAL PROVISIONS

Project Information .................................................................................................................. SP-1 General Construction Requirements ....................................................................................... SP-2 Open (not used) ...................................................................................................................... SP-3 Safety and Security Requirements ......................................................................................... SP-4 Schedule, Sequence of Operations, Reports and Meetings ................................................... SP-5 Project Closeout ...................................................................................................................... SP-6 Warranties and Bonds ............................................................................................................ SP-7 Open (not used) ...................................................................................................................... SP-8 Open (not used) ...................................................................................................................... SP-9 Open (not used) .................................................................................................................... SP-10 Open (not used) .................................................................................................................... SP-11 Open (not used) .................................................................................................................... SP-12 Open (not used) .................................................................................................................... SP-13 Contractor’s Work Week ....................................................................................................... SP-14 Open (not used) .................................................................................................................... SP-15 Local Permit and Inspection Fees ......................................................................................... SP-16 Warranties and Guarantees .................................................................................................. SP-17 Open (not used) .................................................................................................................... SP-18 Basis of Award and Award of Additional Schedules ............................................................. SP-19

TECHNICAL SPECIFICATIONS

Contractor Quality Control Program (CQCP) ....................................................................... C-100 Erosion and Pollution Control ............................................................................................... C-102 Mobilization ......................................................................................................................... C-105 Safety, Security, and Maintenance of Traffic ........................................................................ C-106 Preparation/Removal of Existing Pavements ........................................................................ P-101 Excavation, Subgrade, and Embankment ............................................................................. P-152 Limerock Base Course .......................................................................................................... P-211 Superpave Asphalt Concrete ......................................................................................... FDOT 334 Runway and Taxiway Marking .............................................................................................. P-620 Sodding .................................................................................................................................. T-904

NOTICE AND INSTRUCTION TO

BIDDERS

Notice to Bidders West Apron Rehabilitation

NTB-1

NOTICE TO BIDDERS

Notice is hereby given that Santa Rosa County will receive sealed bids at the Santa Rosa County Board of County Commissioners’ Office, 6495 Caroline Street, Suite M, Milton, Florida 32570 until 1:00 PM local time on May 14, 2026, for the WEST APRON REHABILITATION project at Peter Prince Field. All bids will be publicly opened and read aloud. Bids must be submitted in a sealed envelope clearly marked “BID ENCLOSED: WEST APRON REHABILITATION – PETER PRINCE FIELD.” The project generally includes, but is not necessarily limited to the following tasks:

The project can generally be described as the construction of apron rehabilitation which includes asphalt mill and overlay, new pavement markings, tie downs, and minor grading

The time of completion for the work is anticipated to be up to 120 calendar days to achieve Substantial Completion. Exact time requirements are defined in the Instructions to Bidders.

On and after April 13, 2026 Bid Documents will be available electronically and may be obtained by contacting John Collins, P.E., AVCON INC, 320 Bayshore Drive, Suite A, Niceville Florida, 32578, 850-678- 0050, jcollins@avconinc.com. A complete examination and understanding of the drawings and specifications contained in the Bid Documents is necessary in order for the Bidder to properly submit a Bid.

The Bid Documents also include a detailed set of Instructions to Bidders. All Bids shall be prepared in accordance with the Instructions to Bidders. The failure to comply with any requirement contained in the Bid Documents may result in the rejection of the Bid as non- responsive or a finding that the Bidder is not qualified for this Project.

A non-mandatory Pre-Bid Conference will be conducted at the AMS Building of Peter Prince Field on Wednesday , April 22, 2026 at 10:00 a.m. local time (CDT). Questions relating to the Project Documents will be answered at that time. Attendance by prospective prime contractors is strongly recommended.

A Bid Security in the amount of five percent (5%) of the sum of the Total Bid Price will be required for this Project. Exact Bid Guarantee period requirements are defined in the Instructions to Bidders.

