Regional Monitoring Center Remodeling SOW.pdf

STATEMENT OF WORK

Construction Services

Municipality of San Jose Regional Monitoring Center Remodeling

San Jose, Costa Rica

Contents

2.0 Background

3.0 Scope

5.0 Period of Performance (POP)

6.0 Site Location

7.0 Type of Contract

8.0 Educational/Skills Requirements:

9.0 Construction Standards

9.6 Site Reconnaissance

9.7 Existing Conditions

10.0 Safety Requirements

11.0 Licensing Requirements

11.1 Planning Documents and Deliverables

11.2 Significant Evaluation Factors and Checklist

11.3 Cost Estimate

12.0 Deliveries or Performance Schedule

13.0 Performance Evaluation

14.0 Invoicing Plan

15.0 Program Expansion

16.0 Definitions

15.0 Definitions ............................................................................................. Error! Bookmark not defined.12

1.0 Introduction

The US Department of State (DoS) through the Bureau of International Narcotics and Law

Enforcement Affairs (INL) assists host nations with construction of Building infrastructure for operations which enables the nation to enhance their capability to manage national security operations on parts of the country that are mostly needed.

2.0 Background

INL, in cooperation with the Government of Costa Rica, is providing technical assistance in the remodeling of a Municipality of San Jose Regional Monitoring Center that will be located at San

Jose, at San Jose Province. The site is in the Municipal Police Building of San Jose City.

2.1 Contractor’s Role and Responsibilities

The Contractor’s role will consist of providing services to include, but not limited to the remodeling, supply, installation, fabrication, transportation (as needed), and related construction required for the

Municipality of San Jose Regional Monitoring Center Remodeling (hereafter referred to as “the

Project”) to include as-built drawings, /shop drawings, Bill of Materials, schedules, and manpower estimates

The Contractor shall submit two (2) CV (Curriculum Vitae) packages for each required discipline to

INL. The packages shall contain the following minimum information:

a. Most recent professional experience

b. Education, including all relevant degrees awarded and institutions attended with dates.

c. Copies of all current certifications and licenses

d. Relevant work experience for the past five years

e. Copy of engineering/construction report written by the candidate.

f. The Contractor shall identify a Project Manager/Lead Engineer as a POC (Point of

Contact) to coordinate with INL for the submission of candidates. The Project

Manager will reside in Costa Rica during the entire construction process and be present at the site while construction works are in progress. If the individual identified meets the minimum qualifications outlined in the solicitation for both the Project

Manager and Lead Engineer positions and is identified as such in the bid response, then INL will consider approving one individual for both positions.

g. The Contractor shall provide pricing for fabrication and construction.

h. The pricing schedule shall be inclusive of all direct and indirect costs to place the required staff on the project. The Contractor assumes all expenses for its engineering staffs, including but not limited to: travel to project sites (air, automobile, etc.)

accommodations, per diem, security (if required by the Contractor), communications

(telephone, computer, etc.).

j. The US Government will not assume any costs over and above the pricing schedule submitted on the Contractor’s proposal.

k. The Contractor shall provide the following documents with the proposals for review by INL:

a. Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the SOW.

b. Safety Plan – explains how the contractor ensures the safety of all persons in and around the construction site.

c. Past Performance – Provide examples of past performance within the past five

(5) years previous performance on work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

d. Management Plan - describes the processes used by the contractor to assure the USG that the terms and conditions of the contract are met. The processes addressed are those necessary to fulfill contract management responsibilities and ensure that performance is adequately monitored.

3.0 Scope

This Statement of Work (SOW) is being provided by the Department of State (DOS), Bureau of

International Narcotics and Law Enforcement Affairs (INL), to outline the requirements for the

Project located in San Jose City, within the San Jose canton, at San Jose, Costa Rica.

The Contracting Officer, in concurrence with the project COR, shall hold final approval on all the

Contractor’s personnel to be used in the implementation of this contract, establish work tasking requirements, and receive and review all reporting documentation. The Contractor shall submit their proposal based on the CLIN’s noted below.

3.1 CLINS DISCRIPTIONS

CLIN0001 – Construction Services

It is INL’s desire that the Contractor will work with local suppliers to construct the Project that will meet the outlined requirements for San Jose Municipality.

The preferred construction firm (hereafter referred to as the Contractor) will be licensed and certified to perform engineering and construction services in the country of Costa Rica.

