Rehab of 4213 Greencastle Court.pdf

Request for Bids # 274-HCD-FY26-11

Title: Rehab of 4213 Greencastle Court

Issue Date: June 1, 2026

Due Date: June 30, 2026 no later than 11:00 AM EST

*LATE BIDS WILL NOT BE ACCEPTED*

Issuing Department: Housing and Community Development

Direct all inquiries concerning this Bid to:

Nicholas Bambino

Redevelopment Projects Administrator Email: Nicholas.bambino@raleighnc.gov mailto:Nicholas.bambino@raleighnc.gov

Rehab of 4213 Greencastle Court Bid Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of the project. All times shown are Eastern Standard Time (EST):

Bid Process Date and time

Bid Advertisement Date 1 June, 2026

MANDATORY Pre-Bid Meeting 8 June, 2026, at 11:00 a.m.

Deadline for Written Questions 12 June, 2026

City Response to Written Questions (anticipated)

22 June, 2026

Submittal Due Date and Time, Bid Opening

30 June, 2026, at 11:00 a.m.

Selection Announcement

TBD

City of Raleigh 00010-1 Table of Contents

TABLE OF CONTENTS

Document Title

00001 Timeline 00010 Table of Contents

BIDDING REQUIREMENTS

00100 Advertisement for Bids 00409 Bidder’s Checklist 00430 Bid Bond 00440 Information for Bidders Regarding Compliance with the City of Raleigh’s MWBE

Program

• Acknowledgment of MWBE Policy

• Identification of Certified MWBE Participation

• Affidavit A – Listing of Good Faith Effort

• Affidavit B - Intent to Perform Contract with Own Workforce

• Affidavit C – Portion of the Work to be Performed by Certified MWBE Businesses

• Affidavit D – Good Faith Effort

• Affidavit E – Certified Subcontractor Payment Form

• Request to Change a Certified MWBE Subcontractor

00441 Contractor’s Certificates: Affidavit of Organization and Authority and Sworn

Statement 00442 City of Raleigh Contractor’s Poor Performance Policy 00443 Non-Collusive Affidavit 00444 Notice to Contractor Regarding Intrusion Beyond Project Limits 00445 Section 3 00508 Form A 00509 Form B

CONTRACT REQUIREMENTS

Bid Form Instructions to Bidders Rehabilitation Work Write-Up Drawings

CONTRACT REQUIREMENTS

00510 Notice of Award 00520 Agreement between Owner and Contractor for Construction Contract 00550 Notice to Proceed 00610 Performance Bond 00615 Payment Bond 00617 Affidavit 00618 Page for Attaching Certificate of Insurance 00620 Contractor’s Application for Payment 00625 Certificate of Substantial Completion 00634 Page for Attaching Power of Attorney

City of Raleigh 00010-2 Table of Contents

00700 Standard General Conditions of the Construction Contract (EJCDC, 2018) 00800 Supplementary Conditions 00805 Procedures for Reporting NC Sales Tax Expenditures on City of Raleigh

Contracts 00810 Rules Implementing Mediated Settlement Conferences in NC Public Construction

Projects 00940 Work Change Directive(s) 00941 Change Order(s) 00942 Field Order(s) 00943 NRRRF Contractor Memorandum of Understanding

END OF DOCUMENT

City of Raleigh 00100-1 Advertisement for Bids

ADVERTISEMENT FOR BIDS

POSTED: JUNE 1, 2026

CITY BID NUMBER: 274-HCD-FY26-11

Project: Rehab of 4213 Greencastle Court

Owner: City of Raleigh, North Carolina, Housing and Community Development Department, 421 Fayetteville St, Suite 1200, Raleigh, NC 27601 Contact: Nicholas Bambino – Redevelopment@raleighnc.gov

Engineer: John Duncan, Triangle Construction Management Company, Inc. 2617 Winton Rd, Durham, NC 27707

Sealed Bids will be received until 11:00 am, June 30, 2026, at 421 Fayetteville St, Suite 1200, Raleigh, NC 26701, at which time and place bids will be publicly opened and read aloud for the construction of the Rehab of 4213 Greencastle Court project.

After Bids are opened, the Owner shall evaluate them in accordance with the methods and criteria set forth in the Instructions to Bidders. The Owner/City Council reserves the right to waive any informality or to reject any or all Bids. Unless all Bids are rejected, Award will be made to the lowest responsible and responsive Bidder, taking into consideration quality, performance and the time specified in the Bid Form for the performance of the Contract.

A Mandatory Pre-Bid Meeting will be held at 11:00 am, June 8, 2026, at 4213 Greencastle Court, Raleigh, NC 27601.

Requirements for pre-bid submittals of an “or-equal” are required within [10] days of the issuance of the Advertisement for Bids and in accordance with Section 00200, Instructions to Bidders.

The Project consists generally of the following major items: mechanical, plumbing, sheetrock, electrical, painting, windows, and exterior stairs.