IMPORTANT NOTICES

All Bidders are hereby notified that they must comply with: 1) the Disadvantaged Business Enterprise (DBE) requirements of 49 CFR Part 26, as referenced in the Owner's Disadvantaged Business Enterprise Participation Program and Affirmative Action requirements; 2) the Buy American requirements imposed by 49 USC § 50101; 3) the minimum prevailing wage rates established by the Secretary of the U.S. Department of Labor (Davis Bacon requirements); 4) Certification Regarding Lobbying Pursuant to 49 CFR Part 20 for Contracts, Grants, Loans, and Cooperative Agreements; 5) Certification Regarding Debarment, Suspension, Ineligibility And Voluntary Exclusion (2 CFR Part 1200 and 2 CFR Part 180); and 6) Certification Regarding Foreign Trade Restriction.

Santa Rosa County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat.

252, 42 USC 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concessions disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

The DBE Participation Goal for this Contract is 0%.

Notice to Bidders West Apron Rehabilitation

NTB-2

Funding for this project is being provided by the Federal Aviation Administration and the Florida Department of Transportation and will be subject to all applicable County requirements. Santa Rosa County reserves the right to reject any and all bids, to waive any technical or legal deficiencies and to accept any bid that it may deem to be in the best interest of the City. No bidder may withdraw his/her bid for a period of 120 calendar days following the bid opening.

All bids shall be sealed and shall be addressed as follows:

Santa Rosa County Board of County Commissioners 6495 Caroline Street, Suite M Milton, Florida 32570

BID ENCLOSED: WEST APRON REHABILITATION,

PETER PRINCE FIELD”

Instructions to Bidders West Apron Rehabilitation

ITB-1

INSTRUCTIONS TO BIDDERS

Owner and Owner’s Representative The Owner as stated herein refers to Santa Rosa County.

The Owner’s authorized representative as stated herein refers to the Owner’s Consultant, AVCON, INC., herein referred to as Engineer.

Bidder Representations By submittal of a proposal (bid), the BIDDER represents the following:

• The Bidder has read and thoroughly examined the project documents.

• The Bidder has a complete understanding of the terms and conditions required for the satisfactory performance of project work.

• The Bidder has fully informed themselves of the project site, the project site conditions and the surrounding area.

• The Bidder has familiarized themselves of the requirements of working on an operating airport and understands the conditions that may in any manner affect cost, progress or performance of the work.

• The Bidder has correlated their observations with that of the project documents.

• The Bidder has found no errors, conflicts, ambiguities or omissions in the project documents, except as previously submitted in writing to the owner that would affect cost, progress or performance of the work.

• The Bidder is familiar with all applicable Federal, State and local laws, rules and regulations pertaining to execution of the contract and the project work.

• The Bidder has complied with all requirements of these instructions and the associated bid documents.

Bid Documents/Project Manual The bid documents are comprised of the following; Notice-to-Bidders, Instructions-to-Bidders, General Provisions, Supplementary Provisions, Technical Specifications, Project Drawings, Proposal Form with attachments, Form of Contract Agreement, any authorized addenda issued by the Owner and any document incorporated in whole or in part by reference therein.

All documents comprising the Bid Documents are complementary to one another and together establish the complete terms, conditions and obligations of the successful bidder.

Those individual elements of the Contract Documents that are bound together shall also be referred to as the Project Manual.

Prospective bidders may obtain a copy of the project manual and project drawings from the designated office identified within the Notice-to-Bidders.

Modifications to Project Documents Modifications to the project documents may only be made by written addendum issued by the Owner or the Engineer. Verbal explanations, interpretations or comments made by the Owner or Owner’s representative shall not be binding. Addenda will be transmitted to all known official plan holders. Each bidder shall certify at the time of bid submittal that they acknowledge receipt of all issued addenda.

ITB-2

Errors and Discrepancies in Project Documents Should Bidder find an error, discrepancy, ambiguity or omission in the project documents prior to submittal of a proposal, the Bidder is obligated to contact the Owner or Engineer with written notice of the error, discrepancy, ambiguity or omission. The written notice shall identify the nature and location of the error, discrepancy, ambiguity or omission. Corrections or modifications to the project documents will only be made by written addendum as prescribed herein. By submittal of a Bid Proposal, Bidder represents that they have thoroughly reviewed the project documents and that they have not identified any error, discrepancy, ambiguity or omission that would affect cost, progress or performance of the project work.

Clarifications and Interpretations A bidder requiring a clarification or interpretation of the project documents shall make a written request to the Owner or Engineer. The Owner or Engineer must receive the written request a minimum of seven (7) calendar days prior to the date of the bid opening.