INL would prefer that the company or subcontractor is locally based and that it has the Contractor’s representative based in Costa Rica at the time of construction. The Contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control, and safety monitoring.

Upon INL’s approval of required submittals, the Contractor shall perform the construction/renovation of the Project on the selected site in full compliance with the approved design. Any variances from the approved package must be submitted in writing to the CO and receive written approval prior to continuing the construction.

CLIN0002 – DBA Insurance

Defense Base Act (DBA) Insurance – DBA insurance is required for all United States citizens or residents and individuals hired in the United States, regardless of citizenship for any construction and services for U. S. overseas contracts over US$3,500.00. DBA insurance is also required for all Host

Country Nationals (HCNs) and Third Country Nationals (TCNs) working overseas unless waved by the Department of Labor (DOL). Only the countries listed currently on the DOL’s Active DBA

Waivers are not required to have DBA insurance for Host Country Nationals (HCNs) and Third

Country Nationals (TCNs). See website for country waivers:

https://www.dol.gov/owcp/dlhwc/dbawaivers/dbawaivers.htm). The waiver is only valid if alternative worker’s compensation benefits are provided to the waived employees pursuant to applicable local law. If there are no local worker’s compensation laws, the waiver has no effect and

HCN and TCN (if applicable by local law) working under a U. S. contract shall be included and covered under the DBA.

The DBA insurance may be obtained from any authorized DBA insurance broker, see Sub-Section

I.14, FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (APR

1984). New DBA insurances policies can be purchased directly from any DOL approved insurance carrier. A list of DOL approved carriers may be found at http://www.dol.gov/owcp/dlhwc/lscarrier.htm.

The Contractor will be reimbursed for DBA only to the extent the contractor provides documentary proof that DBA has been paid and only to the extent quoted in the Pricing Schedule.

DBA insurance cost will be evaluated as part of the total evaluated fixed price and included in the fixed price of the contract. Where DBA is applicable, the Contractor will be required to provide evidence of insurance (certification of coverage and a paid invoice) within 15 calendar days from the date of award.

Costa Rica is not currently included on the DOL’s active waiver list, therefore DBA insurance is required for all employees working on the contract

3.2 Project Summary

The following information is provided as a guideline to the construction:

The project will include the remodeling, supply, installation and related construction work required to provide a Municipality of San Jose Regional Monitoring Center. All work and following list of deliverables must be according to the Set of Drawings and Technical Specifications.

According to this task order, the Contractor shall perform the following works according to this SOW and attached bridging documents.

Architectural

- Demolishing Works o Demolishing of Existent Walls: The Contractor must demolish the walls as is shown in the drawings provided. Walls shown in red color in the first level and second level.

o Demolition of Existent Doors: The Contractor must demolish the doors as is shown in the drawings provided. Doors are shown in red color in the first level and second level.

o Demolition of the Flooring and Walls Sanitary Ware: The Contractor must demolish the Flooring and Walls Sanitary Ware as is shown in the drawings provided. Flooring and Walls Sanitary Ware are shown in red color in the second level. The contractor shall demolish the area indicated in the drawings of the washbasins of the second level restrooms.

o Demolition of the Existent Stairway: The contractor must demolish the existent

Stairway that connects the first and second level of the project. Stairway to demolish is shown in red color in the first and second level drawings.

o Floor to demolish: The contractor must demolish the flooring areas shown in drawings for the first and second level. A total of 124 m2 shall be demolished in the first level and a total of 188 m2 in the second level.

- New Walls Construction o New tempered glass walls shall be constructed, following the specifications and drawings provided. New Tempered glass walls are shown in drawings with fuchsia color in first and second level. Walls finishes o New 10cm (4”) structure walls with a double Durock or superior material layer and acoustic isolation with an acoustic sealant sheetrock shall be built by the contractor, following the drawings and specifications provided. New Durock walls are shown in drawings with green colors in the first and second level. The finishes for these walls are specified in sheet A-17. These walls shall have a double fine layer of Repemax or superior material, white color; and Sur Goltex or superior white painting, satin 2947P, applied in two coats and a universal waterproof sealant base from Sur or superior brand.

o New 10cm (4”) structure walls with a double Durock or superior material layer shall be built by the contractor, following the drawings and specifications provided. New Durock walls are shown in drawings with green colors in the first and second level. The finishes for these walls are specified in sheet A-17. These walls shall have a fine layer of Repemax or superior material, whit color; and Sur

Goltex or superior white painting, satin 2968P, applied in two coats and a universal waterproof sealant base from Sur or superior brand.

o New Elevator enclosures and surrounding walls construction. The contractor shall build the new walls for the Elevator in Durock or superior material with a 10cm

(4”) structure. The Elevators duct shall be built with an internal width of 1.94m and a depth of 1.95m. The finishes for these walls are specified in sheet A-17.

