ANDREW GOODWIN DESIGNS

DESIGN | ARCHITECTURE | PLANNING

Camarillo City Hall Renovation and Expansion Project Narrative & Basis of Design

Schematic Design Summary Rev: 6/30/2026

Project Vision The City of Camarillo intends to renovate and modernize the existing City Hall to improve operational efficiency, replace aging building systems, improve public accessibility, increase energy efficiency, enhance resiliency, and create a welcoming civic environment that reflects the City's commitment to customer service and long-term stewardship of public facilities.

Project Overview The Camarillo City Hall Renovation and Expansion project is proposed as a single-phase improvement program designed to modernize building systems, enhance exterior performance, and create a new civic-facing entry experience while maintaining continuity of essential City operations. Note that City Council Chambers have been remodeled and are expected to remain operational during remodel. Temporary restrooms may need to be constructed while existing Council Chamber public restrooms are remodeled. Temporary power may need to be in place to support Council Chamber activities during construction.

The facility houses 100+ staff and critical municipal functions, requiring careful coordination of temporary operations, partial-occupancy, and site logistics throughout construction.

The project will be delivered using a Design–Bid–Build (DBB) method, requiring clear scope and alternates, defined bid packages, and well-documented assumptions to support accurate contractor pricing and scheduling.

Overall Project Strategy The project is organized as such:

● Base Bid: City Hall Renovation and Addition

● Additive Alternate No. 1: Outdoor Gathering Space Enhancements

● Additive Alternate No. 2: Public Foyer Improvements

● Additive Alternate No. 3: Site and Landscape Improvements

The project strategy is structured to:

● Prioritize critical infrastructure upgrades first

● Improve building performance and durability second

● Complete public-facing enhancements and site work last

Operational Continuity Strategy Due to the essential nature of City Hall operations, the project will incorporate a hybrid decanting strategy, including:

● Temporary on-site office trailers

● Off-site leased spaces (as required)

● Remote work accommodations

● Temporary public service areas

● Temporary loss of use of Council Chambers for Electrical and HVAC work. THEN provide temp power for full use of Council Chambers during construction.

The preferred approach is a full building vacate (decant) to:

● Reduce construction duration

● Improve efficiency

● Lower overall cost compared to an occupied phased renovation

Note that the Council Chambers will remain open but will experience disruption depending on the construction schedule.

Project Scope

Interior Renovation & Systems Upgrade The construction scope includes a comprehensive renovation of the building interior and full replacement of major building systems:

● Renovation of all interior spaces (offices, conference rooms, restrooms, breakroom, support areas)

● Addition of required Egress Doors in select areas

● Exterior upgrades due to egress door additions. This includes sidewalk extensions, grading, and landscape upgrades in select areas.

● Full replacement of all Windows throughout the building. Installation of new windows and skylights as shown in plans. Patch and repair interior and exterior wall/roof materials as needed. Match existing exterior materials if no new work is being proposed.

● Full replacement of HVAC systems, including rooftop packaged units

● Roof repairs and structural upgrades to support new mechanical systems

● Complete upgrade of electrical and lighting systems (energy compliant)

● Upgrade of plumbing systems

● Installation of integrated building controls systems

● New data infrastructure and A/V systems

● Implementation of redundant systems for emergency operations

● Interior flexibility upgrades, including potential Emergency Operations Center (EOC) capability

● Reconfiguration of existing lobby and adjacent interior spaces

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● New public counters, offices, and service areas

● Integration of digital kiosks, wayfinding, and smart systems

Exterior Envelope Renovation

● Installation of new exterior cladding and finishes

● Roof system upgrades (remaining areas)

● Envelope performance improvements (thermal, moisture, durability)

● Architectural modernization of building exterior.

● Exterior Break Room Patio Improvements.

● Addition of Break Room quiet spaces. Repair exterior walls and roof that are affected on inside and outside.

● Removal of trash enclosure at rear of building.

● New trash enclosure by Generator Building.