Interpretations of Estimated Proposal Quantities An estimate of quantities of work to be done and materials to be furnished under these specifications is stated within the project manual. This estimate is a result of careful calculations and is believed to be correct. The estimated quantities are given only as a basis for comparison of proposals and the award of contract. The Owner does not expressly or impliedly agree that the actual quantities involved will correspond exactly with the estimated quantities. The Bidder shall not plead misunderstandings or deception because of such estimates of quantities, or of the character, location, or other conditions pertaining to the work. Payment to the Contractor will be made only for the actual quantities of work performed or materials furnished in accordance with the plans and specifications. It is understood that the quantities may be increased or decreased as hereinafter provided in the subsection titled “Alteration of Work and Quantities” of the general provisions without in any way invalidating the unit bid prices.

Examination of Plans, Specifications and Site Conditions As stated within the “Bidder Representations” and reaffirmed herein, the Bidder is expected to carefully examine the site of the proposed work, the proposal, drawings, specifications, terms and conditions of the proposed agreement and the form of agreement. The Bidder shall satisfy themselves as to the character, quality, and quantities of work to be performed, materials to be furnished and as to the requirements of the proposed contract. The submission of a proposal shall be prima facie evidence that the Bidder has made such examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the proposed contract, plans and specifications.

Boring logs and other records of subsurface investigations and tests, as appropriate may be available for inspection by the Bidder. It is understood and agreed that such subsurface information, whether included in the project drawings, specifications or otherwise made available to the Bidder, was obtained and is intended for the owner’s design and estimating purposes only. Such information has been made available for the convenience of all bidders. It is further understood and agreed that Bidder is solely responsible for all assumptions, deductions, or conclusions which he or she may make from his or her examination of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner.

ITB-3

Issuance of Proposal Forms The Owner reserves the right to refuse to issue a proposal form to a prospective bidder should the bidder be in default for any of the following reasons:

a. Failure to comply with any pre-qualification regulations of the owner, if such regulations are cited or otherwise included, in the proposal as a requirement for bidding.

b. Failure to pay, or satisfactory settle, all bills due for labor and materials on former contracts in force (with the owner) at the time the owner issues the proposal to a prospective bidder.

c. Contractor default under previous contracts with the owner

d. Unsatisfactory work on previous contracts with the owner

Form of Proposal All bid proposals shall be made on the forms provided by the Owner within Section B of the Project Manual, or by Addenda. No bidder may submit more than one proposal. All proposals are to be written in ink and shall be clearly legible. All blank spaces in the proposal forms shall be legibly completed for each and every bid item. The Bidder shall not qualify any bid item. The Bidder shall initial any erasures and alterations made on the proposal form by the bidder.

The Bidder shall state the price of their bid in U.S. dollars and cents in both written and numeral format. In the event of a discrepancy, the written value will take precedence.

Signature of Proposal The proposal shall be signed and dated by an authorized representative of the Bidder. All signatures shall be made with an ink pen. The Bidder’s representative shall have the legal authority to obligate and bind the Bidder to the terms and conditions of the contract. The Bidder shall legibly state the name of the Bidder’s representative, the legal name of the Bidder, the address of the Bidder including City, State and Zip Code, and the telephone number of the Bidder.

• For bids by corporations, an officer of the corporation shall sign the bid, the State of incorporation shall be identified and the corporate seal affixed.

• For bids submitted by an agent, evidence of the power of attorney shall be attached to the bid.

• For bids submitted by a partnership or joint venture, the proposal shall identify the name of all firms and the authorized parties of all firms. A copy of the partnership/joint-venture agreement shall be provided to the Owner as an attachment to the proposal.

Modification or Withdrawal of Bid Proposal Bidder may modify or withdraw their proposal at any point up to the specified time and date identified for receipt of proposals. Any request for bid withdrawal or modification by the Bidder that is received after the specified time and date for receipt of proposals will be returned unopened to the sender.

Any modification to a Bidder’s proposal, subject to the time constraint noted herein, must be made on the proposal forms contained in the project manual. The Bidder’s authorized representative must sign the modification. The modification shall be placed in a sealed envelope and the statement “Modification to Proposal” shall be legibly marked in the upper left-hand corner. Withdrawal of a proposal may be made, subject to the time constraint noted herein, only with written confirmation under signature of the Bidder.