These walls shall have a fine layer of Repemax or superior material, whit color;

and Sur Goltex or superior white painting, satin 2947P, applied in two coats and a universal waterproof sealant base from Sur brand. The contractor shall follow the given plans and specifications for its construction.

o The contractor must include 89mm grey PVC wall skirting for all the walls.

- Existent Walls Finishes o For existent walls, the Contractor shall remove the weak areas of existent plaster, the surface must be cleaned and free from dust and any contaminant. The wall shall be covered with a thick layer of Repemax or superior material and two layers of Goltex Satin Painting from Sur or superior product, applied in two coats and a universal waterproof sealant base from Sur brand; color must be chosen by the

End User. The finishes for these walls are specified in sheet A-17.

o The contractor must include 89mm grey PVC wall skirting for all the walls.

- Existent and New Columns Finishes o For existent walls, the Contractor shall remove the weak areas of existent plaster, the surface must be cleaned and free from dust and any contaminant. The wall shall be covered with a thin layer of Repemax or superior material and two layers of Goltex Satin 2968P Painting from Sur or superior product, color must be chosen by the End User. The finishes for these walls are specified in sheet A-17.

- Existent Roofing Treatment o The contractor shall apply two layers of waterproof painting over the existent roofing over the area of the Monitoring Center Building. The product must be equal to or superior to Siliconizer by Lanco brand.

- New Ramps Construction o The contractor must construct the new ramps signalized in the first and second level drawings, the ramps shall comply with accessibility requirements and the given specifications.

- New Stairway Construction o The contractor must construct the new stairway signalized in the first and second level drawings, the stairs shall comply with accessibility requirements and the given specifications.

- New Elevator Supply and Installation o The elevator must be selected, supplied, and installed by the contractor, following the specifications and drawings given. The contractor shall also construct the elevator’s supporting structure, mechanical mechanism, and enclosures, giving a totally functional and finished elevator.

- New Flooring Construction:

o Supply and installation of the Porcelain Flooring. The contractor must supply and install the porcelain 60 x 120cm tiles as is shown in drawings. This floor shall be supplied and installed according to drawings and specifications provided.

o Supply and installation of the Porcelain Flooring. The contractor must supply and install the porcelain 60 x 60cm tiles as is shown in drawings. This floor shall be supplied and installed according to drawings and specifications provided.

o Supply and Installation of the Suspended Floor. The contractor must install the suspended floor equal to or better than the one given in specifications. The suspended flooring shall be installed according to drawings and specifications provided.

o Supply and Installation of the Teca Suspended Floor. The contractor must install the Teca suspended floor equal to or better than the one given in specifications.

The suspended flooring shall be installed according to drawings and specifications provided.

- New Ceiling construction:

o A new suspended ceiling equal to or better-quality grade than 60 x 60cm Radar

Clima Plus brand shall be installed in the first and second level of the building.

The contractor shall follow the drawings and specifications given for the selection, supply, and installation of the suspended ceiling.

- New Doors Supply and Installation o Construction of glass sliding doors according to plans and specifications given.

The door is named P0 in drawings and specifications.

o Construction of glass abatable doors according to plans and specifications given.

The door is named P1 in drawings and specifications.

o Supply and installation of Wooden Drum-Type doors according to plans and specifications given. The door is named P2 in drawings and specifications.

o 2-hour Fire resistant emergency doors that comply with National Regulations. The contractor shall supply and install the emergency doors, following the given drawings and specifications. Door named P3 in drawings and specifications.

o Supply and installation of security glass panel doors, following the indications and drawings given. The door is named P4 in drawings and specifications.

o The contractor shall review all drawings and specifications to quantify, choose, supply, install, and construct the above-mentioned doors.

- New Windows Supply and installation o The contractor shall supply the new windows shown in plans as VE-01. The contractor shall review all drawings and specifications to quantify, choose, supply, install, and construct the mentioned windows.