Temporary Facilities & Operations

● Continued use of:

○ Select trailers (if needed)

○ Interior occupancy with localized relocations

● Temporary protection at:

○ Building perimeter

○ Entry points

● Temporary weather barriers during envelope replacement Occupancy Strategy

● Full building occupancy feasible

● Departments near façade work may require temporary relocation

Construction Logistics

● Exterior scaffolding and access systems

● Controlled pedestrian pathways

● Phased façade work zones

● Coordination with ongoing operations

Schedule (Estimated)

● Duration: 6–10 months Consultant Scope

● Architectural (exterior design)

● Structural (envelope, addition, and roof repairs)

● Envelope / Building Science consultant (recommended)

● MEP coordination. MEP for addition at Break Room. Dedicated minisplits?

● Fire Protection adjustments

● Civil (sidewalks, drainage)

● Landscape (adjacent improvements)

● ADA compliance

● LEED/WELL

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Alternate 1 - Outdoor Gathering Space Enhancements Scope of Work

● Construction of a new outdoor patio area and associated landscape features in front of the break room. This is to include but not limited to built in BBQ, built in seating, and a small outdoor stage platform.

● New exterior lighting at outdoor patio.

● New exterior power at outdoor patio.

Alternate 2 - Public Foyer Improvements Scope of Work

● Construction of new lobby building. Repair exterior walls and roof affected in this area.

New roofing, exterior finishes, etc due to new lobby building.

● New Exterior Lighting at entry.

● New Exterior Signage at entry.

Alternate 3 - Site and Landscape Improvements Scope of Work

● Full site landscape redesign. New planting, new irrigation, new site lighting.

● Sidewalk and pedestrian circulation improvements. ADA upgrades as needed.

● No parking lot modifications

Temporary Facilities & Operations

● Installation of temporary office trailers on-site (location to avoid parking and circulation conflicts)

● Relocation of departments to:

○ Trailers. Essential Staff for Counter Customer Service.

○ Off-site leased space

○ Remote work

● Temporary IT/data infrastructure and network setup

● Temporary public service counters and access points

● ADA-compliant temporary circulation routes

Construction Logistics

● Dedicated construction staging area

● Separate construction and public access zones

● Controlled access for safety and security

● Temporary utility tie-ins for trailers and phased systems

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Schedule (Estimated)

● Duration: 22–24 months

● Includes:

○ Enabling works (trailers, relocation)

○ Demolition

○ Systems installation

○ Interior buildout

○ Remodel of exterior fo building

○ Addition of lobby

○ Site improvements

○ Commissioning

Design–Bid–Build Considerations

● Scope and alternates must be clearly documented in bid documents

● Temporary facilities should be:

○ Owner-provided OR contractor-provided (must define)

● A combined bid packages with all alternates separated in line items should be evaluated.

Key Project Risks

1. Occupied Renovation Risk

● Increased cost and duration for partial occupancy of the building in order to keep the Council Chambers in use.

● Safety and operational conflicts

2. Unknown Existing Conditions

● Structural issues (roof, framing degradation)

● Utility capacity limitations

● As-built documentation gaps

3. Hazardous Materials

● Potential presence of asbestos, lead paint, etc.

● Abatement could impact schedule and cost

4. Systems Integration Complexity

● Tying new systems into existing infrastructure

● Maintaining operations during transitions

5. Temporary Facilities & Relocation Costs

● Underestimating:

○ Trailer costs

○ IT infrastructure

○ Operational disruption

6. Public Access & Safety

● Maintaining ADA access

● Safe separation of construction and civic functions

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7. Procurement Constraints (DBB)

● Limited contractor input during design

● Greater reliance on:

○ Clear documentation

○ Conservative estimating assumptions

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Conclusion This single-phase approach provides a structured path to modernize Camarillo City Hall while maintaining essential operations of the Lobby functions and the Council Chambers. The success of this strategy depends heavily on:

● Early definition of temporary facilities and decanting strategy

● Clear scope and logistics documentation

● Alignment between design intent and construction execution

This narrative is intended to support contractor pricing, constructability review, and risk evaluation under a Design–Bid–Build framework.

Date: 07/01/2026 Prepared By: Andrew Goodwin

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Conclusion