ITB-4

Bid Guaranty Each bid proposal shall be accompanied by a bid guaranty in the amount of five percent (5%) of the total amount of the bid. The bid guaranty may be by bid bond or certified check made payable to the Owner. The bid bond shall be from a responsible surety qualified to conduct business within the State of Florida. A certified check shall be issued from a responsible and solvent bank or trust company.

Disadvantage Business Enterprise (DBE) The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this contract. The Owner has established a DBE contract goal of 0% participation for this contract. Award of this contract will be conditioned upon satisfying the requirements of this section.

The Bidder/Offeror shall make good faith efforts, as defined in Appendix A, 49 CFR Part 26, to subcontract 0% of the dollar value of the prime contract to certified DBE firms as defined in 49 CFR Part 26. These requirements apply to all Bidders/Offerors, including those who qualify as a Disadvantaged Business Enterprise. Per the provisions of Federal Regulation 29 CFR Part 26.55, qualified DBE firms that subcontract work to a non-DBE firm shall deduct the amount of the non- DBE subcontract from the total amount of the DBE participation that counts toward meeting the Owner’s DBE participation goal.

All bidders shall submit the following information with their proposal on the forms provided in the project manual:

(1) The names and addresses of Disadvantaged Business Enterprise (DBE) firms that will participate in the contract;

(2) A description of the work that each DBE firm will perform;

(3) The dollar amount of the participation of each DBE firm listed under (1);

(4) Written statement from Bidder/Offeror that attest their commitment to use the DBE firm(s) listed under (1) to meet the owner’s project goal;

(5) If Bidder or Offeror cannot meet the advertised project DBE goal; Evidence of good faith efforts undertaken by the Bidder or Offeror, as described in appendix A to 49 CFR Part 26.

The successful Bidder or Offeror must provide written confirmation of participation from each of the DBE firms the Bidder or Offeror list in their commitment. This Bidder or Offeror must submit the DBE’s written confirmation of participation within 5 days after bid opening or with the proposal documents as a condition of bid responsiveness.

The requirements of 49 CFR Part 26 apply to this contract. It is a policy of Santa Rosa County to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. The Owner encourages participation by all firms qualifying under this solicitation regardless of business size or ownership.

Bidder Qualifications Each Bidder shall furnish the owner satisfactory evidence of their competency and financial capability to perform the proposed work. The Bidder shall demonstrate that they are a responsible firm that possesses the skills, abilities, experience, and integrity to faithfully perform the project work. Evidence of competency shall consist of statements covering the Bidder’s past experience on similar work, a listing of plant and equipment immediately available for use on the project, and a listing of key personnel that are available for the project. The listing for plant and equipment shall identify the type, the capacity and the present condition of the item.

ITB-5

Evidence of financial responsibility shall consist of a confidential statement or report of the Bidder’s financial resources and liabilities as of the last calendar year. A public accountant must certify such statements and reports. If the Bidder is presently pre-qualified with the State Highway agency, evidence of this pre-qualification may serve as evidence of financial responsibility in lieu of the certified financial statements and reports.

Certification of Offerer/Bidder Regarding Debarment By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.

Certification of Lower Tier Contractors Regarding Debarment The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful bidder will accomplish this by:

1. Checking the System for Award Management at website: http://www.sam.gov

2. Collecting a certification statement similar to the Certificate Regarding Debarment and

Suspension (Bidder or Offeror), above.

3. Inserting a clause or condition in the covered transaction with the lower tier contract.

If the FAA later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.

Alternate Bids Bidder shall complete all blanks provided on the proposal forms. When so permitted by the Owner, the Bidder shall legibly write the statement “No Bid” for those alternate bid options that the Bidder elects not to submit a proposal.

Submission of Bid Proposal Proposals shall be sent to arrive at the specified time and date for receipt of bids. Proposals received after the specified time will not receive consideration and will be returned unopened.

Proposals shall be enclosed in a sealed opaque envelope. Each proposal shall be addressed to the office location identified in the Notice-to-bidders. The outside of the envelope shall be marked as follows:

Sealed Bid Proposal Bid of {Insert Name and Address of Bidder} Proposal for: West Apron Rehabilitation AIP Project No.: TBD FDOT FM No.: TBD To be opened at: Santa Rosa County Board of County Commissioners 6495 Caroline Street – Suite M Milton, Florida 32570

For a modification to a previously submitted proposal, insert “Modification to Proposal” in place of “Sealed Bid Proposal.”