Bidding Documents may be examined at Engineer's office and online by emailing john@triangleconstruction.net. Complete Bidding Documents may be obtained from the engineer at no cost.

With each request for Bidding Documents supply the following information: Company name, contact person, street address, phone number, and email address for Bidding point of contact; N.

C. contractor’s license with limitation and classification; indicate if the firm will be a Prime bidder, Supplier or Sub-Contractor.

Bidders will be required to show evidence that they are licensed to perform the work in the Bidding Documents as required by North Carolina General Statute, Chapter 87 and the Instruction to Bidders.

Bid Security in the amount of five percent (5%) of the Bid must accompany each Bid and shall be subject to the conditions provided in the Instruction to Bidders.

Pursuant to General Statutes of North Carolina Sections 143-128.2 and 143-131, and in accordance with City policy, the City of Raleigh encourages and provides equal opportunity for certified Minority and Woman-Owned Business Enterprise (MWBE) businesses to participate in all aspects of the City’s contracting and procurement programs to include Professional Services;

Goods and Other Services; and Construction. The prime contractor will be required to identify participation of MWBE businesses in their Bid, and how that participation will be achieved.

mailto:john@triangleconstruction.net

City of Raleigh 00100-2 Advertisement for Bids

Furthermore, the City’s goal is to contract or sub-contract fifteen percent (15%) of the contract amount to certified MWBEs on construction projects over $300,000, or with contracts that include $100,000 or more in state funding.

City of Raleigh

Janet Cowell, Mayor

END OF DOCUMENT

City of Raleigh 00409-1 Bidder’s Checklist

BIDDER’S CHECKLIST

This checklist shall be included as the first page of the submitted bidding documents. As outlined in Article 7 of the Bid Form section, the following items shall be included with the fully executed Section 00410 Bid Form:

A. Required Bid security in the form of a Bid Bond (EJCDC No. C-430) or Certified Check (circle type of security provided); Bid Bond shall include an executed Power of Attorney.

B.1. Acknowledgement of MWBE Policy – due with bid

B.2. Identification of Certified MWBE Participation - due with bid

• List all MWBE firms intended to be used.

B.3. Affidavit A, Listing of Good Faith Effort

• Earn at least 50 points

• Submit if using any subs

Or

Affidavit B, Intent to Perform Contract with Own Workforce

• Submit only if you are self-performing 100%.

Note:

1. Affidavit A or Affidavit B are due with bid.

2. Affidavit C or Affidavit D, and Letter of Intent due within 3 business days of being apparent LRRB. They are not due with bid.

C. Contractor’s Certificates, Affidavit of Organization and Authority of Sworn Statement

D. City of Raleigh – Contractor’s Poor Performance Policy

E. Non-Collusive Affidavit

F. Notice to Contractor Regarding Intrusions Beyond Project Limits

G. Evidence of authority to do business in the state of the Project (i.e., copy of contractor’s license)

H. RFB Addendum(s) - signed and dated (if applicable)

I. Bid form, Form A, Form B – fully completed

City of Raleigh 00430 Bid Bond EJCDC® C-430, Bid Bond (Penal Sum Form).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

BID BOND (PENAL SUM FORM)

Bidder Surety

Name: Name:

Address (principal place of business): Address (principal place of business):

Owner Bid

Name: City of Raleigh Project (name and location):

Address (principal place of business):

222 W. Hargett Street Raleigh, NC 27601

Bid Due Date:

Bond

Penal Sum:

Date of Bond:

Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth in this Bid Bond, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.

Bidder Surety

(Full formal name of Bidder) (Full formal name of Surety) (corporate seal)

By: By:

(Signature) (Signature) (Attach Power of Attorney)

Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Attest: Attest:

(Signature) (Signature) Name: Name:

(Printed or typed) (Printed or typed)

Title: Title:

Notes: (1) Note: Addresses are to be used for giving any required notice. (2) Provide execution by any additional parties, such as joint venturers, if necessary.

City of Raleigh 00430 Bid Bond EJCDC® C-430, Bid Bond (Penal Sum Form).

Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved.

1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond.

Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond will be Owner’s sole and exclusive remedy upon default of Bidder.

2. Default of Bidder occurs upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.

3. This obligation will be null and void if:

3.1. Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or

3.2. All Bids are rejected by Owner, or

3.3. Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).

4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.

5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions does not in the aggregate exceed 120 days from the Bid due date without Surety’s written consent.

6. No suit or action will be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety, and in no case later than one year after the Bid due date.

7. Any suit or action under this Bond will be commenced only in a court of competent jurisdiction located in the state in which the Project is located.

8. Notices required hereunder must be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Postal Service registered or certified mail, return receipt requested, postage pre-paid, and will be deemed to be effective upon receipt by the party concerned.

9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.

10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond will be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute governs and the remainder of this Bond that is not in conflict therewith continues in full force and effect.