- Bathroom Partitions Construction o The contractor must build the bathroom partitions for the second level restrooms.

these partitions shall include its correspondent doors, structure and locking accessories. The contractor shall review all drawings and specifications to quantify, choose, supply, install, and construct the mentioned bathroom partitions.

o Urinal Partitions for the second level restrooms shall be built by the contractor with phenolic compact board. The contractor shall review all drawings and specifications to quantify, choose, supply, install, and construct the mentioned bathroom urinal partitions.

- Special Consoles and Sittings o The Contractor must supply and install Computer Consoles as is shown in Plan

Sheet A-26 (Monitoring Room Table) for the Monitoring Room. The model to supply and install must be equal or better quality than Elite Fix. Review given drawings and Specifications.

o The contractor shall supply and install the Operator Chair for the Monitoring

Room. The chair to select shall follow the A-26 sheet indications and the

Specifications document provided, its quality must be equal to or greater than the one shown in drawings and specifications.

- Furniture and Equipment o The Contractor shall supply and install all the furniture showed in drawings for all the rooms from the first and second level, including restrooms and bathroom equipment, Dining Room and Kitchen, Emergency Room, IT Room, Administrative, Lobby, 7600 Sanitary, Cleaning Room, Monitoring Room, Training Room, and Reception. The contractor must follow specifications and drawings to select the appropriate furniture and equipment, providing equal or better-quality items. All equipment and accessories, including restrooms accessories shall be provided and installed by the contractor.

o The Contractor shall supply and install all the security accessories including Exit

Signs, Emergency signs and lights, Fire Extinguishers and Evacuation diagrams in walls.

- Finishes o All finishes must be performed by the contractor in accordance with the given drawings and technical specifications. The contractor must assure that all finishes comply with the requested standards.

Structural Elements

For all the structural concrete elements to be constructed the contractor must include all the materials, labor, tools, formwork, concrete truck, pump and curing method for the construction of all the structural elements such as beams, columns, walls, foundations, etc. A concrete design mix must be submitted for every kind of structural concrete 2 weeks in advance. All chemical anchoring for the new reinforcement in concrete elements must follow the manufacturer's recommendations for the drilling, surface preparation, epoxy application and rebar installation.

- Demolitions

All demolitions must be included to ensure the concrete elements reinforcement. All demolition areas are included in the drawings on each specific area on each axis as indicated in the drawings.

- Structural Concrete Foundations

Structural Concrete Foundations: Structural foundations are indicated in the drawings on each area of the building, reinforced concrete and its rebar configuration is indicated in the drawings in S1.2, S1.3D, S1.4D, S1.5D, S1.6D. Structural concrete must be included as cast on site complying with minimum compression strength and curing method as indicated in the drawings and the technical specifications.

- Structural Concrete Columns

Structural columns are indicated in the drawings for each specific spot on all the elements that need to be reinforced, reinforced concrete and its rebar configuration is indicated in the drawings in S2.2, S3.1. Structural concrete must be included as cast on site complying with minimum compression strength and curing method as indicated in the drawings and the technical specifications.

- Structural Concrete Beams

Structural Concrete Beams: Structural beams are indicated in the drawings for each specific spot on all the elements that need to be reinforced, reinforced concrete and its rebar configuration is indicated in the drawings S2.20, A 2.21. Structural concrete must be included as cast on site complying with minimum compression strength and curing method as indicated in the drawings and the technical specifications.

- Structural Concrete Walls

Structural walls are indicated in the drawings for each specific spot on all the elements that need to be reinforced, reinforced concrete and its rebar configuration is indicated in the drawings in S2.1, S2.20, S3.1. Structural concrete must be included as cast on site complying with minimum compression strength and curing method as indicated in the drawings and the technical specifications.

- Structural Concrete Floors

Structural floors are indicated in the drawings for each specific area on all the elements that need to be reinforced, reinforced concrete and its rebar configuration is indicated in the drawings S3.1. Structural concrete must be included as cast on site complying with minimum compression strength and curing method as indicated in the drawings and the technical specifications.

- Structural Steel Stairs

Structural stairs must be made of structural steel pipe including all framing and welding detail as indicated in the drawings S7.1, the steps and the slab must be constructed of concrete including the rebar configuration as indicated in the drawing S6.1.