ITB-6

The envelope shall contain a signed original of the following forms found in Section B of the Project Manual and a USB drive or CD with a scan of your entire signed bid.

SECTION CONTENTS

B1 Proposal Form (in separate sealed envelope) B2 Equal Employment Opportunity Report Statement B3 Bidder’s Qualifications B4 Disadvantaged Business Enterprise (DBE) Utilization Statement B4 Disadvantaged Business Enterprise (DBE) Letter of Intent B5 Proposal Bond B6 Buy American Preference B7 Certification of Non-Segregated Facilities B8 Public Entity Crime Affidavit B9 Tax Delinquency and Felony Convictions B10 General Civil Rights Provision B11 Clean Air and Water Pollution Control B12 Certificate Regarding Lobbying B13 Procurement of Recovered Materials

Bid Opening All proposals submitted prior to the stated time and date for receipt of bids will be publicly opened and read aloud by the Owner or the Owner’s representative. Bidders, their authorized agents, and other interested parties are invited to attend. Proposals submitted after the stated time and date for receipt of bids will be automatically rejected without consideration and will be returned unopened.

Evaluation of Proposals Proposals may be held by the Owner for purposes of review and evaluation by the Owner for a period not to exceed 120 days from the stated date for receipt of bids. The Owner will tabulate all bids and verify proper extension of unit costs. The Bidder shall honor their proposal for the duration of this period of review and evaluation. The bid guaranty will be held by the Owner until this period of review has expired or a contract has been formally executed.

Bid Informalities and Irregularities The Owner reserves the right to waive any informality or irregularity discovered in any proposal, which in the owner’s judgment best serves the Owner’s interest. In the situation where an extension of a unit price is found to be incorrect, the stated unit price and correct extension will govern. In the event of a discrepancy between the written and numeral values, the written value shall take precedence.

Irregular Proposals Proposals meeting the following criteria are subject to consideration as being irregular:

1. If the proposal is on a form other than that furnished by the Owner or Owner’s representative.

2. If the form furnished by the Owner or Owner’s representative is altered from the original document.

3. If there are unauthorized additions, conditional or alternate pay items or irregularities of any kind that make the proposal incomplete, indefinite, or otherwise ambiguous.

4. If the proposal does not contain a unit price for each pay item listed in the proposal, except in the case of authorized pay items, for which the Bidder is not required to furnish a unit price.

ITB-7

5. If the proposal contains unit prices that are obviously unbalanced.

6. If the proposal is not accompanied by the bid guarantee specified herein.

Disqualification of Bid Proposals The Owner reserves the right to reject any or all bids, as determined to be in the best interest of the Owner.

Causes for rejection of proposals include but are not limited to:

• Submittal of an irregular proposal;

• Submittal of more than one proposal from the same partnership, firm or corporation;

• Failure by Bidder to submit the bid prior to the stated time and date for receipt of bids;

• Failure by Bidder to furnish satisfactory bid guarantee;

• Failure by Bidder to provide all information required of the bid forms;

• Failure by Bidder to comply with the requirements of bid instructions;

• Failure by the Bidder to demonstrate good faith efforts in obtaining participation by certified

DBE firms;

• Determination by the Owner that Bidder is not qualified to accomplish the project work;

• Determination by the Owner that the Bidder has placed conditions on or qualified their proposal;

• Discovery of any alteration, interlineations or erasure of any project requirement by the

Bidder;

• Inclusion of the Bidder on the “Excluded Parties Listing System” as maintained and published by the General Services Administration;

• Evidence of collusion among bidders.

Cancellation of Award At any time prior to execution of a contract agreement, the Owner reserves the right to cancel the award for any reason without liability to the Bidder, apart from the return of the bid guaranty, at any time prior to execution of the contract.

Notice of Award of Contract It is the intent of the Owner, after a period of review and evaluation, to award a contract to the responsible bidder that submits the lowest responsive proposal. The successful bidder will be informed their bid has been accepted through the Owner’s issuance of a Notice-of-Award. The Notice-of-Award shall not be construed as a binding agreement. The proper execution of a contract agreement shall serve as the binding agreement.

