ReKey Statement of Work TX2298-8292024 SSN.docx

1. STATEMENT OF WORK

2. SCOPE

2.1. This Statement of Work (SOW) defines the scope of work to accomplish: the physical securing of all identified doors at the Houston North IRS Building (TX2298) by the replacement of 41 door handles, locks, cores, all door lock hardware, provide approximately three keys per core and a core key for the removal of cores as needed by the IRS FMSS Physical Security. The Contractor shall provide, design, furnish, install, and document a master key system, using BEST brand or similar, compatible with all current hardware. With the replacement of locking devices, the Contractor shall comply with Americans with Disabilities Act (ADA) requirements for lever actuated doorknobs. All doors are located in the Houston North IRS Building. The Contractor shall provide all labor, material, equipment, management, supervision, coordination, and transportation required to accomplish the project.

2.2. Cores, Keys and Hardware

2.2.1. The Contractor shall utilize BEST brand or similar; cores, hardware, hardware sets, handles, keys, latches, pocket door hardware, and develop and execute a plan using the Small Format Interchangeable (SFIC) 7-pin design. In conjunction with the number of cores, this includes the aforementioned hardware. This number is a refined estimate and may vary. Any additional cores not installed shall be provided to FMSS Physical Security.

2.2.2. The Contractor shall be responsible for providing all materials, labor, installation, and all necessary equipment to complete this requirement. Cores and keys replaced shall only be those identified by FMSS Physical Security. If there are additional cores and keys required to be added to the grand master system or are in any way technically deficient due to design or condition, the Contractor shall annotate on drawings and may provide a replacement of cores, keys and hardware.

2.2.3. Where existing hardware (i.e. doorknobs, deadbolts, latches, plates, sets etc) is found to be unable to support the new cores, and/or of defective condition, the Contractor shall annotate the component on the drawings and notify the representative for replacement. The Contractor may be asked to provide a quote for additional hardware; however, IRS FMSS reserves the right to secure from sources other than the Contractor.

3. System Hierarchy and Logic

3.1. Customer Environment.

3.1.1. The Contractor shall perform coordination with the Contracting Officer or representative to coordinate access requirements, scheduling, and other notifications to the facility users prior to starting cores and keys replacement for each facility.

3.2. System Hierarchy and Logic.

Department of Treasury, Internal Revenue Service Houston North IRS Building (TX2298), Houston, TX Rekey Project

3.2.1. The Contractor shall design and implement a proper logic of hierarchy of the key system. This key system shall follow manufacturer’s recommendations.

3.3. The Contractor shall not disclose details of the Master-Key System, building plans, hardware, key cores, and progress tracking information outside of the Government. This information shall be kept in strict confidence and protected from unauthorized distribution. Upon completion of this requirement the Contractor shall turn over all material.

3.4. The Contractor shall not commence work for the replacement of the cylinders and production of the keys until the Master Key System Plan is approved by the Contracting Officer or representative in writing.

3.5. The Master Key System shall be provided to the IRS FMSS Physical Security in written and electronic formats.

3.6. The Contractor shall lead, conduct, and participate in meetings prior, during, and upon conclusion of this requirement. Meetings shall cover but not limited to, review of work to be completed, items of concern, Master Key System Plan, Planning, Hierarchy, and close out. The Contractor shall coordinate and schedule bi-weekly progress meetings with the Contracting Officer or representative.

3.7. Where doors, rooms, and facility number convention is unknown due to lack of signage, the Contractor shall annotate on the drawings and inform the representative of the discrepancies for remediation.

3.8. The hierarchy of the keys required for the project of will include, but not be limited to, and is not finalized by:

3.8.1. A master level. A single key which can open all the doors within a group.

3.8.2. A suite level. Where multiple organizations share the use of a single room. A single key will be needed to gain access to all rooms of an organization.

3.8.3. A user level. A single key which will allow an individual entrance to a specific room or office only.

4. Furnished Materials

4.1. The Contractor shall furnish all materials used for rekeying including but not limited to, pad locks, cylinders, key blanks, and key cores.

4.2. The Contractor shall use the BEST brand or similar, 7-pin, small format interchangeable (SFIC) core system. Locking hardware and key system hardware provided by the Contractor shall be the BEST brand or equivalent, SFIC 7-pin design.

4.3. Stamp each interchangeable core with a key control symbol/number.

4.4. Products selected will be of ANSI A156.30-2020 standards.

4.5. Accordance with ANSI A156 standards, provide hardware in BHMA 630 finish (satin stainless steel), unless specified otherwise. Provide items not manufactured in stainless steel in BHMA 626 finish (satin chromium plated) over brass or bronze.