- Structural Elevator Duct

The structural component of the Elevator’s Duct must be made of 15X15X0.48cm columns of rectangular structural steel tubes including all framing with 10x15x0.32cm beams of square structural steel tubes and welding detail as indicated in the drawings S6.1, S7.1, the steps and the slab must be constructed of concrete including the rebar configuration as indicated in the drawing S6.1, S7.1.

Electromechanical

- Main Electric Pipeline

This includes the trench construction, the ducts, backfilling material placement and compaction and conductor installation. The Contractor shall build the electrical system according to given drawings and specifications for the first and second level.

- The contractor shall include the electromechanical construction, supply, and installation of the following items/systems:

o Main Electrical System

This includes the construction of the electrical room and all the electrical connections from the outside (wiring, conduits, anchoring, etc) to the inside of the building for all the different electrical systems. Review Sheets E1.1 to E1.12; and Specifications

Document for Accessories Location, models, and details.

o Lighting System

This includes the supply and installation of all the wiring, conduits, anchoring, lamps and all the different electrical accessories of the lighting system. Review Sheets E1.1 to E1.12; and Specifications Document for Accessories Location, models, and details.

o Electrical Outlet System

This includes the supply and installation of all the wiring, conduits, anchoring, electrical outlets and all the different electrical accessories of the lighting system.

Review Sheets E1.1 to E1.12; and Specifications Document for Accessories Location, models, and details.

o Potable Water Line and Connection to Existing Pipeline

This includes the trench construction, the pipe installation, accessories supply and installation, backfilling material placement and compaction. Review Sheet M1.1 to

M1.4; and Specifications Document for Accessories Location, models, and details.

o Stormwater System Inside the Building.

This includes the trench construction, the pipe installation, backfilling material placement and compaction. Review Sheet M1.1 to M1.4; and Specifications

Document for Accessories Location, models, and details.

o Wastewater System Inside the Building.

This includes the trench construction, the pipe installation, backfilling material placement and compactions, connections to existing wells. Review Sheet M1.1 to

M1.4; and Specifications Document for Accessories Location, models, and details.

o Fire Detection System.

connection spot and all the electrical accessories of the fire detection system. Review

Sheets E1.1 to E1.12; and Specifications Document for Accessories Location, models, and details.

o Telecommunications System connection points and all the electrical accessories of the telecommunications system.

o Lightning and Rod System electrical outlets and all the electrical accessories to the lighting rod system. The contractor shall construct the lightning protection system as is shown in plans. Review

Sheets E1.1 to E1.12; and Specifications Document for Accessories Location, models, and details.

o Air Conditioning System electrical outlets and all the electrical accessories of the air conditioning system.

o Access Control system for first level

This corresponds to the key lock security system for the first level main door access, it also requires a biometrical or optical recognition electronic system. Review Sheets

E1.1 to E1.12; and Specifications Document for Accessories and details. The equipment to supply and install shall be superior to or equal to ACCESOR brand, Automated biometric/facial lector LF671M/MF-ACR.

o Access Control system for second level

This corresponds to the second level main door and Monitoring Room door access control; it requires a biometrical or optical recognition electronic system. Review

Sheets E1.1 to E1.12; and Specifications Document for Accessories Location, models, and details. The equipment to supply and install shall be superior to or equal to ACCESOR brand, Automated biometric/facial lector LF671M/MF-ACR.

o Emergency LED lamps according to drawings. Review Sheets E1.1 to E1.12;

and Specifications Document for Accessories Location, models, and details.

o Emergency Signs, Extinguishers, and Evacuation Route Indications supply and installation according to plans provided in sheets IME-01, IME-02.

Maintenance

- Air Conditioner System Maintenance for One Year:

The Contractor must provide the maintenance fee for one year regarding all the equipment components. This is very important and at least a one-month visit must be included in the proposal in a separate line.

4.0 Points of Contact (POC)

Points of Contact for this solicitation are:

Name: To be assigned by INL

Position: CO

Email: To be assigned by INL

Name: To be assigned by INL

Position: COR (To be assigned by INL)

Email: To be assigned by INL

Name: Christian Bravo

Position: Procurement and Budget Supervisor

Email: BravoCA@ state.gov

Position: Construction Advisor

Email: BrenesOA@ state.gov

5.0 Period of Performance (POP)

The Period of Performance for this requirement is 160 calendar days from the issuance of the Notice to Proceed. The Bidder is required to provide a Proposed Construction Schedule that adheres to the estimated timeline. Deviations due to weather or site conditions from the Bidder's Proposed

Construction Schedule will be reviewed and considered by the CO on a case by case basis.