11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.

City of Raleigh 00441-1 Affidavit of Organization and Authority and Sworn Statement

CONTRACTOR'S CERTIFICATES

AFFIDAVIT OF ORGANIZATION AND AUTHORITY

AND

SWORN STATEMENT

STATE OF )

COUNTY

OF

being the first duly sworn on oath deposes and says that the Bidder on the attached Bid is organized as indicated below and that all statements herein made are made on behalf of such Bidder and that this deponent is authorized to make them.

(Fill Out Applicable Paragraph)

1. CORPORATION:

The Bidder is a Corporation organized and existing under the laws of the State of and its President is ; its Secretary is , and it does have a corporate seal. The President is authorized to sign construction contracts and bids for the Company by action of its Board of Directors taken a certified copy of which is hereto attached. (Strike out last sentence if not applicable.)

2. PARTNERSHIP:

The Bidder is a partnership consisting of and , partners doing business under the name of:

3. SOLE TRADER:

The Bidder is an individual and if operating under a trade name, such trade name is as follows:

4. ADDRESS:

The business address of the Bidder is as follows:

Its phone number is

Bidder

By:

City of Raleigh 00441-2 Affidavit of Organization and Authority and Sworn Statement

Subscribed and sworn to before me this day of , 20 .

Co.

Notary Public

My Commission Expires:

City of Raleigh 00442-1 Poor Performance Policy

CITY OF RALEIGH

CONTRACTOR'S POOR PERFORMANCE POLICY

RESOLUTION NO. (1992) 790

A RESOLUTION TO REGULATE THE PARTICIPATION IN CITY CONSTRUCTION PROJECTS

BY CONTRACTORS WHO MAY NOT BE CAPABLE OF TIMELY AND PROPER COMPLETION

OF CITY PROJECTS.

WHEREAS, the City of Raleigh wishes to minimize cost and inconvenience to the citizenry caused by the failure of contractors to complete projects in a timely manner in accordance with approved project schedules; and

WHEREAS, North Carolina law allows cities to award bids to responsible bidders and the inability to complete work on time is one indication of a lack of responsibility.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RALEIGH:

Section 1. That the City Manager may disqualify bidders from participation in bidding and award of contracts for city construction projects based on the following conditions existing simultaneously:

A. The dollar value of the work completed is less than the dollar value of the work which should have been completed on the basis of the contractor's approved progress schedule by more than twenty percent of the current contract amount. The dollar amount of the work completed will be the total estimate to date shown in the latest partial pay estimate. The current contract amount will be the contract estimate plus accumulated overruns and less accumulated underruns shown in the latest partial pay estimate.

B. The percentage of the work completed is less than the percentage of contract time elapsed on the work by more than twenty percent. The percentage or work completed will be the dollar value of the work completed as defined above divided by the current contract amount as defined above. The percentage of contract time elapsed will be the number of calendar days elapsed as shown in the latest partial pay estimate divided by the total contract time in calendar days.

Section 2. The City Manager shall not include any late days which are caused by the City in any of his calculations directed at determining bid status.

Section 3. All City construction project specifications shall contain a specific provision clearly outlining the policies set out in this Resolution, including the criteria for determining whether a contractor is behind schedule, and the specifications shall clearly state the City's intent to enforce the provisions of this Resolution.

Section 4. The terms of this Resolution shall apply only to contracts for which the specifications for bidders are issued after the effective date of this Resolution.

City of Raleigh 00442-2 Poor Performance Policy

Section 5. Any contractor who wishes to contest the decision of the City Manager declaring ineligibility may appeal to the City Council by delivering a notice of appeal to the City Clerk no later than ten days after receipt of the City Manager's decision. The notice of appeal shall clearly set out the reasons why the Contractor believes that the terms of this Resolution have been inappropriately applied or the equitable arguments for not applying this Resolution's terms. When considering an appeal the City Council shall consider, among other things, the report of the City manager, the notice of appeal, and the contractor's current status on any other current City contracts and its performance on any other contracts to which the contractor and the City have been parties to within the two calendar years immediately preceding the filing of the notice of appeal.

Section 6. Bidders so disqualified shall remain disqualified for any period in which they are still in conflict with the schedule provisions of this section.

Section 7. This Resolution is effective upon adoption.

ADOPTED: 10/6/92

EFFECTIVE: 10/6/92

I have read and understand the City of Raleigh's policy as stated above.

Signature

Printed Name

Title

Date

City of Raleigh 00443-1 Non-Collusive Affidavit

NON-COLLUSIVE AFFIDAVIT

State of )

)ss.

County of )

First being duly sworn deposes and says that:

(1) He is the

(Owner, Partner, Officer, Representative or Agent) of the Bidder that has submitted the attached Bid;

(2) He is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

(3) Such Bid is genuine and is not a collusive or sham Bid;

(4) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted; or to refrain from bidding in connection with such Contract; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Contract;

(5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this affidavit.

