REISSUE_P_S_All_Staff_Conference.pdf

Event Description The purpose of this Solicitation is to establish a Contract for the State of Minnesota Department of Veterans Affairs, Programs & Services All Staff Conference – St. Cloud area to be held from 6/3 to 6/5/2024, for approximately 132 attendees. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices offered on the pricing pages are firm and will not be adjusted if the number of attendees falls below the estimate.

The State of Minnesota reserves the right to hold this conference in a facility that is clean, well maintained and located within a ten miles of 1515 Riverside Drive SE, ST. Cloud, MN 56304. If a geographic area for the conference is defined, distance will be measured using Google Maps™.

The deadline for submitting questions is April 8, 2024 at 3:00 PM Central Time.

Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: 651-201-8100, Option #1, then Option #1 again.

The contact person for questions is:

Sharonda P. Hayslett, Office Administrative Specialist Sr.

Veterans Benefits Division sharonda.hayslett@state.mn.us Questions should be emailed to the contact by April 8, 2024.

Other personnel are not authorized to answer questions regarding this Solicitation.

General Comments

- **ATTENTION RESPONDERS**

You must submit all responses electronically through the SWIFT portal. See line items for specifications. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all RFP Documentation.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. RFB (pdf)

2. Sample Contract (pdf)

3. Attachments (pdf)

4. Price Schedule (excel)

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman, Event Details

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 1 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 2 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 3 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: PRICE SCHEDULE

Question Response Upload the Price Schedule as instructed. Note:

This solicitation Event is utilizing a price schedule. However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line-item bid price. Enter in $0.01.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 4 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 5 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: PRICE SCHEDULE

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: MN DEPT OF VETERANS AFFAIRS

1ST FL W VETERANS SVCS BLDG

20 W 12TH ST

ST PAUL MN 55155-2538

United States

Quantity: 1 Due Date: 04/16/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 6 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Veterans Affairs Department Contact: Mateo,Isis N Phone: 651/296-3954

Email: isis.mateo@state.mn.us

Event ID Format Type Page H7501-2000015648 Sell RFx 7 Event Round Version 1 1 Event Name REISSUE P&S All Staff Conference Start Time Finish Time 04/03/2024 15:00:00 04/10/2024 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No