6.0 Site Location

a. Construction Services will be performed at the selected site in (Catedral District, San José

Canton, San Jose Province, Costa Rica)

b. The Contractor will coordinate and obtain approval for all site visits during the design process with INL and the Municipality of San Jose. The contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to the construction site at least five days prior to access. During the initial visit, INL will support

Contractor in gaining written approval to streamline future site visits.

c. The Point of Contact for the coordination of construction is:

Name: To be assigned by INL

Position: COR nominated

Email: To be assigned by INL

Name: Christian Bravo http://www.atsymbol.com/history.htm

Position: Procurement and Budget Supervisor

Email: BravoCA@state.gov

Name: Oldemar Brenes

Position: Construction Advisor

Email: BrenesOA@state.gov

7.0 Type of Contract

This will be a Firm Fixed Price contract. No additional sums will be payable due to escalation in the cost of materials, equipment, or labor. Nor will the contract price be adjusted on account of fluctuations in currency exchange rates.

Modifications to the contract pricing or duration of services shall be authorized by the CO

(Contracting Officer). The Contractor shall not deviate from the terms of the contract. Any deviation by the Contractor without written documentation and authorization from the CO will put the

Contractor at risk.

8.0 Educational/Skills Requirements: The Contractor shall make available qualified Engineers for the construction/renovation work for the Project.

The Contractor shall submit candidates within required engineering disciplines and with the minimum qualifications outlined below:

a. BS in Engineering –Civil and Structural. BS degrees in one or more of the categories will be considered on an individual basis.

b. Five years of verifiable experience working in their assigned discipline area.

c. Intermediate to advanced skills with construction and scheduling control and construction activities supervision.

d. Verifiable ability to produce clear and concise inspection reports.

e. Interagency Language Roundtable (ILR) Level 3 – Professional working proficiency of English language.

8.1 Quality Control

Quality Control Plan (QCP) - The QCP describes the internal staffing and procedures that the prospective provider will use to meet the quality, quantity, timeliness, responsiveness, customer satisfaction, and other service delivery requirements in the PWS/SOW.

a. Past Performance – Provide examples of past performance within the past five (5) years of work comparable to that being competed for the purpose of predicting the quality of future performance relative to other offers.

b. Management Plan - Describe the processes used by the Contractor to assure the USG that the terms and conditions of the contract are met. The processes addressed are those necessary to http://www.atsymbol.com/history.htm http://www.atsymbol.com/history.htm fulfill contract management responsibilities and ensure that performance is adequately monitored.

9.0 Construction Standards

The Contractor shall adhere to any applicable Costa Rica construction codes and/or the International

Building Codes (IBC) (whichever is the most stringent) as applicable when performing Municipality of San Jose Regional Monitoring Center Remodeling . Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Other applicable standards shown below are not all-inclusive and are to be used for project design and construction as appropriate:

Other applicable reference standards for design and construction are, as appropriate:

a. American Concrete Institute (ACI)

b. Underwriters Laboratories (UL)

c. American Standards for Testing and Materials (ASTM)

d. Manufacturer’s Operations and Maintenance (O&M) manuals

e. All applicable local & national codes and standards specific to the nation and project.

9.1 Site Visits:

a. The Contractor shall include in their cost proposal all site visits required for the construction of the Municipality of San Jose Regional Monitoring Center Remodeling.

b. The initial site visit shall be conducted in conjunction with either the INL CO, COR and/or

Program Manager.

c. The final visit will be initiated upon completion of the project. The focus of the final visit is to verify the quality of work and that the work was performed in compliance with the design drawings as approved by INL.

d. The proposal should include the cost of travel, lodging and sustenance during all site visits.

The proposal should also identify the anticipated number of days on site by project personnel.

9.2 Trip Reports

Trip Reports (electronic) shall be in sufficient detail to identify dates, locations, points of contact, attendees, directions received, and areas of concern and salient items of interest identified at the meeting or on the trip. All minutes or trip reports shall be submitted to the COR within seven (7) working days of completing the Government-authorized trip. Trip reports shall be in English only.