BY

PRINTED OR TYPED NAME_______________________________________

ITS

(Title)

Subscribed and sworn to before me this day of , 20 .

My commission expires Notary Public

END OF AFFIDAVIT

City of Raleigh 00444-1 Intrusion Beyond Project Limits

NOTICE TO CONTRACTOR REGARDING INTRUSIONS BEYOND PROJECT LIMITS

The Contractor and Owner hereby acknowledge that the Owner has acquired permanent and temporary easements on private property for the construction of the Project (the “Easements”), and that the Easements, together with public street rights-of-way (and previously acquired easements) comprise the sole areas where the Contractor is allowed to work on the Project, or to use for mobilization, access, staging, storage, and other purposes associated with the Project.

ANY OCCUPANCY OF OR INTRUSIONS ONTO PRIVATE PROPERTY OUTSIDE THE

EASEMENTS OR RIGHTS-OF-WAY OWNED OR CONTROLLED BY THE CITY WILL CONSTITUTE

A TRESPASS UPON PRIVATE PROPERTY AND MAY RESULT IN SERIOUS LEGAL

CONSEQUENCES FOR THE CITY OF RALEIGH.

The Contractor shall be solely responsible for any intrusions onto private property outside the Easements or rights-of-way owned or controlled by the City. The Contractor hereby agrees to save, defend, hold harmless, and indemnify the City from all actions, claims, and liabilities , arising from such actions including, but not limited to, the payment of attorney's fees.

The only exception to the above stated limitations on the Contractor's work area will be in those instances where the Contractor has independently negotiated and secured agreements for temporary work and/or access privileges from Property Owners. These independently negotiated agreements must be in writing, and a copy of any such agreement shall be provided to the City in advance of any use or occupancy of private property pursuant to the agreement. The terms of any independently negotiated agreement shall clearly express to the Property Owner that the Contractor is seeking such use, occupancy, or access independently from the City of Raleigh and its Contract with the City of Raleigh, and that the Contractor shall be solely responsible for activities carried out on such areas.

I have read and understand the City of Raleigh's policy as stated above.

Signature

Printed Name

Title

Date

4.17 Section 3

At a minimum, contractors shall complete the following tasks as part of the bid preparation process. Verification by the City will be part of the bid review process. The tasks will ensure the contractor’s understanding of the applicability of Section 3 requirements to the project.

1. Complete the Section 3 Business Certification form indicating the contractor’s status as a Section 3 busi-ness concern and employment of Section 3 residents.

2. Complete the Estimated Project Work Force Breakdown and Estimated Project Subcontractor Breakdown forms (Form A and B) indicating the preliminary estimation of new employment or contracting opportuni-ties generated due to the proposed HUD funded activity and the Section 3 numerical goals associated with training and employment opportunities.

3. Complete the Section 3 Affirmative Action form demonstrating the contractor’s understanding of Section 3 requirements.

All Section 3 covered contracts shall include the following clause (referred to as the Section 3 Clause):

A. The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

B. The parties to this contract agree to comply with HUD's regulations in 24 CFR part 135, which implement section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the part 135 regulations.

C. The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this section 3 clause, and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; and the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

D. The contractor agrees to include this section 3 clause in every subcontract subject to compliance with regulations in 24 CFR part 135, and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR part 135. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR part 135.

E. The contractor will certify that any vacant employment positions, including training positions, that are filled

(1) after the contractor is selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR part 135 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR part 135.

F. Noncompliance with HUD's regulations in 24 CFR part 135 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

G. With respect to work performed in connection with section 3 covered Indian housing assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the greatest extent feasible (i) preference and opportunities for training and employment shall be given to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to the provisions of section 3 and section 7(b) agree to comply with section 3 to the maximum extent feasible, but not in derogation of compliance with section 7(b).

5.8 Form A: Estimated Project Work Force Breakdown

Form A: Estimated Project Work Force Breakdown

Name of Contractor

Project Name

Period Covered

Date Submitted

NOTE: If there are no available job opportunities for this construction project, you must provide a written explanation as to why. If needed, use additional sheets.

Job Category

Total Estimated Positions Needed for Project

Number of Positions Occupied by Permanent Employees

Number of Positions Not Occupied

Number of Positions to be Filled with Section 3 Residents

Total Number of Estimated Job Opportunities

If there are no available job opportunities, please provide explanation here.

5.9 Form B: Estimated Project Subcontractor Breakdown

Form B: Estimated Project Subcontractor Breakdown

Name of Contractor

Project Name

Period Covered

Date Submitted

Name/Address of Subcontractor

Trade Category

Section 3 Business?