Award of Alternates Unless specifically stated, the Owner reserves the right to accept alternates in any order or combination, which in the judgment of the Owner, best serves the Owner’s interest.

Return of Bid Guaranty The bid guaranty of the successful Bidder will be returned upon successful execution of the contract documents as specified herein. Failure by the successful Bidder to execute the contract documents within the specified time shall result in forfeiture of the bid guaranty. The bid guaranty of the second and third lowest responsible bidders will be retained for a period of 60 days pending the execution of the contract documents by the successful bidder.

ITB-8

Except as noted above, the bid guaranty of unsuccessful bidders will be returned at the point their proposal is rejected.

Contract Agreement The successful Bidder shall execute the contract agreement in accordance with the accepted bid proposal within ten (10) calendar days of the date of the Notice-of-Award. Failure to execute the contract agreement within the specified time frame may result in the bid being awarded to the next low bidder and shall result in the forfeiture of the Bidder’s bid guarantee as a liquidated damage.

Performance and Payment Bonds The successful Bidder shall furnish separate performance and payment bonds each in the amount of 100% of the contract price. The bonds shall be made payable to the Owner as security for faithful performance of the contract and for the payment of all persons, firms or corporations to whom the Bidder may become legally indebted for labor, materials, tools, equipment or services in the performance of the project work. The form of the bond shall be that provided within the project manual. The current power of attorney for the person signing the bond as a representative of the surety shall be attached to the bonds.

The executed bonds shall be delivered to the Owner within ten (10) calendar days from the date of contract execution. Bonds should not be executed prior to execution of the contract agreement.

The bonds shall be issued by a solvent Surety, which is certified to operate within the State the project work is located and which is listed in the current issue of the U.S. Treasury Circular 570. If specifically requested by the Owner, the successful Bidder shall obtain and submit information on the surety’s financial strength rating.

Certificates of Insurance The successful Bidder shall furnish to the Owner all required certificates of insurance as specified within the project manual.

Approval of the Contract Upon receipt of the Contract Agreement, Contract Bonds and Certificate of Insurance as executed by the successful Bidder, the Owner will complete execution of the contract conditioned upon the Owner’s judgment that it remains in their best interest to enter into the Agreement.

Delivery of the fully executed Contract Agreement to the successful Bidder shall constitute the Owner’s approval to be bound by the successful Bidder’s proposal and all terms and conditions of the Contract Agreement.

Upon satisfactory execution of the contract by the successful Bidder and the Owner, all references to “Bidder” in the bid documents become equivalent to the term “Contractor”.

END OF SECTION ITB

PROPOSAL

DOCUMENTS

Proposal Form West Apron Rehabilitation

B1-1

Santa Rosa County

WEST APRON REHABILITATION at Peter Prince Field

AIP Project No. ______________________ FDOT FM No. _______________________

PROPOSAL FORM

TO: Owner Santa Rosa County Address 6495 Caroline Street, Suite M City, State, Zip Milton, FL 32570

FROM: Bidder

Address

City/State/Zip

DATE:

1. The undersigned hereby certifies that he/ she has examined the form of contract, plans and specification other associated Contract Document for West Apron Rehabilitation project copies of which are on file in the Office of the Airport Manager, Peter Prince Field. The undersigned further certifies that he/she has examined the site of the work, has determined for himself/herself the conditions affecting the work and subject to acceptance of the proposal, agrees to provide at his/her expense, all labor, insurance, superintendence, machinery, plant, equipment, tools, apparatus, appliances, and means of construction, and all materials and supplies complete the entire work, including work incidental thereto, in conformance with the plans, specifications, and associated contract documents.

2. The undersigned acknowledges that the Contract Documents consist of the Invitation for Bid, Instruction to Bidders, all issued Addenda, Proposal, Statement of Qualifications, Anticipated Sub-Contracts, Form of Proposal Guaranty, Notice of Award, Contract Agreement, Performance & Payment bonds, Notice to Proceed, Notice of Contractor’s Settlement, Wage Rates, General Provisions, Special Provisions, Plans, Technical Specifications, attached appendices and referenced documents.

