Rekeying RFP 2024 (2).pdf

201 E. State St.

Clare, MI 48617

(989) 386-9945 www.clare.k12.mi.us

Request for Proposal

Rekeying all doors within the entire district of Clare Public Schools

Posted: 2/06/2024

Issued by: Clare Public Schools (CPS)

Bid Due Date: 2/21/2024 by 1:00 pm at 201 E State St., Clare MI 48617

Summary: This Request for Proposal (RFP) is for new mortises, cylinders, levers, deadbolts, and keys throughout our entire district, which includes our Primary School, Middle School, High School, Pioneer High

School, Brookwood Athletic Complex, and offsite buildings. This RFP will also be for providing new hardware for 2 double entry doors in our Middle School gym.

Instructions to Bidders:

1. The naming of a given manufacturer (Medeco and Sargent) is not intended to limit bidding but to establish the level of quality desired. Bidders should exercise care in bidding equivalent items. Complete descriptive literature must accompany equivalent bids. Samples will be requested if necessary.

2. All bids shall be exclusive of applicable taxes. Exemption forms will be executed when necessary.

3. All bids shall be submitted in sealed envelopes clearly marked with the words “Bid Opening”, the date and time of bid opening, the bid and the name of the bidder.

4. Manufacturer’s written guarantee shall accompany each bid. Bidders may state in writing additional guarantees which will become a part of the bid and considered in making awards.

5. Where applicable, service facilities and convenience of service will be considered as part of the bid.

When necessary, bidders shall submit evidence of ability to install adequately, service or supply the required items, and that the sale or provision of such items or services is a substantial, regular and continuous part of the bidder’s business.

6. Where applicable, bidders shall certify that all relevant Federal, State, and local laws have been complied with.

7. No order awarded under these specifications, or any part thereof, shall be sublet or assigned without the written approval of the Superintendent.

8. The bidder acknowledges that, by submitting a bid, the specifications and other instructions are, in the bidder’s opinion, appropriate and adequate for the intended purpose.

9. All necessary insurance certificates shall be supplied only when specifically requested.

10. The bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.

11. All bidders must include an hourly labor rate when submitting a bid and in any addendum.

12. Any exceptions to the terms and conditions contained in this RFP, or any other special consideration, condition requested, or required by the Bidder, shall be enunciated by the Bidder and be submitted as part of its bid, together with an explanation of the reason such terms and conditions cannot be met. Each

Bidder shall be required and expected to meet the RFP requirements, in its entirety, except to the extent exceptions are expressly noted in the bid and accepted by CPS as part of the award agreement and documented accordingly.

13. It is the responsibility of the Bidder to inquire about any requirement of this RFP that is not understood.

All questions should be in the form of an email whenever possible. During the bidding period, Bidders may be furnished written addenda to clarify or supplement the RFP. The information included in these addenda is to be included in the bid and will become part of the contract. Before submitting a bid, each

Bidder should determine that they have received all addenda issued. CPS will not be bound by oral responses to inquiries or written responses other than the addenda.

14. All work must be completed and invoiced as of 6/28/24.

15. All bids shall be submitted as per the RFP. Additional time will not be granted to any single vendor;

however, additional time may be granted to all vendors when CPS determines that circumstances warrant it (e.g., an “act of God”). The information contained in bids submitted for CPS’s consideration will be held in confidence until the public bid opening. At that time, the bids will be opened in public and the prices will be read aloud.

16. A walkthrough of the entire project is scheduled for 2/12/2024, at 9:00am. All interested parties should meet at Clare High School, 306 Schoolcrest, Clare, MI 48617.

17. All questions can be emailed to Jared Renner, CPS Director of Operations, at jrenner@clare.k12.mi.us.

The date for submitting the last questions will be 2/16/2024, at 12:00pm. An addendum with a list of the questions and answers will be emailed to all interested bidders.

18. Bids will be accepted until 2/21/2024, at 1:00pm. CPS will not accept or consider any late bids.

19. Bids will be publicly opened and read aloud at 1:00pm on 2/21/2024 at 201 E State St. Clare MI 48617.

Specifications and Quantities:

210 - Medeco X4 26D Mortise cylinders and cams

60 - Medeco X4-26d Rim cylinders

42 - Medeco Grade 1 Lever Cyl. 26d

10 - Medeco Grade 2 knob cylinders

5 - Medeco Grade 2 deadbolt cylinders

1000 - Medeco X4 cut keys stamped

2 - Sargent 8204 lnl mortise locks

4 - Lsda Grade 1 storeroom Leversets

4 - Lsda Grade 1 Classroom Leversets

2 - Grade 2 deadbolts 26d

1 - New Stainless Pull And back cover plate

2 - Detex Fire Rated Removeable Mullins

2 - Sargent RG Mortise Cylinders

4 - Sargent 12-8888-F-32d Rim Exit Devices & Outside Trim

2 - Mortise Lock Cover Plates

2 - Sargent 1 1/8 RG Mortise Cylinders mailto:jrenner@clare.k12.mi.us

The Clare Public School Board of Education reserves the right to:

A. reject any and all bids without assigning any reason therefore, B. be the sole judge of equivalency, and

C. waive any bid requirement in accepting or rejecting bids.

Required affidavits are attached. Each bid shall be accompanied by a sworn and notarized affidavit; CPS will not accept any bid that does not include a sworn and notarized affidavit.

Affidavit of Bidder – Familial Relationships Form

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the familial disclosure requirement provided in the Clare Public Schools (CPS) RFP, hereby represent and warrant, except as provided below, that no familial relationships exist between the Bidder or any employee of the above mentioned, and any member of the Boards of Education of CPS or the Superintendents of CPS. List any Familial Relationships:

BIDDER: ___________________________________

By: ___________________________________

Its: ___________________________________

STATE OF ___________________)

COUNTY OF__________________)

This instrument was acknowledged before me on the______ day of ________________20__, by

_________________________________, Notary Public

_______________________________County, My Commission Expires: _________________________

Acting in the County of: _________________________

Affidavit of Bidder - Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Clare Public Schools (CPS), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any CPS property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”. 1 The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any CPS property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the RESD when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code 2 or a substantially similar law, and to immediately report to CPS if that person is subsequently convicted, pled guiltyor pled no contest to that crime.

BIDDER: _____________________________________

By: _____________________________________

Its: ____________________________________

STATE OF ___________________

COUNTY OF__________________

My Commission Expires: _________________________

Acting in the County of: _________________________

The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL

28.7222MCL.380.1535a(1). 50

AFFIDAVIT OF COMPLIANCE – Iran Economic Sanctions Act

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the “Bidder”), certifies to Clare Public Schools (CPS), that any and all persons who will work directly or indirectly for the Bidder, is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012, and that in the event

Bidder is awarded a Contract as a result of the aforementioned Request for Proposal, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract. The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of CPS’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date that it is determined that the person has submitted the false certification.

BIDDER: _____________________________________

By: _____________________________________

Its: ____________________________________

STATE OF ___________________

COUNTY OF__________________

My Commission Expires: _________________________

Acting in the County of: ________________________