4.6. The Contractor shall provide (3) three keys for identified cores replaced. All furnished keys shall go to the Contracting Officer or Representative upon agreeance (before or after installation).

4.7. The Contractor shall provide (3) three master keys for the facility, and suite keys for every suite identified.

4.8. All keys will be stamped with appropriate key control symbol number on one side and stamped with “U.S. Property – Do Not Duplicate” or equivalent warning on the other side. Equivalent warnings are to be approved in writing by the COR prior to purchase and implementation of keys.

5. Installation

5.1. The Contractor shall perform coordination with the Contracting Officer or Representative for access to the facility. No work shall begin in any facility until the Contractor is 100 percent material complete, and authorization to proceed with replacement is provided by the Contracting Officer.

5.2. Where existing work is changed or removed, or where new work adjoins, connects to, or abuts existing work, the existing work shall be altered as necessary and connected in a substantial and workmanlike manner.

5.3. All new work shall match, the existing adjoining and/or adjacent similar work.

5.4. Operations affecting existing work shall be conducted with care not to damage work in place; and all existing work damaged by such operations shall be rectified or replaced without additional expense.

5.5. Completed locations must have the acceptance of the Contracting Officer or Representative prior to work continuing to the next area/zone.

5.6. The Contractor or appointed official shall test each installed cores and keys to validate the locks are installed correctly prior to requesting inspection and acceptance.

5.7. The Contractor shall return original cores and keys after replacement to FMSS Physical Security prior to acceptance of work.

5.8. The Contractor or appointed official shall be responsible for coordinating distribution of new keys to IRS FMSS Physical Security. All keys shall be furnished to the Contracting Officer’s Representative, prior to the installation of cores in the facility.

5.9. The Contractor shall not leave any doors unsecured during performance of work. Once a core is removed the Contractor shall ensure the new lock/core is in place before leaving the designated area. If for any reason the door can no longer be secured (i.e. door cannot accept the core) the Contractor shall immediately notify the Contracting Officer or Representative. After completion and acceptance of the hardware retrofit and rekey, the Contractor shall provide digital documentation in MS Excel Format. Including but not limited to:

5.9.1. Complete listing of all keys (e.g. AA1 and AA2).

5.9.2. Complete listing of all key cuts (e.g. AA1-12345, AA2-12345).

5.9.3. Tabulation showing which key (Grand Master, Master, Suite) fits which door/group of doors.

6. Schedule and Sequence of Work

6.1. The work shall be completed in such a manner as to cause the least interference with the normal functions. Certain areas will be vacated for periods of time as necessary for the Contractor to perform certain work; however, the building will be occupied.

6.2. Prior to beginning any work, the Contractor shall meet with the Contracting Officer or Representative FMSS Physical Security Specialist in order that an approved schedule and sequence of work may be arranged.

6.3. The Contractor shall prepare a schedule of dates and times when installation will occur, including anticipated completion dates. This information shall be updated daily, and the revised schedules forwarded on a weekly basis through email notification.

6.4. If escorts are required for accessing a building, the Contractor shall coordinate with the Contracting Officer’s representative to gain the appropriate support.

6.5. The Contractor shall only work in one area/zone at a time unless otherwise approved.

7. Period of Performance Base Year - September 30, 2026, to September 29, 2027 Option Year I - September 30, 2027, to September 29, 2028 Option Year II - September 30, 2028, to September 29, 2029 Option Year III - September 30, 2029, to September 29, 2030 Option Year IV - September 30, 2030, to September 29, 20231

8. Schedule

8.1. Work Hours: Normal working hours for this contract shall be 0700-1600 Monday-Friday. Any noisy, dusty work or work that negatively impacts the IRS mission as determined by the COR, will be performed after normal working hours. The COR must approve any work scheduled after normal working hours and be given at least 24 hours in advance of the requested time.

8.2. Start Date: Projected start date will be as agreed upon by the CO and Contractor. Contractor background investigation must be completed prior to start date.

8.3. Timeframe for Work: Length of time to complete design, construction, and testing work on this contract shall be 90 calendar days from start date.

9. Safety, Security and Environmental

9.1. All walls in the building may contain Asbestos. No wall penetrations, connections, holes, etc. shall be made without prior written approval from designated IRS FMSS. Contractor shall obtain designated IRS personnel contact information prior to any work.

9.2. The on-site supervisor shall have the ability to fluently speak, comprehend, write and read in English. This will include communications such as applicable construction documents, drawings, contract requirements, laws, etc.