3. The undersigned, in compliance with the Notice to Bidders / Invitation for Bids, hereby proposes to do the work called for in said contract and specifications and shown on said plans and to furnish all materials, tools, labor, and all appliances and appurtenances necessary for the said work at the following rates and prices:

4. The undersigned understands that the above quantities of work to be done are approximate only and are intended principally to serve as a guide in evaluating the bids.

The contract will be awarded on the basis of the bids shown on the Bid Form. See Special Provision No. 19 for additional information.

In the event any discrepancy exists between unit prices and total amount shown on the Standard Form of Bid, the unit prices shall govern.

B1-2

5. It is understood that the schedule of minimum wage rates, as established by the Secretary of Labor and included in the Specifications, are to govern on this project, and the undersigned certifies that he or she has examined this schedule of wage rates and that the prices bid are based on such established wage rates.

6. The undersigned prime contractor, if not a certified DBE, hereby assures that they will make sufficient and reasonable efforts to meet the DBE goals, that they will subcontract 0% of the dollar value of the prime contract to DBE firms, and that they will include the DBE clauses required by the sponsor's DBE Program in all subcontracts which offer subcontracting opportunities. The undersigned will complete and submit with the bid the attached DBE Participation Form, including a demonstration of a good faith effort if the DBE goal is not met.

7. The undersigned acknowledges a mandatory pre-bid meeting was held for this project. If the Contractor did not attend the pre-bid meeting, his bid will be automatically disqualified.

8. The undersigned agree upon written notice of the acceptance of this bid, within one hundred twenty (120) days after the opening of the bids, that he or she will execute the contract in accordance with the bid as accepted and give contract (Performance and Payment) bond on attached forms within ten (10) days after the prescribed forms are presented for signature. If awarded the contract, the undersigned agrees to commence and complete the construction in compliance with the terms stated in the Notice to Bidders / Invitation for Bids. The undersigned agrees to accept as full payment for the completed construction work an amount equal to the total of the prices as hereinafter set forth, subject to adjustments due to changes as may be officially ordered during the progress of the work.

9. The undersigned agrees that if awarded the contract, the work of construction shall be started not later than 10 days after receipt by the Contractor of the Notice to Proceed and the Base Bid shall be substantially complete within 120 calendar days, subject to any extension of time that may be granted by the Santa Rosa County Board of County Commissioners. An additional 30 calendar days will be provided for project closeout to achieve final completion yielding a total of 150 calendar days from Notice to Proceed to final completion. Failure to complete the work within the time period allowed shall subject the Contractor to the liquidated damages as defined in Special Provision 13.

If Additive Alternates are awarded, the following contract time(s) will be added to the contract:

10. As an evidence of good faith in submitting this proposal, the undersigned encloses a certified check or proposal bond in the amount of 5% of bid which, in case the undersigned refuses or fails to accept an award and to enter into a contract and file the required bonds within the prescribed time, shall be forfeited to the Santa Rosa County Board of County Commissioners, as liquidated damages.

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11. The undersigned certifies that he does not maintain or provide for his employees any segregated facilities at any of his establishments, and that he does not permit his employees to perform their services at any location, under his control, where segregated facilities are maintained. The undersigned certifies further that he will not maintain or provide for his employees any segregated facilities at any of his establishments and that he will not permit his employees to perform their services at any location under his control, where segregated facilities are maintained. The undersigned agrees that a breach of this certification is a violation of the Equal Opportunity Clause in this contract. As used in this certification, the term "segregated facilities" means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation and housing facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom, or any other reason. The undersigned agrees that (except where he has obtained identical certifications from proposed subcontractor for specific time periods) he will obtain identical certifications from proposed subcontractors prior to award of subcontracts exceeding $10,000 which are not exempt from the provisions of the Equal Opportunity Clause, and that he will retain such certifications in his files.

12. It is a condition of this contract, and shall be made a condition of each subcontract entered into pursuant to this contract, that the contractor and any subcontractor shall not require any laborer or mechanic employed in performance of the contract to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health or safety, as determined under Construction Safety and Health Standard (Title 29 Code of Federal Regulation, Part 1518) (36 F.R. 7340) promulgated by the United States Secretary of Labor, in accordance with Section 107 of the Contract Work Hours and Safety Standards Act, (82 Stat. 96).