Subcontract Amount

Total Subcontract Amount

4213 Greencastle Court, Raleigh, NC 27604

Specification Dated: January 29, 2026

Brief Description:

This apartment building was built in 1979. The project is owned by the City of Raleigh. The total square footage of all four apartments is approximately 4,320 sf. Major renovations include:

Mechanical Plumbing Electrical Sheetrock Painting

Windows Exterior Stairs

CITY OF RALEIGH

HOUSING REHAB PROGRAM

BID FORM

PROPERTY ADDRESS: 4213 Greencastle Court, Raleigh, NC 27604

Pre-bid Walk through Date: June 8, 2026 @ 11:00 am.

Sealed bid is due in the Community Development Office, One City Plaza, 12th floor, Fayetteville Street, Raleigh, before 11:00 am on June 30, 2026.

1. I, the undersigned have inspected the above listed property/properties and have familiarized myself with the plans and specifications dated January 29, 2026, given to me as bid documents for this project, and understand the character and extent of the work as described.

2. I have seen a copy of the standard Terms and Conditions Statement (which will constitute the first part of my construction contract) and understand the City of Raleigh construction standards and my other contractual responsibilities.

3. I propose to furnish all labor, materials, equipment, permits and bonds (if required) necessary to perform the work according to prevailing professional standards for the lump sum of:

Base Bid (excluding all alternates): $ .

Total for Abatement Items $ .

Total of all alternates $

GRAND TOTAL= $ .

4. If I am offered a contract for this project, I am available to begin work on , and I believe I can complete the project in ______ weeks.

5. I propose to use the following subcontractors on this project:

Electrician:__________________________________ License #: ____________

Plumber: License #: ____________

Mechanical:__________________________________ License #: ____________

6. This bid will be good for 60 days. If a contract is not executed before that time expires, I may decline the contract or propose a renegotiation of the contract price.

7. I testify that I have not colluded with any other person or firm with regard to the submission of this bid:

General Contractor Company Name: Tel#: _______________ Principal in Charge:__________________________________ Date: _______________

Witness:_________________________________________ Date:

Fax#: E-mail Address: ___________________________

INSTRUCTIONS TO BIDDERS

INVITATION TO BID AND BID SUBMITTAL:

You are invited to submit a bid for the rehabilitation of the above-listed property/properties.

ALL WORK INDICATED on any documents attached to the BID FORM is included in the scope of work and shall be assumed to be included in the contractor’s bid price.

The attached BID FORM must be used to submit a bid on this project. Any changes to these forms, missing information, or any other irregularities in the bid package, may be cause for rejection of the bid and disqualification of the bidding contractor.

Drawings and specifications are attached for your review. You must indicate a price for every line item in the specifications, attach them to this Bid Form, sign the Instructions to Bidders, and submit this entire package as your bid.

SEALED BIDS are due in the Community Development Department office - Room 101 at 310 West Martin Street -on or before the time indicated on the BID FORM. Envelopes must be clearly marked with the project address, the name of bidding contractor, date and time of bid opening.

MINIMUM CRITERIA FOR BIDDING CONTRACTORS:

When the total value of the base bid (excluding any alternates) exceeds $30,000 the bidding contractor shall submit evidence of proper State General Contractor’s License.

Bidding contractors must be able to anticipate their availability to begin work on this project within 60 days.

Contractors who are not available to start within that time are asked not to submit bids.

Contractors must have a CONTRACTOR’S APPLICATION on file or worked for the City of Raleigh’s Community Department before BIDDING. If the low bidding contractor has not worked for the City of Raleigh Community Development Department before or has not submitted a complete CONTRACTOR’S APPLICATION form prior to BIDDING that bid will be rejected. Contractors who do not meet the basic criteria set by the C.D. Department will not be offered contracts for work, even if they present the lowest bid.

Any of the followings may be causes for action against a contractor under this program:

Failure to submit bids in good faith Making any promises or deals to the client while in the bid process

Any act of deceit, fraud or willful misrepresentation Failure to comply with the agreed contract schedule Poor quality work

Working under the influence of alcohol or drugs or allowing others to do so Failure to manage the site properly, including failure to pay subcontractors on time Price gouging Neglecting to attend to warranty work in a timely manner

We wish to highlight the fact that the funding for this program is provided by a federal agency and that discrimination against any employee, subcontractor, applicant for employment or any other party involved in the contract, for reasons of race, religion, sex, sexual preference, age, handicap or national origin is strictly prohibited.

It is the goal of the funding agency that contractors and subcontractors will be drawn as much as possible from the neighborhoods in which the work is being done.

ABOUT THE CONSTRUCTION DOCUMENTS:

Specifications are written as a performance specs. For the sake of brevity, detailed installation instructions are not spelled out. Plans are diagrammatic and not intended to indicate all details. The general contractor is responsible for executing the work in conformity with the highest professional standards for all trades.

All work indicated on any document attached to the BID FORM is included in the scope of work and shall be assumed to be included in the contractor’s bid price.

The project property is made available at a pre-bid walk-through meeting so that the contractor may inspect all existing conditions affected by the proposed work. Contractors are encouraged to ask questions of the Community Development Rehab Specialist at that time to be sure they understand the precise extent of the work called for.