9.3 Monthly Status Reports

The Contractor shall provide Monthly Status Reports (MSRs) to the Contracting Officer’s

Representative (COR). Reports shall include at a minimum an executive summary, team personnel, skill levels, schedule tracking, travel conducted, and any issues, recommendations, and updates/changes. The MSR shall also provide a chart showing the actual work completed versus the planned work completed as noted on the original schedule submitted to INL for review and approval.

The MSR is to provide information on work completed, work in progress and work outstanding, as well as highlighting problems encountered and anticipated. Monthly progress reports shall be in

English only.

a. Draft deliverables for the Monthly Status Report shall be submitted five (5) working days following each month to the COR. The COR will respond within five (5) working days with comments. The Contractor shall incorporate the comments within five (5) working days. For final deliverables, the COR will either accept or reject them within five (5) working days of submission. Final MSRs shall also be provided to the Contracting Officer.

b. In the event of rejection, the COR will notify the Contractor in writing of the reasons for such rejection. Absence of notification will be construed as an acceptance.

9.4 Weekly Updates

Contractor shall provide weekly updates of accomplishments, plans of actions, outstanding tasks, problems encountered and solutions, recommendations for process improvements regarding assigned tasks, and future or projected tasks or issues. Weekly updates shall be in English only.

9.5 Maintenance Plan/Checklist

Contractor shall draft in English and Spanish a maintenance checklist including actions, frequency, and required tools/materials to effectively maintain the obstacle course following Completion. Final documents must be in Spanish and English.

9.6 Site Reconnaissance

The Contractor shall, as needed, perform all site reconnaissance necessary to determine the existing topographic and geotechnical characteristics of the proposed construction site. The contractor will need to coordinate and provide first name, last name, date of birth, and nationality of all people requiring access to INL and the Construction Site at least five days prior to access. During the initial visit, INL will support Contractor in gaining written approval to streamline future site visits.

9.7 Existing Conditions

Refer to Section 3.2c for description of existing site conditions.

10.0 Safety Requirements

The project has to comply with the General Safety In Construction Projects as a national regulation.

Also, all personnel must be inscribed in the CCSS Caja Costarricense del Seguro Social which is the

Medicare System mandatory by law for all the workers in Costa Rica, this is a Contractor´s responsibility.

Also the Contractor has the responsibility to provide a Work Risk Insurance Policy (Poliza de Riesgos del Trabajo) for the construction activity, all personnel must be inscribed on this policy. Also the

Contractor must have a Civil Liability Insurance Policy according to the Construction Activity, all the machinery, vehicles, etc must be inscribed on this policy.

11.0 Licensing Requirements

The Lead Engineer will be registered and hold a license recognized by either Costa Rica or the United

States. Engineers supervised by the Lead Engineer do not need to be licensed but must meet the minimum requirements described in Section 8.0. Waivers for the use of engineers licensed in countries other than Costa Rica or the United States will be reviewed and approved on a case by case basis by the Contracting Officer.

11.1 Planning Documents and Deliverables

The Contractor shall provide the following survey and planning documents as a minimum:

o Comprehensive Site Survey and Concept Layout with any Proposed Options

11.2 Significant Evaluation Factors and Checklist

Firms responding to this announcement will be evaluated on the above requirements based on the following criteria in descending order of importance:

1. Technical Expertise: Specialized experience in construction and construction monitoring, within the last five (5) years, and technical competence in structure works and/or renovations as well as technical competence in the design and inspection of such facilities/structures. Proficiency of

Quality Control engineers with analyzing and summarizing technical data, providing recommendations, reporting research results, demonstrating technical understanding, familiarity with engineering codes and standards, familiarity with engineering software (CAD, scheduling, designing and estimation), and familiarity with submittal and monitoring phases. Sufficient experience on the Quality Control/Quality Management system. Quality Control engineers must have Quality Control/ Quality management certificates from appropriate agency and must have sufficient experience with construction materials on site and lab tests.

2. Personnel Qualification and Retainage: Professional qualifications of the team members assigned to the project including relevant education, registration(s)/license(s), longevity with the firm, engineering qualifications, construction experience, and construction monitoring experience.

Ability to provide and retain qualified and suitable candidates that can successfully perform project requirements.

3. Project Management: Methods, reporting and client communication plan, corporate structure, facilities, systems, equipment, procedures, records management, and other components related to providing effective project execution. Ability to comply with the performance schedule, required or proposed delivery, taking into consideration all existing governmental business commitments.