13. By entering into this contract, the Contractor certifies that neither it (nor he/she) nor any person or firm who has an interest in the Contractor's firm is a person or firm ineligible to be awarded Government contracts by virtue of Section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).

14. No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of Section 3(a) of the Davis-Bacon Act or CFR 5.12(a)(1).

15. The undersigned hereby declares that the only parties interested in this proposal are named herein, that this proposal is made without collusion with any other person, firm, or corporation, that no member of Santa Rosa County is directly or indirectly financially interested in this bid.

16. The undersigned acknowledges receipt of the following Addenda:

Addendum No.: Date Received

Addendum No.: Date Received

Addendum No.: Date Received:

Bid Schedule West Apron Rehabilitation

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BID SCHEDULE - UNIT PRICES

CONTRACTOR: DATE:

PROJECT NAME: West Apron Rehabilitation

BID SCHEDULE

Base Bid

Bid Item No.

Item No.

Item Description & Unit Price

In Words Unit

Estimated Quantity

Price

Total Amt./ Item

1 C-100-1

Contractor Quality Control Program dollars and cents

LS 1

2 C-102-1

Erosion and Pollution Control dollars

3 C-105-1

Mobilization dollars

4 C-106-1

Safety, Security, and Maintenance of Traffic dollars and cents

LS 1

5 P-101-1

Full-Depth Asphalt Mill dollars and cents

SY 13,500

6 P-101-2

Tie-Down Removal dollars

EA 24

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Bid Item No.

Item No.

Item Description & Unit Price

In Words

Estimated Quantity

Price

Total Amt./ Item

7 P-152-1

Excavation and Embankment dollars and cents

LS 1

8 P-211-1

Existing Base Course Preparation dollars and cents

SY 13,500

9 FDOT 334

Bitunimous Surface Course (76-22) dollars and cents

TON 3,300

10 P-620-1

Pavement Markings with Reflective Media, Yellow dollars and cents

SF 500

11 P-620-2

Pavement Markings without Reflective Media, Black dollars and cents

SF 1,000

12 TD-1

New Tie-Down, Complete dollars and cents

EA 24

13 T-904-1

Sodding dollars

SY 400

For all work required to perform the Base Bid work in accordance with the construction drawings, specifications, and other contract documents, including all costs related to the work, and any required permits, taxes, bonds and insurance, the undersigned submits a total bid amount of:

TOTAL BASE BID AMOUNT (in words):

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Dollars and cents

(amount in numbers)

Note: Total Base Bid amount shall equal the sum of the totals for Bid Item Nos. 1 through 13.

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SIGNATURE OF BIDDER:

By Name and Title of Authorized Agent

Name of Company

Address of Company

City, State, Zip Code

Telephone Number of Company

Equal Employment Opportunity Report West Apron Rehabilitation

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EQUAL EMPLOYMENT OPPORTUNITY REPORT STATEMENT

As Required by 41 CFR 60-1.7(b)

The bidder (proposer) shall complete the following statement by checking the appropriate boxes.

Failure to complete these blanks may be grounds for rejection of bids.

1. The bidder (proposer) has _______ has not _______ developed and has on file at each establishment Affirmative Action Programs pursuant to 41 CFR 60-1.4 and 41 CFR 60-2.

2. The bidder (proposer) has _______ has not _______ participated in any previous contract or subcontract subject to the Equal Opportunity Clause prescribed by Executive Order 11246, as amended.

3. The bidder (proposer) has _______ has not _______ filed with the Joint Reporting

Committee the annual compliance report on Standard Form 100 (EEO-1 Report).

4. The bidder (proposer) does _______ does not _______ employ fifty (50) or more employees.

(Name of Bidder)

BY: ________________________________________

(Signature)

TITLE: ________________________________________

DATE: ________________________________________

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NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION to

ENSURE EQUAL EMPLOYMENT OPPORTUNITY

1. The Offeror's or Bidder’s attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth herein.

2. The goals and timetables for minority and female participation, expressed in percentage terms for the contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Timetables Goals for minority participation for each trade: 0% Goals for female participation in each trade: 0%

These goals are applicable to all of the contractor's construction work (whether or not it is Federal or federally-assisted) performed in the covered area. If the contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its federally involved and non-federally involved construction.

The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-4.3(a), and its efforts to meet the goals.