All bids must use a copy of the specifications distributed by the C.D. Rehab Specialist at the time of the pre-bid walk-through.

GENERAL CONSTRUCTION STANDARDS:

For the sake of brevity, many of the customary stipulations as to the quality of work are omitted here. It should be understood that the City of Raleigh looks for a high standard of professional performance and that work not measuring up to this standard will be rejected.

All work governed by a code shall be in compliance. It is the contractor’s responsibility to see that all subcontractors who require licenses have them, that permits are applied for when that is required by City codes, that applications for permits are complete and correct, and that all inspections are passed in a timely manner.

Contractors are to furnish the homeowner with the manufacturer’s or supplier’s written operating manuals, and/or written warranty statements wherever applicable. And the general contractor must provide an ONE YEAR WARRANTY on all work under the contract and a THREE YEAR WARRANTY on any roof-related work.

No hazardous or toxic materials may be used on this project. No lead-based paint may be used.

All new finishes shall match, as closely as possible, original or adjacent finishes. This is especially important in a property in a designated historic district. If this site is in a historic district, the specifications will clearly say so.

All dirt and debris created by this project must be removed by the contractor on a regular basis and the site must be kept broom clean at all times.

When adjacent property might be affected by project work, the contractor is responsible for protecting the neighbor’s property.

Contractors must provide homeowners with a reasonable assortment of finish samples from which they may select their colors or styles of finishes. The contractor shall keep a record of such selections for the project file.

Any damage to surfaces adjacent to work areas shall be corrected by the contractor before the work is deemed to be complete.

ABOUT DOING THE WORK AND GETTING PAID:

All work indicated on any document attached to the BID FORM is included in the scope of work and shall be assumed to be included in the contractor’s bid price.

Any change to the scope of work, the price of work, or the schedule is only valid after the execution of a CHANGE ORDER. Change orders must be signed by the contractor, the property owner and the Community Development Rehab Coordinator before they are fully executed. The contractor assumes all the risk if he/she does work without authorization.

Work may NOT begin until the contractor executes a contract with the property owner and receives a written PROCEED NOTICE. After that, work must begin in earnest either on the stipulated start date or within 10 days of the Proceed Notice date if no other date is stipulated.

There is a penalty for missing the completion date, and interim payments are tied to interim percentage completion targets. (See Terms and Conditions Statement)

Payments are generally issued as single- party checks to the contractor. They are generally available about 30 business days after a draw value is established and approved.

INSURANCE AND WARRANTY FUND REQUIREMENTS:

Contractor agrees to purchase at its own expense insurance coverage to satisfy the following minimum requirements. A certificate reflecting the following minimum coverage shall accompany this Contract:

Workers’ Compensation Insurance - Limits of no less than $1,000,000 each accident, each employee and policy limit. Waivers of Indemnity are not recognized by the North Carolina Department of Insurance and will not be accepted by the City of Raleigh.

Commercial General Liability - Combined single limits of no less than $1,000,000 each occurrence and $2,000,000 aggregate. This insurance shall include Comprehensive Broad Form Coverage including contractual liability. ‘City of Raleigh is named additional insured as their interests may appear’ must be endorsed onto the policy and listed on the Certificate of Insurance.

Commercial Automobile Liability - Limits of no less than $1,000,000 Combined Single Limit. Evidence of commercial automobile coverage is only necessary if vehicles are used in the provision of services under this Agreement and/or are brought to a City of Raleigh site. ‘City of Raleigh is named additional insured as their interests may appear’ must be endorsed onto the policy and listed on the Certificate of Insurance.

All insurance companies must be licensed in North Carolina and be acceptable to the City of Raleigh’s Risk Manager. The contractor shall be required to provide the City no less than thirty (30) days notice of cancellation, or any material change, to any insurance coverage required by this Contract.

SELECTING THE WINNING BIDDER:

In making a final selection for the award of the general construction contract, consideration will be given to the proposed subcontractors, their past work, general qualifications, financial stability, etc. Subcontractors are bound by the terms and conditions of the general contractor’s contract insofar as it applies to any work in their trade.

The City reserves the right to reject any and all bids or to waive any formalities in the bid process.

I understand and agree to comply with the entire bid instructions listed above:

Bidder’s Company Name Owner’s Signature

NOTE: The City of Raleigh standard TERMS AND CONDITIONS STATEMENT is available for your review. If you wish to see this document, contact John Duncan, the Rehab Specialist at 919-616-2646.