9.3. All work performed under this contract shall comply with all applicable Federal, State, and local safety health codes, rules, or regulation requirements.

9.4. The Contractor shall assume full responsibility and liability for compliance with these requirements and shall hold IRS harmless for any action on his/her part or that of his/her employees or subcontractors, which results in illness, injury, or death.

9.5. Contractor employees shall comply with all Security regulations imposed by the occupying Government agency. These regulations include the following:

9.5.1. Possession and/or use of firearms, alcoholic beverages, or drugs on Government premises are prohibited.

9.5.2. Cameras are not allowed on site unless issued an appropriate camera pass.

9.5.3. Vehicles, persons, and property entering Government property are subject to search.

9.5.4. The Government reserves the right to remove from the site any employee of the Contractor or Sub-Contractor whom the Government deems incompetent, careless, insubordinate, or otherwise objectionable or whose continued employment on this contract is deemed by the Government to be contrary to the public interest.

9.5.5. The Government reserves the right to close the job site and order Contractor personnel off the premises in case of an emergency.

9.6. Universal Wastes: Contractor is responsible for removing Universal Waste from the Service Center and disposing of it properly. Universal Wastes are all paint or paint-related wastes, fluorescent lamps, batteries, pesticides, thermostats, and Mercury-containing equipment. These wastes are considered “Universal Wastes” by the Texas Commission on Environmental Quality.

9.7. Contractors should minimize waste, provide suggestions to conserve resources, save energy, and protect the environment.

9.8. If applicable, energy efficient equipment and “green” chemicals or materials shall be used.

9.8.1. COR shall meet with the Contractor supervisor to discuss the project’s environmental impacts prior to work.

9.8.2. Contractor shall not leave unused chemicals at the Houston North IRS Building, pour chemicals into drains.

9.8.3. Contractor shall notify the COR if any hazardous materials are generated during work.

9.8.4. Contractor shall notify the COR if any significant negative impacts to the environment arise during work.

9.9. For all emergencies (i.e., spills, hazardous materials, etc.): As safely possible, minimize impact to IRS mission/environment and notify the COR immediately.

9.10. Environmental protection: For this project shall include the control of environmental pollution as pertains to air, water, land, and noise in any manner which might have an adverse effect on human health or to the environment and shall comply with all applicable Federal, State, and local laws.

10. Warranty

10.1. Warranty: Contractor shall warranty all work and equipment for no less than 24 months upon installation from acceptance date for material and craftsmanship. Certain equipment may be required to have separate warranties and is to be reviewed with the Contracting Officer or Representative.

10.2. Maintenance: Maintenance will be conducted by the Contractor or designee at no later than 24 months.

11. Drawings

10.1 Upon award, contractor shall provide equipment placement drawings and/or schematics for concurrence by the Government prior to manufacture/order of equipment.

12. Quality Assurance

12.1. Utilize an installer having demonstrated experience on projects of similar size and complicity.

12.2. Contractor Qualifications:

13. Specifications and Closeout Documents

13.1. The contractor shall provide drawings and specifications required to effectively communicate the design intent and to complete the project successfully. Record (as-built) Drawings of the project shall be provided by the Contractor as closeout deliverables. Contractor shall review the Record Drawings and any deliverables with the Contracting Officer or Representative prior to final delivery. Closeout documents to be provided by the Contractor shall also include all manuals, instructions, warranties, and other pertinent information.

13.2. Perform a final walk-through with the a representative from both offices of IRS Facilities Management and Security Services, Territory manager or designee, representative from Building Management to ensure completeness, accuracy and acceptable before final invoice and payment.

14. Parking

14.1. There is no designated parking set aside for Contractor employees. There is limited open parking available in the open parking area to the south and east of the building. Open parking is indicated by yellow striping. This area shall be identified by the start of work.

15. Legal Requirements and Permits

15.1. The Contractor shall procure, at his own expense, all necessary licenses and permits and shall conform to all Federal, State, and local codes, rules, laws, regulations, and ordinance applicable to the performance of the contract.

15.2. Contractor is responsible for all notifications for this project. All work, including design, shall follow the standards found in Interagency Security Committee, Physical Security Criteria for Federal Facilities, General Services Administration, and the Internal Revenue Manual.

16. Site Visitation

16.1. Contractors will be allowed to make onsite observations of the existing project-specific area. Contactors are encouraged to observe and verify existing conditions before submitting a quotation. Site visits shall be scheduled with the Contracting Officer.