4. Past Performance: Past performance on government and/or private industry contracts, particularly in construction and/r renovation projects in similar scope and complexity as well as technical competence in the design and inspection of such a project. Record of integrity and business ethics including satisfactory compliance with laws related to taxes, labor and employment, environment, antitrust, and consumer protection.

5. Resources: Adequate financial resources and capacity to perform the contractor ability to obtain the resources required (see FAR 9.104-3(a) Ability to Obtain Resources).

Checklist:

Past Experience Portfolio (in PDF Format with pictures of past projects)

Past Experience References (At least 3 contacts, full name, position, company, phone, email)

Curriculum of the Engineer or Professionals involved (with copy of professional tittle)

SAM Registration Confirmation as an active vendor

Current Valid Certificate of the Professional

Engineer / Company from the Board of

Engineers (CFIA)

Certificate of projects of the company subscribed to the CFIA

Proof of current Payment to the CCSS

11.3 Cost Estimate

Professional Cost Estimating services are required for all cost-estimating tasks. These tasks include but aren’t limited to the following: gathering of Cost Data during the site visits; performing price risk assessments; preparing life cycle cost analysis; and preparing cost estimates for facilities and infrastructures. Organize cost estimates according to ASTM E 1557 – 96 Standard Classification for

Building Elements and Related Site work.

Prepare cost estimates of the proposed schemes of development, to the maximum level permitted by the information available at the time the estimate is prepared. Subsequent submittals (if required) shall have detailed cost commensurate with the level of design development. Details of the estimate may include system cost and lump sum cost for the preliminary design options developed from the site visit.

The cost estimate shall be broken down by direct and indirect costs for labor, material and equipment.

Include the estimated man-hours for each line item in the estimates. Each cost estimate shall have an introductory narrative that outlines the criteria and assumptions used in the estimating process and include the major line items for the renovation of the spaces along with supporting features. The estimates shall use host country costing data but shall base the cost estimate in US dollars.

12.0 Deliveries or Performance Schedule

The Design Documents shall be provided in both English and Spanish. One (1) hard copy shall be provided in English, one (1) hard copy in Spanish and electronic copies in both languages.

Shop drawings, site plans, etc. shall be providing in 11”x17” pdf format for review and comment, with copies using .DWG extension in both English and Spanish.

13.0 Performance Evaluation

The Contractor shall be evaluated in accordance with the Government’s Quality Assurance

Surveillance Plan (QASP) (See Attachment C - QASP).

14.0 Invoicing Plan

Invoice Due date: Contractor shall submit the invoices (Original & Soft Copy) no later than the 15th calendar day of the following month (for the previous calendar month’s costs).

Invoice Submission Process: The Contracting Officer will provide specific instruction to the

Contractor regarding the submission of invoices.

Prompt Submission of Invoices: The Contractor must be prompt in its submission of invoices. The

Government reserves the right to reject for payment any invoice that that contains costs or charges that are more than 90 calendar days old, without supporting documentation of rationale for the late submission.

The Contractor shall submit a schedule of values to correspond to the invoice submittal for the respective month. Supporting documentation for reimbursement of charges shall be provided to support the invoiced amount.

A revised construction schedule shall be submitted with each invoice payment request on a monthly basis.

All costs and charges listed in any invoice must fall within the Period of Performance (POP) of that invoice. The Contractor shall not include any costs or charges from any dates earlier or later than the

POP indicated for a particular invoice (calendar month).

Invoices shall be submitted by calendar month’s period of performance, broken out individually by construction site and construction divisions.

15.0 Program Expansion

Upon successful completion of the project, INL may expand this project to include similar projects in nearby countries in Costa Rica.

16.0 Definitions

• CO – A Contracting Officer is the US Government official with the legal authority to enter into, administer, modify, and/or terminate contracts. The CO's warrant designates responsibilities and limits.

• COR - A Contracting Officer's Representative is an individual designated in accordance with

DFARS subsection 201.602-2 and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer.

• INL- International Narcotics and Law Enforcement

• DoS - Department of State http://www.acq.osd.mil/dpap/dars/dfars/html/current/201_6.htm#201.602-2

• NTP – Notice to Proceed

• POC - Point of Contact

• PoP – Period of Performance

• SOW – Statement of Work

• USG- United States Government

END OF SECTION