CITY OF RALEIGH

COMMUNITY DEVELOPMENT DEPARTMENT

REHABILITATION WORK WRITE-UP

OWNER: City of Raleigh (John Long) ADDRESS: 4213 Greencastle Court, Raleigh, NC 27604

TELEPHONE NO.: (919) 996-4330

WORK:

INSPECTED BY: John Duncan DATE OF INSPECTION: May 5. 2021 USE SPECIFICATIONS DATED: January 29, 2026

GENERAL

For the sake of brevity, descriptions of work in this write-up are outlined in nature. It shall be assumed by all parties that work described in this write-up will be finished completely in every respect and ready for use by Owner. ALL WORK SHALL CONFORM TO RECOGNIZED STANDARDS OF QUALITY

AND WORKMANSHIP AND MATERIALS USED SHALL BE NEW AND APPROPRIATE FOR THE

USE INTENDED. ALL WORK SHALL CONFORM TO APPLICABLE CITY AND STATE CODES.

The Contractor is to keep the job clean always. The Contractor is to store trash and debris in a location acceptable to the Owner and is to haul off this trash at least once a week. Upon completion, the Contractor shall clean all new plumbing fixtures and rod-out plumbing lines. The Contractor shall leave the job in a clean condition. Where the windows have been painted by the Contractor, the glass shall be cleaned of all paint, including paint that was present before the Contractor's work began.

Contractors are reminded to make sure that all color and material choices that involve the Owner are documented. This is to protect all parties and to avoid confusion.

Where shown in this write-up the contractor is required to make allowances for either labor, material or both. SHOULD THE OWNER CHOOSE AN ITEM WITH A HIGHER COST THAN THE

CONTRACTOR'S COST ALLOWANCES, THE ADDITIONAL COSTS WILL BE BORNE BY THE

OWNER AND NOT BY THE CONTRACTOR OR THE COMMUNITY DEVELOPMENT

DEPARTMENT.

Refer to the attached drawings.

Owner’s Signature Date

SPECIFICATIONS DATED: January 29, 2026

General Notes:

1. All painting must be of the highest quality. The surfaces must be prepared and inspected before painting.

2. The primer and top coats must be the same tint.

3. Paint and Primer shall be the following or approved equal:

a. Sherwin Williams “Super Paint”, “Resilience”, “Duration” or “Emerald”.

b. Behr Marquee

4. Contractor shall provide a porta-potty during the construction process for contractor’s and resident use. Maintenance of the porta-potty is the responsibility of the contractor.

5. This project will require Bid, Performance and Payment bonds. All bidders must provide a Bid Bond in the amount of 5% of their bid. This should be provided in the form of a check submitted with the bid. The check is to be made out to the City of Raleigh Housing and Neighborhoods Department referencing the project. Bid Bond checks will be returned to all bidders once the low bidder has been determined. The Bid bond will be returned to the awarded contractor once the contract is executed. Payment bonds and Performance bonds will be required of the winning bidder. These surety bonds are to be provided in the amount equal to bid and subsequent contract.

6. Unless noted otherwise, work shall include all FOUR apartments.

7. Please note that funding for this project will require following Section 3 guidelines.

COST 100. SITEWORK AND DEMOLITION

104. Remove the existing parking area, sidewalks and concrete driveway completely and install new concrete parking and driveways. The new concrete shall be the same size as the existing. Include install a new wood wheel bump as the existing. The concrete shall be at least 4” in thickness with 3000 psi with fibermesh reinforcement and with at least 4” of ABC base.

300. EXTERIOR ENVELOPE

303. Remove completely the existing front entrance steps, rails, columns and landings and install new wooden steps, rails, columns and landings per current codes. New entrances shall be the same size and style as existing. Include staining the new wooden entrances.

304. Install a new shingled roof over the complete building. Remove all the old shingles, felt paper and deteriorated sheathing. The contractor shall assume a total of 160 sf of sheathing to replace. Include replacing all rotten fascia and boxing. Install new #15 felt paper, new 215#, Class A, Architectural style fiberglass shingles with thirty-year manufacturer's guarantee, flashing, drip edge, shingle-over type ridge vent (along the entire length of all ridges), and vent boots complete. Color choice of shingles by Owner.

306. Install new 5” seamless pre-finished aluminum gutters and standard down-spouts, with concrete splash-blocks. Gutters to drain away from the foundation of the house.

Regrade to ensure proper drainage.

308. Prepare and insulate the following areas:

Ceilings – R38 (Include insulating between the floors).

Exterior Walls -R-15 Walls between the units – R-11

317. Remove all the existing siding, corner boards, soffits and fascia boards and install approved vinyl siding. Note: Most of the exterior is brick. Siding shall be at least .004” in thickness, textured, and double 4.5 clapboard style. Install insulation board underneath siding with no gaps. Includes all items where applicable such as corner boards, window/door casings, eaves, gutter boards, gable trim, window sills, boxing, louver trim, and all new exterior perforated vinyl soffits. Color and style choice by the City of Raleigh to be determined later. Also install perforated soffits and new fascia boards.

Also include in your bid the following: NOTE: Include replacing the areas at the decks from the patio doors.

