Refrigeration Equipment Maintenance and Repair Services Sources Sought.pdf
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- Solicitation number
- 75N99025S00607
About this file
This document is a Sources Sought Notice issued by the National Institutes of Health (NIH) conducting market research to identify small businesses capable of providing Refrigeration Equipment Maintenance and Repair Services for the National Institute of Environmental Health Sciences (NIEHS) in Research Triangle Park, NC. The contract requires furnishing complete mechanical and electrical preventive maintenance and 24/7 emergency repair services for approximately 800 Government-owned environmental chambers, freezers (at temperatures of +32c, +4c, -20c, and -80c), refrigerators, and ice makers, with a mandatory emergency response time of 2 hours onsite.
The Sources Sought Notice specifies that the small business prime contractor must meet FAR Clause 52.219-14, requiring at least 50 percent of contract performance personnel costs to be expended on the contractor's employees. Interested vendors must submit a 10-page Capability Statement by 20 June 2025 at 12:00 PM Eastern Time via email to michele.johnson@nih.gov, including company details, staff expertise, in-house capabilities, prior similar projects, and government contract references. The North American Industry Classification System (NAICS) Code for this opportunity is 811310, and the notice emphasizes that this is a market research document and not a formal solicitation, with no guarantee of contract award.
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Text version
THIS IS A SOURCES SOUGHT NOTICE REPRESENTING MARKET RESEARCH
ONLY. THIS IS NOT A REQUEST FOR QUOTATIONS, INVITATION FOR BIDS, OR
REQUEST FOR PROPOSALS. NO CONTRACT AWARD WILL RESULT FROM THIS
SOURCES SOUGHT NOTICE.
The National Institutes of Health is conducting market research to determine the availability of small businesses capable of fulfilling a Refrigeration Equipment Maintenance and Repair Services requirement for the National Institute of Environmental Health Sciences (NIEHS) located in Research Triangle Park, NC.
The contractor shall furnish complete mechanical and electrical preventive maintenance, including any necessary repair service, and provide 24/7 emergency maintenance/repair services for designated Government-owned environmental chambers (+32c, +4c, and -20c), freezers (- 20c), ultra-low freezers (-80c), refrigerators, and ice makers. Emergency Service requires a technician onsite within 2 hours of receiving the call for service. The contractor shall adhere to all Federal, State, and local requirements. Current inventory is approximately 800 Government-owned environmental chambers, freezers, ultra-low freezers, refrigerators, and ice makers.
The North American Industry Classification System (NAICS) Code is: 811310
The small business prime contractor will be required to meet the requirements of FAR Clause 52.219-14, Limitations on Subcontracting, in that “at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.” Your Capability Statement should demonstrate how you plan to meet this requirement.
POTENTIAL SOURCES SHALL PROVIDE THE FOLLOWING INFORMATION IN
THEIR RESPONSE:
The contractor must include in their Capability Statement, (1) the company name, address, phone number/e-mail address for POC at the company, certification of business size, and DUNS number, (2) staff expertise and experience along with their availability to perform work on this specific contract, (3) current in-house capability and capacity to perform the requirements of FAR 52.219-14, (4) prior completed projects of similar nature, and (5) examples of prior completed Government contracts, references, and other related information. The Capability Statement is limited to 10 pages in size. Interested vendors capable of furnishing the Government with the services specified in this Sources Sought notice should submit their Capability Statement to the e-mail address below.
Capability Statements are due 20 June 2025, at 12:00PM Eastern Time (ET). The Capability Statement must reference Sources Sought Number 75N99025S0607. All responsible sources may submit a Capability Statement. Those Capability Statements received by the date and time identified above will be considered by the agency. Capability Statements must be submitted via e-mail only to michele.johnson@nih.gov. Faxed or postal mailed copies will not be accepted.
DISCLAIMER AND IMPORTANT NOTES: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in responses. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on Federal Business Opportunities.
However, responses to this notice will not be considered adequate responses to a solicitation. No proprietary, classified, confidential, or sensitive information should be included in your response.
The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).
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