REISSUE DFW20731 (RFQ) Scope of Work - Corporate Aviation Deicing Services.pdf
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- Attached to
- REISSUE: Aircraft Deicing Services
- Solicitation number
- DFW20731
- Issued by
- Dallas County, Dallas City, Texas
About this file
This is a Request for Quote (RFQ) document issued by the Dallas-Fort Worth International Airport Board seeking aircraft deicing and anti-icing services for Corporate Aviation operations. The vendor will provide deicing and anti-icing services for aircraft at a Board-approved designated deicing location on Airport property during the winter weather season from November through March under a one-year contract term. Services include evaluating contamination levels on aircraft surfaces, selecting and applying FAA-approved Type I and/or Type IV deicing fluids, conducting post-application inspections, documenting fluid application details, and managing used fluid collection and disposal in compliance with EPA and Part 139 environmental requirements. The vendor must submit quotes through dfwairport.bonfirehub.com by 3:30 P.M. Central Time on October 26, 2026. No bidders' conferences or site visits are mentioned in the solicitation.
The award amount is Not-To-Exceed $100,000. The vendor will operate on a retainer basis and must supply all necessary equipment, including deicing trucks, FAA-approved deicing and anti-icing fluids, fluid storage systems, personal protective equipment, and spill-containment materials. Personnel must be trained in aircraft ground deicing operations and maintain current training records. All services must comply with FAA aircraft ground deicing regulations, ICAO and SAE deicing standards, and Airport Board procedures. The vendor must maintain weekly invoicing records detailing all performed deicing services, including aircraft identification, fluid types, mixture ratios, application times, and holdover durations. Any service deficiencies must be corrected at no additional cost to the Airport. Contact inquiries should be directed to Jonica Gillings through the Bonfire platform.
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Text version
REQUEST FOR QUOTE #DFW20731
Corporate Aviation Deicing Services
The Dallas Fort Worth International Airport Board (DFW) is seeking quotes for the services specified herein.
All communication regarding this opportunity, including quotes, must be submitted through https://dfwairport.bonfirehub.com and WILL Not be accepted via mail or email. Quotes will be accepted until 3:30 P.M. (Central Time) on October 26, 2026.
Responses must be received by the above stated date and time. Please contact Jonica Gillings via Bonfire regarding questions relating to this Request for Quote (RFQ).
1. GENERAL
1.1. The Dallas/Fort Worth International Airport Board (Board) is requesting quotes for aircraft deicing and anti-icing services for Corporate Aviation aircrafts at a Board approved designated deicing location on Airport property.
1.2. The contract term will be one-year.
1.3. If awarded, the vendor will be on retainer and on call for weather events taking place during the established winter weather season from November through March.
1.4. Responses must be received by the stated deadline. Questions regarding this
Request for Quote (RFQ) should be directed to Jonica Gillings through Bonfire.
1.5. The Airport will request aircraft deicing services for expected arrivals and departures.
2. SERVICE DESCRIPTION AND PROCEDURES
2.1. The Vendor shall perform deicing and anti-icing services to ensure aircraft surfaces are free of frost, snow, and ice contamination prior to departure.
2.2. The Vendor shall:
2.2.1. Evaluate contamination levels on applicable aircraft surfaces (e.g., wings, stabilizers, fuselage, control surfaces, and other critical areas).
2.2.2. Select approved Type I and/or Type IV deicing/anti-icing fluids and mixture ratios according to manufacturer guidance, regulatory standards, and current weather conditions.
2.2.3. Position equipment safely around aircraft, maintaining clear communication with the aircraft operator or flight crew.
2.2.4. Apply fluids using deicing trucks, ensuring fluid application does not compromise proximity to sensitive zones.
2.2.5. Conduct post-application inspection to verify aircraft surfaces are clean and free of contamination.
2.2.6. Document fluid type, concentration, and time of application (i.e., holder time).
2.2.7. Handle used fluid collection, containment, and disposal, complying with EPA
And Part 139 environmental mandates.
3. IMPLEMENTATION PLAN
3.1. The Vendor shall describe its approach to performing the services identified in this Scope of Work, including operational procedures and communication protocols.
https://dfwairport.bonfirehub.com/
3.2. The Vendor shall identify all resources, information, access requirements, and coordination support required from the Airport to perform the services.
3.3. The Vendor shall provide a proposed project organization chart identifying reporting structure and areas of responsibility for personnel assigned to this contract.
3.4. The Vendor shall identify the individual who will function as the Project Manager and primary point of contact for the Airport. The Vendor shall provide the individual's name, home base location, and a brief summary of relevant qualifications and experience.
3.5. The Vendor shall provide a preliminary implementation plan covering key phases of the work, mobilization activities and timelines, personnel assignments, equipment deployment, training activities, and any pre-deployment tasks required before commencement of services.
3.6. The Vendor shall describe its approach for meeting the Performance Standards identified in this Scope of Work, including quality control measures, reporting procedures, and corrective actions used to address service deficiencies.
4. REGULATORY COMPLIANCE
4.1. All services must comply with applicable:
4.1.1. Federal Aviation Administration (FAA) aircraft ground deicing regulations
4.1.2. ICAO and SAE deicing/anti-icing standards
4.1.3. Airport Board procedures and training requirements
4.1.4. Environmental handling requirements for glycol-based fluids
5. PERSONNEL REQUIREMENTS
5.1. The Vendor must ensure:
5.1.1. Personnel performing the work are trained in aircraft ground deicing operations and are able to produce applicable training records on demand when requested.
5.1.2. Operators understand aircraft-specific no-spray zones and sensitive components.
6. EQUIPMENT AND MATERIALS
6.1. The Vendor will supply:
6.1.1. Deicing trucks
6.1.2. FAA-approved deicing and anti-icing fluids and deicing and anti-icing fluid storage
6.1.3. Personal protective equipment for personnel (e.g., gloves, goggles)
6.1.4. Spill-containment and fluid collection materials and equipment as required by the airport.
7. SAFETY, ENVIRONMENTAL, AND INCIDENT RESPONSE
7.1. The Vendor must:
7.1.1. Follow all airport ramp safety protocols.
7.1.2. Maintain radio communications with airport ATC/ramp control to manage equipment positioning, safe run-up distances, and operational flow.
7.1.3. Maintain safe equipment distances from aircraft to prevent contact damage.
7.1.4. Follow communications procedures with flight crews or ground handlers.
7.1.5. Suspend operations when conditions pose unsafe hazards (e.g., wind visibility, mechanical issues).
7.1.6. Prevent uncontrolled discharge of glycol-based fluids.
7.1.7. Immediately control/remediate and report spills as required by airport policy.
8. PERFORMANCE STANDARDS
8.1. Deicing services must be accomplished in the order in which aircraft arrive in the queue.
8.2. Vendor must provide complete service records including date/time, aircraft tail number, fluid type, fluid mixture ratios, start/end times, holdover durations, and environmental conditions.
8.3. Vendor must notify Corporate Aviation staff and flight crews if surface hold times lapse or re-treatment is necessary.
8.4. Vendor must perform an inspection confirming the aircraft is free of contamination and ready for operator airworthiness determination.
8.5. Any service deficiencies must be corrected immediately at no additional cost.
8.6. Vendor must submit an invoice to Corporate Aviation weekly for all performed deicing services.
END OF SCOPE OF WORK/SPECIFICATIONS
END OF SCOPE OF WORK/SPECIFICATIONS
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