1. Remove all sheathing and insulation boards and replace them with new OSB sheathing.

400. DOORS

403. Install eight exterior doors. All the exterior doors shall be a pre-hung flush fiberglass door. All entrance doors shall have a peep-hole. Include new dead bolt and passage locks on the front and storage room doors. Locks shall be Schlage Saturn AL series (brass finish #605) - keyed alike.

405. Remove the existing four patio doors and install new patio (sliding) doors.

407. For all interior doors install new Schlage Plymouth #605 series locks at all locations, including new strikes. Include installing privacy locksets for each bathroom and bedroom. Owner must approve of type of lock before installation. Make all necessary adjustments to the lock bores and mortises for proper operation.

409. Unless noted otherwise, prepare all interior door openings and install pre-hung 6-panel Masonite door units with split jambs, pre-bored, and cased both sides. Swing door sizes shall be per the attached drawings. For the utility room closet, install a new bi-fold door. Include all adjustments necessary to framing or flooring for proper fit of stock sizes.

410. Install baseboard mounted door bumpers as required for each door.

500. WINDOWS

504. Remove the three windows and replace with matching windows. Include security sash locks. Repair/finish all areas disturbed by this operation, including the replacement/ repair (if necessary) and prepping/painting of all interior trim (See painting spec).

NOTE: WINDOWS SHALL BE LOW E, ARGON FILLED WITH A U-FACTOR

AND SHGC RATING OF 0.3 OR LESS - VERY IMPORTANT.

600. INTERIOR FINISHES

601. Remove all the existing sheetrock including all wall and ceilings. Install new gypsum board on all walls and ceilings with a slick finish with no visible seams or screw holes. Use moisture resistant board on all walls and ceilings in the bathrooms, laundry room and around the kitchen cabinets. Note: Nails to be used only for hanging purposes;

all sheetrock must be screwed into the walls. Finish work to be approved by rehab coordinator or owner before painting. Include installing new sheetrock in the storage room areas. NOTE: INCLUDE INSTALLING 5/8 FIRERATED SHEETROCK ON

THE PARTION WALLS BETWEEN THE UNITS.

608. Prepare the total interior (unless otherwise noted) and install new vinyl plank flooring. Color and style choice by Owner, and installation approval by Housing Specialist. Install metal reducer strips where necessary as determined by the layout. For bidding purposes, the contractor shall have an allowance of $3.00/sf for material cost of the flooring. Include install matching quarter round molding around total perimeter.

618. Install new kitchen base and wall cabinets/bath vanity with laminate countertops

(w/splashguards) per attached drawing. Cabinets/vanity shall be SOLID WOOD. Hinges shall be of the self-closing variety and doors may be pulls, finger pulls, or knobs. Cabinets may be of traditional styling (with stiles) or frame-less. Countertops shall be post-form with all open ends (i.e., range space, etc.) capped with laminate. Vanities shall have matching end splash guards where applicable. Note: Owner reserves the right to choose a different cabinet style. For bidding purposes, the contractor shall have a material allowance of $5,000/unit. All wall cabinets must be attached to blocking.

621. For the bathroom, install new accessories including a 24” towel bar, a shower rod, paper holder and a vanity mirror (mirror shall be the same width as the vanity/sink).

655. Remove all interior trim on windows, doors, and baseboard, and replace with new matching trim.

657. Install a full-length wooden closet shelf and a full-length rod in all the bedrooms closets.

658. For each window install new white aluminum mini-blinds.

670. Furnish and install new appliances. Appliances shall include a new refrigerator, and electric range. Owner shall choose the appliances but for bidding purposes contractor shall have a material allowance of $10,000.00.

700. PAINTING (INTERIOR AND EXTERIOR)

701. For the entire building except the brick and vinyl siding areas, paint with approved paint as described in the beginning of this write-up. Paint shall cover completely. Prime new materials first. Caulk all cracks and joints completely. Wash all window and door glass (interior and exterior and including all storm panels).

703. Clean and prepare the total interior and paint with approved interior latex paint (all rooms and closets, etc.) Color choice by Owner. Include all doors, windows, jambs, moldings, walls, and ceilings. Paint shall cover completely and be of the highest quality.

Paint the interior with approved paint as described in the beginning of this write-up.

Protect all areas during painting operation. USE OF PAINT CONTAINING LEAD IS

PROHIBITED. NOTE: INCLUDE PAINTING THE EXTERIOR SIDE OF THE

EXTERIOR DOORS.

Note #1: Do not install new textured (popcorn) paint.

NOTE#2: Contractor shall include in the bid the allowance of at least three different interior colors.

800. PLUMBING

801. Install a new sewer lines from the building to the main sewer line including all per-mits, fees and taping fee. Install all new drain, waste and vent lines in and under the building to meet current building codes. NOTE: INCLUDE REMOVING AND RE-

PLACING AS REQUIRED THE SLAB ON GRADE AND SIDEWALKS.

802. Install new supply water piping with copper or approved equal. Include all piping from the meters to the building and all supply lines in & under the building.